HomeMy WebLinkAboutPolicies - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Safety Committee
REQUEST SUBMITTED BY: Pete Wyatt
DATE- 07/11/2024
PHONE: 5457
CONTACT PERSON ATTENDING ROUNDTABLE: Pete Wyatt, Committee Chair
CONFIDENTIAL INFORMATION: ❑YES *NO
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❑Appointment / Reappointment ❑ABPA Related
❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled
® Boards / Committees ❑ Budget
❑Computer Related ❑ County Code
❑ Emergency Purchase ❑ Employee Rel.
❑ Facilities Related ❑ Financial
❑ Funds ❑ Hearing
❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County
❑ Leases ❑ MOA / MOU
❑ Minutes ❑ Ordinances
❑ Out of State Travel ❑ Petty Cash
® Policies ❑ Proclamations
❑ Request for Purchase ❑ Resolution
0 Recommendation ❑ Professional Sery/Consultant
❑ Support Letter ❑ Surplus Req.
❑Tax Levies []Thank You's
❑Tax Title Property ❑WSLCB
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TheSafety Committee humbly recommends updating and revising the Grant County Safety
and Risk Management Policies & Procedures Manual of March 1996 as well as the reference to
WAC 296-24-045 in GC Policy 1104.2.1 to better reflect current needs and legal requirements.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO W N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO A N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
4/23/24
DEFERRED OR CONTINUED TO:
WITHDRAWN:
TO: Grant County Commissioners
FROM: Grant County Central Safety Committee
RE: Safety Policies & Procedures
DATE:
Dear Commissioners,
The Central Safety Committee representatives wish to recommend updating the current safety
policies and procedures. The committee feels this will not only benefit the employees of Grant County
but contribute to the overall environment at Grant County for employees, customers, vendors, visitors,
etc.
Grant County Personnel Policy #1104.2.1 refers to the "...adopted and still active Safety Risk
Management Policies & Procedures Manual (drafted) of March 1996". We believe that "still active"
infers that this set of policies are the official safety policies of Grant County. According to the OSHA web
page Recommended Practices for Safety and Health Programs: Program Evaluation and Improvement
(n.d.), it is advised that a program (policies & procedures) be evaluated initially after drafting/adoption,
and then periodically after that, at least annually (para. 1). These evaluations ensure that:
• The system is working as intended, and
• That all policy referrals are current, etc.
The website PowerDMS (2020) states that outdated policies may fail to comply with new laws
and regulations, may not address new technologies, and can leave an organization at risk due to
inconsistent practices (para. 2). Paragraph five of the same webpage informs the reader the
governmental laws and regulations are subject to constant change, and that this change can affect
company policies and procedures.
It was with this in mind that the Safety Committee performed an initial and small-scale review of
the policies in question. In summary, the "still active Safety Risk Management Policies & Procedures
Manual of March 1996" was found to be excessively outdated. The WAC's that are referred to in the
documents have been moved and updated to the point of rendering the Grant County safety Risk
Management Policies & Procedures document obsolete. According to the Washington State Legislature
webpage (2020, June 2), there are many core rules regarding safety have been moved from WAC 296-24
to WAC 296-800.
Grant County Policy #1104.2.4(x) charges the Central Safety Committee with `'review (of) safe
practices and discuss (ion of) potential safety problems", and 1104.2.4(d) charges the Central Safety
Committee to "'Make recommendations to the Eo's in the area of safety."
It is with this in mind that the Central Safety Committee comes to you now with the
recommendation that the reference to WAC 296-24-045 be stricken and amended to WAC 296-800-130..
and that the Grant County SafetylRisk Management Policies & Procedures Manual of March 1996 be
stricken from Policy 1104.2.1, Grant County Central Safety Committee and Contacts, and replaced with
the updated policies as attached to reflect current workplace needs and state requirements, as well as
to become a living document that will better serve the employees and public of Grant County.
Thank you for your time and consideration.
Grant Coca
Com m itte
Corn m itte
Secretary
References
Occupational Safety & Health Administration (n.d.). Recommended practices for safety and health
programs. httPs:Hwww.osha.goy
]safety -management
PowerDMS (Dec. 22, 2020). Why it is important to review policies and procedures.
httr)s..:/Zwww.powerdms..com/r)olicy-learni,�n,E-center why-it-is-imortant-to-revie
procedures
Washington State Legislature (2020, June 2). General safety and health standards.
.https://apps.leg.wa.gov/wac/default aspx?cite=296-24&full-true
Grant County Safety
and
Risk Management
policies and
Procedures Manual and
Accident Prevention
Program
First Publishing: 06/18/2024
VISION
Safety at Grant County (the County) is an ongoing commitment by all employees to
provide a safe working environment for all County workers through education, participation,
incident review, and compliance, as well as to remove or control any identified and potentially
unsafe conditions to employees and the general public, providing a workplace that is free from
recognized hazards (WAC 296-800-11005). Grant County believes in the self-respect and
importance of the individual employee and his or her right to derive personal satisfaction from
their job. The prevention of occupational injuries and illnesses is of such a consequence to this
belief that it is a core value of all employees. A j ob-specific safety orientation for new and
transferred employees, timely and appropriate training, a management/employee safety
committee, an active self -inspection program, job hazard analyses and pre -task planning, and
employer supplied personal protective equipment are some of the tools that are used to reduce
work hazards and mitigate or eliminate risk. By accepting mutual responsibility to operate safely,
we will all contribute to the well-being of our co-workers and, subsequently, the safety and
positive work culture of Grant County.
INTRODUCTION
This Grant County Safety and Risk Management Policies and Procedures Manual and
Accident Prevention Program, with the included guidelines and best work practices, has been
drafted and is adopted by Resolution by the Board of County Commissioners to align Grant
County with the stipulations put forth in WAC 296-800-110. This manual represents a
commitment by the administration of Grant County to safety in the workplace and is a living
document, subject to periodic inspection, revision, and effectiveness as shown through incident
trends and proactive Plan -Do -Check -Act assessments. This manual. applies to all Grant County
employees and exists to fulfill the Vision as stated above.
A Risk Manager, to be appointed by the Board of County Commissioners, is authorized
to issue safety advisory memoranda as an adjunct to this policy manual, as well as to update,
revise, and align the manual with any occupational safety and health laws and best work
practices as is appropriate. The memoranda, as well as updates, revisions, and alignments, when
approved by the Board of County Commissioners, shall have the same authority as this initial
drafting. This manual is intended to be a guide to Elected Officials/Department Directors, and
employees as to the expectations and vision that Grant County has in the area of employee and
public safety.
This manual is divided into eight sections, with an appendix section outlining specific
documentation and forms supporting the rules and regulations set forth in this manual. All county
employees shall become familiar with the contents of this manual and strive to implement its
contents into their daily work.
POLICY STATEMENT
It is the policy of Grant County to provide and maintain safe and healthful working
conditions by hazard identification and elimination or mitigation through proactive means, and to
follow best operating practices that will ensure the safety of all employees. The success of the
County's Accident Prevention Program depends on the sincere, constant, and cooperative effort
and support of all levels of management and the participation of all employees.
Efficiency can be measured by our ability to control unnecessary loss. Accidents resulting
in personal injury and/or damage to property and equipment represent needless waste. No job is
so important or urgent that we cannot take the time to perform our work in a safe and efficient
manner.
All personnel in supervisory positions shall recognize their responsibility in observance
of, training, and coaching in this policy, and shall further understand that accident prevention is
as much their own obligation as is any other phase of their work. Every employee shall be
trained in and shall observe safe work procedures to ensure his or her own personal safety and
the safety of co-workers. To this end, all employees shall use all safeguards and protective
equipment provided and work within the safety rules established by Grant County.
Employee safety shall be a first consideration in all County operations. Cooperation of
employees and management in accident prevention will prove advantageous to all.
DATED this day of , 20
ATTEST:
Barbara Vasquez, Clerk of the Board,
BOARD OF COUNTY COMMISSIONERS
Cindy Carter
Danny Stone
Rob Jones
2 �
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TABLE OF CONTENTS
1.0 DEFINITIONS
1.10 ACCIDENT PREVENTION PROGRAM (SUMMARISED)
2.0 EMPLOYER RESPONSIBILITIES
2.10 GRANT COUNTY BOCC/ELECTED OFFICIALS
2.20 ELECTED OFFICIALS AND DEPARTMENT DIRECTORS
2.30 RISK MANAGER
2.40 SUPERVISOR
2.50 EMPLOYEE
3.0 SAFETY AND ACCIDENT PREVENTION (GUIDELINES) WAC 296-800-140
3.00 (a -c, 3.10a -e) CENTRAL SAFETY COMMITTEE
3.20 (a -k) SAFETY REGULATIONS AND STANDARDS
3.30 (a -e) Fire Safety and Evacuation
3.30 (f) Tobacco Use
3.30 (g) Evacuation Maps
3.30 (h) Emergency Action Plan
3.30 (i) Toilet and Wash Facilities
3.30 (j) Chemical Hazards
3.40 DRIVING AND VEHICULAR SAFETY
3.50 COUNTY DRIVER RESPONSIBILITIES
3.60 SAFETY SUGGESTIONS
3.70 SAFETY EDUCATION
3.80 SAFETY INSPECTIONS AND REPORTING PROCEDURES
3.90 SAFETY BULLETIN BOARDS
4.0 VEHCILE/EQUIPMENT ACCIDENT OCCURRENCE &PROCEDURES
4.0 (a -i) Operator Responsibilities
4.1 OCCUPATIONAL ACCIDENT/ILLNESS PROCEDURES
4.2 OCCUPATIONAL ACCIDENT/ILLNESS TIME LOSS
3 I -P
5.0 ACCIDENT INVESTIGATION (MINOR) — RESPONSIBILITIES
5.1 EMPLOYEE RESPONSIBILITIES
5.2 SUPERVISOR RESPONSIBILITIES
5.3 RISK MANAGER RESPONSIBILITIES
5.4 ELECTED OFFICIAL/DEPARTMENT DIRECTOR RESPONSIBILITIES
6.0 ACCIDENT INVESTIGATION (MAJOR) WAC 296-800-320
7.0 RECORD KEEPING/RELEASE OF RECORDS, WAC 296-800-330
8.0 APPENDICES
8.1 APPENDIX TABLE OF CONTENTS
a. Exposure Control & Reporting Plan
b. Hazard Communication Plan
C. Heat Stress Prevention Plan
d. Portable Ladder Safety Plan
e. Lock Out/Tag Out Procedures
1.0 DEFINITIONS
Accident
An unfortunate incident that happens unexpectedly and unintentionally,t typically
Yp Y
resulting in damage or injury.
Accident Prevention Program
The adopted core rules promulgated by the County Commissioners as a means to prevent
workplace injuries or illnesses (WAC 296-800-140).
Accident Reconstructionist
An individual trained in the technical aspects of determining how an accident occurred.
Board of County Commissioners
The duly elected or appointed commissioners of Grant County.
Cause Analysis
The effort to determine why an accident occurred.
County, The
Grant County, Washington State.
County Vehicle/Equipment Operator
All County officials and employees who drive County vehicles or who use their personal
vehicles in the execution of County business.
County Vehicle
Any automobile, motorcycle, plane, boat, truck, tractor, heavy equipment, or an other
y
motorized vehicle which is owned, leased, or in the possession or control of Grant
County while being operated while in the execution of County business.
Department
An agency of County government, created by the Board of County Commissioners and
headed by an individual appointed by the Board of County Commissioners.
Department Head Director
The individual appointed by the Board of County Commissioners to oversee a
department.
Elected Official
An individual elected by the voters of the County to an office.
Emergency
5 1 P a g e
A sudden, unexpected event; an unforeseen occurrence or condition calling for immediate
action.
Employee
An officer, employee, or servant of the County, whether or not compensated, elected, or
appointed, or authorized volunteers, but does not include independent contractors, unless
stipulated as such under the law.
Employer
One who employs the services of another; an elected officer or board of elected officers
of the County, having the authority to appoint or terminate the employee's services.
Inspector
One engaged in the process of inspecting.
Negligence
Failure to use reasonable care, resulting in damage or injury to oneself or another.
Not Preventable
The incident or act was such that a reasonable individual, exercising ordinary care, could
not have prevented the incident or accident from occurring.
Office
An agency of County government whose administrator is typically an elected official.
Personal Vehicle
Any vehicle which is personally owned, leased, or in the possession or control of a Grant
County employee while being driven in the execution of County business.
Preventable
The incident or act was such that a reasonable individual, exercising ordinary care, could
have prevented the incident or accident from occurring.
Remote Worksite
A worksite away from established working spaces. A worksite away from established
County offices/departments.
Risk Manager
The individual appointed by the Board of County Commissioners to oversee risk and
safety issues at Grant County.
Safety Data Sheet (SDS-Formerly `MSDS')
A form provided by the manufacturer of a chemical which contains information pertinent
to the safe use, handling, and storage of the chemical in question.
Supervisor
A County employee responsible for the activities of subordinate personnel also working
for the County. An individual who directs, coordinates, and evaluates the activities of
other employees.
Willful
Voluntary; intending the result which actually comes to pass; intentional, not accidental.
1.10 ACCIDENT PREVENTION PROGRAM (SUMMARISED)
Element 1- Safety Orientation
Each employee will be given a safety orientation when first hired. The orientation will cover the
following items:
1. A description of the accident prevention program:
• We have a formal written accident prevention program as described in WISHA
regulations (WAC 296-800-140).
• It consists of this safety orientation and a safety committee that is described in
Element 2.
• We also have basic safety rules that all employees must follow. They are:
• Never do anything that is unsafe in order to get the job done.
• If a job is unsafe, report it to your supervisor or safety committee representative. We
will find a safer way to do that job.
• Do not remove or disable any safety device! Keep guards in place at all times on
operating machinery.
• Never operate a piece of equipment unless you have been trained and are authorized
to do so.
• Use your personal protective equipment whenever it is required. (County Policy
502.3)
• Obey all safety warning signs.
• Working under the influence of alcohol or illegal drugs, or using them at work, is
prohibited and maybe grounds for dismissal. (County Policy 516.2.1)
• Do not bring firearms or explosives onto the courthouse complex. (County Policy
1103.5.3)
• Smoking is only permitted outside the building in designated areas. (County Policy
515)
• Horseplay, running and fighting are prohibited. (County Policy 1103.4.1)
• Clean up spills immediately. Replace all tools and supplies after use. Good
housekeeping helps prevent injuries.
• Always operate equipment and vehicles in a safe and defensive manner.
31100��E*
2. How and when to report injuries. Where first aid facilities are located.
If you are injured or become ill on the job, report this to your supervisor or an
available manager immediately.
First aid kits are located in each department, as well as various places throughout the
courthouse complex.
AEDs (Automated External Defibrillators) are also located at various points
throughout the courthouse complex: By the reception desk in the Old Courthouse,
outside of District Courtroom 3 01, in the Commissioner's Office, outside the BOCC
hearing room, outside of Technology Services, in the Jail, outside the Sheriff's office,
and outside Superior Courtroom 2. These locations are also indicated on the Grant
County Courthouse Complex Visitor Map and on your departmental evacuation map.
• All departments should designate at least one person for First Aid/AED/CPR training,
which will be provided by Grant County, at no charge.
The telephone number for Police, Fire or Medical Services is 911. MACC Dispatch is
(509)762-1160. The Non -emergency Number is (888)431-9911.
3. How to report unsafe conditions and practices.
If you see something that is unsafe or someone working in an unsafe manner,
immediately report it to the supervisor of that area, your own supervisor, or to your
departments' safety officer.
4. What to do in an emergency, including how to exit the workplace.
The County has adopted an "Emergency Action Plan" to direct employees on what to do
during an emergency. This is available for reading via the intranet, under the "Safety
Committee" tab. All employees should familiarize themselves with this EAP. Emergency
exit routes, fire pull station locations, AED locations, and fire extinguisher locations, in
relation to your office, will be posted on a map by your office's main exit. This map
should be supplied by your department head or safety officer. The following information
is also available in the Safety Center app, available for download to your phone.
Fire Emergency
Your departments' safety officer has been trained on how to use a fire extinguisher and
should pass this training on to you during departmental safety meetings. If you discover a
fire: Tell another person immediately. Call, or have them call, 911 and then inform a
supervisor. If the fire is small (such as a wastebasket fire) and there is minimal smoke,
you may try to put it out with a fire extinguisher. If the fire grows or there is thick smoke,
do not attempt or continue to fight the fire. Tell other employees in the area to evacuate.
MISOM M1,21
Go to the designated assembly point outside of the building, which is outlined in the
county's Emergency Action Plan.
Earthquake Emergency
During an earthquake: If you are inside a building:
• Drop under a desk or table, cover your head and hold on. Stay away from windows,
heavy cabinets, bookcases or glass dividers.
• When the shaking stops, supervisors are to check for damage and available evacuation
routes then begin an evacuation of their area to the designated assembly location.
• Evacuation should proceed as quickly as possible since there may be aftershocks.
• Supervisors must account for each employee in their work group as quickly as possible.
• First aid certified employees should check for injuries and help evacuate injured
employees. Do not attempt to move seriously injured persons unless they are in
immediate danger of further injury.
• Supervisors and first aid employees must not re-enter the building once evacuation is
complete.
• Do not approach or touch downed power lines or objects touched by downed power lines.
• Do not use the phone except for emergency use.
• Turn on a radio and listen for public safety instructions. If you are outside: Stand away
from buildings, trees, telephone and electric lines. If you are on the road: Drive away
from underpasses/overpasses. Stop in a safe area. Stay in the vehicle.
5. Identification of hazardous chemicals used at this location.
• Safe use and emergency actions to take following an accidental exposure.
• We use several chemicals, including solvents and cleaners. You will receive a separate
orientation as part of our chemical hazard communication program on the hazards of
these chemicals before you work with them or work in an area where they are used.
• Haz Com information is stored in hard copy form in the Maintenance shop, and on the
MSDSonline app, accessible through both the intranet and the Safety Center app.
6. Use and care of required personal protective equipment (PPE).
• Some of the jobs at the county require an employee to wear PPE to protect against injury.
• If applicable, your department supervisor and/or department safety officer will introduce
you to this equipment and familiarize you with its use and care.
101Page
7. The training you need to perform your job safely.
• Before you are first assigned a task, your supervisor, or department safety officer, will
show you what to do along with safety instructions and required PPE.
• We have established safety rules and personal protective equipment (PPE) requirements
based upon the hazard presented in each task and identified through a job safety analysis.
• Do not use equipment or attempt to do any of these tasks until you have received the
required training and PPE.
Element 2- WAC 296-800-130
Safety Committee (required for employers with 11 or more employees)
• Our committee will have one management designated representative and one alternative
representative from each department within the county.
• The safety committee members will elect a chairperson on an annual basis.
• The regularly scheduled meeting is the last Wednesday of each month. This may be
changed by a vote of the committee.
• A committee member will also be selected annually to fill the role of secretary in order to
keep meeting minutes.
Safety Meetings (departmental)
• Although not required by law, it is strongly advised and encouraged by the Safety
Committee that each department hold their own safety meetings, to be proactive in best
work practices as well as to remain abreast of the work that the Safety Committee
performs on the behalf of employees and to bring concerns to the Safety Committee
representative of their department. Meetings should include an educational element.
2.0 EMPLOYER RESPONSIBILITIES (WAC 296-800-110)
2.10 BOARD OF COUNTY COMMISSIONERS/ELECTED OFFICIALS
The Board of County Commissioners/Elected Officials have the responsibility to
promulgate this document and the Commissioners shall communicate its contents
to all Department Directors, either directly or by delegation. The
Commissioners/Elected Officials shall support this policy and procedure manual
and shall set an example in terms of safety in the workplace.
111 Page
2.20 ELECTED OFFICIALS AND DEPARTMENT DIRECTORS
Elected Officials and Department Directors have the responsibility of
communicating the contents of this policy and procedure manual to their
managers and supervisors, either directly or by delegation. They shall support the
content as well as the goal of this safety manual, that being a best faith effort to
fulfill the Safety Vision of Grant County. They shall also set an example in terms
of safety in the workplace.
2.30 RISK MANAGER
The Risk Manager has the responsibility to communicate the contents of this
manual to Elected Officials/Department Directors, as well as County managers,
supervisors, and employees. The Risk Manager is the facilitator of the safety
program in Grant County and therefore assumes a leadership role in making Grant
County safety recommendations and suggestions. In addition to the clearly
defined duties enumerated in this policy and procedure manual, the Risk Manager
has the additional responsibility to lead by example in the area of safety, setting
the tone for safety in the workplace. The Risk Manager ensures compliance with
this manual as well as any additional safety regulations, addendums, additions, or
revisions set forth by the proper authorities and/or regulatory agencies. He/she
has, in conjunction with the appropriate Elected Official/Department Director, the
authority to recommend sanctions for willful safety violations. In this regard, the
Risk Manager must work closely with all Elected Officials, Department Directors,
managers, and supervisors in the County. The Risk Manager's job is that of coach,
counselor, and advisor, and not disciplinarian.
2.40 SUPERVISOR
Each supervisor has the responsibility to ensure that the employees under his/her
purview are trained in, understand, and comply with the policies and procedures
set forth in this manual. In addition to specific duties set forth in this manual, the
supervisor also shares in the responsibility of training employees to facilitate the
Vision set forth in this manual. As such, the supervisor shall also lead by example
in the area of safety in the workplace.
2.50 EMPLOYEE
Every employee, including those identified above, shall have the responsibility to
support the policies and procedures set forth in this manual, and to work diligently
to achieve the safest working environment possible.
3.0 SAFETY AND ACCIDENT PREVENTION PROGRAM (WAC 296-800-140)
3.0 (a) SAFETY COMMITTEES AUTHORIZED
Grant County shall have a Central Safety Committee to comply with WAC 296-
800-13020, with a representative from Renew, Public Works, Coroner's Office
121 Page
Youth Services, a representative from either the Maintenance Department or the
Fairgrounds, Planning Department or the Building Department, Sheriff's Office or
Corrections Facility, and a representative from one of the following:
o Superior Court Clerk's Office
o District Court
o Prosecutor's Office
o Treasurer's Office
o Assessor's Office or Auditor's Office
Per WAC 296-800-13020(a), the Safety Committee will be comprised of
employer -selected and employee -elected members.
Per WAC 296-800-13020(b), the Safety Committee shall elect a chairperson. The
Risk Manager shall serve as the advisor to this committee.
3.0 (b) Membership and terms of the Central Safety Committee members is
outlined in the Rules of Procedure of the Central Safety Committee (Appendix I).
These individuals will work with the Risk Manager to deal with safety issues,
review safety practices, and discuss potential safety issues and accident
prevention.
3.0 (c) The Grant County Central Safety Committee will meet at least once per
quarter. They shall keep minutes of their proceedings and shall ensure the minutes
are made available to all County departments via the Safety Committee intranet
page. Elected Officials and Department directors shall be responsible for keeping
copies of these minutes in locations set aside for safety information and notices.
Safety Committee minutes shall be reviewed during departmental safety meetings.
3.10 The Grant County Central Safety Committee shall serve to coordinate the
safety strategy of the County, including:
(i) Reviewing safety suggestions and recommendations from County
employees, discussing safety matters, reviewing safety practices,
programs, and policies, and discussing potential safety problems and
accident prevention. A written record shall be kept of these meetings.
(ii) Reviewing safety and accident statistics for the county with guidance
from the Risk Manager.
(iii) Appraising the Risk Manager in matters of safety.
(iv) Making recommendations to the Elected Officials in the areas of
safety.
(v) Performing other duties for safety as determined by the Elected
Officials.
131 P a g
3.2 SAFETY REGULATIONS AND STANDARDS: EMPLOYEE
RESPONSIBILITIES
3.2 (a) All employees are required, as a condition of employment, to observe all
safety policies and procedures, and General Health and Safety Standards. To be
situationally aware at all times is of great benefit to not only all employees, but
also to the public.
Employees are required to:
(i)Attend an initial job -specific safety orientation training
(ii) Know and comply with all safety rules relevant to their job title
(iii) Use and care for all required personal protective equipment and notify
their supervisor of damaged or worn-out equipment, requesting special
equipment if needed. (See Grant County Personal Protective Equipment
Plan)
(iv) Identify and report recognized safety hazards and suggest ways to
correct unsafe equipment or procedures by utilizing the Safety Suggestion
Form (Appendix II).
(v) Immediately report all accidents to their supervisor, regardless of
severity or type, per the Occupational Accident/Illness Procedures, located
in Section 4.1 of this manual.
(vi) Employees shall serve on the Safety Committee when appointed or
elected.
(vii) Employees shall participate in ongoing safety training and education
as is provided, required, or needed.
(viii) Employees shall comply with Grant County's Alcohol and Drug -
Free Workplace Resolution (Appendix III) which states in part that
"employees shall not report to work under the influence of alcohol and/or
drugs; possess, while on duty, or subject to being called; or utilize such
substances while they are subject to duty; sell or provide alcohol or drugs
to anyone while such employee is on duty; or have their ability to work
impaired as a result of the use of alcohol or drugs".
(ix) Employees shall comply with the Grant County traffic control
directives for various types of road crew operations, and the Manual on
Uniform Traffic Control Devices (MUTCD), as stipulated in WAC 296-
155-305.
(x) Any County employee engaged in a flagging operation shall be
certified in accordance with the regulations set forth by WAC 296-155-
305, Signaling and Flaggers, which is based on a modified version of the
141Page
MUTCD that has been adopted by the Washington State Legislature.
Exemption: Personnel that have not completed a flagger-training course
may be assigned duties as flaggers only during emergencies. Emergency
assignments are temporary and last only until a ceYtified flagger can be
put into the position (WAC 296 -I55 -305(6)(c).
3.3 FIRE SAFETY AND EMERGENCY EVACUATION
3.3 (a) Grant County shall provide portable fire extinguishers as approved by the Grant
County Fire Marshal and the Grant County Facilities and Maintenance department. Fire
extinguishers shall be unobstructed, mounted, and located so that they are readily
accessible to employees without subjecting the employees to possible injury.
3.3 (b) Grant County shall comply with the general requirements for fire extinguishers,
set forth in WAC 296-800-30010.
3.3 (c) Portable fire extinguishers for use by employees shall be placed so that the travel
distance from the fire extinguisher to any point is no more than 75 feet for Class A and
Class D fire extinguishers. Class B fire extinguishers must be no more than 50 feet from
any point, dependent on extinguisher size (see WAC 296-800-30010).
3.3 (d) Fire extinguishers shall be inspected monthly (WAC 296-800-30020(1) and
serviced annually (WAC 296-800-30020(2)(a).
3.3 (e) Employees shall know the location and type of fire extinguisher nearest to their
workstation or office. This information shall be supplied during the safety orientation
training.
3.3 (f) Employees shall comply with all no smoking rules, regulations, and signs in
accordance with the Grant County policy regarding the same (Grant County Policy 515 —
Tobacco Use).
3.3 (g) Grant County shall post, at a conspicuous location on each floor of all County
buildings, a floor plan which indicates the closest exits, paths of travel, fire extinguisher
locations, first aid kit locations, and AED locations. Evacuation assembly points will be
covered during the initial employee safety onboarding and are located within the
County's Emergency Action Plan.
3.3 (h) Employees shall be trained in and follow the official Grant County Emergency
Action Plan drafted for their specific location. Yearly exercise of the Emergency Action
Plan shall include a fire drill and building evacuation, as stipulated in WAC 296-800-
31080(2).
3.3 (i) Grant County shall provide toilet facilities which are in compliance with WAC
296-800-23020, provide safe drinking water (WAC 296-800-23010), and provide
convenient and clean washing facilities (WAC 296-800-23025).
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3.3 (j) Chemicals — Employees shall be governed by the regulations set forth by WAC
296-901 and by the Grant County written Hazard Communication Program (Appendix
VI(b).
3.4 DRIVING AND VEHICULAR SAFETY
3.4 (a) IDENTITY OF COUNTY VEHICLES: All County vehicles are to be distinctly
identified in accordance with RCW 46.08.065, with the exception of Sheriff's undercover
detectives, vehicles for use by Renew Mental Health staff, and the Prosecuting Attorney's
's
vehicle, and as exempted by the Board of County Commissioners, as allowed by RCW
46.08.065(3).
3.4 (b) Driver's License: No person shall drive a County or personal vehicle for use in
official County duties without possessing a valid driver's license. "Endorsements" or
validation for special equipment shall be required for individuals whose job descriptions
call for the operation of such equipment.
3.4 (c) At the discretion of the Elected official/Department Director, very serious
violations (including without limitation: DUI, physical control, vehicular assault,
vehicular homicide, driving while license suspended/revoked, hit and run
attended/unattended, conviction for drug offences, operating a motor vehicle without
liability insurance, citations for eDUI, etc.) may result in suspension of drivingprivileges
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as recommended by the Risk Manager. This includes an employee's right to drive any
vehicle, including a personal vehicle, in County business.
3.4 (d) County drivers shall annually provide to the Risk Manager their driver's license
number for a verification check and record history by the Department of Motor Vehicles.
Information pertaining to driving records will be kept confidential and used solely y b the
County for verifying the driving status of County drivers for insurance purposes.
3.5 COUNTY DRIVER RESPONSIBILITIES
3.5 (a) It is the responsibility of each employee who operates a county or personal vehicle
while on County business to do so in the safest possible manner. According to the
National Institute of Occupational Safety and Health (2022, August 30), the leading cause
of work-related deaths in the United States is due to motor vehicle crashes. It is very
important to the County that operators of motor vehicles and heavy equipment understand
the responsibilities that they have as operators and remain safety conscious at all times
while doing so.
3.5 (b) No County motor vehicle shall be driven by a person who is not a County officer
or employee.
3.5 (c) County vehicles are to be used for official business only; personal use (any use
outside of normal actions necessary to carry out County business) of County vehicles is
not permitted.
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3.5 (d) The only persons authorized to ride in vehicles assigned to the Sheriff's Office are
outlined in Grant County Sheriff's Office Policy &Procedures Handbook, Civilian Ride
Program.
3.5 (e) County vehicles may not be taken out of Washington State without prior approval
from the County Commissioners.
3.5 (f) All County employees and passengers are required to wear a seat belt while
operating a County vehicle, per RCW 46.61.688, Mandatory Seat Belt Law.
3.5 (g) No person shall drive a personal motor vehicle for use in official County duties
without having, in force, a valid motor vehicle insurance policy. Endorsements for private
vehicles shall be provided to Elected Officials/Department Directors upon request.
3.5 (h) It is recommended that County employees who routinely drive their personal
vehicles on County business three (3) or more times a week, consult with his or her
insurance agent to determine if they should have a business use endorsement on their
personal automobile liability policy.
3.5 (i) All County vehicles shall be kept in good repair. Prior to operating any County
vehicle, the operator shall be responsible for performing apre-trip inspection to make
sure that the vehicle is in safe operating condition.
3.5 (j) Any deficiencies or unsafe conditions found in any County vehicle shall be
reported immediately to the Risk Manager and the Public Works Fleet Manager, and the
vehicle shall not be used until repaired. A Vehicle Safety Inspection Checklist shall be
provided by the Safety Committee, and is available on the Safety Committee intranet
page, under the Forms section. Copies of this form should be kept in all vehicles.
3.5 (k) The interior and exterior of the County vehicle is to be kept clean by the operator.
3.5 (1) If required, County drivers are to keep records of mileage, minor repairs, gas
usage, etcetera.
3.5 (m) Adequate precautions are to be taken to protect the County vehicle from damage
or theft.
3.5 (n) The employee will be personally responsible for any fines related to violations as
set forth in Chapter 46.61 RCW (Rules of the Road), Chapter 46.44 RCW (Size, Weight,
Load) as well as overloading, hanging materials (dirt, rock, brush, etc.) on the vehicle,
unsecured loads, and any spilling that may occur.
3.6 SAFETY SUGGESTIONS
3.6 (a) All County employees are actively encouraged to make suggestions for safety
improvements in the work environment. All County employees are encouraged to be
proactive in small hazard mitigation/elimination and reporting (spills, etc.), and to "see
something, say something".
3.6 (b) written safety suggestions shall be submitted to the Safety Committee for
discussion, appraisal, and, if necessary, disseminated to the Maintenance Department
manager for correction/implementation. Communication with the Safety Committee can
be in the form of an email, discussions with Committee members, or through anonymous
notes or letters.
3.6 (c) The individual filling out the suggestion form shall explain in detail the location of
the hazard, what the hazard is believed to be, a description of the condition, and any
miscellaneous information that may help the correcting person understand the problem as
well as how to address it.
3.6 (d) The Central Safety Committee and Risk Manager shall maintain a procedure to
facilitate the processing of written safety suggestions. Safety Suggestion forms shall be
made available to all employees through the Safety Committee intranet page, under the
Forms section.
3.6 (e) The Safety Committee shall investigate each safety suggestion and provide a
written response to the individual making the suggestion. Assistance can be provided by
the Risk Manager and/or the departmental safety representative if requested by the Safety
Committee.
3.6 (f) If it is determined by the Safety Committee and the Risk Manager that the safety
suggestion should be implemented, a recommendation, along with cost of
implementation, shall be forwarded to the Board of County Commissioners by the Safety
Committee, in conjunction with the Risk Manager.
3.6 (g) Nothing in this section precludes the appropriate Elected Official/Department
Director or Risk Manager from taking immediate emergency action to eliminate or
mitigate a hazardous situation which has been brought to their attention. When exercising
this authority, the Risk Manager shall notify any affected Elected Official/Department
Director and the Board of County Commissioners as soon as possible as to the dangerous
situation, the action taken, and any additional recommendations to address the problem.
3.7 SAFETY EDUCATION
3.7 (a) Itis advised that a basic First Aid/CPR/AED card be obtained by any affected
County employees. First aid trained personnel must be available to provide quick and
effective first aid, per WAC 296-800-15005. Records of First Aid/CPR/AED training
shall be maintained on file by the Risk Manager.
3.7 (b) Elected Officials/Department Directors should ensure an individual with a valid
First Aid/CPR/AED card is working in each office/department in the County Courthouse,
and in all outlying offices at all times. In addition, it is strongly advised that the Elected
Official/Department Director ensure a foreman, supervisor, or persons in direct charge of
18� t
crews (two or more employees working at a remote worksite separate and remote from
the main office/department) be trained in First Aid/CPR/AED.
3.7 (c) First Aid/CPR/AED training will be provided by the County to affected Grant
County employees. Unaffected employees may take part in the training as space and time
allows.
3.7 (d) Grant County complies with the Occupational Exposure to Bloodborne Pathogens
standard, WAC 296-823, by providing an exposure control plan and training in the plan
for those job classifications determined as having risk of occupational exposure to blood
or other potentially infectious materials. (see Exposure Control and Repotting Plan in the
Job Safety Training Manual —Appendix VI).
3.8 SAFETY INSPECTIONS AND REPORTING PROCEDURES
3.8 (a) Internal Inspections — Safety inspections are an important part of any safety
program. Such inspections allow for the discovery of hazards before they become issues
and shall be conducted at times scheduled by the Risk Manager with periodic assistance
from the Central Safety Committee, as delegated by the Elected Officials/Department
Directors. Internal Inspections shall also include the quarterly Office Safety Checklists,
promulgated by the Board of County Commissioners and to be completed by each
department's safety representative. Fillable PDF checklists are provided on the Safety
Committee intranet page.
3.8 (b) The Risk Manager will maintain an inspection procedure as well as appropriate
forms to facilitate the processing of observed hazards (See Appendix V, Departmental
Inspection/Office Safety Checklists). This checklist is available as a Tillable PDF on the
Safety Committee webpage and must be completed quarterly by the safety representative
or designee and submitted to the Safety Committee for review.
3.8 (c) Any observed hazard will be verified by the Risk Manager and discussed at the
Grant County Safety Committee meeting so that all on the committee can provide
feedback to the Risk Manager's investigation of the hazard.
3.8 (d) External Inspections — Unannounced inspections by Washington State Labor and
Industries Division of Safety and Health (DOSH) may occur at any time, pursuant to
applicable law. Inspectors shall be escorted by the Risk Manager, who is the main contact
for the County with regulatory agencies.
3.8 (e) The following items are subject to inspection by DOSH personnel and/or any
other authorized inspector:
o All County owned vehicles
o All County owned equipment
o All County owned facilities
o All County issued equipment
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o All space, equipment, and facilities that are leased by the County from private
vendors for the purpose of conducting County business.
o Any County office/department or remote worksite, including those
offices/departments or remote work sites which have been contracted out to
private vendors.
3.8 (f) Management and Supervisory personnel or their designee shall make themselves
available to the DOSH inspector, accompanied by the Risk Manager, to assist in the
inspection process.
3.8 (g) Any authorized inspector arriving at an office/department or remote worksite shall
be immediately referred to the on -scene supervisor who shall in turn contact the Risk
Manager or (if Public Works) the Safety Coordinator. In the absence of the Risk Manager,
the Maintenance Manager shall be contacted to escort the inspector through the sites that
he or she wishes to inspect.
3.8 (h) During the inspection process, identified violations shall be corrected
immediately, if possible, as the demonstration of "good -faith efforts" to protect
employees' safety can reduce possible citations.
3.8 (i) The inspector will be permitted to speak with County employees in private.
3.8 0) The inspector will be acquainted with specific areas of adherence with the Crant
County Safety Program to the greatest extent possible by the on -scene supervisor or Risk
Manager. The inspector shall be shown Grant County's written Grant County Safety
Policies, Procedures, and Accident Prevention Program and provided with evidence of
employee safety training programs upon request.
3.8 (k) According to the Labor and Industries publication, A Guide to Workplace Safety
and Health in Washington State (2022, October), the DOSH Safety Inspection consists of
three parts, to be anticipated by anyone interacting with a DOSH inspector: 1. An opening
conference (the inspector will present credentials, request permission to enter the
worksite, outline the reason(s) for the inspection, verify the business name/industrial
insurance account number/number of employees, etcetera. 2. The actual inspection,
where the inspector will tour the facility and look for potential hazards, take notes, and
take photographs. 3. The closing conference, where the inspector will discuss any hazards
discovered and how to correct them, the potential for any monetary citations will also be
discussed at this time.
3.8 (1) After the inspection, a formal report will be drafted by the Risk Manager (with
assistance from the Central Safety Committee) to be filed with the Board of County
Commissioners, Human Resources, and any other relevant departments.
3.8 (m) The Risk Manager, with assistance from the Central Safety Committee, will
respond to the items set forth in the exit interview record pursuant to the procedure set
forth in RCW 49.17 (Washington Industrial Safety and Health Act).
3.9 SAFETY BULLETIN BOARDS
3.9 (a) Safety bulletin boards will be maintained at every fixed establishment employing
eight (8) or more persons, and which will contain safety postings and other required
safety material, per WAC 296-800-190.
4.0 VEHICLE/EQUIPMENT ACCIDENT OCCURRENCE &PROCEDURES
4.0 (a) County Employee/ Operator Responsibilities — In the event that a County
employee operating a County vehicle or their personal vehicle on County business is
involved in an accident with another party, the County operator shall immediately and if
necessary and possible, provide first aid to any injured party. It is recommended that
those providing first aid/CPR have a valid first aid/CPR card, however, RCW 4.24.300
states that "Any person... who without compensation or the expectation of compensation
renders emergency care at the scene of an emergency... shall not be liable for civil
damages resulting from any act or omission in the rendering of such emergency care..."
4.0 (b) The County vehicle or equipment operator shall immediately notify the
appropriate law enforcement agency and his or her supervisor.
4.0 (c) No vehicles or equipment shall be moved within the accident scene until law
enforcement arrives, unless a greater safety hazard would be created by not moving the
vehicle or equipment.
4.0 (d) The County vehicle or equipment operator shall exchange driver's license, vehicle
registration, and insurance information with the operator(s) of the other vehicle(s).
4.0 (e) If possible, the County vehicle or equipment operator shall gather the names and
addresses of all potential witnesses to the accident, including passengers in all vehicles
involved.
4.0 (f) The County vehicle or equipment operator shall complete the Grant County
Claims Reporting Kit, located in the glove compartment or console of each County
vehicle, available as a form on the Central Safety Committee website.
4.0 (g) The County vehicle or equipment operator, in conjunction with the Risk Manager
and/or accident reconstructionist, shall, if the accident results in one or more fatalities,
personal injury, or property damage at or exceeding $1000, complete the State of
Washington Motor Vehicle Collision Report (form WSP-161) within 24 hours. This form
is available under the Forms tab on the Central Safety Committee website.
4.0 (h) The County vehicle or equipment operator shall complete and submit to the Risk
Manager and the County's insurance representative at WCRG, the Incident/Accident
Report Form within 24 hours of the incident/accident.
4.0 (i) The Central Safety Committee will provide a Grant County Claims Reporting Kit
on the Central Safety Committee website. It is encouraged that this form be printed and
placed in each County vehicle by the owning department's manager, along with other
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rw
appropriate forms as a convenience to County employees who may be involved in a
motor vehicle incident.
4.1 OCCUPATIONAL ACCIDENT/ILLNESS PROCEDURES
4.1 (a) In the event of ajob-related Occupational Accident, the first and primary
consideration is to seek appropriate first aid and/or medical attention, based on the extent
of the injury, illness, or exposure. The reporting of all Occupational Accidents/Illnesses,
and near -misses is mandatory, per Grant County Safety Procedure 3.2(a)(v), and WAC
296-800-12005(6). Insuring full employee benefits and reasonable liability adjustments at
the lowest cost to the County is initially dependent upon proper and timely reporting. Itis
the responsibility of each employee to report all job-related occupational
accidents/illnesses in accordance with this section. It is required by law that all job-
related occupational injuries and illnesses be reported, regardless of the degree of
severity.
4.1 (b) Reporting of Occupational Injuries/Illnesses — All employees are required to
report all job-related injuries or illnesses immediately or as soon thereafter as possible
during the current shift to the employee's immediate supervisor. Reporting on the next
work shift is not an acceptable practice.
4.1 (c) The supervisor shall make immediate arrangements for the injured employee to be
transported to the nearest medical facility for medical attention, if necessary.
4.1 (d) If the employee seeks medical attention, the employee will be provided a Report
of Accident (ROA) Workplace Injury, Accident, or Occupational Disease by the medical
provider, and the attending physician will complete the form. The completed form shall
be delivered to the Risk Manager by the employee as soon as is practicable.
4.1 (e) The employee reports to the appropriate work location supervisor or designee the
same day as the incident to report their doctor's findings and complete the necessary
forms as follows:
4.1 (e)(i) After seeking medical attention, the employee shall complete the Safety
Incident Report Form, located on the Grant County Central Safety Committee
intranet page, under the Forms section.
4.1 (e)(ii) The Report of Accident (ROA) top portions is completed by the
employee. Employee signature is required unless the employee is unable to do so.
4.1 (e)(iii) The bottom portion of the ROA is completed by the attending
physician.
4.1 (e)(iv) Completed forms are sent to the Risk Manager within 24 hours of the
physician's examination for record keeping.
4.1 (f) The Safety Incident Report Form is completed whether the employee seeks
medical attention or does not seek medical attention.
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4.1 (g) If able, the employee shall complete the Safety Incident Report Foam and both the
employee and his or her supervisor shall sign and date the form.
4.1 (h) Completed forms are sent to the Risk Manager with any employee statements and
witness reports attached within 24 hours of the accident/incident.
4.1 (i) The Activity Prescription Form (APF), which is completed by the attending
physician, states the employee's work status. The employee returns the completed form to
the Risk Manager. The original is sent to Labor &Industries.
4.10) No employee who has been referred to a doctor as a result of ajob-related injury
shall be allowed to return wo work with the County until the employee has submitted a
Return -to -Work form from his/her attending physician to the Risk Manager.
4.1 (k) If an employee requires treatment for awork-related injury or illness, it is his or
her responsibility to report hir or her progress and/or doctor's findings within 24 hours to
their supervisor after each subsequent visit (see section 4.3 (b).
4.1 (1) In the event that the injury incapacitates the employee and prevents the employee
from completing the required reports, the employee's supervisor or designee shall assume
responsibility for gathering and reporting all the required information to the Risk
Manager and the employee's supervisor as set forth in Section 4.2 (h).
4.1 (m) Notwithstanding the provisions of 4.2 (1), the employee will assist the supervisor
to the best of his or her ability in the completion of the required reports.
4.1 (n) If at all possible, the accident scene should not be disturbed until pictures have
been taken by a County representative trained in accident investigation, sketches made of
the area, notes taken, witnesses contacted and interviewed, and the Risk Manager and/or
Central Safety Committee has completed the accident investigation.
4.1 (o) The provisions of the preceding paragraph maybe set aside if either of the
following conditions are met:
o After being advised, the Risk Manager determines that the accident or incident is
minor in nature and that an effective investigation and review can be
accomplished using required reports, or
o Unless a greater safety hazard would be created by leaving the scene as -is.
4.1 (p) Upon submittance of the claim, the Occupational Accident is recorded. All State
required reports are handled and maintained in the risk Manager's office and are available
for inspection during normal business hours.
4.1 (q) OSHA 300 logs will be maintained by the Risk Manager at locations that maintain
a safety bulletin board (see section 3.9) as well as on the Central Safety Committee page
under the Forms section. The OSHA 300A, Summary of Work -Related injuries and
Illnesses, will be posted each year, from the first of February until the 30th of April, and
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logs will be kept on file for a minimum of five years, in compliance with the OSHA
Record Keeping Standard, 29 CFR 1904.35.
4.2 OCCUPATIONAL ACCIDENT/ILLNESS TIME LOSS
4.2 (a) Time loss due to an injury is compensable when it is determined to be a valid
claim within the meaning of the Workers Compensation Law. All disability claims must
be backed by the written determination of a physician. Claims can be denied by Labor
and Industries if it is determined by Labor and Industries that the injury is not related to
the administration or execution of ones' duties.
4.2 (b) Employee's experiencing time loss due to an occupational injury or illness are
required to communicate on a weekly basis and furnish progress reports of his/her
condition to the Risk Manager.
4.2 (c) The Risk Manager will update the time loss employee's Elected
Official/Department Director on the status of the affected employee's progress.
4.2 (d) Subject to pertinence and feasibility, the Risk Manager may endeavor to return an
injured employee to a temporary and/or modified position within Grant County as part of
a Return -to -Work program.
4.2 (e) The Risk Manager will provide, upon request, facsimiles of all filed copies of
Occupational Injury/Illness, Incident/Accident and ROA forms to Elected
Officials/Department Directors to provide to employees who are involved in ajob-related
occupational accident/incident.
5.0 ACCIDENT INVESTIGATION (MINOR) — RESPONSIBILITIES
5.1 EMPLOYEE RESPONSIBILITIES
5.1 (a) The employee may be required to fill out additional forms at a later date with the
Risk Manager.
5.1 (b) Employees who were witnesses to an incident or accident may be involved in
follow-up interviews with law enforcement, the Risk Manager, Central Safety
Committee, Elected Official, or Department Director, or others. Employees so involved
shall be cooperative with these investigative bodies.
5.2 SUPERVISOR RESPONSIBILITIES
5.2 (a) The supervisor of the employee involved in the vehicular or occupational
accident/illness shall immediately notify the Risk Manager, providing whatever details
are known pertaining to the accident/illness.
5.2 (b) In the event that the employee is incapacitated and cannot comply with the
requirements set forth in the County Employee/Operator Responsibilities (Section 4.0)
regarding vehicle accident procedures or occupational accident/illness procedures
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(Section 4.2), the employee's supervisor shall assist the employee in completing reports,
making notifications, and gathering relevant information.
5.2 (c) The supervisor shall, in cases of employee inability, complete and forward to the
Risk Manager the portion of the Safety Incident Report form within 24 hours of the
accident (Safety Committee webpage, under the Forms tab).
5.2 (d) The employee's supervisor shall assist the Risk Manager in the investigation of
the accident/incident. The Central Safety Committee may also be called upon to assist
with the investigation.
5.2 (e) In addition, the supervisor will assist the Elected Official/Department Director in:
o Providing accurate information with respect to the accident/incident
o Serving as a communications link between the Risk Manager and the employee
o Keeping the employee involved in the accident/incident advised as to the progress
and status of the investigation
5.3 RISK MANAGER RESPONSIBILITIES
5.3 (a) The Risk Manager shall lead an investigation of all accidents as defined in section
1.0, and as stipulated below:
5.3 (b) Such an investigation shall include, but not be limited to,
o Helping to secure the scene and working with other agencies, such as law
enforcement, first responders, etc., gathering information to answer the questions
of Who, What, Where, When, Why, and How, without limitation.
o Assist in the compiling of information regarding the accident, including, but not
limited to, taking photos, making sketches, taking statements, conducting
interviews, and writing reports.
o Serving as the collection point for all information developed in the investigation
of the accident.
o Completing the investigation by making a written report, complete with initial
findings and conclusions.
o Suggesting and advising to the Elected Officials/Department Directors of ways to
eliminate the Root Causes and mitigate all causal factors that contributed to the
incident/accident.
5.4 ELECTED OFFICIAL/DEPARTMENT DIRECTOR RESPONSIBILITIES
5.4 (a) The Elected Official/Department Director or his/her designee shall have the
responsibility to keep the injured employee fully apprised as to the status and progress of
the investigation. The Elected Official/Department Director shall also aid the Risk
Manager in meeting all timetables set forth in the investigation and review process.
6.0 ACCIDENT INVESTIGATION (MAJOR)
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6.0 (a) Major occupational accidents, defined as involving a death, an inpatient
hospitalization, an amputation, or the loss of an eye, requires reporting of the incident to
Labor & Industries within an eight (8) hour timeframe, as well as specific and enforced
guidelines to follow:
o Equipment involved in a (major) work related accident must not be moved (WAC
296-800-32010)
o Equipment cannot be moved until inspected by a representative of the Department
of Labor &Industries and released.
o The employer must assign people to assist the Department of Labor and
Industries, such as:
o Witnesses
o Other employees
o The supervisor
6.0 (b) In the event of a major accident, Grant County must conduct its own preliminary
investigation in order to evaluate facts. Personnel who may conduct the investigation
include:
o The Risk Manager
o The immediate supervisor of the injured employee
o Witnesses
o An employee representative
o Any other person with investigative experience (WAC 296-800-32020)
6.0 (c) Preliminary investigations include noting such information as:
o Where did the accident occur?
o What time did it occur?
o Who was present?
o What was the employee doing when it happened?
o What happened during the accident?
6.0 (d) All findings must be documented for possible use in formal investigations.
7.0 RECORD KEEPING/RELEASE OF RECORDS, WAC 296-800-330
7.0 (a) Accident investigation details and all reports must be kept confidential, and results
cannot be indiscriminately released.
7.0 (b) Reports are required to be available, without a court order, only to:
o The injured worker, their legal representative, or their labor organization
representative.
o The legal representative or labor organization representative of a deceased worker.
o The employer of any injured or deceased worker.
o Any other employer or person whose actions or business operations are the
subject of the report or investigation.
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o Any attorney representing a party in any pending legal action in which an
investigative report constitutes material and relevant evidence.
o Employees of governmental agencies in the performance of their official duties.
o Any beneficiary of a deceased worker actually receiving benefits under the terms
of Title 51 RCW, the Industrial Insurance Act.
o The closest surviving member of the deceased worker's immediate family.
7.0 (c) Informational source identities must also be protected and kept confidential.
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8.0 APPENDICES
8.1 TABLE OF CONTENTS
I — Procedures of Central Safety Committee (Charter)
II — Safety Suggestion Form
III — Alcohol/Drug Free Workplace Resolution
IV — Office Safety Checklist (sample)
V — Claims Reporting Kit (sample)
VI— Job Safety Training Manual (Programs &Best Practices)
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APPENDIX I
CENTRAL SAFETY COMMITTEE — PROCEEDURES (CHARTER)
Pursuant to both Washington Administrative Code 296-800-13020 and Grant County Safety
Policy 1104.2, Grant County has established a Central Safety Committee (hereby known as the
Grant County Safety Committee). This Charter is a detailed outline of Committee requirements
and responsibilities.
Mission Statement:
The mission of the Grant County Safety Committee is to develop and promote a healthy and safe
environment for all employees and visitors to our facilities through the involvement of all
individuals regarding education, communication, and safe work practices.
Activities:
The activities of the Committee will include, but are not limited to, the following:
• Identify unsafe work practices and conditions and suggest appropriate remedies.
• Conduct on the job safety inspections of both operations and facilities; identify safety
hazards and recommend corrective measures.
• Review Employee Injury Reports. Types of accidents, causes, and trends shall be
identified, and appropriate corrective action suggested.
• Obtain and analyze available data on past injuries and illnesses and identify trends and
suggest appropriate corrective actions.
• Assist in the development and implementation of effective on the job safety awareness
programs.
• Encourage feedback from all individuals with regard to on-the-job safety related ideas,
problems, and solutions.
• Provide support and serve as a resource in the development, implementation, and
maintenance of a comprehensive safety, loss prevention, and loss control program.
• Assist in the development of written programs to ensure compliance with Department of
Safety and Health (DOSH) standards and requirements.
• Serve as an advisory body to management on work related safety issues.
• Providing suggestions and recommendations for resolution of work-related safety
concerns.
• Provide and maintain a Safety Committee presence on the County intranet, to provide
current information, safety related archives, and Committee communication, to promote a
healthy and safe environment for all employees and the public.
Members:
Per WAC 296-800-13020, Committee members shall be employee -elected as well as employer -
selected. The terms of employee -elected members must be a maximum of one year, with no limit
on number of terms served.
MME M.04
Responsibilities:
Management:
• Enforce all work-related safety rules and procedures.
• Actively promote on the job safety.
• Allow the time for Committee representative participation in meetings and assigned
responsibilities.
• Allocate the funds/resources necessary to implement Safety Committee activities.
• Lead by example in following all on the job safety rules.
• Support Committee decisions.
• Provide timely feedback to the Committee.
Risk Manager:
• The County's Risk Manager is a member of, and serves as, an advisor to the Committee.
Chairperson:
• Actively promote work related safety.
• Coordinate with the Risk Manager on matters of safety.
• Act as communication liaison between management and the Committee.
• Facilitate the Safety Committee meetings.
• Coordinate the assignment of activities to Committee members.
• Establish necessary deadlines based on member input.
• Follow up on assigned responsibilities.
• Schedule and develop an agenda for meetings based on member input.
• Prepare an annual report of the Committee's accomplishments, due no later than the end
of February, and post it to the Safety Committee intranet page.
• Prepare a report on the Committee's objectives (goals) for the next calendar year.
• Introduce new members.
• Ensure the effectiveness of the meeting by directing discussions to meet mission and
o jectives.
Co -Chair:
• Actively promote on the job safety.
• Facilitate the meeting in the absence of the Chairperson.
• Serve as a member of the various project teams or sub -committees.
• Facilitate meeting agendas and monitor meeting times.
• Assist with development of the agenda.
Secretary:
• Actively promote on the job safety.
• Ensure the meeting minutes are recorded, completed, and distributed in a timely manner.
• Distribute the agenda with minutes to Committee members no less than 24 hours prior to
each scheduled meeting.
• Take and record attendance.
• Make arrangements for the meeting room.
• Distribute any correspondence and/or directives developed by the Committee.
• Develop and maintain files of meetings and correspondence.
Committee Members:
• Actively promote on the job safety.
• Attend all Safety Committee meetings on time or arrange for an alternate to attend.
• Communicate committee activities to his/her department.
• Serve on appointed project teams or sub -committees.
• Brind work related safety concerns to Committee meetings and/or to the attention of the
affected employee's supervisor.
• Assist with the development of the agenda upon request.
• Serve as an example by following all safety rules and work practices.
Employees:
• Actively promote on the job safety.
• Brind work related safety concerns to his/her supervisor or Committee representative
immediately.
• Learn and follow all health and safety rules and procedures.
• Attend all safety related training courses relevant to his/her job classification.
Meetings:
• Meetings will be held at least quarterly on the last Wednesday of the month in order to
facilitate Grant County Commissioner involvement. Meeting time shall be from 8:30AM
unti19:30AM.
• Special meetings of the Committee maybe called by the Chairperson upon his/her
initiative, or upon the request of at least five (5) members.
• Special meetings will be considered regular meetings with being applied towards meeting
commitments.
• The minutes of the meeting will be given to each Committee member as well as posted
on the Safety Committee website.
APPENDIX II
SAFETY SUGGESTION FORM
SAFETY SUGGESTION FORM
I - Please describe your safety concern, idea, or suggestion
below. Be as specific as possible. If you would like to
know the outcome of the Safety Committee's review of
;a
your suggestion, please include your name.
Department where safety problem is occurring:
Name (optional) Date:
321P-ge
APPENDIX III
DRUG & ALCOHOL -FREE WORKPLACE RESOLUTION
Grant County Personnel Policy
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Grant Coun4c-� Personnel FoLcy
Page lof 6
331
APPENDIX IV
OFFICE SAFETY CHECKLIST (SAMPLE)
GRANT COUNTY QUARTERLY OFFICE SAFETY INSPECTION CHECKLIST
(Reaze; compWe m* kwm for each &iking ha=ngs; officeldeparftnent %bM
Office[Department
Faaky Locaficm:
Evaluated by:
Quante 'Ne ar, of Report
Qb-. Ap r -,F lu r q),
DAK
YU tea got--CTW ACIUM
PIUMN RESPOICOLE PL71
HCKJSF: EPWWTORAGE
Are all shirways, 81bles, and accecas W%% LWt Claff of tflp
luffAve, and not u W stonw?
Are WR&Waya In 9Wh rte, Offka. MEWS, BW hAtWay Was
or brips huxft mmi as cords,, tomes, and Mm?
Is 5ghl", adequate to PMMt 8tVM?
16 gmeral mmmmag"Ang in good ordw?.
Loa U
amUMXKM3� s, "k haaw&, tme camer. exxwmw
m, wwals Cr 10 �Vandlnlgl W"" DOW *aw )91�' Vt.
Are Me cab**W loaded piropmly to mqWd being to top
11"W'. creatirm a "PM -91 rtamm
Are matw%k yardproperlyto wrold lailling? Are, materials
StOM on 81161M Property t0avoid 1*11mg? Am hmy
matertgastomd batmrew knee md chest height to prevent
abmkW mW back strains?
md1ng nwmabon dmoge that kxftko,exft roda
xmd*bqft arm for assembly outakle Me buffidling up to
data Wd posted MW'doorWayv?
IB your o0ce � WO 2 OrSt aid W7 Are 00ritaft In
gmd,conAfton wft no m1bangsuppilles?
Han f" exImpAsitars bin; Inspected w*W the past 12
mm*W' by a FS:1111090 & 11111"Wim"mrLm I" cert lied
MtWWWn slaW eaW tme MwJ*d M*e=, MM,"=a"
&Offl ftpKfed %2W ffe AW 12 M Qqn'.
Hgm I" nodi mow"ane beenCOK"d main V* peat 30
"a, to ismBin-Me ~ is in to g1wL " is wt, PLOW am
yomy w"Ite bg Is Irftct? %fw condwft Ma Omm*?
Are QKtffntW cordar Used W bffqXWZY UM. OVW
a" and ft h=YW FAc= Co& do f K9 A%w eAwWw. cof Is Z
be igsed w owmmeM W&V Ofty " mvp per w
e9LOTWIC 01 pfterA ac ) ~f f wo"mwl" PY ft
At's coffWurtir and other equipment cards In proper
colration?
Loa tr damv-v =aYWWWl nlmhg g rmw � an
mz, ard corl repan ffkVe WW.tape
Are surge protectors (w giechuai rece&c1se mot
~oa*gd wft cords? Clieft W "ey chWMg of Kw"
prdectom or cords - wtdch abould not be occwWW
Any type or portable spam tmAws jMuSuding iowwaftagg
tmbj, candis warmers, candles, etc- are not aMmea is
your officaffiWartm eat compillant7 Any apprwmd mraWwo
Jbr a meW"'mxxx=cmMwn mw he rWanW cm Mw form -
Is #* ace WqMg stored MW In 906., pmperly sealed
jrodffd-pm" coutalners?
Any oWerwed concerins?
Repos z must be submided go the Safety Comminee by the f Om of each mmigh follaming the end
of the quarmedy reponpedod at safetyftrantcouraywa-gov
(11" Qtr JW") - Report 18 ON by Aprl ICA
(r Qtr J*-SW4 - ReW Is due by Oct- 101h
saesq, cwnifteemles
(V at,4pr-juna) - Report is due by joy 100
t4* Qbr Oct. -Det;-j - Raport is dm by JwL 1101h
May S. 2022
341 c5 e -
ID
APPENDIX V
CLAIMS REPORTING KIT (SAMPLE)
GRANT COUNTY
WRCI P provides full claims, manaclemerit services to
its members through Clear Risk Siolutions" in-house
claims service. Ft P" claims process is centered
on delivering personal custom service, with a goal
of providing a quick and economical settlement of
your claim-
WRCIP is pleased, to offer members a direct and
efficient way to report accidents and losses to our
in-house claims service at Clear Risk Solutions.
Included in this packet are instructions and
guidelines for, reporting losses for muftiple lines of
coverage and lawsuits.
GENERAL GUIDELINES
Report all accidents regardless of the degree of' injury
or damage -
Record all relevant facts. Save all broken or damaged
equipment involved.
Take photos, if possible and warranted.
> Do not admit responsibility or agree to pay for
damages. This is the job of the insurance company
and/or c-ouits
-
Regardless of deductible level,, report all accidents.
351 P age
APPENDIX VI
JOB SAFETY TRAINING MANUAL
(sub index)
a. Exposure Control &Reporting Plan
b. Hazard Communication Plan
c. Heat Stress Prevention Plan
d. Portable Ladder Safety Plan
e. Lock Out/Tag Out Procedures
BLOODBORNE PATHOGENS
EXPOSURE CONTROL AND REPORTING PLAN
1.0 PURPOSE:
To provide guidelines to reduce or eliminate the risk of exposure to Hepatitis B virus and HIV; to
provide guidelines for treatment in the event an exposure occurs.
2.0 INDIVIDUALS AFFECTED:
3.0 REFERENCES:
WISHA Bloodborne Pathogens standard WAC 296-823-100
4.0 POLICY:
This facility will operate in a manner that will reduce or eliminate the risk of employee exposure
to human blood and other potentially infectious materials (O.P.I.M) with an emphasis on training
employees in the application of exposure control practices.
Management will provide equipment that will help employees reduce the risk of exposure to
blood and OP.I.M.
Management will provide appropriate information and follow-up care should exposure occur.
371Page
Management will assure that information related to health status or deliver of medical care to
Y an
individual, whether it be the public or an employee, will be treated confidentially. This
includes information about blood test results or patient health status as relayed to an EMT or
paramedic. This also includes post -exposure information about the health status of an employee,
EMT, paramedic, or first responder.
4.1 MEANING:
The information shared impacts the care or treatment decisions concerning the patient.
The health care provider requires the information for the patient's benefit.
In addition to the information above, no employee, including EMT orparamedic, shall ask a
.
patient if they have a sexually transmitted disease, disclose the identity oany patient with a
sexually transmitted disease, or include in an incident report that aatient has a sexually
y
transmitted disease.
Management shall ensure compliance with these policies and procedures to reflect new or
modified tasks and procedures which affect occupational exposure.
This policy will be reviewed at least annually and whenever necessaryto reflect new or modified
odified
tasks and procedures which affect possible occupational exposure.
5.0 DEFINITIONS:
BLOOD means human blood, human blood components, and products made from human blood
BLOODBORNE PATHOGENS means pathogenic microorganisms that are present in human
blood and can cause disease in humans. These pathogens include, but are not limited to, Hepatitis
B Virus (HBV) and Human Immunodeficiency Virus (HIV).
• s •
CONTAMINATED means the presence or the reasonably anticipatedp resence of blood or
O.P.I.M. on an item or surface.
CONTAMINATED SHARPS means any contaminated object that canenetrate the skin,
,
including, but not limited to, needles, scalpels, and broken glass.
DECONTAMINATION means the use of physical or chemical means to remove inactivate or
destroy bloodborne pathogens on a surface or item to the point where they are no longer lable
g capable
of transmitting infectious particles and the surface or item is rendered safe for handling, use, or
disposal.
EMPLOYEE means any regular, part time, or temporary employee, including volunteers.
EXPOSURE INCIDENT means a specific eye, mouth, or other mucous membrane non -intact
skin, or parenteral contact with blood or O.P.I.M. that results from thep erformance of an
employee's duties. There are two types of potential exposures to communicable diseases that are
of concern.
These exposures are:
a. A percutaneous (through the skin) event occurs when blood or other body fluid is
introduced through the skin. Examples: needlestick with a bloody needle; sustaining
a cut by a sharp object contaminated with blood; entrance of blood or body fluids
through an open wound, abrasion, broken cuticle, or chapped skin.
b. A mucocutaneous event (in eye, mouth or nose) occurs when blood or
body fluids come in contact with a mucous membrane. Example:
blood or body fluid is splashed or sprayed into the eye, nose or mouth.
HANDWASHING FACILITIES means a facility providing an adequate supply of running,
potable water, soap, and single use towels or hot air -drying machines.
HBV means hepatitis B virus. Vaccine is available. Serious complications of the virus include
chronic liver disease, cirrhosis, and cancer.
391 Page
HIV means human immunodeficiency virus, the precursor to acquired immunodeficiency
syndrome (AIDS). Currently no vaccine available.
HOSPITAL REPORTABLE EXPOSURE means an unsuspected exposure where a patient is
treated and/or transported who is later diagnosed as having a serious communicable disease that
could have been transmitted by a respiratory route.
NOT A REPORTABLE EXPOSURE includes the following:
a. Blood on intact skin.
b. Blood on clothing or equipment.
C. Being present in the same room as an infected person.
d. Touching an infected person.
e. Talking to an infected person.
OTHER POTENTIALLY INFECTIOUS MATERIALS (O.P.I.M.) means:
c. Human body fluids: semen, vaginal secretions, cerebrospinal fluid, synovial fluid,
pleural fluid, pericardial fluid, peritoneal fluid, amniotic fluid, saliva and body fluid
that is contaminated with blood, and all body fluids in situations where it is difficult
or impossible to differentiate between body fluids.
d. Any unfixed tissue or organ (other than intact skin) from a human (living or dead).
e. HIV containing cell or tissue culture medium or other solutions and blood, organs, or
other tissues from experimental animals infected with HIV or HBV.
PARENTERAL means piercing mucous membranes or the skin barrier though such events as
needle sticks, human bites, cuts and abrasions.
PERSONAL PROTECTIVE EQUIPMENT means specialized clothing or equipment that
does not permit blood or O.P.I.M. to pass though when worn for protection against a hazard.
General work clothes (e.g., uniforms, pants, shirts or blouses) not intended to function as
protection against a hazard are not considered to be personal protective equipment.
REGULATED WASTE means liquid or semi-liquid blood or other potentially infectious
materials in a liquid or semi-liquid state if compressed, items that are caked with dried blood or
O.P.I.M. and are capable of releasing these materials during handling; contaminated sharps; and
pathological and microbiological wastes containing blood or other potentially infectious
materials.
UNIVERSAL PRECAUTIONS is an approach to infection control, whereby all human blood
and certain human body fluids are treated as if known to be infectious for HIV, HBV and other
bloodborne pathogens.
WISHA is the Washington Industrial Safety and Health Act
WORK PRACTICE CONTROLS/ENGINEERING CONTROLS means the altering of tasks
to eliminate, isolate or minimize exposure to the bloodborne pathogens hazard (i.e., use of sharps
containers).
6.0 EXPOSURE CONTROL PLAN:
The Exposure Control Plan will cover any employee who might, as a result of their employment
duties, come into contact with human blood, human blood bi-products or other potentially
infectious materials.
7.0 PROCEDURES:
Universal Precautions and Personal Protective Equipment (PPE)
All blood and human body fluids are to be treated as if known to be infectious, and all employees
shall wear appropriate personal protective equipment when potential contact with blood or bodily
fluids is anticipated. Personal protective equipment will be considered "appropriate" only if it
does not permit blood or O.P.I.M. to pass through to or reach the employees work clothes, street
clothes, undergarments, skin, eyes, mouth or other mucous membranes under normal conditions
of use and for the duration of time which the protective equipment will be used. Employees shall
select maximal rather than minimal personal protective equipment. It shall be the responsibility
of the supervisor, officer in charge, or their designee to assure that personal protective equipment
is readily available, used appropriately and at no cost to the employees (including repair and
replacement of PPE).
Work practice controls or engineering controls shall be used to eliminate or minimize employee
exposure. Where occupational exposure remains after institution of these controls, personal
protective equipment shall also be used.
Work practice controls or engineering controls shall be examined and maintained or replaced on
a regular schedule to ensure their effectiveness.
Gloves shall be worn when it can be reasonably anticipated that the employee may have hand
contact with blood, O.P.I.M., mucous membranes and non -intact skin, when performing vascular
access procedures and when handling or touching contaminated items or surfaces.
Disposable (single use) gloves, such as surgical or exam gloves, shall be replaced as soon as
practical when contaminated, or as soon as feasible if they are torn, punctured, or when their
ability to function as a barrier is compromised.
Disposable gloves shall not be washed or decontaminated for re -use.
Utility gloves may be decontaminated for re -use if the integrity of the glove is not compromised.
However, they must be discarded if they are cracked, peeling, torn, punctured, or exhibit other
signs of deterioration, or when their ability to function as a barrier is compromised.
High-risk safety gloves are worn when there are sharp objects in the work environment, the
patient or party being treated or assisted carries a high risk of having a communicable disease, or
when there are copious amounts of blood, or bodily fluids present in the work environment.
Masks, Eye Protection, and Face Shields:
Masks in combination with eye protection devices or face shield shall be worn whenever
splashes, spray, spatter, or droplets of blood or O.P.I.M. may be generated and eye, nose, or
mouth contamination can be reasonably anticipated. When treating a person with a known
airborne mode of transmission, facemask protection shall be used. The first choice is to mask the
person; if this is not feasible, employees shall mask themselves.
Resuscitative Devices:
Employees whose responsibilities include the administration of First Aid in emergency situations
or in the presence of blood or O.P.I.M. shall use resuscitative devices, one-way pocket masks, or
bag masks to ventilate patients and shall provide mouth-to-mouth resuscitation.
Protective Gowns:
All employees shall use protective gowns when contamination of clothing can be reasonably
anticipated; the type will depend on the task and degree of exposure anticipated.
Housekeeping:
All employees shall clean and disinfect vehicles, equipment, receptacles, and work surfaces
immediately, or as soon as feasible, after exposure to blood, body fluids, or O.P.I.M.
Contaminated Sharps:
All employees shall handle contaminated sharps with extreme caution.
W
After use, needles and sharps shall immediately be placed in approved enclosed or closable
containers located as close as possible to the area of use. Containers shall be closable, puncture
resistant, leak proof on the sides and bottom, and labeled or color -coded. Needles shall not be
purposefully bent or broken. Sharps shall not be recapped or reused.
Broken glassware, which may be contaminated, shall not be picked up Y direct) with the hands. It
shall be cleaned up using mechanical means, such as a brush and dustpan or forceps. Cleaning
p p g
devices shall be cleaned and decontaminated after use.
Handwashing and Showering:
After exposure or caring for patients, employees shall wash their hands immediately or as soon
as feasible after removal of gloves or other personal protection equipment with soap and running
water. All employees shall wash hands and any other skin with soap and water or flush mucous
membranes with water immediately or as soon as feasible following contact following contact of
such body areas with blood or O.P.I.M.
When handwashing facilities are not available, employees shall immediate) wash hands with
Y
antiseptic towelettes or antiseptic hand cleaner and then wash hands with soapd running water
ang
as soon as feasible. It is not advised to use an alcohol based cleaning solution for hand washing
on a routine basis, because it causes the skin to dry and crack and thus become aotential entry
ry
route for a bloodborne pathogen. Employees who experience blood or bodily fluid contact with
the skin shall shower as soon as possible.
Non -Use of Personal Protection Equipment:
All employees shall use appropriate personal protective equipment unless under rare and
extraordinary circumstances, it was the employees' professional judgment that in the specific
incident, its use would have prevented the delivery of health care or would havep osed an
increased hazard to the safety of the worker or co-worker. In such cases, the incident shall be
documented and reported to the supervisor. Employees shall not deliberately place themselves in
danger in the performance of their duties.
Safety Considerations:
Eating, drinking, smoking, storing food, applying cosmetics or lip balm and handling contact
lenses are prohibited where there is a reasonable likelihood of occupational exposure to
bloodborne pathogens.
Uniform Laundering:
All personnel who are exposed to potentially infectious blood or bodily fluids shall follow these
protocols:
All employees will maintain extra clean clothing in their lockers so that contaminated articles
can be cleaned. Contaminated clothing shall be washed as soon as possible. However, if blood
or other infectious materials penetrate clothing they shall be removed immediately or as soon as
feasible. All contaminated clothing shall be placed and transported in approved bags and
containers.
Only clean work clothing and footwear may be worn home.
Contaminated footwear shall be cleaned with a hot solution of soapy water and rinsed with clean
water. Employees should use covers for footwear when it can be anticipated that gross
contamination will occur.
Equipment and Site Cleaning and Inspection:
Disinfection procedures shall be initiated when blood or body fluids are spilled or when an
individual contaminated with blood or body fluids is transported in a company vehicle.
The supervisor shall be notified, and the equipment or vehicle shall be taken out of service as
soon as possible. The supervisor shall arrange for disinfection.
Vehicle and equipment surfaces shall be cleaned with hot soap and water and disinfected with a
1:10 chlorine bleach solution, or another waterless alcohol -based cleansing product. Special
attention should be paid to the steering wheel and accessories that come in contact with the
hands.
All disposable contaminated cleaning items shall be disposed of properly.
WMMMM M.*
Employees shall be careful not to contaminate themselves during the cleaning operation.
Precautions should be taken to decontaminate the scene as necessary of any suspected infected
blood or body fluid to prevent contamination of other individuals.
Contaminated waste warnings should be issued to other agencies (i.e.: medical examiner) to
whom a scene or property may be relinquished.
Regulated Waste Disposal:
Approved containers shall be accessible to personnel.
Contaminated Sharps:
These items shall be isolated from other waste in the approved sharps containers. When
rp full, the
containers shall be taken for disposal at a receiving hospital.
Non -Sharp Medical Waste:
This waste shall be placed in approved plastic bags and sealed. Large volumes of bloody y waste
or bodily fluids shall be double bagged. The bagged, contaminated material shall be delivered to
the hospital emergency room by the transporting agency, includingambulances. If the °
patient is
not transported, the material shall be double bagged and placed in the hazardous waste container
labeled "BIOHAZARD."
Employees Responsibilities:
Employees shall be responsible for using all precautions and protective equipment rovide
d to
reduce the possibility of sustaining a communicable disease exposure.
461 Page
Employees shall be responsible for promptly reporting all reportable exposures to the supervisor.
Employees shall be responsible for promptly completing the forms required for reporting a
reportable exposure and all forms required for any follow-up treatment.
Employees are recommended to keep an up to date "Health History Immunization Record" at
their assigned workstation and a current copy in their personnel file. It is the employee's
responsibility to keep their record up to date.
Supervisors Responsibilities:
The supervisor shall report reportable exposures to the emergency room doctor or nurse in
charge verbally and forward the exposure report form.
Employees shall notify their supervisor that a reportable exposure has occurred, and
Management shall make arrangements for the employee involved to go to the emergency room
for follow-up treatment as required. No mention will be made as to the type of exposure
occurred.
Management shall contact employees and inform them of hospital reportable exposures.
Management shall investigate and document the circumstances in which an employee did not use
personal protective equipment because in the employee's judgment its use would have prevented
or delayed the delivery of health care or would have posed or increased hazard to the safety of
the worker or co-worker. A review of the incident shall be conducted in order to determine
whether changes can be instituted to prevent such occurrences in the future.
Hepatitis B Immunization Program:
The Management shall make available to all employees who are at risk of potential exposure,
the Hepatitis B vaccine, and make information available on the safety and efficacy of the
vaccine, strongly support and encourage the appropriate use of Hepatitis B vaccine and offer free
vaccinations on a voluntary basis.
Employees should realize that infection from this virus can result in serious complications or
death and that there is no known cure.
Employees should recognize that persons employed in health care professions have a risk of
contracting Hepatitis B approximately four times that experienced by the adult population at
large and that the Center for Disease Control has identified health care workers who have
471Page
prolonged exposure to blood, blood products, or other infectious bodily fluids as a high-risk
group who should be vaccinated.
Employees should recognize the recent development of safe, immunogenic and effective
vaccines to prevent Hepatitis B Virus infection.
Employees shall review information on the program, drug pamphlets, warnings, precautions and
adverse reactions and sign an immunization "informed consent" form (see attached sample) if
they elect to be vaccinated. Employees who, for any reason, do not elect to receive the
vaccination will be asked to fill out and sign the applicable portion of the Decision Form.
Vaccination Procedures:
An initial blood evaluation will be given to screen potential vaccine recipients for prior infection
with immunity.
Primary vaccination consists of three intramuscular doses of vaccine in the deltoid region.
Dosing Schedule:
1 st dose: at elected date, 2nd dose: one month later, 3rd dose: six months after first dose.
Approximately one month after the final dose, a final blood evaluation will determine if the
employee has built a post vaccination immunity. If the employee does not have immunity after
the first series, successive series of vaccines will be undertaken if the employee so desires until
immunity is achieved.
Medical records are confidential and shall be maintained in a locked file by management:
Hepatitis B vaccination shall be made available to all employees who will be assigned to
positions that have occupational exposure after required communicable disease training and
within 10 working days of initial assignment. This will not be required if the employee has
previously received the complete Hepatitis B vaccination series and antibody testing has revealed
that the employee is immune, or the vaccine is contraindicated for medical reasons or if the
employee chooses to decline Hepatitis B vaccination.
If an employee initially declines Hepatitis B vaccination but at a later date decides to accept the
vaccination, the Hepatitis B vaccination shall be made available to the employee at that time.
If a routine booster dose(s) of Hepatitis B vaccine is recommended by the U.S. Public Health
Service at a future date, such booster dose(s) shall be made available at no cost to the employee.
The licensed physician supervising the Hepatitis B vaccination program for Management shall be
the designated physician(s).
Management shall ensure that the physician evaluating an employee after an exposure has or is
provided the following information:
a. A copy of the WISHA regulations.
b. A description of the exposed employee's duties as they relate to the
exposure incident.
C. Documentation of the route(s) of exposure and circumstances under
which the exposure occurred.
d. All medical records relevant to the appropriate treatment of the
employee, including vaccination status.
Management shall obtain and provide the employee with a copy of the evaluating physician's
written opinion within 15 days of the completion of the evaluation.
The physician's written opinion for Hepatitis B vaccination shall be limited to whether Hepatitis
B vaccination is indicated and whether the employee has received such vaccination.
The physician's written opinion for post -exposure evaluation and follow-up shall only include
that (1) the employee has been informed of the results of the evaluation, and (2) the employee
has been told about any medical conditions resulting from exposure to blood or O.P.I.M. that
require further evaluations or treatment.
Exposure Protocol:
If a percutaneous or mucocutaneous exposure has occurred, the following steps shall be taken:
Employee initiates immediate self-care. Limit exposure by promptly washing wound with
disinfectant soap and water. Flush eye, nose, or mouth exposures with water or saline.
Employee reports exposure immediately to the supervisor who initiates an Exposure Incident
Investigation Form. The employee shall document the route(s) of exposure and the
circumstances under which the exposure incident occurred. Employee should report to a health
care facility for follow-up treatment as soon as practicable.
The supervisor shall make arrangements for the exposed employee to go to the hospital
emergency room for the appropriate treatment including blood testing and related counseling.
The supervisor shall contact the hospital where the patient involved was taken and ask to speak
to the emergency room doctor or nurse in charge. The supervisor shall report the nature of
exposure, as well as identify incident number and patient.
Employee Refuses Blood Testing:
If an employee refuses blood testing, the Health Department Director shall be notified and can
request a court order within seven days of the occurrence of the exposure, requesting that the
employee be tested.
Hospital Reportable Exposure:
Hospitals shall notify the supervisor of all hospital reportable exposures.
The supervisor shall arrange for employees to receive follow-up medical care as indicated in the
exposure follow-up protocols and as recommended by the hospital.
The supervisor will contact employees involved and inform them of test availability and
recommend follow-up procedures.
If treated, employees shall forward all forms as required for treatment of an occupational
injury/illness.
8.0 TRAINING INFORMATION AND RECORDS:
All employees with potential occupational exposure must receive training at no cost, during
working hours, as follows:
a. At the time of initial assignment to tasks where occupational
exposure may take place.
INUE M-9,
b. Within 90 days after the effective date of the WISHA standard.
C. At least annually thereafter.
d. Employees shall receive additional training when there are modifications
of tasks or procedures or institution of new tasks or
procedures affect the employee's occupational exposure.
The additional training may be limited to addressing the new exposures created.
The training program shall contain the following elements:
A. An explanation of the contents of WISHA's final rule on
occupational Exposure to Bloodborne Pathogens and an accessible
copy shall be maintained for employees to read.
B. A general explanation of the epidemiology and symptoms of
bloodborne diseases.
C. An explanation of the Management's exposure control plan and the
means by which an employee can obtain a copy of the plan.
D. An explanation of how to recognize tasks, modes of transportation of
bloodborne pathogens and or other activities that may involve
exposure to blood and O.P.I.M.
E. An explanation of the use and limitations of methods that will prevent
and reduce exposure such as safe work practices, personal protective
equipment or engineering.
F. Information on the types, proper use, location, removal, handling,
decontamination and disposal of personal protective equipment.
G. An explanation of the basis for selection of personal protective
equipment.
H. Information on Hepatitis B vaccine, including information on its
efficacy, safety, method of administration, the benefits of being
vaccinated and that the vaccine and vaccination are free of charge.
I. Information on the appropriate actions to take and persons to contact
in an emergency involving blood or other potentially infectious
materials.
J. An explanation of the procedure to follow if an exposure incident
occurs, including the method of reporting the incident and the
medical follow-up protocols.
K. Information on the post -exposure evaluation and follow-up that is
provided following an exposure incident.
L. An explanation of the signs and labels and/or color coding used by the
facility.
M. An opportunity for interactive questions and answers with thep erson
conducting the training.
The person conducting the training shall be knowledgeable in the subject matter covered ered by the
elements contained in the training program as it relates to the workplace that the training ing well
address.
MEDICAL RECORDS:
An accurate record for each employee with occupational exposure shall be established and
maintained by the Management and shall include:
A. The name and social security number of the employee.
B. A copy of the employee's Hepatitis B vaccination status including the dates of all
Hepatitis B vaccination and any medical records relative to the employee's abilit to
y
receive vaccination.
C. A copy of all results of examinations, medical testing and follow-up protocols.
D. A copy of the information provided to the health care professional and the health care
professional's written opinion.
The Management shall ensure that employees' medical records are:
E. Kept confidential.
F. Not disclosed or reported without the employees express written consent to an person
y p son
within or outside the workplace except as required by this policy or as may be required
ed
by law.
G. Maintained for the duration of employment plus 30 years.
TRAINING RECORDS:
Training records shall be maintained by the Management and included the following
information:
A. The date of training.
B. The contents or a summary of the training sessions.
52) Page
C. The names and qualifications of persons conducting the
training.
D. The names and job titles of all persons attending the training
sessions.
Training records shall be maintained for at least three (3) years from the date on which
the training occurred.
531 Page
HAZARD COMMUNICATION PLAN
The following written Hazard Communication Program has been established for Grant County
Facilities & Maintenance and is periodically reviewed and updated in accordance with
Washington Administrative Code 296-901-14010. The written program will be available in the
maintenance shop and labeled "Right to Know Center", as well as made available through link
on the county's main intranet page for review by any interested employee (WAC 296-800-
14010[4]). The chemicals that are addressed in this specific program are chemicals that are
frequently used by the Facilities and Maintenance department at the County Courthouse campus
and does not specifically address other departments or chemicals that may be in use or purchased
by other Elected Officials or Department Heads, as this is beyond the GCF&M Safety
Supervisor's control.
Grant County Facilities & Maintenance will meet the requirements of this regulation as follows:
1. Container Labeling:
The Safety Officer will verity that all containers received for use will be provided with:
a. Product Identifier
b. Signal Word
c. Hazards Statement(s)
d. Pictogram(s)
e. Precautionary Statement(s)
f. Name, address, and telephone number (in English) of the chemical manufacturer,
importer, or other responsible party
541 Page
I a. Secondary Containers
Secondary Container products will be identified with either a printed label, or
Products will be listed on the Secondary Container, legibly, and in permanent ink.
2. Safety Data Sheets (SDS)
Copies of the SDS's for all hazardous chemicals to which employees may be exposed are
listed on MSDSOnline.com and are available through linked tabs both on the county's
main intranet page and within the Safety Center app, available for your phone. A physical
copy is also kept in the in a "Right to Know" binder in the maintenance shop and is
available for review during each work shift. If SDS's are not immediately available, or
new chemicals in use do not have an SDS, please immediately inform the Safety
Supervisor.
3. Employee Training and Information
Prior to starting work, each new employee of Grant County Facilities & Maintenance will
attend a safety and health orientation and will receive information and training on the
following:
• An overview of the requirements contained in the Safety Standards for Hazard
Communication (WAC 296-901)
0 Chemicals present in workplace operations
• Location and availability of the written Hazard Communication Program,
including the list of hazardous chemicals and Safety Data Sheets
55IPage
• Physical, health, simple asphyxiation, combustible dust, and pyrophoric gas
hazards, as well as hazards not otherwise classified, of the chemicals in the work
area
• Methods and observation techniques used to determine the presence or release of
hazardous chemicals in the work area
• How to lessen or prevent exposure to these hazardous chemicals through usage of
control/work practices and personal protective equipment (PPE)
• Steps the company has taken to lessen or prevent exposure to these chemicals
• Safety emergency procedures to follow if they are exposed to these chemicals
• How to read labels on shipped containers, as well as workplace labeling systems
and review of SDS format and how to obtain appropriate hazard information
After attending the training class, each employee will sign a form to verify that they
attended the training, received written materials, and understood this company's policies
on hazard communication.
Prior to a new hazardous chemical being introduced, each GCF&M employee will be
given information as outlined above. The supervisor is responsible for ensuring that
SDS's on the new chemical(s) are available, both in binder and online.
4. List of Hazardous Chemicals
The list of hazardous chemicals used by employees of GCF&M are kept in the physical
binder in the maintenance shop. Further information on each noted chemical can be
obtained by reviewing the SDS's located on MSDSOnline or in the physical binder in the
maintenance shop. NOTE: The Hazard Communication Standard only requires a list of
561Page
all hazardous chemicals, however, it is felt that identifying the location and
fY g possible
processes will aid the employer in carrying out the full program.
5. Hazardous Non -Routine Tasks
Occasionally, employees are required to perform hazardous non -routine tasks. Prior to
starting work on such projects, each affected employee will beiven information on by their
supervisor about hazardous chemicals to which they may bexposed to during Ye p g s uch
activity. This information will include:
a. Specific chemical hazards
b. Protective/safety measures the employee can take
Measures Grant County has taken to lessen the hazards include ventilationr
p esence of
another employee, PPE, and emergency procedures.
6. Chemicals In Unlabeled Pipes
Work activities are sometimes performed by employees in areas where chemicals cals are
transferred through unlabeled pipes. Prior to startingwork in these areas the
employee
must contact the supervisor for that department for information regarding:
a. The chemicals in the pipes
b. Potential hazards
c. Safety precautions which should be taken
7. Informing Contractors
It is the responsibility of the supervisor to provide contractors the following information.
571 Page
a. SDS's for hazardous chemicals to which they may be exposed while on the work
site
b. Precautions the employees may take to lessen the possibility of exposure by usage
of appropriate measures
8. Contracted Employees
Grant County will rely on contracted employees to follow their own Hazard
Communication Plan for any chemicals used by said contractors that are brought onto
county property for use in contracted jobs.
•
Grant County Facilities & Maintenance
Heat Stress Prevention Program
1.0 Purpose
This Heat Stress Prevention Program has been developed to rovide
p p workers with the training
and equipment necessary to protect them from heat -related exposures and d illnesses.
2.0 Training
All employees who are or may be exposed to potential heat related illnesses will receive training
on the following:
• The environmental and personal risk factors that cause heat related illnesses.
• The employer's procedures for identifying, evaluating and controlling exposures to the
environmental and personal risk factors for heat illness.
• The importance of frequent consumption of smalluantities of water, , up to 4 cups. per hour
under extreme conditions of work and heat.
• The importance of acclimatization.
• The different types of heat illness and the common signs and symptoms
g of heat illness.
• The importance of immediately reporting to the employer, direct)
y or through the employee's
supervisor, symptoms or signs of heat illness in themselves, or in co-workers.
• The employer's procedures for responding to symptoms of possible h
p p eat illness, including
how emergency medical services will be provided should the become e necessary.
• Procedures for contacting emergency medical services, and if necessary, for transporting
employees to a point where they can be reached by an emergency medic
g y al service provider.
• How to provide clear and precise directions to the work site.
3.0 Responsibilities
• All GCF&M employees are provided access to a co of this program copy p g ram
and training
documents prior to assignment of employees workingin environments
exposures may occur.
where heat
4.0 Provision of Water
Employees shall have access to potable water. Water shall berovided in sufficient t quantity at
the beginning of the work shift to provide one quart per per employee hour for drinking Y p king the entire
shift for a total of 2 gallons per employee per 8 -hour shift. may Employees be in th
Y g e shift with
smaller quantities of water if effective procedures for replenishment of water during the shift
have been implemented to provide employees one quart or morep er hour.
5.0 Access to Shade
Employees suffering from heat illness or believing a preventative recoveryperiod i
p s needed
shall be provided access to an area with shade that is either open to the air or provided with
ventilation or cooling for a period of no less than five minutes. Such access to shade shall be
permitted at all times. Shade areas can include trees, buildings, canopies, lean-tos or
p other
partial and/or temporary structures that are either ventilated oro en to air movement. t. The
interior of cars or trucks are not considered shade unless the vehicles are air conditioned or
kept from heating up in the sun in some other way.
6.0 Heat Stress Disorders
6.1 Heat Rash (Prickly Heat)
Symptoms:
Red blotches and extreme itchiness in areas persistently p dam with sweat.
- Prickling sensation on the skin when sweating occurs.
Treatment:
Cool environment.
Cool shower.
Thorough drying.
Heat rashes typically disappear in a few days after exposure. If the skin is not
cleaned
frequently enough the rash may become infected.
6.2 Heat Cramps
Symptoms:
- Loss of salt through excessive sweating.
- Cramping in back, legs and arms.
Treatment:
Stretch and massage muscles.
Replace salt by drinking commercially available carbohydrate/electrolyte
p
re lacement fluids.
6.3 Heat Exhaustion
Heat exhaustion occurs when the body can no longer keep blood flowing to
supply vital
organs and at the same time send blood to the skin to reduce body temperature.
erature.
Symptoms:
- Weakness.
- Difficulty continuing work.
- Headache.
- Breathlessness.
- Nausea or vomiting.
- Feeling faint or actually fainting.
Treatment:
Call 911.
Help the victim to cool off by:
- Resting in a cool place.
- Drinking cool water.
- Removing unnecessary clothing.
- Loosening clothing.
- Showering or sponging with cool water.
It takes 30 minutes to cool the body down once a worker becomes overheated and
suffers heat exhaustion.
6.4 Heat Stroke
Heat stroke occurs when the body can no longer cool itself and body temperature rises
to critical levels.
Symptoms:
Confusion.
Irrational behavior.
Loss of consciousness.
Convulsions.
Lack of sweating.
Hot, dry skin.
- Abnormally high body temperature.
reatment,
OBJ
- Call 911.
Provide immediate, aggressive, general cooling.
- Immerse victim in tub of cool water or;
- Place in cool shower; or
- Spray with cool water from a hose; or
- Wrap victim in cool, wet sheets and fan rapidly.
- Transport victim to hospital.
Do not give anything by mouth to an unconscious victim.
7.0 Safe Work Procedures
7.1 Supervisors/Managers Responsibilities
Supervisors are responsible for performing the following:
- Give workers frequent breaks in a cool area away from heat.
- Adjust work practices as necessary when workers complain of heat stress.
- Oversee heat stress training and acclimatization for new workers and for workers
who have been off the job for a period of time.
- Monitor the workplace to determine when hot conditions arise.
- Increase air movement by using fans where possible.
- Provide potable water in required quantities.
- Determine whether workers are drinking enough water.
Make allowances for workers who must wear personal protective clothing
(welders, etc.) and equipment that retains heat and restricts the evaporation of
sweat.
- Schedule hot jobs for the cooler part of the day; schedule routine maintenance
and repair work in hot areas for the cooler times of the day.
- Make available to all workers, cooling devices (hard hat liners/bibs/neck bands)
to help rid bodies of excessive heat.
WWIIZZII�
7.2 Workers
Workers are responsible for performing the following:
- Follow instructions and training for controlling heat stress.
- Be alert to symptoms in yourself and others.
- Determine if any prescription medications you're required to take can increase
heat stress.
- Wear light, loose -fitting clothing that permits the evaporation of sweat.
- Wear light-colored garments that absorb less heat from the sun.
- Drink small amounts of water — approximately 1 cup every 15 minutes.
- Avoid beverages such as tea or coffee.
- Avoid eating hot, heavy meals.
- Do not take salt tablets unless prescribed by a physician.
- See Attachment 1 for more information
8.0 Program Review
The Risk Manager will periodically review this program for compliance with all applicable
regulatory standards. Updates will be provided to all employees through the Safety Center app.
Table l . To determine which temperature applies to each worksite, select the temperature
associated with the general type of clothing or personal protective equipment (PPE) each
employee is required to dear.
Table 1
------------ -
Nonbreathable clothes including
vapor barrier clothing or PPE such as 52'F
chemical resistant suits
All other clothing
..u....�..� � O F
Note: There is no requirement to maintain temperature records. The
temperatures in Table 1 were. developed based on Washington state data
and are not applicable to other states.
('62) Employees are responsible for monitoring their own personal factors for heat -related illness
includingconsumption cf'�°ater or other acceptable beverages to ensure hydration, and
taping preventative coal -down rest periods when they feel the need to do so top re -rent
from overheating.
Attachment 1
Heat Illness Prevention
Guidance for Workers
Awareness of heat illness symptoms can save your like or the life of a co-worker. The following
provides valuable information concerning heat -related illnesses and preventative measures.
• If you are coming back to work from an illness or an extended break or you are just
starting a job working in the heat, it is important to be aware that you are more
vulnerable to heat stress until your body has time to adjust. Let your employer know you
are not used to the heat. It takes about 5-7 days for your body to adjust.
• Drinking plenty of water frequently is vital for workers exposed to the heat. An individual
may produce as much as 2 to 3 gallons of sweat per day. In order to replenish that fluid,
you should drink 3 to 4 cups of water every hour starting at the beginning of your shift.
• Taking your breaks in a cool shaded area and allowing time for recovery from the heat
during the day are effective ways to avoid a heat -related illness.
• Avoid or limit the use of alcohol and caffeine during periods of extreme heat. Both
dehydrate the body.
• If you or a co-worker start to feel symptoms such as nausea, dizziness, weakness or
unusual fatigue, let your supervisor know and rest in a cool shaded area. If symptoms
persist or worsen seek immediate medical attention.
• Whenever possible, wear clothing that provides protection from the sun but allows
airflow to the body. Protect your head and shade your eyes if working outdoors.
• When working in the heat pay extra attention to your co-workers and be sure you know
how to call for medical attention.
Portable Ladder Safety Plan
Authority and Scope
This Plan is authorized by Peter Wyatt, GCF&M Safety Supervisor/Safety Plan Administrator
Regulation: Ladders, Portable &Fixed (WAC 296-876)
Scope: This plan applies to all GCF&M employees and all other employees in areas where ladders
are in use.
Policy Statement
It is the policy of GCF&M to prevent injuries to all employees and ensure their safety at work.
GCF&M will evaluate all slip, trip, and fall hazards related to the use of portable ladders and
implement procedures and communication programs to protect workers from injury. All portable
ladders will be provided and maintained free of slip, trip, and fall hazards that could result in injury
to workers and visitors.
Plan Administration
Function Name/Department Phone Number
Plan Administrator Peter Wyatt (509)237-8832
Competent Person
Manager/Supervisor Kevin Schmidt (509)237-4081
Plan Administrator. The Administrator will:
• Ensure compliance with safety and health regulations and policies for portable ladders
• Develop, implement, and periodically evaluate the effectiveness of this Plan
• Enforce all safety policies and procedures in the Plan
• Ensure that all personnel who use portable ladders are trained in safe work practices
Competent (Qualified) Person. The competent person will conduct periodic inspections, surveys,
and analyses of slip, trip, and fall hazards for all portable ladders.
Managers/Supervisors will:
• Periodically inspect for slip and fall hazards related to portable ladders, and continually
conduct safety checks of work operations
• Enforce all safety policies and procedures in this Plan
• Take defective ladders out of service
Employees. All employees will:
• Follow the procedures of this Plan and the instructions of their supervisor
• Report any unsafe or hazardous conditions or acts that may cause injury to either them or
any other employees
• Properly care for and use portable ladders according to the procedures in this Plan and
manufacturer's instructions
• Avoid activities that could result in personal injury or injury to others
Plan Review and Update
This Plan will be reviewed annually by the Safety Supervisor to ensure the program's effectiveness
and will be changed or updated as needed.
Definitions
Competent (Qualified) Person means a person who, by possession of a recognized degree,
certificate, or professional standing, or who by extensive knowledge, training, and experience has
successfully demonstrated the ability to solve or resolve problems relating to the subject matter (in
this application, portable ladder safety)
Extension Ladder means a non -self-supporting ladder that is adjustable in length
Fixed Ladder means a ladder that is permanently attached to a structure, building, or equipment
Ladder means a device having steps, rungs, or cleats that can be used to climb or descend
210��WIZ
Ladder Type means the designation that identifies the maximum intended workload of the ladder.
Ladder types are as follows:
• Extra Heavy -Duty, Type IA, used in industry, utilities, contracting, Max load of 300lbs
• Heavy -Duty, Type I, used in industry, utilities, contracting, Max load of 2501bs
• Medium -Duty, Type II, used by painters, offices, light maintenance, Max load of 2251bs
• Light -Duty, Type III, general household use, Max load 200lbs
Landing means any area such as the ground, a roof, or a platform that provides access or egress to
a ladder
Maximum Intended Load means the total load (weight and force) of all employees, equipment,
tools, materials, and other loads that could reasonably be anticipated to be applied to a walking -
working surface (such as ladder) at any one time
Portable Ladder means a ladder that can be readily moved or carried
Rung, Step, or Cleat means the crosspiece of a ladder on which an employee steps to climb up and
down
Stepladder means a self-supporting portable ladder, nonadjustable in length, having flat steps and
a hinged back
Stepstool means a self-supporting, portable ladder that has flat steps and side rails, a fixed height,
no pail shelf, and does not exceed 32 inches in overall height to the top cap. A stepstool is designed
so that an employee can stand on all the steps including the top cap
Walking -Working Surface means any horizontal or vertical surface on or through which an employee
walks, works or gains access to a work area or workplace location
Hazard Assessment
The competent person will conduct a job hazard analysis (JHA) or assessment of areas where
portable ladders are used for potential slip, fall, electrocution, and other hazards. All GCF&M
68
employees who are authorized to use portable ladders in the execution of their job requirements
will be trained in proper use, maintenance, and inspection of portable ladders and will henceforth
be considered "Competent Persons".
The competent person will consider all possible ladder -related hazards, including:
• Slipping of the ladder base
• Slips and falls while climbing or working from a ladder
• Tipping sideways
• Excessive loading
• Damage to ladders and components
• Electrical power lines
• Heat sources
• Slippery floors
• Uneven or unstable surfaces
• Obstructions
• Pedestrian or vehicle traffic
Use of the R.A.D.A.R. Pre -Task Checklist cards (available in the office) are encouraged.
Ladder Specifications
Design and Construction Requirements
Ladders must be kept in good, usable condition, including (but not limited to):
• Portable ladders manufactured before January 1, 2006, must bear identification indicating
that they meet the appropriate ladder construction requirements of the following
standards:
o ANSI A14.1 Safety Requirements for Portable Wood Ladders
o ANSI A14.2 Safety Requirements for Portable Metal Ladders
o ANSI A14.5 Safety Requirements for Portable Reinforced Plastic Ladders
• Portable ladders manufactured on or after January 1, 2006, must bear identification
indicating that they meet the design and construction requirements and specification of the
appropriate American National Standards Institute (ANSI) standard:
o ANSI A14.1-2000, Portable Wood Safety Requirements
o ANSI A14.2-2000, Portable Metal Safety Requirements
o ANSI A14.5-2000, Portable Reinforced Plastic Safety Requirements
o ANSI A14.5-2000, Safety Requirements for Job -Made Wooden Ladders
• Wooden ladders must not be coated with any material that could obscure cracks, damage,
or other structural defects
• Metal ladders must be made with corrosion -resistant material or protected against
corrosion
• Rungs and steps of metal ladders must be corrugated, knurled, dimpled, coated with skid -
resistant material, or otherwise treated to minimize slip hazards
• Ladder surfaces must be free of puncture and laceration hazards
• Stepladders must be equipped with a metal spreader or locking device that securely holds
the front and back sections in an open position while the ladder is in use
• Joints between steps/rungs and siderails must be tight
• No missing rungs, cleats, or steps, and must not be broken or missing
• Side rails are not bent, broken, or split
• All bolts and rivets in place and secure
• All hardware, fittings, and accessories securely attached and working properly
• Ropes are not frayed or badly worn
• Movable parts operate freely without binding or excessive play
• You must ensure portable ladder rungs, steps, and cleats are parallel, level, and uniformly
spaced when the ladder is in use
• Any ladder with structural damage or other hazard should be marked as defective, or tagged
with "Do Not Use", or similar language, and removed from service
• You must ensure stepstools have a minimum clear width of then and one-half inches
• You must ensure portable ladder rungs, steps, and cleats have a minimum clear width of
eleven and one-half inches
Selection and Setup
The following selection and setup requirements apply to all portable ladders:
• Ladders must be used only for their intended purpose
• Employees working in proximity to exposed live electrical parts must use a ladder with
nonconductive side rails. Metal ladders should never be used around electrical hazards
• Ladders must never be loaded beyond the maximum intended load, which includes the
weight of the employee and all tools, equipment, and materials being carried
• Ladders must be inspected before use in each work shift, or more frequently, if
necessary, to identify any visible defects that could cause injury
• Ladder steps, rungs, and cleats must be free of oil, grease, ice, and other substances or
materials that could create a slip hazard
• Ladders must be used only on stable and level surfaces unless they are secured or
stabilized to prevent accidental displacement
• Ladders used on slippery surfaces must be secured and stabilized
• Portable ladders used to access an upper landing surface must have side rails that
extend at least three feet (0.9m) above the upper landing surface
• The top of a non -self-supporting ladder (ie: and extension ladder or straight ladder)
must be placed so that both side rails are supported, unless the ladder is equipped with
a single support attachment
Safe Work Practices
Employees must always follow these safe work practices when using a portable ladder:
• Employees must always face the ladder when climbing up or down
701
• Employees must always use at least on hand to grasp the ladder when climbing up or down
• Employees must not carry any object or load that could cause them to lose balance and fall
when climbing up or down a ladder. Employees should transport materials in a tool belt or
shoulder strap, or hoist materials up after climbing
• Ladders must never be moved, shifted, or extended while in use
• Ladders placed in passageways, doorways, driveways, or other locations where they could
be displaced by other activities or traffic must be secured to prevent accidental
displacement or guarded by a temporary barricade, such as traffic cones or caution tape, to
keep activities and traffic away from the ladder
• Employees must never stand on the cap or top step of stepladder (except for stepstools)
• Employees must never tie or fasten together ladders or ladder sections to gain added
length, unless they are specifically designed for this use
• Ladders must never be placed on boxes, barrels, or other unstable bases to gain additional
height
Transporting Ladders
• If possible, employees should carry ladders in pairs with one employee at each end
• If employees must carry a ladder alone, they should balance the center of the ladder on
their shoulder, keeping the front end above their head and the back end near the ground
• Use caution when carrying a ladder around corners
• If a ladder must be transported in a vehicle, it should be properly supported on the vehicle
in a fixed position that prevents chafing or abrasion
Ladder Storage
Ladders will be stored in the following manner:
• Store all ladders in an area sheltered from exposure to excessive heat, moisture, chemicals,
or other elements that would lead to premature deterioration or to damage
• Store wood ladders affected by exposure to heat and dampness in a well -ventilated area
• Store straight and extension ladders horizontally on racks or hooks with support points at
the top, middle, and bottom of the ladder to prevent sagging and warping
• Do not store materials on ladders
71
Inspections
All ladders will be inspected before initial use in each work shift, as well as semi-annually, to
identify any visible defects that could cause employee injury. A qualified person will inspect ladders
for visible defects semi-annually and after any incident that could affect their safe use.
All ladders will be inspected for:
• Shake
• Wane
• Compression failures
• Decay or corrosion
• Side rail dents or bends
• Damage to rung -to -side -rail connections
• Damage to hardware connections
• Steps and rungs in good repair and free of mud, grease, oil, or sticky substances
• Rungs and steps parallel, level, and evenly spaced
• No cracks or splits in the side rails
• Metal parts lubricated
• Rope on extension ladders not worn or frayed
• Spreaders or other locking devices in place and working properly
• No splinters, sharp edges, or other puncture or laceration hazards
• Safety feet solid and in place
• Metal ladders free of dents and bent parts
• Hardware connections secure, hardware in good condition
• Any other noted irregularities
Maintenance and Care
All ladders will be maintained in good condition at all times. The following maintenance and care
procedures will be implemented, if required, before each use:
• Keep joints between steps and side rails tight
• Ensure all hardware and fittings are securely attached
• Ensure moveable parts operate freely without binding or undue play
• Replace frayed or badly worn rope
• Keep safety feet and other auxiliary equipment in good condition to insure proper
performance
• Keep ladder rungs and steps free of grease, oil, ice, and other debris
Lubricate metal bearings of locks, wheels, pulleys, and other moving or adjustable parts at regular
intervals depending on frequency and severity of use
Repair
Improvised ladder repairs are prohibited.
Ladders needing repairs are subject to the following rules:
• Portable ladders with structural defects -such as broken or missing rungs, cleats, or steps,
broken or split rails, corroded components or other faulty or defective components -will
immediately be marked defective or tagged with "Do Not Use" or similar language and
withdrawn from service until repaired or replaced
• Ladder repairs must restore the ladder to a condition meeting its original design criteria
before the ladder is returned to use
• A qualified person must perform or supervise all ladder repairs that affect the structural
integrity of the ladder
Accident Investigation
All incidents that result in injury to workers, as well as near misses, will be reported and
investigated. Investigations will be conducted by a qualified person as soon after an incident as
possible to identify the cause and means of prevention to eliminate the risk of reoccurrence.
In the event of an incident that results in serious injury, this Plan will be reevaluated to determine if
additional practices, procedures, or training is necessary to prevent future incidents.
Training
A qualified person will provide training in ladder hazards and safe practices to all employees who
may use portable ladders at time of hire and as needed thereafter. All employees will be trained to
recognize hazards related to portable ladders and instructed how to minimize or eliminate these
hazards. Training will be given in a language and vocabulary that all workers understand.
Training will include, as applicable:
• The nature of slip and fall hazards related to portable ladders
• How to select the proper portable ladder for a task
• Safe work practices for using portable ladders
• Procedures for inspecting portable ladders before use and removing damaged or defective
ladders from service
• Proper use, placement, and care in handling of all portable ladders
• Safe practices for ladder transportation and storage
• Maximum intended load -carrying capacities of ladders used
731 '3 a g e
Safety meetings
The Safety Supervisor will provide safety meetings or talks to employees as a group at least once a
month, and to individual employees who fail to follow safe procedures.
Retraining
Each employee will be retrained as necessary to maintain his or her understanding and knowledge
on the safe use of portable ladders. Retraining will occur when new ladders are introduced into the
workplace, following an accident involving portable ladders, or when it becomes apparent that an
employee does not have the knowledge or understanding to use portable ladders safely.
Training Recordkeeping
Training will be documented with employee sign -in sheets, date of training, and the training session
agenda.
Record keeping
Copies of all hazard assessments, ladder specifications, inspection forms, and safety checklists
will be maintained on file in the office of the Safety Supervisor.
GRANT COUNTY
LOCK OUT/TAG OUT CONTROL OF
HAZARDOUS ENERGY
INTRODUCTION
Lockout/tagout is a way to make sure electricity or other energy is not accidentally turned on or
released while an employee is servicing or maintaining machines and equipment, including piping
systems. Other potential energy sources include mechanical, hydraulic, pneumatic, chemical,
thermal, and gravity. Release of uncontrolled hazardous energy can result in serious injury or death.
APPLICABILITY
This program establishes the minimum requirements for the lockout/tagout of machines and
equipment, as defined by WAC 296-803. It shall be used to ensure that machines and equipment
are isolated from all potential energy sources and locked out and/or tagged out before employees
perform servicing or maintenance activities where the unexpected energization, start-up, or release
of stored energy could cause injury or death.
RESPONSIBILITIES
The maintenance department is responsible for identifying all machines or equipment that require
the use of a lockout/tagout procedure before any service or maintenance is performed. Specific
protocols for machines and equipment must be prepared before service or maintenance.
Supervisors and employees shall ensure that all equipment is locked out or tagged out to protect
against accidental or inadvertent operation that could cause injury or death. Do not attempt to
operate any switch, valve, or other energy -isolating device when it has been locked or tagged out.
All supervisors shall ensure that their employees affected by this procedure are trained. Retraining
will be required for authorized and affected employees when there is a change in job assignment,
machine/equipment change, a change in energy control procedures, or deviations in the use of
energy control procedures or programs.
The GCF&M safety supervisor can provide training and documentation.
TRAINING
Persons servicing or maintaining machines and equipment, as well as persons affected by those
actions, shall be trained in these procedures.
Each employee participating in activities of lockout/tagout shall be trained in the safety significance
of the lockout/tagout procedure. All affected new or transferred employees and other employees
7510age
whose work operations are or may be in the area shall be trained in the purpose and use of the
lockout/tagout procedure.
DEFINITIONS
Affected Employee - Any person whose job requires him/her to operate or use a machine or
equipment on which servicing, or maintenance is being performed under lockout or tagout, whose
job requires him/her to be in an area potentially influenced by the servicing or maintenance being
performed.
Authorized/Designated Individual - An individual who is trained, qualified, and authorized by
management to perform a specific assignment. This authority and responsibility includes
deactivating and locking or tagging out equipment and/or systems, in compliance with WAC 296-
803 and this Lockout/Tagout Program when servicing or maintenance activities could create
exposure for the authorized person or other affected employees.
Capable (of being locked out) - An energy -isolating device is capable of being locked out if it has a
hasp or other attachment to which, or through which, a lock can be affixed, or it has a locking
mechanism built into it. Other energy -isolating devices are capable of being locked out if lockout
can be achieved without the need to dismantle, rebuild, or replace the energy -isolating device or
permanently alter is energy control capability.
Energized- Connected to an energy source or containing residual or stored energy
Energy -Isolating Device - A mechanical device that physically prevents the transmission or
release of energy, including but not limited to the following: A manually operated electrical circuit
breaker; a disconnect switch; a manually operated switch by which the conductors of a circuit can
be disconnected from all ungrounded supply conductors and, in addition, no pole can be operated
independently; a slide gate; a slip blind; a line valve; a block; and any similar device used to block
or isolate energy. The term does not include a push button, selector switch, remote control
switches, automatic circuit activating devices, and other control circuit type devices.
Energy Source -Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or
other energy, including gravity.
Lockout -The placement of a lockout device on an energy isolating device, in accordance with an
established procedure, ensuring that the energy isolating device and the equipment being
controlled cannot be operated until the lockout device is removed.
Lockout Device -A device that utilizes a keyed lock to hold an energy isolating device in the safe
position (the employee utilizing the lockout device is required to remain in control of the key for the
duration of use of the lockout device).
Servicing and/or Maintenance -Work activities such as constructing, installing, setting up,
adjusting, inspecting, modifying, and maintaining and/or servicing machines and/or equipment.
These activities include lubrication, cleaning, or clearing of machines and/or equipment, and
making adjustments or tool changes, where the employee may be exposed to the unexpected
energization or startup of the equipment, or release of hazardous energy.
Tagout—The placement of a tagout device on an energy isolating device, in accordance with this
established procedure, to indicate that the energy isolating device and the equipment being
controlled may not be operated until the tagout device is removed.
Tagout Device —A prominent warning device, such as a tag and a means of attachment, which can
be securely fastened to an energy isolating device in accordance with this establishedp rocedure
to indicate that the energy isolating device and the equipment being controlled may not be
operated until the tagout device is removed in accordance with approved procedures.
GENERAL LOCKOUT/TAGOUT REQUIREMENTS
1. Before an employee performs any repair, maintenance, or adjustment on any equipment or
utility where unexpected energization, start up, or release of stored energy could occur, the
energy source must be isolated/rendered inoperative and then locked and tagged out in
that position.
2. If an energy isolating device is not capable of being locked out, the authorized servicing
person shall utilize the tagout system.
3. Whenever major replacement, repair, renovation, relocation, or modification of machines
or equipment is performed, and whenever new machines or equipment are installed,
energy isolating devices for such machines or equipment shall be designed to accept a
lockout device.
4. The unauthorized removal of a tag, or the operation or use of equipment or machines which
have been tagged out, is cause for disciplinary action.
PREPARATION FOR LOCKOUT/TAGOUT
A survey of each affected area must be completed prior to implementing the lockingandta tagging
gg g
out procedures to identify all switches, valves, controls, or other energy isolating devices that may
need to be locked or tagged out. More than one energy source may be involved and in need of
identification. A re -inspection of these controls or energy sources shall be done at least annually to
ensure that the procedures and requirements of this program are met. Both initial and re -
inspections shall be documented. A copy of this report will be submitted to the department safety
y
supervisor. A blank report is included in Attachment 1. This report shall include:
1. Identity of the machine or equipment
2. Location
3. Type of energy involved
4. Job title of employees authorized to lockout/tagout equipment
5. Job title of employees affected by lockout/tagout
6. Isolation method
7. Isolation location
LOCKOUT/TAGOUT TAG
Tags must be used for both lockout and tagout. The tag will be completed and installed by the
authorized lockout/tagout personnel. Tags shall meet the following standards:
1. The tag shall be of a durable material and shall identify by name the person applyingthe tag
g
and the date.
2. The tag shall warn against hazardous conditions and include a legend such as: "Do Not
Start", Do Not Operate", or such other warnings.
3. The tag will be completed and installed by the authorized locking or tagging out person.
4. Tags shall be used in conjunction with locks wherever possible. Each lock will have only one
key that remains in possession of the employee using the lock.
5. Tags and lock out devices shall be standardized.
6. Tags and locks shall be of substantial strength to prevent removal without the use of
excessive force.
LOCKOUT/TAGOUT PROCEDURES
Whenever a tag is used to tag out equipment or machines, the following procedures will be
followed:
1. Notify all affected employees that a lockout/tagout system is going in effect and the reason.
The authorized employees shall know the type and magnitude of energy that the equipment
or machine uses and understand the hazards presented.
2. If the equipment or machine is operating, shut it down by the normal stopping procedures.
3. Operate the switch valve or other energy -isolating device so that the equipment is isolated
from its energy source. Stored energy such as in springs, elevated machine members,
rotating flywheels, hydraulic systems, air, gas, steam, or water pressure must be dissipated
or restrained by repositioning, blocking, bleeding, etc.
4. Lockout/tagout the energy -isolating device with assigned individual locks/tags.
5. After ensuring that no personnel are exposed, operate the normal operating control to make
certain the equipment will not operate (lock out, tag out, try out). CAUTION: Return
operating control to the "Off" or "Neutral" position after the test.
The equipment or machine is now locked out or tagged out and service or maintenance may begin.
in.
RESTORING EQUIPMENT OR MACHINES TO NORMAL OPERATIONS
1. After servicing or maintenance is complete and the equipment is operationally intact and
ready for normal operations, check the area around the equipment to ensure no one is
•
exposed to the hazard of restart. All affected employees are notified that the lockout device
has been removed.
2. After all tools have been removed from the equipment or machine, that guards reinstalled,
and employees are clear, remove all lockout/tagout devices. Operate the energy -isolating
device to restore energy to the equipment or machine. Ensure the equipment or machine is
operating correctly as specified by the manufacturer.
3. Each lockout or tagout device shall be removed from each energy -isolating device by the
employee who applied the device. Exception: When the authorized employee who applied
the lockout or tagout device is not available to remove it, that device may be removed by the
supervisor of the authorized employee if:
a. The supervisor verifies that the authorized employee who applied the device is not
at the facility.
b. A reasonable effort has been made to contact the authorized employee regarding
the removal of the lockout/tagout device.
c. The removal of locks and/or tags is accomplished by an approved supervisor trained
in lockout/tagout practices and following steps 1 and 2 above.
d. The authorized employee is informed that the device was removed when he/she
returns to the facility before they resume job functions.
PROCEDURE INVOLVING MORE THAN ONE PERSON
In the preceding steps for lockout/tagout, if more than one person is required to lockout/tag out
equipment, each shall place their own personal lockout/tagout devices on the energy-isolatin
g
device. Whan an energy -isolating device cannot accept multiple locks or tags, a multiple
lockout/tagout device (HASP) may be used. If a lockout is used, a single lock may be used to
lockout the equipment or machine with the key being placed in a lockout box or cabinet which
allows the use of multiple locks to secure it. Each employee will use their own lock to secure the
box or cabinet. As each person no longer needs to maintain their lockout protection, thatp erson
will remove their own lock from the box or cabinet.
PROCEDURE INVOLVING SHIFT -OR PERSONNEL CHANGE
When lockout/tagout procedure is in use and overlaps a shift change or a change in personnel
performing the job task, the oncoming employee will apply their own lockout/tagout device at the
lockout position on the equipment or machine, if possible, prior to the removal of the device of the
off going employee. Both employees must be present at the lockout/tagout change. The offoin
g g
employee will strike his/her name from the warning tag check list and the oncoming employee will
place his/her name on the warning tag check list. Allother procedures remain the same.
OUTSIDE PERSONNEL
1. Whenever outside personnel, such as contractors, are to be engaged in activities covered
by this program, the GCF&M employee and the outside employee must inform each other of
their respective lockout/tagout procedures.
79 1
2. The outside employer must ensure that all outside personnel comply withal[ requirements
ements
of the GCF&M lockout/tagout procedures.
3. Deviations from the GCF&M control program are not permissible.
PERIODIC INSPECTION
The safety supervisor or designee will conduct a periodic inspection of the energy control
procedures at least annually to ensure that the procedures and requirements of thisro ramare
being followed.
p g
• The inspection will be performed by an authorized employee other than theersons
p using
the energy control procedure being inspected.
• The inspection and follow up action will identify and correct any deviation orinadequacy
observed.
• The inspection will include a review of energy control procedures used by authorized
employees for specific lockout/tagout of equipment or machines serviced, maintained
or
repaired by the employee.
All inspections will be documented by a written report. A copy of the report will be forwarded ardedtothe
safety supervisor and shall include:
• Identity of the machine or equipment
• Date of inspection
• Employees included in the inspection
• The person performing the inspection
ATTACHMENT 1: LOCKOUT/TAGOUT CHART
Date:
Dept./Div.:
EQUIPMENT
TYPE
LOCATION
(ADDRESS,
BUILDING,
OR ROOM)
ENERGY
HAZARD
(TYPES OF
POWER)
ISOLATION
METHOD
ENERGY
ISOLATION
LOCATION
AUTHORIZED
EMPLOYEES
(JOB TITLE)
AFFECTED
EMPLOYEES
PLOYEES
(JOB TITLE
Example 1
Date:
EQUIPMENT
TYPE
LOCATION
(ADDRESS,
BUILDING,
OR ROOM)
ENER
HAZA
(TYPE
POWI
Welding
shop
exhaust
fans
Welding
shop
120 v(
Rotati
fan bl�
Dept./Div.: