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HomeMy WebLinkAboutAgreements/Contracts - BOCC (003)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST suBnnirTED BY: C Manell CONTACT PERSON ATTENDING ROUNDTABLE: C Manell CONFIDENTIAL INFORMATION: ❑YES ©NO DATE: 6/27/24 PHONE: 2931 - as q;utuact accounting to cornpiete a Financial Request Fort r� �c sub ion, ':f necessary, was this document reviewed by accounting? 0 YES 0 NO W N/A If necessary, was this document reviewed by legal? © YES ❑ NO ❑ N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: f D2: D3: 4/23/24 WITHDRAWN: JUL 0 9 2024 GRANT COUNTY COMMISSIONERS SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT CAMP MURRAY, WASHINGTON 98430-5122 I NEW FORM WILL REPLACE PREVIOUS FORMS 11 SfGWATURE --- PRINT QR TYPE NAME TITLE/TERM OF OFFICE Chair, BOCC -10.0m TITLE/TERM OF OFFICE MACC Director MACC Financial M %;;1 pr 9 Cingy Carter D.T. Donaldson 2. AUTHORIZED TO SfG;N CONTRACTS/CONTRACT AMENDMENTS SIGNATURE I PRINT OR TYPE NAME Dannv Stone Rob Jones TITLE/TERM OF OFFICE Vice -Chair, BOCC Member, BOCC E 3 AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT (A-19) I SIGNATURE PRINT OR TYPE NAME -10.0m TITLE/TERM OF OFFICE MACC Director MACC Financial M %;;1 pr 9 D.T. Donaldson Christal White Please complete form with any new contract or any time personnel changes. Submit one original to State E911 Office R - E D ''. JUN 2 r GIANT C,oNL, qSIONIER-S ATTACHMENT A SPECIAL TERMS AND CONDITIONS I. INTRODUCTION: The DEPARTMENT, through the State 911 Coordination Office (SEGO), coordinates and facilitates the implementation and operation of 911 emergency communications throughout the state. It is authorized to enter into agreements for statewide services and to reimburse COUNTY for eligible expenses from appropriated excise tax revenue retained in the state 911 account. II. KEY PERSONNEL: The individuals listed below shall be considered Key Personnel; however, either party may designate a Y 9 substitute by advance written notification to the other party. COUNTY: Name: D.T. Donaldson Title: Director E -Mail: d.donaldson@macc911.or Phone: 509.793.1771 DEPARTMENT: Name: Teresa Lewis Title: SEGO 911 County Assistance Program Mana er E -Mail: teresa.lewis@mil.wa.gov Phone: 253.512.7481 III. ADMINISTRATIVE REQUIREMENTS: The Parties shall use the following to determine allowable cost principles: State Office of Financial Management (OFM) Regulations -State Administrative and Accounting Manual (SRAM) and the Local Government Budget and Accounting Reporting System (BARS). IV. ELIGIBLE EXPENSES AND PRIORITIES ESTABLISHED BY THE LEGISLATURE: Priorities for expenditure of state 911 funds have been established by both the state legislature and the DEPARTMENT: A. RCW 38.52.540(1) provides that funds from the state 911 account must be "used to support the priorities established in RCW 38.52.545, procure, fund, and manage the statewide 911 emergency g Y communications system network, purchase goods and services that support the counties and Washington state patrol public safety answering points in providing 911 baseline level of service statewide, assist the counties and Washington state patrol public safety answering pints top rovide 911 emergency communications systems and associated administrative and operational costs acquire 911 hardware, software, and technology appropriate to support a 911 emergency g Y communications system, 911 emergency communications training and public education, support the statewide coordination and management of the 911 emergency communications system, and for modernization needs as technology evolves of the 911 emergency communications systems statewide "; B. RCW 38.52.540(3) provides that the State 911 Coordinator is "authorized to enter into statewide agreements to improve the efficiency of the 911 emergency communications system and shall specify by rule the additional purposes for which moneys, if available, may be expended from this account "° C. RCW 38.52.545 provides that "In specifying rules defining the purposes for which available state 911 moneys may be expended, the state 911 coordinator, with the advice and assistance of the 911 advisory committee, must consider needs necessary to provide a baseline level of 911 service by individual counties and their designated Washington state patrol public safety answering points. Priorities for available 911 emergency communications system funding are as follows: 1 To procure, fund, and manage the statewide 911 network and supporting services, and assure that 911 dialing is operational statewide; (2) To assist counties and Washington state patrolublic safety y answering points to provide 911 emergency communications systems and associated administrative and operational costs as necessary to assure that they can achieve a baseline level of service for 911 operations; and (3) To assist counties and their designated Washington state patrol public safety answering points to acquire 911 hardware, software, and technology to support a 911 emergency communications system baseline level of service", D. WAC 118-66-020 reiterates the 911 funding purposes and priorities established by g the legislature, , SECO CPD Contract Page 2 of 15 GRANT COUNTY, E25-013 E. WAC 118-66-040 describes COUNTY eligibility for funding; and F. WAC 118-66-050 lists expenses that "may be eligible for reimbursement based on a reasonable prioritization by the state 911 coordinator" and "in accordance with the purposes andP riorities established by statute and regulation". V. THE PARTIES AGREE THAT THE FOLLOWING ELIGIBLE EXPENSES AND PRIORITIES ARE ESTABLISHED IN CONTRACT: A. Consistent with the statutes and regulations cited herein, this Contract allows reimbursement solely for certain approved eligible expenses described in WAC 118-66 incurred by the COUNTY, in support of 911 calls originating in the county, including eligible expenses in the following prioritization: 1 911 statewide dialing, (2) 911 baseline level of service, and (3) capital items. This Contract includes Statewide Services that benefit all counties and does not require local revenue to be expendedp rior to reimbursement through county contracts. Statewide services reimbursed through this Contract include: 1. Coordinator Professional Development (CPD), including travel expenses for attending the following: Advisory Committee meetings, Advisory Committee briefings, Advisory Committee Subcommittee meetings, Coordinator Forum(s), State Supported training, and National Conference attendance; and 2. Reimbursement of selected Public Education expenses, selected 911 salaries, benefits and training; and 3. 911 Call Receiver training; pre -approved NG911 modernization expenses and interpretative services; and 4. Connection to the Emergency Services Internet Protocol Network (ESINet). a. Payment for ESINet services and the originating network trunking, are contingent upon available funding, only for eligible approved expenses identified in RCW 38.52.545 and WAC 118-66-050. b. To receive ESINet services, the county must enter into, and require all staff for all PSAPs operated within the county, a non -disclosure agreement with SECO for confidential information. c. In the event of the unavailability or loss of state funding, responsibility for the continued operation of the statewide 911 network, and all related costs, including the ESINet, will be transferred to the individual counties, on a pro rata basis. B. Expenses. 1. General Reimbursement Requirements for COUNTY: a. Contingent upon funding availability, reimbursement will be made only for eligible approved expenses identified in RCW 38.52.545 and WAC 118-66; b. Approved eligible expenses will be reimbursed at amounts not to exceed limits established in SEGO Policy, as provided in Section VII D of this Contract; c. In the event, funding will not cover all contract eligible amounts, individual line items will be funded in full or not at all; d. Funding is for use in the primary Public Safety Answering Points (PSAPs) only, unless otherwise specified in applicable DEPARTMENT policy, as provided in Section VII D of this Contract; 2. Ineligible Items: Expenses not listed in WAC 118-66-050(1), (2) and/or (3), and not directly associated with the operation of the 911 emergency communications system are not eligible for state financial assistance or reimbursement under this Contract. 3. Expense Documentation and Approval: a. COUNTY must submit documentation of eligible expenses to the DEPARTMENT, including identification of vendor, warrant number, date, and applicable 911 eligible expense categorization as set out in Section VII E below; b. COUNTY must submit eligible Monthly Expense Reports and/or requests for reimbursement (including additional hard copy documentation required by an "Action Plan" due to audit findings), so they are received by the DEPARTMENT by the last day following the month in which payment was made; SECO CPD Contract Page 3 of 15 GRANT COUNTY, E25-013 c. Expenses contained in Monthly Expense Reports not submitted by the last da following g payment, including additional hard copy documentation as required by "Action Plans", will not be reimbursed; d. Monthly Expense Reports will be processed in the order received by the DEPARTMENT; e. The DEPARTMENT may request additional documentation and/or information from COUNTY pertaining to reimbursement requests, and any delay in providing the requested information may result in delay in reimbursement or reduced reimbursement; f. All approved training expenses must be submitted as a whole after the training has been attended, with the exception of conference registration fee(s), which may be submitted for reimbursement in advance. g. Training expenses are exempt from the 30 -day submittal requirement but must be submitted for reimbursement within 90 days of the actual training. h. Prior to purchasing or leasing any equipment or software, the COUNTY must submit a written quote to the DEPARTMENT for review and approval. Without prior written approval, the purchase or lease will not be eligible for reimbursement by the DEPARTMENT. VI. PERFORMANCE PERIOD AND PAYMENT: Payment by the DEPARTMENT to the COUNTY shall only be made as reimbursement for eligible expenses approved by the DEPARTMENT and incurred between July 1, 2024 and June 30, 2025(the Performance Period). Work started prior to July 1, 2024, and/or not complete by June 30 2025 will be considered outside the Performance Period and therefore not eligible for reimbursement. The COUNTY shall not request payment in anticipation of expenditures not yet incurred. VII. THE COUNTY AGREES TO: A. Local Funding: The COUNTY warrants that it has authorized collection of the local 911 excise tax authorized under RCW 82.146.030(1), RCW 82.146.030(2) and/or RCW 82.146.030(3) and that these funds are being used for wireline and/or wireless eligible expenses listed in WAC 118-66 to operate the 911 system in the county. Consistent with RCW 38.52.540(2), the COUNTY will not request, receive, or expend funds under this Contract for wireline and wireless eligible expenses if it has not imposed the maximum county 911 tax allowed under RCW 82.146.030(1) for switched access lines. The COUNTY further warrants that it will not request, receive, or expend funds under this Contract for wireless eligible expenses if it has not imposed the maximum county 911 tax allowed under RCW 82.146.030(2) for radio access lines. B. Use of Funding: The COUNTY warrants that the funds provided by the DEPARTMENT as described in the Budget Sheet (Attachment E), shall be used by the COUNTY solely for reimbursement of those approved incurred eligible expenses as described in WAC 118-66 and the SECO policies incorporated herein that are necessary to operate 911 countywide. Reimbursement shall be made consistent with SECO policies, as set out in Section VII D of this Contract for approved expenses described in WAC 118-66 that are incurred during the Performance Period. C. Consolidation: If the COUNTY receives funds under this Contract in support of a consolidated Primary Public Safety Answering Point (PSAP), the COUNTY warrants to maintain and operate the consolidated PSAP for three (3) years from the date of the consolidation and thereafter for the life of this Contract. Failure to comply with this requirement requires the COUNTY to repay all funds and will result in a recapture of funds as provided in the General Terms and Conditions. For purposes of this Contract, a consolidated PSAP is one operated by or on behalf of a county as the primary PSAP for all operations of 911 call -taking and call transfer activities in that county. The consolidated PSAP may also be engaged in, pursuant to interlocal agreement, the dispatching of public safety resources serving several jurisdictions. A primary PSAP is one that initially answers all 911 calls within the county. D. SECO Policies: The COUNTY agrees to abide by all of the following SECO Policies, as written and/or amended, available at SECO Policies Link and incorporated by reference: • SECO County Contract Policy (PDF) • SECO Public Education Policy (PDF) • SECO Statewide Services Support Policy (PDF) • SECO Salaries and Benefits Summary (PDF) SECO CPD Contract Page 4 of 15 GRANT COUNTY, E25-013 E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for necessary reports. In addition to any reports as may be required elsewhere in this Contract, the COUNTY shallre are p p and submit the following reports to the DEPARTMENT's Key Personnel: Financial Reports Monthly Expense Reports Local Travel Policy/Procedures 3rd Quarter Review 911 COOP Training Certification(s) Final Reimbursement Request #/Copies Completion Date 1 No later than the last day following the end of the month. 1 30 days after signatures on this Contract and then annually. 1 March 31, of each year 1 June 30, 2025 1 June 30, of each year 1 July 31, 2025 All contract work must not start prior to July 1, 2024, and must be delivered, installed/com, led/completed and p accepted by June 30, 2025; The COUNTY may submit the final report by July 31, 2025, as described above. Final billing not received by July 31, 2025, will not be processed. F. Attendance Obligations: The COUNTY agrees to send the designated 911 personnel to the following events: • Advisory Committee Meetings: The COUNTY agrees to send the 911 Coordinator or designee to as many of the Advisory Committee meetings as possible each contract period, but no less than three-quarters of the scheduled Advisory Committee meetings per contract period; and • Advisory Committee Briefings: The COUNTY agrees to have the 911 Coordinator or designee participate in as many of the Advisory Committee briefings as possible each contractp eriod, but no less than half of the scheduled Advisory Committee briefings per contract period; and • Coordinator Forums: The COUNTY agrees to send the 911 Coordinator or designee and additional appropriate 911 representatives to all of the Coordinator Forums held each contract period; and • Public Education Training: The COUNTY agrees to send the 911 Public Education Coordinator or appropriate 911 representative to attend a Coordinator Forum or a public education classp er contract period and participate in half of the scheduled Public Education Subcommittee meetings; and • Traininq Coordinator Training: The COUNTY agrees to send the 911 Training Coordinator or appropriate 911 representative to attend a Coordinator Forum or a training class per contract period and participate in half of the scheduled Training Subcommittee meetings; and • GIS Coordinator: The COUNTY agrees to send the 911 GIS Coordinator oraPp appropriate riate 911 representative to participate in half of the scheduled GIS Workgroup meetings, in accordance with the Statement of Work (Attachment C). G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the coordinatorP rofessional development category as needed. Budget categories are as specified or defined on the budget sheet of the Contract. Any changes to budget categories other than in compliance with this paragraph will not be reimbursed. H. Compliance with Law: The COUNTY will comply with all state and federal laws applicable to counties. VIII. THE MILITARY DEPARTMENT AGREES TO: A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers state form A-19 ), and upon satisfactory completion of tasks and documentation of costs, as required under this Contract, the DEPARTMENT will reimburse the COUNTY up to the maximum of $52,181, or actual cost, whichever is lower, pursuant to the schedule set out in the SEGO Contract Reimbursement Schedule (Attachment D) and as authorized by this Contract and WAC 118-66. SECO CPD Contract Page 5 of 15 GRANT COUNTY, E25-013 B. If a question arises about the requested reimbursement, the COUNTY will be notified via e-mail and/or telephone call and will have five (5) working days to provide the requested information. If information satisfactory to the DEPARTMENT has not been provided within that time, the expense in question will be subtracted and the balance of approved eligible incurred expenses will be processed for reimbursement. C. Conditioned upon the COUNTY's fulfillment of its obligations under this Contract, the DEPARMENT will provide ESINet services to the COUNTY within available funds. SECO CPD Contract Page 6 of 15 GRANT COUNTY, E25-013 GENERAL TERMS & CONDITIONS ATTACHMENT B 1) DEFINITIONS: As used throughout this Contract the following terms shall have the meanings set forth below: a. "DEPARTMENT" shall mean the Washington State Military DEPARTMENT (WIVID), or any of the officers or other officers lawfully representing that DEPARTMENT and includes the State 911 Coordination Office (SEGO). b. "COUNTY" shall mean the named county performing services under this Contract or grant. It shall include any subcontractor retained by the COUNTY as permitted under the terms of this Contract. c. "Subcontractor" shall mean one, not in the employment of the COUNTY, who is performing all or part of those services under this Contract under a separate contract with the COUNTY. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier. d. "PSAP" means Public Safety Answering Point as defined in WAC 118-66. e. "WAC" is defined and used herein to mean the Washington Administrative Code. f. "RCW" is defined and used herein to mean the Revised Code of Washington. 2) ACCESS TO PUBLIC RECORDS: a. The Parties acknowledge that the DEPARTMENT is subject to the Public Records Act, Chapter 42.56 RCW, and that records prepared, owned, used, or retained by the DEPARTMENT relating to the conduct of government or the performance of any governmental or proprietary function are available for public inspection or copying, except as exempt under RCW 42.56 or other statute which exempts or prohibits disclosure of specific information or records. b. The COUNTY shall provide access to data generated under this Contract to the DEPARTMENT and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the COUNTY's reports, including computer models and methodology for those models. c. Access to Data - State law prohibits state agencies from entering into agreements when the contractor could charge additional costs to the agency, the Joint Legislative Audit and Review Committee, or the Office of the State Auditor for access to data generated under the Contract. Therefore, all such data will be provided at no additional expense. For the purposes of this requirement, `data" includes all information that supports the findings, conclusions, and recommendations of the contractor's reports, including computer models and methodology for those models. 3) ADVANCE PAYMENTS PROHIBITED: No payments in advance or in anticipation of services or supplies to be provided under this Contract shall be made by the DEPARTMENT. 4) AMERICANS WITH DISABILITIES ACT ADA OF 1990 PUBLIC LAW 101-336,42 U.S.C. 12101 et seq. (also referred to as the "ADA") and its implementing regulations at 28 CFR Part 35. The COUNTY must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services and telecommunication. 5) ATTORNEY'S FEES: Except as provided in the section entitled "Recapture Provisions", in the event of litigation or other action brought to enforce the terms of this Contract or alternate dispute resolution process, each party agrees to bear its own attorney's fees and costs. 6) COMPLIANCE WITH APPLICABLE STATUTES RULES AND DEPARTMENT POLICIES: The COUNTY shall comply with, and the DEPARTMENT is not responsible for determining compliance with any and all applicable federal, state, and local laws, regulations, executive orders, and/or policies. This obligation includes, but is not limited to, nondiscrimination laws and/or policies; the ADA; ethics in laws and policies; Covenant Against Contingent Fees (e.g., Federal Acquisition Regulation 48 CFR Sec. 52.203-5); Public Disclosure (RCW 42.56); and safety and health regulations. In the event of the COUNTY's noncompliance or refusal to comply with any applicable law, regulation, executive order, or policy, the DEPARTMENT may rescind, cancel, or terminate the Contract in whole or in part in its sole discretion. The COUNTY is responsible for all costs or liability arising from its failure to comply with applicable law, regulation, executive order, or policy. 7) CONTRACT MODIFICATIONS: The Parties may, from time to time, request changes to the Contract. All mutually agreed changes shall be incorporated by written amendment. No alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the Parties, and any oral understanding or agreements shall not be binding. It is mutually agreed and understood that the SECO CPD Contract Page 7 of 15 GRANT COUNTY, E25-013 COUNTY is allowed to reallocate funds within the coordinator professional development section as needed. 8) COUNTY'S EMPLOYEES NOT EMPLOYEES OF DEPARTMENT: The COUNTY, and/or employees, sub -contractors, or agents performing under this Contract, are not employees or agents of the DEPARTMENT in any manner whatsoever. The COUNTY will not be presented as nor claim to be an officer or employee of the DEPARTMENT or of the State of Washington for any reason, nor will the COUNTY make any claim, demand, or application to or for any right, privilege, or benefit applicable to an officer or employee of the DEPARTMENT or of the State of Washington, including, but not limited to Workers' Compensation coverage, unemployment insurance benefits, social security benefits, retirement membership or credit, or privilege, or benefit which would accrue to a civil service employee under RCW 41.06. It is understood that if the COUNTY is another state agency, the officers and employees are employed by the State of Washington in their own right. 9) DISCLOSURE: The use or disclosure by any Party of any information concerning the DEPARTMENT or its ESINet provider, for any purpose not directly connected with the administration of the DEPARTMENT's or the COUNTY's responsibilities with respect to services provided under this Contract is prohibited except by prior written consent of the DEPARTMENT or as required to comply pY with, RCW 42.56, the Public Records Act or court order. Disclosure of any information concerning the ESINet is controlled by the Non -Disclosure Agreement between the Parties. 10) DISPUTES: Except as otherwise provided in this Contract, when a bona fide dispute arises between the Parties and it cannot be resolved through discussion and negotiation, either party may request a q dispute hearing. The Parties shall select a dispute resolution team to resolve the dispute. The team shall consist of a representative appointed by the DEPARTMENT, a representative appointed by the COUNTY, and a third party mutually agreed upon by both Parties. The team shall, by majority vote J Y , resolve the dispute. The Parties agree that this dispute process shall be final and there will be no appeal of the decision. 11) GOVERNING LAW AND VENUE: This Contract shall be governed by the laws of the State of Washington. In the event of a lawsuit involving this Contract, venue shall be proper only in Thurston County. The COUNTY, by execution of this Contract, acknowledges the jurisdiction of the courts of Washington in this matter. 12) HOLD HARMLESS: The COUNTY agrees to defend, hold harmless, and indemnify the State of Washington and the DEPARTMENT, their officers, agents, employees, and assigns against any and all damages or clams from damages resulting or allegedly resulting from the COUNTY's performance or activities hereunder, including the performance of any subcontractor(s). 13) INSURANCE, INDUSTRIAL COVERAGE: Prior to performing work under this Contract, the COUNTY shall provide industrial insurance coverage for the COUNTY's employees, as may be required by Title 51 RCW. The DEPARTMENT will not be responsible for payment of industrial insurance premiums or for any other claim or benefit for a consultant or any subcontractor or employee of the COUNTY, which may arise during the performance of services under this Contract. Before the start of any work required by this Contract, the COUNTY shall deliver to the DEPARTMENT certificates of insurance reflecting that the COUNTY has obtained all the insurance coverage required by this section. 14) INSURANCE, GENERAL COVERAGE: The DEPARTMENT and its officers, employees, and agents, Y g , while acting in good faith within the scope of their official duties, are covered by the State of Washington Self -Insurance Program and the Tort Claims Act (RCW 4.92.060 et seq.), and successful claims against the DEPARTMENT and its employees, officers, and agents in the performance of their official duties in good faith under this Contract will be paid from the tort claims liability account as provided in RCW 4.92.130. COUNTY hereby notifies the DEPARTMENT that as a County Government of the State of Washington and in accordance with Washington law, COUNTY has full loss coverage for itself, its officers, employees, and agents, through self-insurance and/or the purchase of insurance. Upon the DEPARTMENT's request, COUNTY will provide the DEPARTMENT with details of its self- insured retention, proof of its additional insurance, and all loss coverage. This program of self- insurance and/or purchased insurance includes general liability, automobile liability, workers compensation, and employers' liability. 15) LIABILITY: To the extent permitted by applicable law, each party to this Contract shall be responsible for injury or death to persons and damage to property resulting from negligence on the part of itself, its employees, agents, officers, contractors, or subcontractors. Neither party assumes any responsibility to the other party for the consequences of any act or omission of any third party. SECO CPD Contract Page 8 of 15 GRANT COUNTY, E25-013 16) LIMITATION OF AUTHORITY: Only the assigned Authorized Signature for the DEPARTMENT or an assigned delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Contract. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this Contract is not effective or binding unless made in writing and signed by the authorized person. 17) LOSS OF FUNDING: In the event funding from state or federal sources is withdrawn, reduced or united in any way after the effective date of the Contract, the DEPARTMENT may suspend or terminate, or renegotiate the Contract without cause under the "Termination" clause and without the thirty (30) day notice requirement. 18) NONASSIGNABILITY: Neither this Contract, nor any claim arising under this Contract, nor the work to be provided under this Contract, and any claim arising thereunder, shall be assigned, or delegated b g Y either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. 19) NONDISCRIMINATION: During the performance of this Contract, the COUNTY shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: a. Nondiscrimination in Employment: The COUNTY shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, citizenship or immigration status, family with children, sex, marital status, sexual orientation, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of trained dog guide or service animal by a person with a disability. This requirement does not app apply, , however, to a religious corporation, association, educational institution, or society with respect to the employment of individuals of a particular religion to perform work connected with the carrying on Y g by such corporation, association, educational institution, or society of its activities. b. The COUNTY shall take action to ensure that employees are employed and treated during employment without discrimination because of their race, creed, color, national origin, citizenship or immigration status, family with children, sex, marital status, sexual orientation, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of trained dog guide or service animal by a person with a disability. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer, recruitment, or recruitment selection for training, including apprenticeships and volunteers. 20) RECAPTURE PROVISION: In the event the COUNTY fails to expend funds under this Contract in accordance with applicable federal, state, and local laws and/or the provisions of the Contract, the DEPARTMENT reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for the life of the project following Contract termination. Repayment by the COUNTY of funds under this recapture provision shall occur within thirty (30) days of demand. In the event the DEPARTMENT is required to institute legal proceedings to enforce the recapture provision, the DEPARTMENT shall be entitled to its costs thereof, including attorney fees from the Contractor. 21) RECORDS, MONITORING, AND AUDIT ACCESS: a. The COUNTY shall perform under the terms of the Contract and the DEPARTMENT may conduct reasonable and necessary monitoring of the COUNTY's performance. b. To permit such monitoring, the COUNTY shall maintain books, records, documents, and other evidence, and accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the DEPARTMENT, the Office of the State Auditor, and federal officials so authorized by law, rule, regulation, or agreement. c. The COUNTY will retain all books, records, documents, and other materials relevant to this Contract for six (6) years from the date final payment is made hereunder and make them available for inspection by persons authorized under this provision. d. The DEPARTMENT or the State Auditor or any of their representatives and federal officials so authorized by law, rule, regulation, or agreement shall have full access to and the right to examine during normal business hours and as often as the DEPARTMENT or the State Auditor may deem SECO CPD Contract Page 9 of 15 GRANT COUNTY, E25-013 necessary, all of the COUNTY's records with respect to all matters covered in this Contract. Such rights last for six (6) years from the date final payment is made hereunder. e. The COUNTY shall cooperate with and freely participate in any monitoring, audit or evaluation activities conducted by the DEPARTMENT that are pertinent to the intent of this Contract. 22) SEVERABILITY: If any provision of this Contract or any provision of any document incorporated b p Y reference shall be held invalid, such invalidity shall not affect the other provisions of this Contract which can be given effect without the invalid provision, and to this end the provisions of this Contract are declared to be severable. 23) SUB -CONTRACTING: The COUNTY shall comply with all applicable procurement laws, rules, and requirements. This will include the use of a competitive procurement process in the award of any contracts with its contractors and sub -contractors that are entered into under this Contract. All contracting and sub -contracting agreements entered into pursuant to this Contract shall incorporate this Contract by reference. 24) TERMINATION: a. If, through any cause, the COUNTY or its contractors or sub -contractors shall fail to fulfill in a timely and proper manner its obligations under this Contract or if the COUNTY or its contractors or sub- contractors shall violate any of its covenants, agreements, or stipulations of this Contract, the DEPARTMENT shall there upon have the right to terminate this Contract and withhold the remaining allocation if such default or violation is not corrected within thirty (30) days after submitting written notice to the COUNTY describing such default or violation. b. Notwithstanding any provisions of this Contract, either party may terminate this Contract without cause by providing written notice of such termination, specifying the effective date thereof, at least thirty (30) days prior to such date. If this Contract is so terminated, the DEPARTMENT shall be liable only for payment required under the terms of this Contract for services rendered org oods delivered prior to the effective date of termination. Upon notice of such termination, the DEPARTMENT reserves the right to suspend all or part of the Contract, withhold furthera ments pY , and prohibit the COUNTY from incurring additional obligations of funds. c. Reimbursement for eligible expenses incurred by the COUNTY prior to the effective date of such termination shall be as the DEPARTMENT reasonably determines." d. The DEPARTMENT may unilaterally terminate or suspend all or part of this Contract without cause or may reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such funds are the basis for this Contract. 25) TRAVEL AND SUBSISTENCE REIMBURSEMENT: If reimbursement of travel or subsistence expenses are included as part of this Contract, they shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. The COUNTY is required to provide to the DEPARTMENT copies of receipts for any travel related expenses other than meals and mileage that are authorized under this Contract. 26) TREATMENT OF ASSETS: Upon successful completion of the terms of this Contract, all assets including equipment, purchased through this contract will be owned by the COUNTY unless otherwise specified by the funding source. The COUNTY shall be responsible for any and all operation and maintenance expenses and for the safe operation of said equipment including all questions of liability. Y 27) WAIVER OF DEFAULT: Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of the Contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Contract unless stated to be such in writing, signed by the Director or Contracts Administrator and attached to the original Contract. SECO CPD Contract Page 10 of 15 GRANT COUNTY, E25-013 ATTACHMENT C STATEMENT OF WORK SECO COUNTY CPD CONTRACT - SFY2025 July 1, 2024 — June 30, 2025 CPD1 911 Coordinator 1. Coordinate 911 within the county, act as a designated point of contact for the SECO, monitor the 911 system, and report 911 outages to the SECO. 2. 911 Coordinator or pre-approved/designated alternate attend 75% of Advisory Committee AC meetings held per contract period. 3. 911 Coordinator or pre-approved/designated alternate attend 50% of Advisory Committee AC briefings held per contract period. 4. 911 Coordinator or pre-approved/designated alternate attend all of the Coordinator Forums heldp er contract period. If forum is virtual, 911 Coordinator or preapproved/designated alternate will participate in at least the coordinator/director roundtable meeting and one training session. 5. Cooperate with and freely participate in monitoring or evaluation activities by the SECO and State Auditor. 6. Provide a detailed copy of the County 911 Continuity of Operations Plan (911 COOP) by June 30, 2025 that at a minimum, addresses the following: a. 911 call routing during periods of system failure or PSAP abandonment • Identify call routing when the ESINet cannot deliver calls to the PSAP; • Identify call routing when the local telephone network cannot deliver 911 calls to the ESINet; • Identify call routing when the PSAP call handling equipment is not functional; • Identify call routing during PSAP abandonment (alternate county PSAP, local back-up, other). b. Identify if the PSAP's COOP addresses how to continue radio/dispatch operations, CAD operations, p , and other critical functions necessary to maintain emergency communications center operations during an event. 7. Retain all contract records for six (6) years after contract closure. CPD 4 IVISAG/Mapping/GIS Coordinators 1. Maintain, deliver, and improve GIS data (Road Centerlines and Address Points) for location validation (LVF). a. Site Structure Address Points (SSAP) data MUST be submitted as part of the GIS dataset. b. The minimum number of address points should be greater than or equal to 10% of the ALI records for the jurisdiction, as measured on or before September 30, 2024. 2. ALI discrepancy reports (DR) shall be submitted using the Comtech ALI DBMS. 3. Required GIS data layers must be uploaded and pass critical quality checks at least quarterly or provide notification to the SECO in writing that no substantial changes were made to the previous data layers. 4. Participate in 50% of any scheduled GIS Workgroup meetings held during the contractp eriod. Participation can be in-person, virtual, or on a project. CPD4 IT Coordinator 1. Participate in the selection, installation, and/or maintenance of 911 equipment/softwareIE: CPE/CHE 2. All ( equipment/software purchases that touch the WA State ESINet, must be tested and proven to be compatible with the ESINet in accordance with "ESlnet-to-PSAP SIP interface Control Document TSCW 62289-1". The cost of compatibility falls on the vendor and/or county. The SECO will not be financially or technically responsible for ensuring compatibility with the ESINet., CAD, network, network security, etc...). 3. Submit certification that the county has provided a minimum of 16 hours of training for their IT personnel related to security and maintenance of equipment that touches the ESINet, during the current contract period. CPD5 Call Receiver Training 1. Submit certification that all telecommunicators/call receivers have received a minimum of 24 -hours of continuing education, during the current contract period. CPD3 Public Education 1. Attend a 911 Coordinator forum or a public education class (in person or virtual) to enhance job skills. SECO CPD Contract Page 11 of 15 GRANT COUNTY, E25-013 ATTACHMENT C (cont) 2. Participate in 50% of any scheduled 911 Public Education Subcommittee meetings held during the contract period. Participation can be in-person, virtual, or participation on a work group/project. 3. Submit an annual report that outlines the agency's public education activities and highlights any changes the agency has made to the program during the contract period. 4. Utilize messaging consistent with content created by the 911 Public Education Subcommittee. CPD2/CPD5 Training Coordinator 1. Attend a 911 Coordinator Forum or a training class (in person or virtual) to enhance job skills. 2. Participate in 50% of any scheduled 911 Training Subcommittee meetings held during the contract period. Participation can be in-person, virtual, or participation on a work group/project. SECO CPD Contract Page 12 of 15 GRANT COUNTY, E25-013 SECO CONTRACT REIMBURSEMENT SCHEDULE ATTACHMENT D SECO COUNTY CPD CONTRACT - SFY2025 July 1, 2024 ® June 30, 2025 SECO CONTRACT REIMBURSEMENT SCHEDULE More detailed information regarding reimbursements can be found in the following SECO Policies: SECO County Contract, SECO Public Education, SECO Statewide Services Support, and SECO Salary and Benefits Summary. Due to 911 modernization initiatives, important time -critical information is shared at meetings. Therefore, it is crucial the 911 Coordinator or designee attend all meetings, if possible. Understanding that scheduling conflicts occur, if the 911 Coordinator is unable to attend a meeting/forum/training and would like to send a representative on their behalf to fulfill contractual obligations, a written request via email must be submitted to the SECO County Assistance Program Manager, prior to attending and incurring expenses. COORDINATOR PROFESSIONAL DEVELOPMENT (CPD) EXPENSES SECTION CPD benefits all counties and does not require local revenue to be used prior to state reimbursement. The following are reimbursed through both the BSO and CPD contracts. ELIGIBLE ITEM STATE REIMBURSEMENT Advisory Committee (AC) Meetings: Travel reimbursement expenses for the 911 Coordinator or pe -approved designee to attend all AC meetings. 911 Coordinator or pre -approved designee must attend 75% of all AC meetings held. Attendees other than AC members, 911 Coordinator or pre -approved designee will not be reimbursed for travel expenses for attending AC meetings. Advisory Committee (AC) Briefings (Virtual): 911 Coordinator or pe - approved designee must attend 50% of all AC Briefings held per contract period. AC Subcommittee Meetings: Travel reimbursement expenses for all Subcommittee members to participate in subcommittee meetings. No more than one county representative per subcommittee, except standing CPD1 Meeting Attendance subcommittees as designated in the AC By -Laws. Coordinator Forums: Travel reimbursement expenses for a total of two PSAP/911 employees to attend all of the Coordinator Forum(s) held per contract period. One of the attendees must be the 911 Coordinator or pre -approved designee. Communications Training Officer (CTO) Workshops' Travel reimbursement expenses for one CTO per county to attend a CTO Workshop per contract period. SECO supported: Travel reimbursement expenses for the 911 Coordinator and/or a PSAP/911 employee to attend training, meetings, or events the SECO determines to have an overall benefit as designated in writing. 911 Coordinators may request SECO Supported designation by email to the SECO County Assistance Program Manager. SECO CPD Contract Page 13 of 15 GRANT COUNTY, E25-013 SECO CPD Contract Page 14 of 15 GRANT COUNTY, E25-013 The 911 Coordinator or pre -approved designee and a PSAP/911 employee is authorized up to $6,000 (per contract period) to attend national NG911 related conferences, trainings, and/or training materials CPD2 911 Coordinator to enhance job skills. Training For counties with a population of 1.5 million or more the authorized amount for the 911 Coordinator is doubled for an additional person to attend training $12,000 (per contract period) Up to $5,000 (per contract period) is authorized for expenses directly CPD3 911 Public Education related to public education training and training materials, for informing the public of the capabilities, limitations, and proper use of 911 and public education materials. (See: SECO Public Education Policy) Up to $13,500 (per contract period) is authorized for salaries/ benefits, 911 Technical training, and training material expenses for the following positions: CPD4 Salaries/Benefits and MSAG, Mapping/GIS, and/or Information Technology Coordinator(s). Training Backfill salary is not eligible under this line item. Expenses must directly link to the support and maintenance of WAC eligible 911 equipment. Total training funds calculated at $500 (per contract period) per full-time call receiver and training coordinator at the primary PSAP(s) with a cap not to exceed 30 call receivers (or $15,000) per county. These funds are to be used for training and training materials that support the roles and functions of the call receiver and the 911 Training Coordinator. Training maybe internal or external. CPDS 911 Call Receiver Training Funds may also be used for a new hire call receiver salary while in training status up to $2,000 per new hire (this is the only time regular salary can be claimed for call receivers under this line item), 911 Training Coordinator regular salary, overtime, and CTO; and call receivers' overtime and backfill while in training status. Regionalized Counties, only the Host County is eligible for this line item. Costs related to modernization of the 911 System as authorized and pre -approved by the State 911 Coordinator. Including, but not limited to, pre -approved software necessary for the MSAG/GIS data synchronization, text to 911 security/authentication fobs (capped at 1 per authorized call taking position), and other pre -approved expenses CPD6 NG911 Modernization related to text -to -911 implementation. Should there be additional funds available following the fulfillment of BSO, WSP, and CPD contracts, the SECO may authorize additional funds for each of the 39 counties and the WSP to be used solely for the purpose of NG911 MSAG/GIS Modernization. CPD7 911 Interpretive Costs incurred for use of interpretive services to facilitate 911 call Services taking. SECO CPD Contract Page 14 of 15 GRANT COUNTY, E25-013 ATTACHMENT E BUDGET SHEET SECO COUNTY CPD CONTRACT— SFY2025 July 1, 2024 — June 30, 2025 SFY2025 Coordinator Professional Development (CPD) $ 52,181 TOTAL CONTRACT NOT TO EXCEED $ 52,181 SECO CPD Contract Page 15 of 15 GRANT COUNTY, E25-013 Washington Effective Date: July 1, 2022* REV 3 Page 1 of 3 Military Department SECO COUNTY CONTRACT POLICY `, 51:4Tf� `t - rJ� *Effective until superseded or amended. � ate, sa 4 Supersedes all previous SECO County Contracts Policies; SECO ;ftY y Coordinator Professional Development Contract Policies; SECO County Regionalization Contract Policies; & SECO Travel Policies Emergency See Also: Management WAC 118-66 Division Washington State Administrative & Accounting Manual (SAAM) Chapter 10 - Travel State 911 SECO Public Education Policy Coordination Office SECO Salaries and Benefits Summary (SECO) SECO Statewide Services Support Policy Tk;e, ni _i _ ^A w r. .. 1 111'.1 NV11Vy \.16111 I6J pl uuIZ;UUI CJ 1U1 LI MC JldLU y 1 1 Couraination office (z5tLv) in providing reimbursement for eligible Washington State Counties for Coordinator Professional Development (CPD) and Basic Service Operating (BSO) expenses. AUTHORITY -- 1. Per RCW 38.52.540, the State 911 Coordinator is "authorized to enter into statewide agreements to improve the efficiency of enhanced 911 services for all counties..." 2. Per RCW 38.52.545: State financial assistance for the operation of 911, consistent with fund availability and legislated expenditure authority, shall be made available for reimbursement of WAC -eligible expenses supporting (in ranked priority): 1. Statewide Dialing 2. Basic Service 3. Capital Equipment CONTRACT REQUIRED/ ELIGIBILITY: A county is not eligible for reimbursement of WAC eligible expenses from the State 911 account unless they have entered into a contract with the SECO, imposed the maximum 911 excise tax allowed under RCW 82.14B.030 (1), (2), and (3), and have met the following eligibility requirements: 1. ESINet Security Counties and PSAPs must comply with any ESINet cybersecurity, policies developed and recommended by the Washington State 911 Advisory Committee and adopted by the State 911 Coordinator; and The County Coordinator will complete and submit a current `Security Requirements for Connecting to Washington State' form, by the 1 St of May each year, prior to being issued a contract. Counties/PSAPs must maintain any equipment that is directly or indirectly connected to the ESINet according to any standard or best practice recommended by the Washington State 911 Advisory Committee and adopted by the State 911 Coordinator. In the absence of a state standard or best practice, Counties/PSAPs will adopt a policy governing equipment maintenance, that is aligned with NEMA standard ANS STA -027. The SECO will not pay any statewide service costs or enter into a contract with a County unless the 911 County Coordinator certifies that all their PSAP(s) are in compliance with the ESINet Security and Equipment Maintenance requirements listed above. 2. County Basic Service Operating (BSO) Section Eligibility a. The county's expenditures for WAC 118-66-050 eligible items (subject to Policy caps where applicable) exceed local 911 Telephone Excise Tax revenues. b. The county spent 100% of their local telephone excise tax on WAC eligible items in the previous year (not subject to policy caps). SECO County Contract Policy Effective Date: July 1, 2022 — until superseded Page 2of3 i. A county eligible for basic service operating expenses the previous contract year is presumed to be in compliance with this requirement. ii. A county that was not eligible for basic service operating expenses the previous contract year must demonstrate that they spent 100% of their local 911 telephone excise tax revenues on WAC 118-66-050 eligible items (not subject to policy caps). c. Basic Service Operating limits are set by policy for each contract performance period and are in addition to CPD reimbursements. Counties that have regionalized are eligible for additional BSO funding (see attached SECO Contract Reimbursement Schedule). d. In summary, within the County contract performance period, if a county's local 911 excise tax revenue is less than the total amount available to them under the approved BSO amounts, then the county is eligible for BSO reimbursement up to the established limit (see attached SECO Contract Reimbursement Schedule for established limits). CONTRACT REIMBURSEMENTS The SECO reimburses counties under these sections for eligible items that have already beenaid b the county. p Y 1. Coordinator Professional Development (CPD) Expenses a. CPD expenses benefit all counties and does not require local revenue to be used prior to state reimbursement. b. CPD expenses are reimbursed through BSO and/or CPD contracts. i. Counties may reallocate funds from a CPD line to any other CPD line, category, or section, except CPD6. c. Estimating costs for CPD1 and CPD7 should be an average of the previous three (3) years total reimbursements plus 10%. Exceptions may be made with SECO approval. d. Shortfalls for CPD1 and CPD7 costs will be funded with remaining available contract CPD2 through g CPD5 funds. If funds are not available, a contract amendment will be processed to cover the shortfall. 2. Basic Service Operating (BSO) Expenses a. BSO expenses are reimbursed through BSO Contracts. b. BSO expenses include the following (see attached SECO Contract Reimbursement Schedule for details): i. Basic Service Operating allotment, plus ii. Maintenance Allotment (based on number of authorized call -taking positions, not to exceed a maximum of six (6) positions). c. Counties may reallocate BSO expenses within any line item in the Basic Service Operating Expenses section. 3. Noncompliance with Contract Deliverables: No later than, the conclusion of the third quarter of the contract period, all counties must show all contract CPD deliverables have either been met or will be met by the end of the contract period. If a county is not able to meet a deliverable: a. The County Coordinator may request a wavier or an alternate deliverable, by emailing the SECO County Assistance Program Manager before the end of the third quarter of the contractP eriod. b. If a County fails to meet their deliverables and has not been awarded a waiver, a warning letter will be sent to the County Commissioners at the conclusion of the contract period informing them of the unmet deliverable and potential for future financial penalties. c. If a county that has received a warning letter within the past five years fails to meet a deliverable in a subsequent contract year, the SECO will send a penalty letter to the County Commissioners informing them that a financial penalty will be imposed on their next contract. The financialenalt p Y will be a 10% reduction of the CPD Contract the first year a penalty is imposed and will double each subsequent year. d. The penalty will be reduced or removed in subsequent contracts if a county meets all of their contract deliverables. SECO County Contract Policy Page 3 of 3 Effective Date: July 1, 2022 — until superseded 4. Training and Travel Expenses a. Expenses related to conferences, meeting attendance and training are eligible for reimbursement after the event has been attended. All expenses must have been paid in full and submitted as a whole, for reimbursement. Registration is the only travel expense that may be reimbursedp rior to the event being attended. b. Internal and contracted employees may use training funds for training that is directly linked to the support and maintenance of WAC eligible 911 equipment c. Travel expenses are exempt from the contractual 30 -day submittal requirement but must be submitted for reimbursement within 90 -days after the actual event. d. All reimbursement requests for the current contract period must be submitted no later than July 31. e. All training/travel expenses will be reimbursed in accordance with the applicable local jurisdiction travel policy and are not to exceed Washington State travel regulations/rates (see SAAM Chapter 10 — Travel). f. Eligible expenses include: registration fee, airfare, luggage fee, parking, lodging, meals rental g , vehicles (agency vehicles that the employee and/or PSAP is charged a fee to use), fuel, toll -fees travel costs for mileage (personally -owned vehicle), training materials (books, DVDs, CDs, & software), instructors (for in-house training), overtime and backfill salaries while employee is in training/travel status, pay differential for CTO while conducting training, and long distance telephone charges for attending via conference call. g. The SECO may request additional documentation to support training reimbursement. h. Counties that do not have a contract with the SECO will not be reimbursed for travel expenses unless they are members of the Advisory Committee (AC) Board. AC Board members will be directly reimbursed for eligible travel expenses to attend AC and subcommittee meetings through g coordination with the SECO Administrative Assistant. i. Attendees other than AC Members, 911 County Coordinators and/or approved representatives will not be reimbursed travel expenses for attending contractual meetings. 5. Ineligible Items Expenses not directly listed in WAC 118-66-050 are not eligible for reimbursement. EXPENSES AND DOCUMENTATION 1. Counties must submit documentation of expenditures of eligible items to the SECO County Assistance Program staff. Documentation will include vendor name, warrant number and date, and applicable 911 item categorization on forms (Monthly Reports) supplied by the SECO. 2. These monthly expense reports and/or requests for reimbursement must be received by Y the last da of the month following the month in which the payment was made; unless granted an extension by the SEGO County Assistance Program Manager through an email request submitted prior to the deadline. The SECO may impose additional reporting requirements due to State Auditor or SEGO contract monitoring findings. 3. Monthly expense reports not received by the due date, including additional hard copy documentation (if required) will not be reimbursed. 4. Monthly expense reports will be processed in the order received by the SECO. 5. The SECO may request additional documentation and/or information from countiesertainin to their p g reimbursement requests. A delay in providing the requested information will result in a delay or a reduced reimbursement. The item in question will be removed from the reimbursement and will be later added back in after all questions/documentation has been received/reviewed. Digitally signed by Adam Adam WassermanWasserman Approved by: Date: 2022.04.05 10:29:16 -07'00' Adam Wasserman, State 911 Coordinator Date Attachment: SECO Contract Reimbursement Schedule SECO CONTRACT REIMBURSEMENT SCHEDULE More detailed information regarding reimbursements can be found in the following SECO Policies: SEi Education, SECO Statewide Services Support, and SECO Salary and Benefits Summary. Due to 911 modernization initiatives, important time -critical information is shared at meetings. Therefor crucial the 911 County Coordinator or designee attend all meetings, if possible. Understanding that scheduling conflicts occur, if the 911 County Coordinator is unable to attend a meeting/forum/training and would like to send a representative on their behalf to fulfill contractual oblig written request via email must be submitted to the SECO County Assistance Program Manager, prior t attendingand incurringexpenses. COORDINATOR PROFESSIONAL DEVELOPMENT (CPD) EXPENSES SECTION CPD benefits all counties and does not require local revenue to be used prior to state reimbursement. followingare reimbursed through BSO and CPD contracts: ELIGIBLE ITEM STATE REIMBURSEMENT Advisory Committee (AC) Meetinqs: Travel reimbursement expE the 911 County Coordinator or pre -approved designee to attend meetings. 911 County Coordinator or pre -approved designee m� 75% of all AC meetings held per contract period. Attendees othe members, 911 County Coordinator or pre -approved designee wi reimbursed for travel expenses for attending AC meetings. Advisory Committee (AC) Briefings (Virtual): 911 County Coordi pre -approved designee must attend 50% of all AC briefings held contract period. AC Subcommittee Meetings: Travel reimbursement expenses fc Subcommittee members to attend subcommittee meetings. No n one county representative per subcommittee, except standing subcommittees as designated in the AC Bylaws. CPD1 Meeting Attendance Coordinator Forums: Travel reimbursement expense for a total r PSAP/911 employees to attend the three (3) APCO/NENA WA Coordinator Forums per contract period. One of the attendees m 911 County Coordinator or pre -approved designee. If the forum i 911 County Coordinator or pre -approved designated alternate w participate in at least the coordinator/director roundtable meeting training session. Communications Training Officer (CTO) Workshops' Travel reimbursement expenses for one CTO per county to attend a CT Workshop per contract period. SECO supported: Travel reimbursement expenses for the 911 C Coordinator and/or a PSAP/911 employee to attend training, mei events the SECO determines to have an overall benefit as desig writing. 911 County Coordinators may request a SECO Supporte designation b email to the SECO Count Assistance Program I� The 911 County Coordinator or pre -approved designee and a P; CPD2 911 County Coordinator employee is authorized up to $6,000 (per contract period) to atte Training national NG911 related conferences, trainings and/or training m� enhance job skills. CO Public re, it is ations, a to The enses for a I I AC ML attend er than AC II not be nator or per or all more than of two must be the s virtual, ill and one TK ounty etings, or n ated in ed Mang er. P," 911 nd aterials to SECO Contract Reimbursement Schedule Page 1 of 4 p Effective Date: July 1, 2022 — until superseded g SECO Contract Reimbursement Schedule Page 2 of 4 Effective Date: July 1, 2022 — until superseded For counties with a population of 1.5 million or more the authorized amount for the 911 County Coordinator is doubled for an additional person to attend training $12,000(per contract period). Up to $5,000 (per contract period) is authorized for expenses directly CPD3 911 Public Education related to public education training and training materials, for informing the public of the capabilities, limitations and proper use of 911 and p p p p public education materials. See SEGO Public Education Policy) Up to $13,500 (per contract period) is authorized for salaries/benefits, 911 Technical training, and training material expenses for the following positions: MSAG, CPD4 Salaries/Benefits and Mapping/GIS, and/or Information Technology Coordinator(s). Backfill Training salary is not eligible under this line item. Expenses must directly link to the support and maintenance of WAC eligible 911 equipment. Total training funds calculated at $500 (per contract period) per full-time call receiver and training coordinator at the primary PSAP(s) with a cap not to exceed 30 call receivers (or $15,000) per county. These funds are to be used for training and training materials that support the roles and functions of the call receiver and the 911 Training 911 Call Receiver Coordinator. Training may be internal or external. CPDS Training Funds may also be used for a new hire call receiver salary while in training status up to $2,000 per new hire (this is the only time regular salary can be claimed for call receivers under this line item); 911 Training Coordinator regular salary, overtime, and CTO; and call receivers' overtime and backfill while in training status. Regionalized counties, only the Host County is eligible for this line item. Costs related to modernization of the 911 System as authorized and pre - approved by the State 911 Coordinator. Including, but not limited to, pre - approved software necessary for MSAG/GIS data synchronization, text to 911 security/authentication fobs (capped at 1 per authorized call taking position), and other preapproved expenses related to text -to -91 1 CPD6 NG911 Modernization implementation. Should there be additional funds available following fulfillment of BSO, WSP Communications, and CPD Contracts, SECO may authorize additional funds for each of the 39 counties and WSP Communications to 'Interpretive be used solely for the purpose of NG911 MSAG/GIS Modernization. CPD7 911 Services Costs incurred for use of interpretive services to facilitate 911 call takin . BASIC SERVICE OPERATING (BSO) EXPENSES SECTION ELIGIBLE ITEM STATE REIMBURSEMENT Salary/benefits calculated up to $63,807 (per contract period) and can only be claimed for regular salary/benefits. Backfill and overtime is not eligible S4 911 County Coordinator — on this line item. Salary Person must be appointed/assigned by the County Appointing Authority as the 911 County Coordinator. Master Street Address Salary/benefits calculated up to $57,090 (per contract period) and can only Guide (MSAG) & be claimed for regular and overtime salary/benefits. Backfill is not eligible S5 Mapping/ in / GIS on this line item. Coordinator - Salary Persons must be someone other than the 911 County Coordinator. SECO Contract Reimbursement Schedule Page 2 of 4 Effective Date: July 1, 2022 — until superseded SECO Contract Reimbursement Schedule Page 3 of 4 Effective Date: July 1, 2022 — until superseded Salary/benefits calculated up to $27,014 (per contract period) and can only be claimed for regular and overtime salary/benefits. Backfill is not eligible S6 911 Information on this line item. Technology (IT) - Salary Persons must be someone other than the 911 County ty Coordinator. Reqionalized counties, only the host county is eligible for this line item. Salary/benefits calculated up to $289,150 (per contract period) and can be claimed for regular, overtime and backfill salaries/benefits. Call Receivers are defined as a person(s) whose primary function (at least 50 percent of their time) is sitting at a console, hired, trained/in-training and prepared to answer 911 calls. S7 911 Call Receiver Regionalized Counties — calculated up to $578,300 per host countyper county(per Salaries and Benefits year). Example: County A & B are regionalized. County A is the host county. County A is eligible for $289,150 for A and an additional $289,150 for County B. Total Call Receiver Salary for County A, as the `Host County'. would be $578,300. County B is not eligible for call receiver salaries/benefits since they are considered a `non -host county' and have no call receivers now. Salary/benefits calculated up to $7,273 (per contract period) and can only be claimed for regular and overtime salary/benefits. S8 911 Public Education Funds may be used for other PSAP/911 employees that assist the 911 Coordinator — Salary Public Education Coordinator in preparing for and conducting 911 educational activities. Persons must be someone other than the 911 County Coordinator. Salary/benefits calculated up to $7,273 (per contract period) and can only 911 Training Coordinator be claimed for regular and overtime salary/benefits. S9 — Salary Person must be someone other than the 911 County Coordinator. Re ionalized counties, only the Host County is eli ible to for this line item. B4 MSAG/Mapping/GIS - Trainingcalculated u to 5�000 (per contract period). Training calculated up to $10,000 (per contract period) to support WAC - B5 911 IT -Training eligible 911 equipment and must be pre -approved by the SEGO. Regionalized counties, only the Host County is eligible for this line item. Total training funds calculated at $1,500 (per contract period) per full-time Call Receiver at the primary PSAP. Call receivers who spend less than 50 percent of their time answering 911 calls, part-time call receivers and vacant positions, will not be included in calculating pooled costs. This calculated pool of funds can be used by full & part-time call receivers and working supervisors. B6 911 Call Receiver These funds are to be used for training and training materials that support Training the roles and functions of the call receiver. Training may be internal or external. Funds may also be used for a new hire call receiver salary while in training status up to $2,000 per new hire (this is the only time regular salary can be claimed for call receivers under this line item) and call receivers' overtime, backfill, and CTO while in training status. Re ionalized counties, only the Host County is eligible for this line item. SECO Contract Reimbursement Schedule Page 3 of 4 Effective Date: July 1, 2022 — until superseded SECO Contract Reimbursement Schedule Page 4 of 4 Effective Date: July 1, 2022 — until superseded Calculated up to $10,000 (per contract period). Hardware, software, and B7 911 Mapping in services for the 911 Mapping/GIS /MSAG Coordinator to manage the Administration ma in /MSAG data. Calculated up to $2,000 per county (per contract period) for purchase, B12 Headsets for 911 Call maintenance, accessories, and replacement parts (including batteries) of Receivers headsets for 911 call receivers. Headsets do not need prior approval to purchase. Destruction of 911 Calculated up to $100 (per contract period) for destruction of PSAP/911 B13 Records records. 911 Coordinator Calculated up to $500 (per contract period) for electronic mail service. May B14 Electronic Mail be used to purchase and/or maintain monthly service device to access 911 email (laptop, Smartphone, etc . EQUIPMENT MAINTENANCE County baseline equipment maintenance reimbursement amount is calculated at $24,700 per authorized call taking position, not to exceed a maximum of six (6) positions or $148,200. Eligible equipment maintenance expenses may include maintenance contracts with vendors, vendor time and materials, PSAP maintenance employee salaries, benefits, training, training material, component repair or replacement materials, and other repair or preventative maintenance expenses and should be claimed under each specific equipment maintenance line item. Regionalized Counties, only the Host County is eligible for this line item. Maintenance for WAC eligible equipment: S1.1 CPE /Telephone System S3.1 PSAP Ma in B1.1 Uninterruptable Power Supply B8.1 Instant Call Check B10.1 E911 Management Information Systems (MIS) B11.1 Call Detail Recorder or Printer C1.1 Logging Recorder C2.1 Computer Aided Dispatch CADS stem C3.1 Auxiliary Generator C4.1 Clock Synchronizer C5.1 Console Furniture SECO Contract Reimbursement Schedule Page 4 of 4 Effective Date: July 1, 2022 — until superseded Washington Effective Date: July 1, 2022* Rev 3 Page 1 of 2 Military Department SECO PUBLIC EDUCATION POLICY � STATE *Effective until superseded or amended Supersedes all previous SECO Public Education Policies f�c �;o- 1889 See Also: Emergency WAC 118-66 Management Washington State Administrative & Accounting Manual (SAAM) Division Chapter 10 — Travel SECO County Contract Policy State 911 SEGO Salaries and Benefits Summaries Coordination Office ton State Patrol Communications Contract Policy (SEGO) SECO Washington y This policy defines procedures for the State 911 Coordination Office (SEGO) in providing reimbursement to eligible Washington State Counties and the Washington State Patrol (WSP) Communications for Washington State 911 Public Education activities and training. Each county/WSP Communications must appoint a 911 Public Education Coordinator to be considered eligible for 911 Public Education reimbursement. The appointee must be someone other than the appointed 911 County/WSP Communications Coordinator. Coordinator Professional Development (CPD) Section The Coordinator Professional Development (CPD) section, benefits all counties and the Washington State Patrol (WSP) Communications under contract with the SEGO. The following is part of the CPD category of authorized expenses and does not require local 911 excise tax revenue to be used against these expenses. 1. Public Education Subcommittee Meetings and Forums/Training— Line Item CPD1 a. Each county/WSP Communications is eligible to seek travel expense reimbursement for one 911 Public Education Coordinator to attend and participate on the Public Education Subcommittee and/or state supported public education training. b. The 911 Public Education Coordinator is required to attend the Public Education Forum or one public education training to enhance job skills per contract period. c. The 911 Public Education Coordiantor is required to participate in 50% of any scheduled state 911 Public Education Subcommittee meetings held during the contract year. Participation can be in-person, virtual, or participation on a work group/project. d. Each county/WSP Communications is eligible to seek travel expense reimbursement for attendance at public education specific training and for conducting public education events. 2. Public Education Material/Training — Line Item CPD3 a. Funds are capped at $5,000 (per contract period) b. Funds may be used for reimbursement of expenses for public education materials, supplies, training, training materials, presentations, travel and/or salary (regular and overtime only) for the 911 Public Education Coordinator and/or other primary PSAP/911 staff who assist with public education efforts. SECO Public Education Policy Effective: July 1, 2022 — until superseded Page 2 of 2 c. All 911 Public Education purchases must be ordered and accepted no later than the end of the contract performance period of June 30. d. Work performed outside the contract performance period is not eligible for reimbursement. e. Ineligible expenses include items such as products or materials promoting police, fire or medical services without an implicit 911 message; promote, advertise, or recognize any elected government official; non -911 identifiable products; payment in any form for volunteer(s) time and/or travel. Basic Service Operating Section The following is part of the Basic Service Operating expenses reimbursed through SECO County Contracts: 1. Public Education Coordinator Salary —Line Item S8 a. Funds calculated at $7,273 (per contract period) b. Funds may be used for the 911 Public Education Coordinator and other PSAP/911 employees that assist with public education duties/efforts within the county. c. Person(s) must be someone other than the 911 County Coordinator. Approved by: Digitally signed by Adam Adam WassermanWasserman Date: 2022.04.05 10:23:29 -07'00' Adam Wasserman, State 911 Coordinator Attachment: 911 Public Education Resource List Date 911 Public Education Resource List "This is not a comprehensive list. For an item to be approved for reimbursement the item must be used by the public education program to further 911 messages. If you have questions about items, specifics, or anything about whether an item will be eligible for reimbursable, please contact State 911 Coordination Office (SEGO) County Assistance Program Manager, currently Teresa Lewis (SEGO): Teresa. Lewis(aDmil .wa.gov The contents of this list may change at the SECO's discretion, with input from the Public Education Subcommittee. Requests for reimbursement are to be made in the CPD3 section on the monthly report. All requests must include a justification for how the item is used for public education purposes in the comments box of the CPD3 section on the monthly report. Purchase categories for county 911 Public Education: 1. Event Equipment: must either be functional, provide a learning opportunity, have a 9-1- 1 message or be branded "9-1-1 " a. Functional equipment: tent, tables, chair, totes, carts b. Branded materials: tablecloths, banners and apparel c. Activities: practice phones (simulator, iPad used for 911 app, or play phones), interactive game with learning objective (spinning wheel, bean bag toss etc.) may include materials to make an activity (i.e. lumber to build a bean bag toss), button maker, may include materials to do activity (i.e. paper and button materials, crayons) d. Event registration (events may be free to public safety professions, discuss with event coordinators if this is the case, or you may want to share the cost with partner agency) 2. Handout materials creation and printing: must have a 9-1-1 focused message a. Creation costs: vendors to create materials, translation services, etc. b. Paper material printing: brochures, coloring or activity sheets, etc. c. Non -paper giveaways: pens, cups, bags, flashlights, USBs, etc. d. Equipment to do self -printing: printers, paper, ink 3. Presentation/class materials: must have a 9-1-1 focused message a. Activities: worksheets, certificates, pre and posttests, teacher surveys, print offs b. Branding materials: banners, apparel c. Equipment: projector, iPad 4. Social Media marketing: must have a 9-1-1 focused message a. Boosting Facebook posts b. Social media ads (Pandora, Facebook, etc.) 5. Mainstream Marketing: must have a 9-1-1 focused message a. Public Service Announcement (PSA): radio, tv, internet etc. b. Out -of -home marketing: Billboard, bus, bench, theater or text ads, etc. c. Print Marketing: Inserts (bills, coupons), publications (newspapers, catalogs, program ads) 6. Professional Development: must relate to public education positions a. Conferences: National Public Education Forum (NPEF), Social Media, Public Information Officer (PIO), etc. b. Skill development classes: PowerPoint, public speaking, social media, video etc. Washington Effective Date: July 1, 2022* Rev 3 Page 1 of 2 g Military De ar�ment SECO STATEWIDE SERVICES SUPPORT ,A POLICY . *Effective until superseded or amended. Supersedes all previous 911 Statewide Services Support Policies 11389 See Also: Emergency RCW 38.52.501 RCW 38.520 Management RCW 38,540 Division RCW 38.545 State 911 RCW 82.14B.030 Coordination Office WAC 118-66 (SECO) SECO County Contract Policy This policy defines the Statewide Services elements for the State 911 Coordination Office (SEGO) directly paid by the SEGO, on behalf of eligible Washington State Counties and the Washington State Patrol (WSP). Counties, PSAPs, and WSP Communications must comply with an ESINet c ber developed and recommended b the y y security, policies y Washington State 911 Advisory Committee and adopted b the State 911 Coordinator, and y The County/WSP Coordinator will complete and submit a current 'Security Requirements ments forConnectin to Washington State' form, by the 1St of May each year, prior to being issued a contract. Counties, PSAPs, and WSP Communications must maintain an equipment that is Ydirectly or indirectly connected to the ESINet according to any standard or best practice recommended b the ted b y Washington State 911 Advisory committee and adopted y the State 911 Coordinator. In the absence of a state standard or best practice, Counties, PSAPs, and WSP Communications will adopt a equipment maintenance that is alignedp policy governing with NENA standard ANS STA -027. The SECO will not pay any statewide services costs or enter into a contract with a County/WSP Communications unless the 911 County/WSP Communications Coordinator certifies that all their PSAPs are in compliance with the ESINet Security and Equipment Maintenance requirements equirements listed above. Statewide Services that are directly paid on behalf of the counties, are defined as charges related to the delivery of 911 calls originating within Washington State over the Washington State NG911 Network to designated primary Public Safety Answering Points (PSAPs), the costs of approved training resources contracted by the SECO, and facilitation of the Washington State 911 Advisory Committee. Statewide Services expenses are directly paid on behalf of counties that have imposed the maximum county enhanced 9-1-1 tax allowed under RCW 82.146. 030 (1), (2), and (3) and have entered into a contract with the SECO. Counties are not required to use local E911 excise tax against these expenses. Additionally, Statewide Services expenses are paid on behalf of the WSP Communications PSAPs that have been designated by a host County as a primary PSAP for 911 calls within a and have entered specific geographical area for their County ered into a contract with the SECO. Authorization Per RCW 38.52.540, the State 911 Coordinator is "authorized to enter into statewide agreements to improve the efficiency of 911 services for all counties...." SEGO Statewide Services Support Policy Page Effective: July 1, 2022 — until superseded Statewide Services Expenses Directly Paid by SECO The following components comprise the Statewide Services paid direct) b the SECO on behalf Y Y of eligible Counties, PSAPs, and WSP Communications: 1. Washington State NG911 Network The NG911 Network consists of three basic elements. They are as follows: a. Originating Network elements — those systems which allow connectivityto originating g g network transport and location functions/services. These are provided by wireline, wireless VoIP, MLTS, and other providers that offer 911 as a service. i. Legacy and Next Generation Wireless and Wireline End Office connectivityto the ESlnet. b. ESlnet/Next Generation Core Services (NGCS) — the systems/services that transport 91 p 1 sessions (collectively, the calls, IP sessions, text/messaging sessions, data and other communications methods coming from the originating network) to the PSAP. c. Host/Remote (or Multi -node) Connectivity (SECO approved) for the purposes of this policy, SECO approved connectivity/circuits which carry, or may carry under exigent circumstances rim g ' original 911 sessions to a county primary PSAP are considered to be part of the ESlnet. 2. Telecom municator (call receiver) training contracted by the SECO 3. Telecommunications Device for the Deaf (TDD) / Telecommunications Teletype(TTY)trainicontracted by the SECOYp ng 4. Coordination and facility expenses for Advisory Committee/subcommittee meetings(not to reimbursements) include attendance travelg Direct Costs In order to be eligible for state payment, additional circuits, increased bandwidth requests, and/or q changes to Washington State 911 network services must be coordinated through the SEGO change ge order process including being ordered by and pre -approved by the SECO. The SEGO will only pay for any county or WSP secondary or back-up PSAPs to be connected to the ESlnet, that have been designated as critical back-up or secondary PSAPs b the SECO. A county/WSP requesting that aback -u or Y q g p secondary PSAP be designated as critical must submit a written justification through the change order process to the SECO. The SECO may require recertification and/or revoke PSAP designation Y q g at any time. Decisions of the SEGO are final. Digitally signed by Adam Adam Wasserman Wasserman Approved by: Date: 2022.04.05 10:26:10 -07'00' Adam Wasserman, State 911 Coordinator Date Washington Military Department Effective Date: July 1, 2022* Page 1 of 3 SECO SALARIES AND BENEFITS SUMMARY *Effective until superseded or amended. Supersedes all previous 911 Salaries and Benefits Policies Emergency Management See Also: Division WAC 118-66 SECO County/WSP Communications Equipment Contract / Federal Grant State 911 Policy Coordination Office SECO County Contract Policy (SECO) SECO Public Education Policy SECO Washington State Patrol Communications Contract Polic chic ci immnrxr Anfinne- +ham, r,H -a;1.,1., .._-1 _1: 1 _ .. --- - - y u --„s al 16 11 lEmy e, i urnuursement salaries and benefits through the County and Washington State Patrol (WSP) Communications Contracts. SALARIES AND BENEFITS REIMBURSEMENTS All salary and benefit reimbursement request(s) must be submitted on the SECO provided Salary and Benefits forms (within the Monthly Report forms). Forms must include employee name, warrant number and/or payroll document/tracking number, date of warrant and/or payroll document/tracking and be only for actual and documented time performing 911 duties. Those that work part-time and/or spend less than 50 percent of their time working an eligible position - must document total hours and may only request reimbursement for actual hours spent on 911 duties. The SECO may request additional documentation to support reimbursement requests. 1. Coordinator Professional Development (CPD) Section of Contracts The CPD section, benefits all counties and the WSP Communications under contract with the SECO. The following is part of the CPD category of authorized expenses and does not require local 911 excise tax revenue to be used against these expenses. a. Public Education Coordinator —Line Item CPD3 i. Funds calculated up to $5,000 (per contract period). ii. Funds may be used for reimbursement of salary and benefits (regular and overtime ONLY) for the 911 Public Education Coordinator and other PSAP/911 staff who assist with public education duties/efforts within the county and to attend contractual required subcommittee meetings and training. b. MSAG/Mapping/GIS/Information Technical (IT) Coordinator Salaries and Benefits— Line Item CPD4.1, 4.3, and 4.5 i. Funds are calculated up to $13,500 (per contract period). ii. Funds may be used for salaries and benefits (regular and overtime ONLY). iii. Under regionalization Counties, only the host county is eligible to claim IT Coordinator salary/benefits and/or training. c. Call Receiver and Training Coordinator Salaries and Benefits —Line Item CPD5 i. Pool of funds are calculated by number of FTE Call Receivers times $500 up to a total max of 30 call receivers or $15,000 (per contract period). ii. Funds may be used for regular (only for new hire salaries up to $2,000 per new hire), overtime, backfill and/or CTO salaries of the call receivers while in training. iii. Funds may be used for the reimbursement of salary and benefits (regular and overtime ONLY) for the Training Coordinator to conduct training, preparing for training, or while attending contractual required subcommittee meetings and training. SEGO Salaries and Benefits Summary Page 2 of 3 Effective: July 1, 2022 — until superseded 2. Basic Service Operating (BSO) Section of Contracts Eligible counties may submit for reimbursement of the followingsalaries and benefit the BSO Section of the contract: expenses under a. 911 County Coordinator — Line Item S4 i. Funds calculated up to $63,807 (per contract period). ii. Funds may be used for regular salary and benefits ONLY. b. MSAG/Mapping/GIS Coordinator — Line Item S5.1 & S5.2 i. Funds calculated up to $57,090 (per contract period) ii. Funds may be used for regular salary and benefits and/or overtime. c. Information Technology (IT) Coordinator — Line Item S6 i. Funds calculated up to $27,014 (per contract period) to support and maintain - WAC eligible 911 equipment. ii. Funds may be used for regular salary and benefits and/or overtime. iii. Regionalization counties, only the host county is eligible to claim IT Coordinator expenses. d. 911 Call Receiver Salary and Benefits — Line Item S7 Funds may be used for regular, overtime, backfill and CTO salaries and benefits. This may also include part-time and working supervisors. i. County BSO Contracts ■ Funds calculated up to $289,150 (per contract period). ii. Regionalization Counties ■ Funds calculated up to $578,300 per host county (per contracteriod . Example: County P ) p my A & B are regionalized. County A is the host county. County A is eligible for $289,150 and an additional $289,150 for County B. Total Call Receiver Salary for County A, as the "Host Count " would be $578, y ' 300. County B is not eligible for call receiver salaries since they are considered a "non -host" county. e. Public Education Coordinator— Line Item S8 i. Funds calculated up to $7,273 (per contract period). ii® Funds may be used for regular salary and benefits and/or overtime. iii. Funds may be used for other PSAP/911 staffs' salary that assists the Public Education Coordinator. f. Training Coordinator — Line Item S9 i. Funds calculated up to $7,273 (per contract period). ii. Funds may be used for regular salary and benefits and/or overtime. iii. Under regionalization counties, only the Host County is eligible to claim this line item. tem. Equipment maintenance funds may also be used for salary/benefits for the IT Coordinator and should be claimed under each specific equipment maintenance line item. 3. Basic Service Oaeratinq (BSO) Section of Washington State Patrol Communications Contract Washington State Patrol (WSP) Communications may submit for reimbursement of the following salary and benefits under the BSO Section of the contract. a. 911 WSP Communications Coordinator —Line Item S4 i. Funds calculated up to $63,807 (per contract period). ii. Funds may be used for regular salary/benefits ONLY. INELIGIBLE COSTS The following items are ineligible expenses to be reimbursed through the County or WSP Communications Contracts: a. Backfill salaries/benefit expenses are not eligible for reimbursement under the following line items: ■ CPD3 Public Education Coordinator Salary ■ CPD4.1 MSAG Salary ■ CPD4.3 Mapping/GIS Salary ■ CPD4.5 IT Salary ■ CPDS Training Coordinator Salary ■ S4 County or WSP Communications Coordinator ■ S5.1 MSAG Salary SECO Salaries and Benefits Summary Page 3of3 Effective: July 1, 2022 — until superseded ■ S5.2 Mapping/GIS Salary ■ S6 IT Salary ■ S8 Public Education Salary ■ S9 Training Coordinator Salary b. Overtime salaries and benefit expenses are not eligible for reimbursement under the line item S4 County/WSP Communications Coordinator salary.