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Home My WebLink AboutAgreements/Contracts - BOCC (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kal"fl@ Stockton CONFIDENTIAL INFORMATION: OYES 8 NO DATE: 7/5/2024 PHONE: 2937 -fill r r lm ®Agreement /Contract ❑ AP Vouchers ❑Appointment / Reappointment ❑ABPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing El Invoices / Purchase Orders [-]Grants — Fed/State/County 01 -eases El MOA / MOU El Minutes ❑Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB WIN %— ,. / s erm, , co Request to DocuSi n the Interagency g g y Reimbursement Agreement IAA25178 between Washington State Administrative Office of the Courts and Grant County for reimbursement of extraordinary costs for re -sentencing and vacating sentences as required by State v. Blake. Term is from July 1, 2024 throught June 30, 2025 If necessary, was this document reviewed by accounting? ❑ YES . ❑ NO R N/A If necessary, was this document reviewed by legal? W YES ❑ NO ❑ N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN; DocuSign Envelope ID: 33322CB9-9B53-4E2B-B9A4-E8C4395FFC77 INTERAGENCY REIMBURSEMENT AGREEMENT - IAA25178 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND GRANT COUNTY This Interagency Reimbursement Agreement ("Agreement") is entered into by and between Washington State Administrative Office of the Courts ("AOC") and Grant County ("Jurisdiction") to reimburse extraordinary costs of resentencing and vacating sentences as required by State v. Blake ("Blake'). AOC and Jurisdiction will be known individually as Party and collectively as Parties. I. PURPOSE The purpose of this Agreement is to reimburse the extraordinary judicial, prosecutorial, clerk, court administration and/or defense -related costs of resentencing and vacating the sentences of individuals who convictions or sentences are affected by the Blake decision. For Municipalities and Counties, this will include language Engrossed Substitute Senate Bill 5187, Section 114(3) passed by the 2023 Legislature, which includes simple drug possession, to include cannabis and possession of paraphernalia. II. REIMBURSEMENT A. Extraordinary Expenses Reimbursement. AOC shall reimburse Jurisdiction up to a maximum of $577,284 for the extraordinary judicial, clerk, court administration, prosecutorial, and/or defense -related costs of resentencing and vacating the sentences of individuals whose convictions and/or sentences are affected by the Blake decision. For Municipalities this will include language from the Engrossed Substitute Senate Bill 5187, Section 114(13), passed by the 2023 Legislature, which includes simple drug possession to include cannabis and possession of paraphernalia. To be eligible for reimbursement, the Costs must be incurred between July 1, 2024 and June 30, 2025. AOC will not reimburse Jurisdiction Costs incurred after June 30, 2025. AOC may, at its sole discretion, deny reimbursement requests in excess of the amount awarded. If additional funding is or becomes available for these purposes, AOC and Jurisdiction may mutually agree to increase the amount awarded under this Agreement. B. General. AOC shall reimburse Jurisdiction for approved and completed reimbursements by warrant or electronic funds transfer within 30 days of receiving a properly completed A-19 invoice and the necessary backup documentation. IAA25178 Page 1 of 4 DocuSign Envelope ID; 33322CB9-9B53-4E2B-B9A4-E8C4395FFC77 III. PERIOD OF PERFORMANCE Performance under this Agreement begins on July 1, 2024, regardless of date of execution, and ends on June 30, 2025. The period of performance maybe amended by mutual agreement of the Parties. IV. TERMS OF REIMBURSEMENT A. Jurisdiction shall electronically submit, once per month, it's A-19 invoices to payables(ccourts.wa.. ov. B. Jurisdiction's A-19 invoices must include: 1. Payment documents from Jurisdiction indicating the amounts expended, the recipients, and the date of expenditure; 2. A list of any case numbers associated with the services provided; 3. A breakdown of expenses by judicial, clerk/court administration, prosecutorial, and defense -related costs; 4. Any employee positions supported by Blake related funds, broken down by judicial, clerk/court administration, prosecutorial, and defense -related positions, including name of employee, title, hourly wage of the individual, time spent on Blake -related cases and a List of corresponding cause numbers; 5. The unique three -digit court code for the Jurisdiction the work was completed on behalf of must be provided on the A-19. If a Jurisdiction contracts with another jurisdiction to provide court services, then the unique court code for the jurisdiction for which the work was completed must be provided; and, 6. Data, including case numbers and aggregate data on the number and type of cases: a. placated under Blake; b. Resentenced under Blake; and c. Being worked on under Blake. V. REVENUE SHARING A. AOC, in its sole discretion, may initiate revenue sharing. AOC will notify the Jurisdiction no later than May 1, 2025 that AOC intends to reallocate funding among courts in the program and/or to support the Supreme Court's directive for an AOC case vacating team. If AOC determines the Jurisdiction may not spend all monies available under the Agreement or if Jurisdiction declines and/or elects not to participate in the vacating of Blake eligible cases, AOC may reduce the Agreement amount as mentioned above. If AOC determines the Jurisdiction may spend more monies than available under the Agreement and for its scope, AOC may increase the Agreement amount. B. If the AOC initiates revenue sharing, then the Jurisdiction must submit the final revenue sharing A-19 to payables(c_courts.wa.gov between July 12, 2025 and August 1, 2025. IAA25178 Page 2 of 4 DocuSign Envelope ID: 33322CB9-9B53-4E2B-B9A4-E8C4395FFC77 VI. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by agreement of the Parties. Such amendments are not binding unless they are in writing and signed by personnel authorized to bind each of the Parties. VII. GOVERNANCE A. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement must be construed to conform to those laws. B. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order: 1. Applicable state and federal statutes and rules; 2. This Agreement; and then 3. Any other provisions of the Agreement, including materials incorporated by reference. VIII. WAIVER A failure by either Party to exercise its rights under this Agreement does not preclude that Party from subsequent exercise of such rights and is not a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the Party and attached to the original Agreement. IX. SEVERABILITY If any Party to exercise its rights under this Agreement does not preclude that Party from subsequent exercise of such rights and is not a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the Party and attached to the original Agreement. X. AGREEMENT MANAGEMENT The Program Managers/Point of Contacts noted below are responsible for and are the contact people for all communications and billings regarding the performance of this Agreement: IAA25178 Page 3 of 4 DocuSign Envelope ID: 33322CB9-9B53-4E2B-B9A4-E8C4395FFC77 AOC Program Manager Jurisdiction Program Manager/ g g Point of Contact Sharon Fogo Kimberly Allen Blake Implementation Manager County Clerk PO Box 41170 P.O. Box 37 Olympia, WA 98504-1170 Ephrata, WA 98823 kal len@grantcou ntywa.gov Sharon. Fogo(a�courts.wa.gov 509-754-2011 (360) 819-7305 XI. ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement are considered to exist or to bind any of the Parties to this agreement unless otherwise stated in this Agreement. AGREED: Washington State Administrative Jurisdiction Office of the Courts Signature Date Signature Date Christopher Stanley, CGFM Karrie Stockton Name Name Chief Financial and Management Officer Title Title Approved as to form: (Prints. ams) (Signed) Deputy Prosecuting Attorney Date: 71 ;? --122-4 IAA25178 Page 4 of 4