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Home My WebLink AboutAgreements/Contracts - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: B Vasquez CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez CONFIDENTIAL INFORMATION: ❑YES ONO DATE: 6/25/24 PHONE: 2928 wd;j -M 11111 -- rUll I... DAgreement / Contract OAP Vouchers ❑Appointment / Reappointment MEN ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ® Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 0 16] AM!- WWI Request from the Ephrata Chamber of Commerce to use county property to hold their annual Car Show and Shine event at the courthouse complex on 7/20/24. If approved, an Agreement regarding Use of County Property for Public Use will be signed. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO F N/A If necessary, was this document reviewed by legal? ® YES ❑ NO ❑ N/A DATE OF ACTION: r P DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D1: D2: D3: W 4/23/24 Ephrata Washington. .Chamber of Commerce June 17, 2024 Grant County Commissioners 35 C St. NW Ephrata, WA 98823 RE: Ephrata Chamber of Commerce Car Show and Shine, Anything with Wheels event Grant County Commissioners: The Car Show committee is putting together another exciting event for the 12th annual Car Show and Shine, Anything with Wheels, July 20, 2024 from 6 am to 3 pm. We will be utilizing "C" street as well as Division as we have done in the past. Permits have been applied for along with Certificate of Insurance. We have in the past requested from Grant County, the use of parking lot E as well as the employee parking lot on the south side of the courthouse to be available and cleared beginning on Saturday July 20 from 6 am to 3 pm. We are excited to build this event and hope to see it continue to grow. With the assistance of Grant County, we can make this happen. If you have questions or concerns, please contact me at 509-750-6183. Thank you, Rita Witte, Chamber Director Ephrata Chamber of Commerce enclosures C E ED } 2024 COUNTY COIAMI,SSIONERS P�.�tm Issue Date 5/23/2024 Cert #:0000023925 NON PROF(T INSURANCE PROGRAM CERTIFICATE OFCOVERAGE :- THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT BELOW. THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF THE CERTIFICATE HOLDER IS AN ADDITIONAL COVERED PARTY, THE COVERAGE AGREEMENT MUST BE ENDORSED. IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE COVERAGE AGREEMENT, CERTAIN COVERAGE MAY REQUIRE AN ENDORSEMENT. A STATEMENT UIV I NIJ UtK I INUA I t UUtS IVU I UUM-tK MUN 16 1 U I HE ULK I IHUA I E HULUEK IN LIEU UI- SUCH ENDUKSEMENT S . ..RAM °� N OR _. FROG ADM( ISTRAT =; = ': COMP NIES AFFORDI C ,: -- A _ . NG OVERAGE Clear Risk Solutions $1,000,000 GENERAL LIABILITY 451 Diamond Drive $1,000,000 NPIP / Munich Re. et al. Ephrata, WA 98823 $50,000,000 AUTOMOBILE LIABILITY AUTOMOBILE LIABILITY -COVERED ,PARTY $1,000,000 NPIP / Munich Re. et al. Ephrata Chamber of Commerce Inc. NONE PROPERTYNPIP /Munich Re. et al. PO Box 275 $100,0001000 MISCELLANEOUS PROFESSIONAL LIABILITY Ephrata, WA 98823 $1,000,000 NPIP / Munich Re. et al. COUERA ES G . Excluded I Hib 15 I U UtK I IrY I HA I I HC L:UVEKAUtb L15 I EU btLUVV HAVE BEEN I55UED TU THE COVERED MEMBER NAMED ABOVE FOR THE COVERAGE PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE COVERAGE AFFORDED BY THE NPIP COVERAGE AGREEMENT DESCRIBED HEREIN IS SUBJECT TO ALL THF TFRIIAS PYrI I ISInN.q ANn r.nNnITInN.q nF .qI IrH rn\/F=RAr,[= Ar;RP1=AA;:fUT I IRAITc QWn\ArnI RSI nXA1 RAAV uevC: MMMKI DMMI InCM ov MAIM nI AlneC- :EFF DATE LINE, OF. _OVERAGE ;. COVERAGE NUMBER , EXP. DATE _ . DESCRIPTION LIMITS ENERAL-LI BILI COMMERCIAL GENERAL LIABILITY NPIP242533420 6/1/2024 6/1/2025 PER OCCURRENCE $1,000,000 OCCURRENCE FORM PER MEMBER AGGREGATE $2,000,000 INCLUDES STOP GAP — EMPLOYERS LIABILITY PRODUCT-COMP/OP $1,000,000 Ephrata, WA 98823 PERSONAL & ADV. INJURY $1,000,000 (LIABILITY IS SUBJECT TO A $350,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000 AUTOMOBILE LIABILITY ANY AUTO NPIP242533420 6/1/2024 6/1/2025 COMBINED SINGLE LIMIT $1,000,000 (LIABILITY IS SUBJECT TO A $350,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE RO '-PROPE NPIP242533420 6/1/2024 6/1/2025 ALL RISK PER OCC EXCL EQ & FL $100,0001000 EARTHQUAKE PER OCC $1,000,000 FLOOD PER OCC Excluded (PROPERTY IS SUBJECT TO A $350,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE MISCE LANEOUS PR FE I AL `LI BILI �._ 0 SS ON A TY NPIP242533420 6/1/2024 6/1/2025 PER CLAIM $1,0001000 (LIABILITY IS SUBJECT TO A $350,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 -;, - LOCATIONS,- .TEMSDE CRIPTION OF.OPERATIONS/ /VEHICLES Regarding the Car Show. Grant County is named as Additional Covered Party regarding this event only and is subject to coverage terms, conditions, and exclusions. Additional Covered Party endorsement attached. CANCELLATION NOTICE: SHOULD ANY OF THE ABOVE DESCRIBED COVERAGES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE rim ix/r=Pi=n IMI Ar_rnRnAnlr;= %AnTN TWI= rrnvPQAr=P ArrQGGnnC:niT DDnviclnnlc CERTIFICATE HOLDER - ERTIF E O R �:AUTHORIZED REPRESENTATIVE Grant County ell" PO Box 37 Ephrata, WA 98823 Coverage Number: NPIP242533420 Effective Date: 6/1/2024 Cert #:0000023925 Issue Date 5/23/2024 ADDITIONAL COVERED PARTY -DESIGNATED PERSON OR ORGANIZATION (GENERAL LIABILITY) THIS ENDORSEMENT CHANGES THE COVERAGE AGREEMENT. PLEASE READ IT CAREFULLY This endorsement modifies Coverage provided under the following: GENERAL LIABILITY COVERAGE PART This endorsement changes the Coverage Agreement effective on the inception date of the Coverage Agreement unless another date is indicated above. Providing the certificate of coverage that this endorsement is attached to has been issued by and is on file with the Company, the following applies. SCHEDULE Person or Organization (Additional Covered Party): Grant County PO Box 37 Ephrata, WA 98823 Description of Activities / Operations / Designated Premises: Regarding the Car Show. Grant County is named as Additional Covered Party regarding this event only and is subject to coverage terms, conditions, and exclusions. Additional Covered Party endorsement attached. A. With respects to the General Liability Coverage Part only, the definition of Covered Party in the Liability Conditions, Definitions and Exclusions section of this Coverage Agreement is amended to include as a Covered Party the Person or Organization shown in the above Schedule. Such Person or Organization is a Covered Party only with respect to liability for Bodily Injury, Property Damage, or Personal and Advertising Injury caused in whole or in part by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In performance of your ongoing operations; or 2. In connection with your premises owned or rented to you. B. The Limits of Coverage applicable to the additional Covered Party are those specified in either the: 1. Written contract or written agreement; or 2. Declarations for this Coverage Agreement, whichever is less. These Limits of Coverage are inclusive and not in addition to the Limits of Coverage shown in the Declarations. All other terms and conditions remain unchanged. K24-162 2024 AGREEMENT REGARDING USE OF COUNTY PROPERTY FOR PUBLIC PURPOSE This Agreement Regarding Use of County Property for a Public Purpose ("Agreement") is entered into by and between GRANT COUNTY, ("COUNTY"), and EPHRATA CHAMBER OF COMMERCE, a non-profit organization duly formed and operating in the State of Washington, ("Ephrata Chamber"). I. Recitals WHEREAS, the COUNTY is duly organized and operating under and by virtue of the State Constitution and the laws of the State of Washington; WHEREAS, EPHRATA CHAMBER is a non-profit corporation, duly organized and operating in the State of Washington; WHEREAS, EPHRATA CHAMBER OF COMMERCE desires to utilize COUNTY property (courthouse front lawn) for their event, Car Show and Shine, Anything with Wheels; WHEREAS, the Board of County Commissioners ("BOCC") have determined that it is desirable to allow the EPHRATA CHAMBER OF COMMERCE use of the demised premises, the same commonly known as the Courthouse and immediate surrounding area and having a street address of 35 C Street NW, Ephrata, Washington. II. Agreements, Based on the foregoing recitals, the parties to this Agreement hereby agree as follows: 1. The COUNTY does hereby allow EPHRATA CHAMBER OF COMMERCE to use the demised premises for the limited purpose of the EPHRATA CHAMBER OF COMMERCE, Car Show and Shine, Anything with Wheels event to be held on Saturday, July 20, 2024, from 6:00 a.m. - 3:00 p.m. 2. EPHRATA CHAMBER OF COMMERCE shall, at its own expense, and at all times material herein, use such demised premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Further, at all times material herein, EPHRATA CHAMBER OF COMMERCE shall Deep such demised premises free from debris, and preserve a standard of cleanliness as established by the COUNTY. 3. EPHRATA CHAMBER OF COMMERCE shall indemnify and hold harmless the COUNTY from and against any and all claims, demands, causes of action, suits or judgments including but not limited to, any claims of insurance carriers, the Department of Labor and Industries, the Department of Social and Health Services, and any federal agency, health care provider or governmental taxation agency, (including costs and expenses incurred in connection therewith), for deaths or injuries to persons or for loss of or damage to property arising out of or in connection with the use and/or occupancy of the demised premises by EPHRATA CHAMBER OF COMMERCE, its agents, servants, employees or invitees and/or EPHRATA CHAMBER OF COMMERCE'S failure to comply with any law of any governmental authority. Agreement Regarding Use of County Property for Public Purpose — Page 1 of 3 4. Insurance. Lessee shall procure and maintain in force, without cost or expense to Lessor, on or before the commencement date of this Agreement and throughout the Agreement term or as long as Lessee remains in possession of the Facility, a broad form comprehensive general liability policy of insurance covering bodily injury and property damage, with respect to the use and occupancy of the Facility with liability limits of not less than $1,000,000, per occurrence. Lessor shall be named as additional insured on all such policies, which policies shall in addition provide that they may not be cancelled or modified for any reason without fifteen (15) days prior written notice to Lessor. Lessee shall provide Lessor with a certificate or certificates of such insurance within (10) days of the execution of this Agreement. 5. Neither this Agreement, nor any claim arising hereunder, shall be assignable or delegable by either party ot in whole or in part. Further, EPHRATA CHAMBER OF COMMERCE shall not assign, transfer, pledge, or lease any part of the demised premises. 6. This Agreement shall be governed and interpreted in accordance with the laws of the State of Washington. In the event this Agreement is in conflict with the provisions of any law or statutes governing the subject matter hereof, such law or statute only to the extent of such conflict shall be controlling. FURTHER: If any portion of this Agreement is declared invalid or unenforceable, the remaining provisions shall remain in full force and effect. In case of any dispute the prevailing party shall be entitled to an award of costs and reasonable attorney's fees as costs. 7. The failure of the COUNTY to insist on strict performance of any of the terms and conditions hereof shall not be deemed a waiver of the rights or remedies that the COUNTY may have and shall not be deemed a waiver of any subsequent breach or default by EPHRATA CHAMBER OF COMMERCE concerning any terms and conditions contained in this Agreement. 8. No partnership, joint venture or joint undertaking shall be construed from these presents, and except as herein specifically provided, neither party shall have the right to make any representations for, act on behalf of, or be liable for the debts of the other. Unless otherwise specifically provided herein, no third party is intended to be benefitted by this Agreement. 9. This Agreement contains the entire agreement of the parties hereto and supersedes all of their previous understandings and agreements, written and oral, with respect to this transaction. Neither the COUNTY nor EPHRATA CHAMBER OF COMMERCE shall be liable to the other for any representations made by any person concerning the demised premises or regarding the terms of this Agreement, except to the extent that the same are expressed in this Agreement. This Agreement may be amended only by written instrument executed by both parties, or their lawful successors and assigns subsequent to the date hereof. 10. The undersigned warrant that they have the sole right and exclusive authority to execute this Agreement. 11. It is understood and agreed that this Agreement has been executed knowingly and voluntarily and that each party to this Agreement has had full opportunity for legal counsel prior to signing the Agreement. Each party to this Agreement agrees and represents that they have had the opportunity to read this Agreement, have had it fully explained to him or her by their counsel, understands and appreciates the foregoing words and terms and their effect, and signs this Agreement voluntarily of their own free will and accord. Agreement Regarding Use of County Property for Public Purpose — Page 2 of 3 APPROVED this 2vud day of , 2024. OF COUN Y C MMISSIONERS G T O TY AS INGTON Cindy Carter, air Danny_ E. $fone, Vi Rob Jonts;Omber ATTEST: 4ar I Va q ez, Clerk of the g ar Approved as to form: 2024. Rebekah Kaylor, Chief Civil Deputy Prosecuting Attorney Date: June 21, 2024 By_A&- a)e&;90 Ephrata Chamber of Commerce Agreement Regarding Use of County Property for Public Purpose — Page 3 of 3