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Home My WebLink AboutRequest to Purchase - Sheriff & JailGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT..Sheriffs Office REQUEST SUBMITTED BY: J. Sainsbury CONTACT PERSON ATTENDING ROUNDTABLE.. J. Kriete CONFIDENTIAL INFORMATION: DYES k N 0 DATE: 6/18/24 PHONE:509-750-7306 TYPE(S) OFIDOCUMENTS SUBMITTED: CHECK ALL THAT APPIL DAgreement / Contract EIAP Vouchers ElAppointment Reappointment EIARPA Related ❑ Bids / RFPs / Quotes Award ElBid Opening Scheduled F-1 Boards / Committees Fm Budget 0 Computer Related DCounty Code FEmergency Purchase El Employee Rel. ElFacilities Related FIFinancial E]Funds El Hearing El Invoices / Purchase Orders ElGrants — Fed/State/County El Leases El MOA / MOU ElMinutes ❑Ordinances El Out of State Travel 7 Petty Cash El Policies El Proclamations FOR Request for Purchase ❑Resolution 7 Recommendation ElProfessional Serv/Consultant E]Support Letter OSurplus Req. E]Tax Levies ElThank You's E]Tax Title Property OWSLIC13 !JUT ej Z4 I] Llli��1111 a g I Im fey T We are requesting to purchase anew upgraded trailer for the Lifeproof, Boat for $11,389.56 to replace the current trailer. This trailer has bigger axles, bigger tires, suspension for the axles, and a ladder on the front of the trailer to access the boat. We would be using the Vessel Registration Fund account to purchase the trailer. See the attached letter. If necessary, was this document reviewed by accounting? ❑ YES El NO El N/A If necessary, was this document reviewed by legal? El YES El NO 1:1 N/A DATE OF ACTION: ] - 24 DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 t2R-,ANj COUNTY COM MISSIONEW9. John McMillan Undersheriff Office 509-754-2011 ext. 2017 jmcmillan@grantcountywa.gov Gary Mansford Chief Deputy Investigations Office 509-754-2011 ext. 2026 gmansford@grantcountywa.gov Beau Lamens Chief Deputy Field Operations Office 509-754-2011 ext. 2018 blamens@grantcountywa.gov Josh Sainsbury Chief Deputy Emergency Operations Office 509-754-2011 ext. 4522 jsainsbury@grantcountywa.gov Phillip Coats Chief Deputy Corrections Office 509-754-2011 ext. 2021 pcoats@grantcountywa.gov Tracy Hill Administrative Assistant Office 509-754-2011 ext. 2014 thill@grantcountywa.gov 1//2023 Telephone 500-754-2011 ext. 2001 June 18, 2024 To: Board of County Commissioners From: Chief Deputy Josh Sainsbury RE: Lifeproof Boat Trailer I wanted to give a complete explanation of the reason for a new trailer. When we purchased the Lifeproof Boat in 2021, it came with a 6000 lb. axle trailer. That trailer is missing some key components we need daily. The suspension for the trailer is in the axle, and there are no leaf springs. We have had at least two situations where a wheel has broken off because the bearing went bad. The bearings are covered under warranty, but we are pushing the limit on the trailer when the boat is carrying a whole load of fuel (100 gallons), plus the other equipment needed on the boat plus the supplies the operator brings with him for the day. We would like to purchase a new trailer with a bigger payload. The trailer would be equipped with 7000 1b. axles, a ladder to get in and out of the boat when loading and unloading, and leaf spring suspension. Most Lifeproof Boats are built and launched in a body of water and kept in the water most of the year. Grant County has the most freshwater coastal miles in the state of Washington. We are always loading and unloading the boat and traveling miles in between bodies of water. We plan to use our Vessel Registration Fund account to purchase the new trailer. The account has more than $80,000 in it and Once the new trailer is purchased, we will attempt to surplus/sell the old trailer. Page:1 Quote Customer P.O. Order Number: 0000593 1NVENTEt H MARINE SOLUTIONS Order Date: 6/18/2024 Inventech Marine Solutions Salesperson: House Account - Main Di, 5626 Imperial Way SW Customer Number: 00-0023100 (360) 674-7019 Hull Number: • • • Grant County Sheriff Josh Sainsbury P.O. Box 37 Ephrata, WA 98823 Item Description. Totals 7K Aluminum Trailer, 2 Axle, Bow Ladder 1 $10,430.00 $10,430.00 Net Order: Freight: Sales Tax: Order Total: 10,430.00 0.00 959.56 11,389.56 To: Board of County Commissioners Re: Memorialize verbal approval for paving work at fairgrounds. Grant County Central Services POBox 37 Ephrata WA 98823 (509) 754-2011 Ext -3276 July 1, 2024 We held a bid opening for an approved capital project at the fairgrounds. The approved budget was $185,000, and the contractor's total cost was $107,659.00. We identified other areas that could be repaired or newly paved and some work that needed to be completed because our Public Works Department was removing the existing racetrack. Eastside Asphalt provided pricing for six areas that we identified for improvement. • Grading east of the rodeo area where the track was taken out, leaving very uneven grounds and hazards for patrons and staff. • Five new speed bumps to control traffic flow. • Entrance pads at six barns, making the cleaning of the barns safer and more efficient. • Repair of deteriorating areas of Green Gate Drive. • Patches to asphalt behind the Ardell arena. • Replacement of the paved area between specific food booths that had cracked, become unlevel and contained trip hazards for patrons. All these changes will be completed, and we remain below the budget of $185,000. These changes will make noticeable improvements for patrons, staff, and anyone who accesses the fairgrounds. After discussing with two of the three commissioners, we provided a notice to proceed to Eastside Asphalt for all changes. Central Services thanks the Board of County Commissioners for supporting these improvements, and this letter intends to record their approval of the work. Sincerely, 2��Om &arnef Tom Gaines Director, Grant County, WA Central Services Department Dated this, day of 20 Board of County ConimiSsioUrs Grant County, Washington Approve Disa..ni none Abstai Dist #1 Dist #1 Dist #1 Dist #2 Dist #2 Dist #2 Dist #3 Dist #3 Dist #3 Tom Gaines Director of Central Services tgaines@grantcountywa.gov "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." wa u4- oTL K24-168 ADDENDUM TO PURCHASE AND SALE AGREEMENT THIS ADDENDUM TO THE Purchase and Sale Agreement is executed this 2 ay of July, 2024 between GRANT COUNTY, a political subdivision of the State of Washington, ("Seller") and PUBLIC UTILITY DISTRICT NO. 2 OF GRANT COUNTY, WASHINGTON, a municipal corporation, ("Buyer"). RECITALS WHEREAS, Seller and Buyer executed a Purchase and Sale Agreement dated April 9, 2024, a copy of which is attached hereto as Exhibit A for the purchase and sale of certain real property described therein (the "Purchase and Sale Agreement"); and WHEREAS, the Purchase and Sale Agreement provides for an outside closing date of August 7, 2024; and WHEREAS, Buyer and Seller require that the closing date be extended to enable them to complete all tasks necessary for closing, NOW THEREFORE, WITNESSETH: The Seller and Buyer agree to amend, revise and supplement the Purchase and Sale Agreement pursuant to paragraph 12(c) as follows: 1. Revision to Paragraph 2 Closing Date: Paragraph 2 of the Purchase and Sale Agreement is revised and amended to read as follows: Closing "Closing" shall mean the date on which the general warranty deed with full warranties of title transferring title to the Property from Seller to Buyer is recorded in the official records of the County in which the Property is situated. Closing shall occur on or before the date which is thirty (30) days after Buyer's waiver of all of the contingencies set forth in Sections 7 below, or such other 1 date as may be mutually agreed upon by the parties, at the offices of Stewart Title Company (the "Escrow Agent") located in Ephrata, Washington. If Closing has not occurred prior to October 1, 2024 after mutual execution hereof (the "Outside Date for Closing") for any reason other than a default by Buyer or Seller hereunder, then this Agreement shall automatically terminate, and the parties shall have no further liabilities or obligations toward each other under this Agreement. 2. Conflict: Except as expressly modified in this . Addendum to Purchase and Sale Agreement, the terms, covenants, and conditions of the Purchase and Sale Agreement shall continue in full force and effect. ALL OTHER TERMS AND CONDITIONS of Purchase and Sale Agreement dated April 9, 2024 remain unchanged. SELLER: Dated: L7i(j I I OD -181 W Dated: K GRANT COUNTY, WASHINGTON By Danny Sxone, District 1 C0iiim-liis�ioner B A y FAR Cindy C s, ,Dji,qtj2 Commissioner , District 3 Commissioner PUBLIC UTILITY DISTRICT NO. 2 OF GRANT COUNTY, WASHINGTON By Rich Wallen, General Manager / CEO