HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of April 08 —April 13, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a WEBEX Conference Call/Video option available.
(info below)
MONDAY, APRIL 08, 2024
Event address for
https://grantcowa.webex.com/grantcowa/i.php?MTID=mc6de2Ob37e982a24c8e3ceaae3cbdaa5
attendees:
Event number:
2480 765 7646
Event password:
BOCC-APR08
Video Address:
24807657646@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220277)
Show all global call-in numbers
Access code: 2480 765 7646
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
9:00 a.m. — 9:15 a.m. Accounting Weekly Update
9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL)
• County Departments impact on Public Records
• WACCC Conference Donations
• R1: Once a month evening meeting
11:30 a.m. —11:55 a.m. M McKnight, Assessor's Office Update
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 6
Grant County Commissioners Agenda
Week of April 08, 2024
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
• Courthouse Lighting
• Grant PUD Large Electrical Service Application — CC/TG
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
• Update on current county road projects (Bob)
• Phase 4, Ephrata Landfill (Sam)
• Interlocal Agreement (ILA) with Yakima County Landfill — Packer (Sam)
• Request to Surplus Sheriff Vehicle, C.1 (Sam)
• PERC Mediation all day April 11, 2024 (Sam)
• Record Requests (Sam)
• SS4A Traffic Safety Plan Contract (Dave) C.2
• CRP 23-08 Bridge 202 Repair Pics — New Footing Reinforcement (Dave)
• CRP 23-13 Comp Road Safety Plan — 2024 Projects (Dave)
• Begin 2025-2030 STIP Projects Planning (Dave)
• Resolution Notice of Hearing, Winchester, and Winchester 1st, C.3
3:00 p.m. — 4:00 p.m. American Rescue Plan Act (ARPA) / Commissioners Work Session
(Anticipated Executive Session)
TUESDAY, APRIL 09, 2024
Event address for
https://grantcowa.webex.com/grantcowa/i.php?MTID=mbl74fdO9O25d9274792864637f438bda
attendees:
Event number:
2495 112 1152
Event password:
BOCC-APR09
Video Address:
24951121152@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220277)
Show all global call-in numbers
Access code: 2495 112 1152
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
9:30 a.m. — 9:55 a.m. C Morrison, Coroner Update
10:00 a.m. —10:55 a.m.
Grant County Jail GMP Presentation
11:00 a.m. —11:55 a.m. T Gaines, Central Services Update
• Page 3 of 6
Grant County Commissioners Agenda
Week of April 08, 2024
1:00 p.m. —1:55 p.m. Human Resources Update
2:00 p.m. — 2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable—Miscellaneous Discussion
• Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board.
CENTRAL SERVICES
2. Budget extension request in the amount of $8,134.00 to cover the excess costs of a budgeted
purchase of a. new van. The original budgeted amount was $55,000.00.
3. Request for Director Tom Gaines to docu-sign the Washington State Department of Agriculture
Fairs Program, Capital Project Grants, Agreement No. K5051, to receive funds helping with the
MUSCO Lighting Project at the fairgrounds.
4. Real Estate Purchase and Sale Agreement with Grant County Public Utility District (PUD) No. 2.
Grant County intends to sell approximately 34 acres, Parcel No. 16-0866-002, to Grant County
PUD in the amount of $525,000.00.
5. Contract with J.M. Pacific Inc., for the Irrigation Valve Replacement Project (CSD2406fg) in the
amount of $23,587.60.
COMMISSIONER'S OFFICE
6. Extension request from the Port of Warden on the Strategic Infrastructure Program (SIP)
Program No. 2021-04, Phase 2 Road & Rail infrastructure Expansion from May 18, 2023, to May
18, 2025.
7. Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP)
Project No. 2023-01, Phase 1 Architecture and Engineering Site Plan in the amount of
$16,291.10
8. Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP)
Project No. 2023-01, Phase 1 Architecture and Engineering Site Plan in the amount of
$24,,253.32.
9. Reimbursement request from McKay Hospital & Rehab on the Strategic Infrastructure Program
(SIP) Project No. 2022-02, Phase 1 Capital Improvement Plan, Emergency Generator, in the
amount of $8,383.66.
Page 4 of 6
Grant County Commissioners Agenda
Week of April 08, 2024
10. Reimbursement request from McKay Hospital & Rehab on the Strategic Infrastructure Program
(SIP) Project No. 2022-02 Phase 1 Capital Improvement Plan, Emergency Generator, in the
amount of $41,068.55.
11. Special occasion liquor license application for Columbia Basin Allied Arts and their event to be
held at Wallenstein Theater at Big Bend Community College on April 27, 2024, from the
Washington State Liquor and Cannabis Board.
12. Appointment letter for Jose Martinez to the Grant County Homeless Housing Task Force
representing Small Cities/Towns for a term of April 9, 2024, through March 27, 2025.
13. Agreement amending Washington State Department of Commerce, Housing Division,
Consolidated Homeless Grant (CHG), subrecipient agreement between Grant County and
Housing Authority of Grant County. The amendment adds information on confidentiality and
safeguarding.
14. Agreement amending Washington State Department of Commerce, Community Services and
Housing Division, Homeless Assistance Unit, Emergency Housing Fund (EHF), subrecipient
agreement with the City of Moses Lake. The amendment moves funding from the Operations
category to the Facility Support category in the amount of $300,,000.00.
15. Reimbursement request from HopeSource on the Emergency Housing Fund (EHF) Grant No. 24-
4619D-106, in the amount of $24.,577.96 for October 2023 expenses.
16. Reimbursement request from the City of Moses Lake on the Emergency Housing Fund (EHF)
Grant No. 24-4619D-106 in the amount of $45,693.57 for February 2024 expenses.
DEVELOPMENT SERVICES
17. WaTech Service Level Agreement No. 2024-001, for the purpose of providing Grant County with
GIS data. Terms of the agreement are upon signature until March 31, 2026.
EMERGENCY MANAGEMENT
18. Request to remove Asset ID# 102430, Security Gate, from Emergency Managements Capital
Asset Inventory List. Historical knowledge of whether the gate remains in use has been lost.
PUBLIC WORKS
19. Request to surplus and sell a 2018 Chevrolet Tahoe, Vehicle #7113, to Royal City in the amount
of $20,000.00.
20. Resolution notice of hearing for vacating unbuilt rights-of-way, Winchester and Winchester 1St
Addition Plats Section 05 T20N R25EWM. The hearing is scheduled for May 14, 2024, at 3:15
p.m.
21. Agreement #2024-1-3 between Firm Foundations Community Consulting, LLC and Grant County,
Washington (Public Works) for Consulting Services to develop and implement a Transportation
Safety Action Plan. The terms of this agreement are upon signature through December 31, 2026,
and the budget shall not exceed $350,.000.00.
Page 5 of 6
Grant County Commissioners Agenda
Week of April 08, 2024
R P ni P kni
22. Out-of-state travel request for Dayana Ruiz to attend the Montana Summer Institute in Big Sky
MT., July 15 —19, 2024. The total cost of travel is $3,410.20.
23. Out-of-state travel request for Bethany Escamilla to attend the Montana Summer Institute in Big
Sky MT., July 15 —19, 2024. The total cost of travel is $3,410.20.
24. Proposed Project Agreement No. FS07428, with Apollo Mechanical Contractors, to make repairs
to the current chiller. Time and materials not to exceed $13,517.00.
SHERIFF'S OFFICE
25. Interlocal agreement between Royal City and Grant County regarding the purchasing of surplus
equipment. Terms of the agreement are upon signature for one year, renewing annually
thereafter until terminated.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Public Works Budget Extensions
To consider the following budget extension requests from Public Works:
• In the amount of $150,000.00 for the Baseline Road Widening Project using REET 2
funds.
• In the amount of $11,443.00 to purchase a 2024 Trailking Trailer using ER&R Beginning
Cash Balance (510). The trailer cost more than originally budgeted.
3:30 p.m. — 4:30 p.m. New Jail Guaranteed Maximum Price Work Session
WEDNESDAY, APRIL 10, 2024
10:00 a.m. —10:55 a.m. LEOFF 1— Disability Board Meeting
Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m6ae75bf354c3d59acabea5839a8cd474
attendees:
Event number: 2492 165 8844
Event password: BOCC-APR10
Video Address: 24921658844@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Page 6 of 6
Grant County Commissioners Agenda
Week of April 08, 2024
Audio conference: To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 53633027)
Show all global call-in numbers
Access code: 2492 165 8844
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
1:00 p.m. — 2:00 p.m. Commissioners at Columbia Basin Job Corps Civilian Conservation
Center Ribbon Cutting (Moses Lake)
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING
6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting
THURSDAY, APRIL 11, 2024
9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center MACC Meeting
9:00 a.m. — 3:00 p.m. R Jones, Building the Future Energy Workforce Conference (Big Bend)
10:00 a.m. —1:00 p.m. C Carter and D Stone, Grant County Key Leader Event (Wanapum
Heritage Center)
1:30 p.m. — 4:00 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office)
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
FRIDAY, APRIL 12, 2024
No Meetings Scheduled