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HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available MONDAY, APRIL 08, 2024 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 8:45 a.m. Central Services Weekly Update • Consent items reviewed. • Will be working on policies over the next 3 months to discuss with the Board at each monthly update. 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:15 a.m. Accounting Weekly Update • Tyler Project Update • Accountability Audit in final stages — should be complete at the end of the week 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Jerry Gingrich shared his retirement date and discussed the Opioid Funding • Pending Decisions Spreadsheet • New Incident Claims Received (BL) (None) • County Departments impact on Public Records • WACCC Conference Donations o Commissioner Stone confirmed that the donation was $100 and will provide Clerk of the Board a check. • RJ: Discussed the potential of a once a month evening meeting (Moved to next week to discuss) 11:30 a.m. —11:55 a.m. M McKnight, Assessor's Office Update • Staffing update • Temporary website is up and running o Adding images to website transferring from PDF to TIF 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items (Kevin Schmidt request item 24 be removed) Page 2 of 9 Grant County Commissioners Minutes Week of April 0% 2024 • Commissioner District Updates o Commissioner Stone briefly discussed the Child Abuse Prevention Month Event put on by New Hope, his visit with STOKE at the Port of Moses Lake, as well as his tour with WSRRI. o Commissioner Jones briefly discussed the Fentanyl Task Force Meeting he attended o Commissioner Carter briefly discussed the Suicide Prevention Meeting she attended, and the STOKE visit at the Port of Moses Lake. • Courthouse Lighting o Tom to present a Policy to the Board re: Courthouse Lighting • Grant PUD Large Electrical Service Application — CC/TG 2:00 p.m. — 2:55 p.m. S Castro, Public Works Update • Update on current county road projects (Bob) o Sam will reach out to schedule Tours on projects with each commissioner • Phase 4, Ephrata Landfill (Sam) • Interlocal Agreement (ILA) with Yakima County Landfill —Packer (Sam) • Request to Surplus Sheriff Vehicle, C.1 (Sam) • PERC Mediation all day April 11, 2024 (Sam) • Record Requests (Sam) • SS4A Traffic Safety Plan Contract (Dave) C.2 • CRP 23-08 Bridge 202 Repair Pics —New Footing Reinforcement (Dave) • CRP 23-13 Comp Road Safety Plan — 2024 Projects (Dave) • Begin 2025-2030 STIP Projects Planning (Dave) • Resolution Notice of Hearing, Winchester, and Winchester 15Y, C.3 3:00 p.m. —4:00 p.m. American Rescue Plan Act (ARPA) /Commissioners Work Session (Anticipated Executive Session) Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 3:12 p.m. to go until 3:22 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones. The session was continued to 3:32 p.m. Commissioner Carter closed the session at 3:32 p.m. PILT Beneficiary Agreement is still out with Rebekah. Wilson Creek Fire District —Application coming forward ARPA List reviewed — Not listed - SCRAM Home Monitoring Device funding request for District Court Group will reconvene next week, 4/15/2024 at 3:00 p.m. to continue discussions. Page 3 of 9 Grant County Commissioners Minutes Week of April 08,, 2024 MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their April 5, 2024 payroll. TUESDAY, APRIL 09, 2024 The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioner Stone attended via Webex all day. 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update • Opioid contract — Chelan County is requesting to collect ALL funds within the settlement, then they will directly pay Carelon. Does Grant County object to this? They stated no. Commissioner Jones asked about the interest income and how fast are the payments going out? Kevin McCrae will look into this. • Can ARPA funds be used for the Electronic Home Monitoring devices? Rebekah recommends talking to the Sheriff's Office and District Court together. Pursuant to RCW 42.30.110(1)(1) Commissioner Carter called an Executive Session to order at 8:32 a.m. to go until 8:37 a.m. regarding Litigation. In attendance were Commissioners Carter, Jones and Stone, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Carter closed the session at 8:37 a.m. 9:30 a.m. — 9:55 a.m. C Morrison, Coroner Update In attendance: Craig Morrison and Kevin Schmidt to discuss the new Medical Examiner's Office. It will be a stand-alone facility (outside of the hospital) which will require more square footage. They finished their accreditation last week and passed with what they are currently doing. Should have 1 investigator per every 100 deaths. They had over 500 last year and have 4 staff. 10:00 a.m. —10:55 a.m. Grant County Jail Guaranteed Maximum Price (GMP) Presentation In attendance: Mark Seeburger of Lydig, Joe Kriete and John McMillan, Sheriff' Office, Tom Gaines, Phil Coates, Darryl Pheasant, and Will Rutherford (CRA - via Webex), Cheryl Schwitzer CBH, Joe Carter • Total project cost is approximately $155,810,308.00. They would still need to go out to bid for the subcontractors. • Discussion ensued regarding all costs involved. • Sheriff Joe Kriete discussed the outside contracts for beds that will be bringing in revenue. Page 4 of 9 Grant County Commissioners Minutes Week of April 08, 2024 11:00 a.m. —11:55 a.m. T Gaines, Central Services Update In attendance: Joe Carter and Kevin Schmidt. G CTS : New employee —Technician will be starting in 2 weeks. Furniture is coming. Soap Lake update GCFG: Projects update An (executive session) regarding personnel Facilities: Personnel discussion (executive session) Projects update Central Services: Coroner Update Jail update. Policy update Contracts/Insurance discussion (if time permits) Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 11:24 am. to go until 11:45 a.m. regarding Personnel Disciplinary Matters. In attendance were Commissioners Carter, Stone and Jones, Tom Gaines and Kevin Schmidt, Central Services. Commissioner Carter closed the session at 11:45 a.m. 1:00 p.m. —1:55 p.m. Human Resources Update • Memorandum—processing of banked leave • PMRT— review of positions. Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 1:06 p.m to go until 1:21 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Administrative Director of Organizational Services. The session continued to 1:36 p.m. Commissioner Carter closed the session at 1:36 p.m. Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 1:43 p.m to go until 1:48 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Decorah Anderson -Cook, Human Resources, and Kirk Eslinger, Administrative Director of Organizational Services. Commissioner Carter closed the session at 1:48 p.m. 2:00 p.m. -2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None Page 5of9 Grant County Commissioners Minutes Week of April 08, 2024 • Approval of Agenda A motion was made by Commissioner Jones, seconded by Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None • Commissioners Roundtable — Miscellaneous Discussion o CC: moving of heavy boxes, Tom Gaines stated staff can put in a work order ticket. o CC: HR will be completing the Elected Official wage increase resolution. • Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Jones, to approve items 1-23, and 25 as presented, holding item 24 until the 4/16/24 Consent Agenda. The motion passed unanimously. Following this meeting, it was discovered that item 19, Public Works Surplus of Vehicle, was no longer needed and could be withdrawn. Formal action will be taken at the 5/16/24 Consent Agenda. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $2,,102,,755.21) CENTRAL SERVICES 2. Budget extension request in the amount of $8,134.00 to cover the excess costs of a budgeted purchase of a new van. The original budgeted amount was $55,,000.00. (Public hearing was set for April 30, 2024 at 3:15 p.m.) 3. Request for Director Tom Gaines to docu-sign the Washington State Department of Agriculture Fairs Program, Capital Project Grants, Agreement No. K5051, to receive funds helping with the MUSCO Lighting Project at the fairgrounds. 4. Real Estate Purchase and Sale Agreement with Grant County Public Utility District (PUD) No. 2. Grant County intends to sell approximately 34 acres, Parcel No. 16-0866-002, to Grant County PUD in the amount of $525,000.00. 5. Contract with J.M. Pacific Inc., for the Irrigation Valve Replacement Project (CSD2406fg) in the amount of $23,,587.60. COMMISSIONER'S OFFICE 6. Extension request from the Port of Warden on the Strategic Infrastructure Program (SIP) Program No. 2021-04, Phase 2 Road & Rail infrastructure Expansion from May 18, 2023, to May 18, 2025. 7. Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) Project No. 2023-01, Phase 1 Architecture and Engineering Site Plan in the amount of $16.,291.10 8. Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP) Project No. 2023-01, Phase 1 Architecture and Engineering Site Plan in the amount of $24,,253.32. Page 6 of 9 Grant County Commissioners Minutes Week of April 08, 2024 9. Reimbursement request from McKay Hospital & Rehab on the Strategic Infrastructure Program (SIP) Project No. 2022-02, Phase 1 Capital Improvement Plan, Emergency Generator, in the amount of $8.,383.66. 10. Reimbursement request from McKay Hospital & Rehab on the Strategic Infrastructure Program (SIP) Project No. 2022-02 Phase 1 Capital Improvement Plan, Emergency Generator, in the amount of $41,068.55. 11. Special occasion liquor license application for Columbia Basin Allied Arts and their event to be held at Wallenstein Theater at Big Bend Community College on April 27, 2024, from the Washington State Liquor and Cannabis Board. 12. Appointment letter for Jesus Martinez to the Grant County Homeless Housing Task Force representing Small Cities/Towns for a term of April 9, 2024, through March 27, 2025. 13. Agreement amending Washington State Department of Commerce, Housing Division, Consolidated Homeless Grant (CHG), subrecipient agreement between Grant County and Housing Authority of Grant County. The amendment adds information on confidentiality and safeguarding. 14. Agreement amending Washington State Department of Commerce, Community Services and Housing Division, Homeless Assistance Unit, Emergency Housing Fund (EHF),, subrecipient agreement with the City of Moses Lake. The amendment moves funding from the Operations category to the Facility Support category in the amount of $300,000.00. 15. Reimbursement request from HopeSource on the Emergency Housing Fund (EHF) Grant No. 24- 4619D-106, in the amount of $24,577.96 for October 2023 expenses. 16. Reimbursement request from the City of Moses Lake on the Emergency Housing Fund (EHF) Grant No. 24-4619D-106 in the amount of $45.,693.57 for February 2024 expenses. DEVELOPMENT SERVICES 17. WaTech Service Level Agreement No. 2024-001, for the purpose of providing Grant County with GIS data. Terms of the agreement are upon signature until March 31, 2026. EMERGENCY MANAGEMENT 18. Request to remove Asset ID# 102430, Security Gate, from Emergency Managements Capital Asset Inventory List. Historical knowledge of whether the gate remains in use has been lost. PUBLIC WORKS 19. Request to surplus and sella 2018 Chevrolet Tahoe, Vehicle #7113, to Royal City in the amount of $20.,000.00. Following this meeting, it was discovered that this item was no longer needed and was withdrawn (emailfrom Beau Laurens, Sheriffs Office). Formal action will be taken at the 4/16/24 Consent Agenda. 20. Resolution 24 -034 -CC notice of hearing for vacating unbuilt rights-of-way, Winchester and Winchester 11t Addition Plats Section 05 T20N R25EWM. The hearing is scheduled for May 14, 2024, at 3:15 p.m. Page 7 of 9 Grant County Commissioners Minutes Week of April 08, 2024 21. Agreement #2024-1-3 between Firm Foundations Community Consulting, LLC and Grant County, Washington (Public Works) for Consulting Services to develop and implement a Transportation Safety Action Plan. The terms of this agreement are upon signature through December 31, 2026, and the budget shall not exceed $350,000.00. (The Commissioners approved Andy Booth as the signing authority) RENEW 22. Out-of-state travel request for Dayana Ruiz to attend the Montana Summer Institute in Big Sky MT., July 15 —19, 2024. The total cost of travel is $3.,410.20. 23. Out-of-state travel request for Bethany Escamilla to attend the Montana Summer Institute in Big Sky MT., July 15 —19, 2024. The total cost of travel is $3.,410.20. 24. Proposed Project Agreement No. FS07428, with Apollo Mechanical Contractors, to make repairs to the current chiller. Time and materials not to exceed $13.,517.00. (Hold until the 4/16/24 consent agenda) SHERIFF'S OFFICE 25. Interlocal agreement between Royal City and Grant County regarding the purchasing of surplus equipment. Terms of the agreement are upon signature for one year, renewing annually thereafter until terminated. (Resolution No. 24 -035 -CC) Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:15 p.m. -3:20 p.m. Open Record Public Hearing, Public Works Budget Extensions The Commissioners held an Open Record Public Hearing to consider a budget extension request from Public Works Dave Bren, County Engineer, gave a brief synopsis of the request $150,000.00 from REET 2 (Fund 132.178) for the Baseline Road Widening Project. Current funding is not sufficient, so this extra funding is needed to cover all costs. John Spiess, Public Works, gave a brief synopsis of his request, $11,,443.00 to purchase a 2024 Trailking Trailer. The cost of the trailer exceeded what was budgeted. Commissioner Jones asked about the balance in the REET fund. Katie Smith, Chief Financial Officer stated there is approx. $2.5 million left in the fund. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Jones to approve the budget extensions as presented. Page 8 of 9 Grant County Commissioners Minutes Week of April 08,, 2024 Commissioner Stone seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 24 -036 -CC) 3:30 p.m. — 4:30 p.m. New Jail Guaranteed Maximum Price Work Session In attendance: Darryl Pheasant, Katie Smith, Tom Gaines, Joe Kriete, Phil Coates. Online were Jim Nelson and Marc Seeberger. The discussion continued from this morning on the GMP for the new jail project. Jim Nelson of DA Davidson also discussed the financing of the new morgue and the Department of Transportation Round -about. 82.14.370 RCW — spells out the Sales and Use Tax for Public Facilities in rural counties. Mini Mac can be signed which will get the project moving OR just give the go ahead for the Guaranteed Maximum Price, Lock in at $155,000,000? Mr. Seeburger will keep the Commissioners in the loop on the actual bid amounts received. All 3 commissioners voted in favor to name $155,000,000.00 as the GMP and Tom Gaines will put this on next week's consent agenda for formalize this decision. WEDNESDAY, APRIL 10, 2024 10:00 a.m. —10:55 a.m. LEOFF 1— Disability Board Meeting 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 1:00 p.m. — 2:00 p.m. comm, csi -e-Fs az D Stene R Jones at Columbia Basin Job Corps Civilian Conservation Center Ribbon Cutting (Moses Lake) 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING 6:00 p.m. -7:30 p.m. DStone and CCarter, Grant County Health Board Meeting THURSDAY, APRIL 11, 2024 9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center MACC Meeting 9:00 a.m. — 3:00 p.m. R Jones, Building the Future Energy Workforce Conference (Big Bend)