HomeMy WebLinkAboutMinutes - BOCCQRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of April 15 —April 21, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, APRIL 15, 2024
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
Carter attended in person and Commissioners Stone and Jones attended via Webex.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
• Tom Gaines discussed his consent agenda items submitted.
• Insurance annual review was discussed.
• Maintenance 2 interview completed, hopefully hire soon.
• Meeting w/ the City of Ephrata re: Work Release building.
• Tour with a school in Quincy Innovation Academy
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• Chris Young and Jim Anderson -Cook attended and stated things are going well and busy.
• Potential for a "UGA Swap", waiting for an application, for the new jail property.
• The group discussed the airport being built in Commissioner Carter's district. Staff stated the
applications are being submitted but are not "counter complete".
9:00 a.m. — 9:25 am. B Bevier, District Court Discussion Commissioner Stone attended in
person at 9:20 a.m.
Desiree Ochocinski attended.
• Travel with non-exempt employees was discussed. FLSA guidelines were discussed (Federal).
Compensation for travel (Washington guidelines should be followed). Potential training for an
EO/DH luncheon? CC will discuss this with the Prosecuting Attorney's Office. Travel policy
needs to be updated. The Board will need to discuss the previous travel done by District Court
to approve the overtime that occurred.
• DS email re: Electronic Home Monitoring. Desiree stated that the judges are talking about an
"as needed indigency basis".
9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims (BL) —Brittany Lutz updated the Board on 2 new incidents.
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Week of April 15, 2024
• KE —County Departments Impact on Public Records (Held from 4/1 and 4/8 agenda) —Kirk to
draft a letter asking how issues are going. Will copy Board on it.
• WACCC Conference Donations —Thank you Commissioners!
• Per email from Auditor/Accounting: all accounting meetings are cancelled through May.
• Email complaint re: Renew. CC will reach out to the individual.
10:00 a.m. —11:00 a.m. R Jones at Reception for Consul General of Japan (Moses Lake Civic
Center)
11:00 a.m. —11:15 a.m. M McKnight, HR Director Interview Discussion (Commissioner Jones
joined from 11:09-11:15 a.m.)
Pursuant to RCW 42.30.110(1)(8). Commissioner Carter called an Executive Session to order at
11:01 a.m. to go until 11:15 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone, and Gina Saldana with Human Resources. Commissioner Carter
extended the session until 11:25 a.m. Commissioner Carter closed the session at 11:25 a.m.
Commissioner Jones attended the executive session at 11:09 a.m.
11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update
• Consent Agenda Items Reviewed
• At home Monitoring options discussed —Joey will reach out to Desiree
• Two promotions to take place this week
11:30 a.m. —1:00 p.m. R Jones, Kiwanis Meeting
12:00 p.m. —12:55 p.m. Position Management Review Team Meeting
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion Commissioner
Jones attended in person at 1:30 p.m.
• Review of Consent Agenda Items
o DS Asked about the Quincy Parks District ILA— Rebekah has reviewed.
o DS asked about the process to amend an ordinance
o Public Works item 14 rescinded because its no longer needed.
o DS asked about Renew item 15 —was reviewed by Prosecuting Attorney.
o DS Asked about Renew item
• Commissioner District Updates
o RJ District 2 — no update to give at this time.
o DS District 2 — no update to give at this time
o CC District 3 —John Bernard tourney 5/6/24; met with Port of Moses Lake today and
they would like to work with the county on an event center to located by Big Bend
Community College. Identify a group to further discuss this idea. Commissioner Carter
discussed non-exempt employee travel and their status — potential to need to be paid
overtime.
• May Department Head Luncheon Topic — FLSA and employee non-exempt travel status.
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Grant County Commissioners Minutes
Week of April 15, 2024
• Potential Gift of Grant County Property- parcel 150593001— Public Works is interested in
looking into acquiring a portion of this parcel. It is not large enough for shrubsteppe. Public
works will evaluate and reply back.
2:00 p.m. — 2:25 p.m. D Bren, 2025-2030 STIP Workshop
In attendance: Dave Bren and John Brissey attended in person. Sam Castro attended via Webex.
• Dave Bren, County Engineer, gave a presentation to the commissioners relating to the Six Year
Transportation Improvement Program (STIP) and upcoming projects.
2:30 p.m. — 2:55 p.m. S Heston, WCRG Insurance Update
In attendance: Shane Heston, Tom Gaines and Sam Castro.
• Worked with Prosecuting Attorney's Office on a waiver form for New Hope kick boxing event.
• Met with Tom/Sam re: vehicle and building schedules are updated.
• Claims were discussed and a monthly claims report was presented.
• Sam Castro stated he received, a phone call from Ecology today about potential liable parties
within the Agreed Order.
3:00 p.m. — 3:30 p.m. American Rescue Plan Act (ARPA) Discussion /Commissioners Work
Session (Anticipated Executive Session)
« CC discussed incinerator burning of trash that is being done elsewhere.
« DS discussed the current requests in for ARPA funding, currently total $960,000.00 w/ $50.,000
to Chamber of Moses Lake.
« Approve $100k to Moses Lake Chamber, $330k for Beverly Water District, $250k Helping Hands,
and $200k for the District Court Electronic Home Monitoring System.
• DS will review the Royal City storage tank removal and the Moses Lake Ice Skating Rink and
bring back a recommendation.
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at 3:29
p.m. to go until 3:35 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones. The session was continued to 3:45 p.m. Commissioner Carter closed the
session at 3:45 p.m.
4:00 p.m. —4:30 p.m. R Jones at Homeless Taskforce Discussion (City of Moses Lake)
(Cancelled)
6:00 p.m. — 7:00 p.m. D Stone and R Jones, Ephrata Middle School Ribbon Cutting Ceremony
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Grant County Commissioners Minutes
Week of April 15, 2024
TUESDAY, APRIL 16, 2024
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
Commissioner Stone attended via telephone.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
• Travel Policy Discussed
o Recommend looking at other County travel policies
9:00 a.m.-9:25 a.m. S Palacios, Juvenile Court and Youth Services Update
• Financial
• Intakes: 18 March, 12 April so far
• Courts:
o Offender/Diversion:
o Truancy:
o Dependency:
• Chelan County
• Administration
• Needs of the Department
• State of Washington v. A.M.W. case law update
9:30 a.m. —10:00 a.m. HR Director Interview Discussion
Commissioner Stone joined at 9:33 a.m. via telephone but could not engage in the first
Executive Session due to joining Webex after the executive session was called.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
9:32 a.m. to go until 9:45 a.m. regarding Job Applicant/Evaluation. In attendance was
Commissioner Carter, Jones, Sheriff Joey Kriete, Dell Anderson, Renew, Gina Saldana, Human
Resources, and Sam Castro, Public Works. Commissioner Carter extended the executive session
from to 9:55 a.m. Commissioner Stone was engaged in this section of the discussion.
Commissioner Carter continued the executive session again to 10:00 a.m. Commissioner Carter
closed the session at 10:00 a.m.
10:00 a.m. —10:55 a.m. J McKiernan, Fairgrounds Update (Commissioner Stone not present,
Webex had technical difficulties)
• Staffing Status
o Seasonals
• Capital Purchases Update
• Rodeo Grounds Projects
• Fair Planning
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Grant County Commissioners Minutes
Week of April 1% 2024
• Budget —Actuals through March (If Available)
• Next year will be suggesting a mid -week stall rate- policy on this to come
• Discussion in regards to the new software to track statistics with the fair
11:30 a.m. —11:55 a.m. K Smith, New Hope Discussion
Present was Darryl Pheasant, Katie Smith, and Suzi Fode. Discussion regarding Columbia Basin
Foundation — New Hope account. Received Perigee Grant last year in the amount of 75k, but it
was not transferred as thought. Suzi Fode looking for input on the benefits of keeping monies
with the Columbia Basin Foundation or utilizing the County to manage monies.
11:30 a.m. —1:30 p.m. R Jones, Economic Development Council Annual Banquet
1:00 p.m. —1:55 p.m. Human Resources Update Commissioners Stone and Jones attended
via Web
In attendance was Decorah Anderson -Cook, Gina Saldana, Jonathan Hartman. Kirk Eslinger attended via
telephone.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
1:09 p.m. to go until 1:30 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones (in person and via Webex), Kirk Edinger (telephone) and
Decorah Anderson -Cook (partial attendance), Human Resources, and Barbara Vasquez (partial
attendance). Commissioner Carter closed the session at 1:39 p.m.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
1:43 p.m. to go until 1:50 p.m. regarding lob Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Edinger (telephone) and Decorah Anderson -Cook
(partial attendance), Human Resources. Commissioner Carter closed the session at 1:50 p.m.
2:00 p.m. — 2:55 p.m. Commissioner's Meeting Commissioner Stone did not attend.
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Commissioner Kevin Overbay, Chelan County, discussed the Opioid Abatement Council
funds and the Interlocal Agreement funding. Chelan County is requesting to be the
fiscal agent. They are only requesting the funds for 2024. Chelan County will then pay
Carelon for services.
o Opioid funding contact — The Clerk of the Board recommended either Prosecuting
Attorney or Renew take over as contact, replacing Jerry Gingrich. Barbara will add this
to the PAO agenda for next week.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
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Week of April 15, 2024
Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Carter, to approve the consent
agenda noting Public Works item 14 is being rescinded along with the decision from 4/9/24
consent agenda and Renew Item 15 number difference did not include tax. The Board
approved the total including tax. The motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of $761,,295.36)
CENTRAL SERVICES
2. Request to transfer $14,.840.69 in unused Fairgrounds Capital Funds to pay for the architectural
fees associated with the new venue design and budgeting.
3. Request to direct Lydig Construction to provide a contract for the Guaranteed Maximum Price
(GMP) proposal for the amount of $155,390,359.00.
COMMISSIONER'S OFFICE
4. Approval of Grant County Commissioners February 12, 2024, minutes.
5. Interlocal agreement with the City of Quincy, and the City of George for the Governance of the
Quincy Valley Regional Parks District (QVRPD). The term of the agreement is upon signature of
all parties until terminated. (Resolution No. 24 -039 -CC)
6. American Rescue Plan Act (ARPA) Beneficiary Agreement with the City of Moses Lake in the
amount of $633,,000.00 on a reimbursement payment basis. The term of the agreement is
March 3, 2021, through September 30, 2026.
7. Reimbursement request from New Hope on their previously approved American Rescue Plan Act
(ARPA) funding in the amount of $16,651.05 for February 2024 expenses.
8. Request for Jerry Gingrich to digitally sign the Janssen Washington State -Wide Opioid
Settlement Agreement.
9. Request to increase the Board of Equalization salary from $100 a day to $25.00 per hour, 2 hour
minimum.
10. Service letter to Mark Wash for serving on the Solid Waste Advisory Committee for more than
twenty-five years.
11. Change of location application for King Beverage, Inc., to relocate from 6347 Patton Boulevard
NE, Moses Lake, to 831 N Central Dr., Moses Lake from the Washington State Liquor and
Cannabis Board.
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Week of April 15, 2024
DISTRICT COURT
12. Audiovisual Solution Proposal 230250 for Courtroom 202 AV Refresh in the amount of
$1431196.61 as well as Audiovisual Solution Proposal 230107 for Moses Lake Courtroom AV
Refresh in the amount of $193.,056.66 with Avidex. AV updates will be purchased with
previously approved American Rescue Plan Act (ARPA) funds.
PROSECUTING ATTORNEY
13. Ordinance amending Grant County Code 6.32 titled "No Fireworks Areas" to correct a
typographical error resulting in direction to incorrect statute in section 6.32.050. (Ordinance No.
24 -037 -CC)
PURHC WnRKS
14. Request to rescind previously approved on April 9, 2024: Request to surplus and sell a 2018
Chevrolet Tahoe, Vehicle #7113, to Royal City in the amount of $20,000.00. The vehicle is no
longer needed. (item being rescinded in full)
RENEW
15. Proposed Project Agreement No. FS07428, with Apollo Mechanical Contractors, to make repairs
to the current chiller. Time and materials not to exceed $ -1 99. (New total with tax is
$14,652.80)
16. Schedule A for State of Washington Developmental Disabilities Residential Support Programs
Cost Report, General Information and Certification Form for signature.
17. Renew Service Capacity Improvement Proposal with Ingenium Digital Health Advisors to
improve productivity of clinicians, increase capacity to serve the population as well as increase
the use of Connected Care. The total cost is $95.,000.00 and will be funded from 108.150
Professional Services.
18. Contract with Basin Refrigeration and Heating, Inc. to complete the Grant County Renew
Rooftop Chiller Replacement Project, RM2401, in the amount of $161,364.24.
SHERIFF'S OFFICE
19. Request to purchase an additional module for our current LEFTA Systems Training Application,
Agreement No. 0202524-WAGCSO-01. The cost of this purchase is $500.00 to build the module
and $1,500.00 annually thereafter. The Module will be used to document new employee
training and progress for new records personnel.
20. Out -of -State travel request for Brent Coomes to attend the Training Industry Conference & Expo
in Raleigh, NC., June 3 — 71 2024. The total cost of travel is $4,833.00.
21. Request to surplus an INET seized vehicle, a 2019 GMC Yukon, Asset No. 8036, and transfer it to
the Washington State Patrol. This will alleviate a substantial burden on the INET 109-151 INET
Forfeiture Account. Sheriff will sign the title. (Resolution No. 24 -038 -CC)
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Week of April 15, 2024
TECHNOLOGY SERVICES
22. Purchase Order No. 531 in the amount of $8,505.77 to Lenovo for the purchase of a Thinkstation
PX Workstation for a new hire.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Auditor's Office Budget Extension
The Commissioners held an Open Record Public Hearing to consider a budget extension request
from the Auditor's Office in the amount of $21.,944.00.
Emili Wash, Accountant, gave a brief description stating the Commissioners approved in the
2024 budget a 5% of the annual tax revenue generated from the Prop 1 Sales Tax revenue from
117 after the bond payment, to fund the new jail capital replacement fund (311). The revenue
came in higher than anticipated so the excess amount today, $21.,944.00, must be budgeted.
A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Jones to approve the budget extensions as
presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in
attendance. The hearing adjourned. (Resolution No. 24 -040 -CC)
3:30 p.m. — 4:25 p.m. Department Head Review — Evaluation w/ Human Resources
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at
3:40 p.m. to go until 3:55 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter and Jones, and Kirk Eslinger, Administrative Director of Organizational
Services (via telephone). The session was continued to 4:00 p.m. Commissioner Carter closed
the session at 4:00 p.m.
WEDNESDAY, APRIL 17, 2024
7:00 a.m. — 8:00 a.m. R Jones, Grant County EDC Board Meeting (ATEC Building)
9:00 a.m. —10:00 a.m. C Carter, Live Nations Meeting
10:00 a.m. —10:30 a.m. C Carter, WCRG Board of Directors Meeting