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Home My WebLink AboutMinutes - BOCCPublic meetings were held in person with a WEBER Conference Call/Video option available MONDAY, APRIL 22, 2024 The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 8:45 a.m. Central Services Weekly Update • Consent Item 11 is good to go • Consent Item 15 did not have the amount —typo on agenda • Steven Mallen hired to be Maintenance 2 — starts on 5/20 • Password reset—forced to do • Quincy Innovation Academy will be at courthouse on Tuesday • Hour long meeting will focus on the jail and morgue • Salary concern over individual 8:45 a.m. — 9:00 a.m. Development Services Weekly Update • Abatement fund question — potential demolitions upcoming • Busy crafting code amendments for annual cycle • Lots of solar applications • Pre -application on coulee area solar — any comp plan amendments would have to be this year 9:00 a.m. — 9:55 a.m. S Castro, Public Works Update • ER&Rin Yakima County (Sam) • Cost Share Update of $5K • Employee Recognition, Road District 2 —Justin Walker, JR Clark, Bob Mead, Chris Adame, and Jeff Schoenwald (Sam) • County Land Purchase, Landfill (Sam) • Department of Ecology, Agreed Order Amendment Ephrata Landfill (Sam) • PUD Jurisdictional Transfer — Resolution (Andy) • Title VI Report and Assurances (Andy) • Employee recognition for several employees o Cindy gave coins to employees • Working with Yakima County on purchasing a solid waste packer from YC • Closed the cost share account based on audit —worthy of looking into • Landfill purchase discussion — 67 acres just north of the current landfill o County has NOT purchased a land mass for the landfill o Landfill, incinerator, or export solid waste discussion Page 2 of 6 Grant County Commissioners Minutes Week of April 22, 2024 • Working on contract with DOE regarding on technical issues • Stratford road improvement discussions o Jurisdictional transfer with PUD • Emergency — another Canal failure last week o PW response ■ Understand the magnitude ■ Need engineers to plan Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at 9:35 a.m. to go until 9:45 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone (via Webex) and Jones (via Webex), Kirk Eslinger, Administrative Director of Organizational Services, and Sam Castro, Public Works. Commissioner Carter closed the session at 9:45 a.m. 10:00 a.m. —10:30 a.m. R Jones, MACC Finance Committee Meeting 10:30 a.m. —11:25 a.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Danny had question on Fairgrounds cleaning fee • Danny mentioned Warden ARPA funding requesting change for water booster • Elected Official salary discussion — walk-on • Danny went to Ephrata Middle School ribbon cutting • Rob discussed exchange program meeting with Consultant General • Rob got a small city rep for the homeless shelter program o Meeting soon to discuss 5 -year plan • Rob discussed SWAC meeting • Rob discussed meeting with WDFW regarding sand dunes • Cindy discussed Desert Aire wanting to have a meeting with GCSO. • Cindy discussed that Dave Bren is doing good things in DA • Cindy discussed Reyna regarding the Toyoyama exchange • Cindy discussed an "incinerator" that does produce much waste and a planned meeting • 3 walk-ons for this week • Discussion regarding the impact of accounting going to payables happening every 2 -weeks 11:30 a.m. —12:00 p.m. Commissioners Work Session (Anticipated Executive Session) Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at 11:34 a.m. to go until 11:44 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone (via Webex) and Jones. The session was continued to 11:54 a.m. Commissioner Carter closed the session at 11:54.m. 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting Page 3 of 6 Grant County Commissioners Minutes Week of April 22, 2024 TUESDAY, APRIL 23, 2024 The session was continued to 8:30 a.m. with Commissioners Carter and Jones in attendance. Commissioner Jones attended via Webex. Commissioner Stone attended the 8:30 a.m. meeting but was out the rest of the day. 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update 10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update 1:00 p.m. —1:55 p.m. Human Resources Update • Discussion regarding what HR should bring to the BOCC meetings • What is the HR responsibilities vs Kirks responsibilities • Decorah will not be at her next HR meeting • 10K issue The following Working Agreements were signed, with a term of January 1, 2024 — December 31, 2025: • Grant County Employee Association, Renew—Administrative Staff • Grant County Public Employees Association —Youth Services Unit • Grant County Public Employees Association —Courthouse Unit • Grant County /District Court —Grant County Public Employees Association —District Court Unit 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in attendance. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable — Miscellaneous Discussion • Consent Agenda — (Items 1 through 15) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to approve the consent agenda as presented. The motion passed with 2 Commissioners in attendance. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, Page 4 of 6 Grant County Commissioners Minutes Week of April 22, 2024 as recorded on a listing, and made available to the Board. (In the amounts of $145,810.20 and $1,p2101547.94) COMMISSIONER'S OFFICE 2. Approval of February 19, February 26, March 4, March 11, and March 18, 2024 Commissioners Minutes. 3. Letter of support for Opportunities Industrialization Center (OIC) on the U.S. Department of Labor's National Farmworker Jobs Program (NFJP) — FOA -ETA -24-15 grant application. 4. Appointment of Brandon Douglass to the Board of Equalization as an Alternate Member with a term of April 23, 2024, through April 22, 2027. 5. Approval of the following Grant County Lodging Tax Advisory Committee Tourism Promotion Agreements: LTAC GRANT # EVENT ENTITY $AMOUNT 2024-23 Hot Desert Nights Mattawa-Desert Aire Lions Club $2.,000 2024-26 1 Moses Lake Spring Festival Moses Lake Spring Festival 1 $50,000 6. Appointment of Emmalie Eckhart to the Central Safety Committee representing the Commissioners office effective April 23, 2024. 7. Reimbursement request from Grant County Housing Authority on the Department of Commerce Consolidated Homeless Grant (CHG) No. 24-46108-10, in the amount of $111,052.00 for March 2024 expenses. 8. Reimbursement request from Big Bend Community College on their previously approved American Rescue Plan Act (ARPA) funding in the amount of $5.,338.51 for March 2024 expenses under the Expansion Healthcare Program. 9. Letter of support for the City of Moses Lake and their Coordinated Low -Income Housing Planning (CLIHP) Grant with the Washington State Department of Commerce. 10. Reimbursement request from Grant County Housing Authority on Department of Commerce Consolidated Homeless Grant (CHG) No. 24-46108-10, in the amount of $185,061.61 for January 2024 expenses. FACILITIES AND MAINTENANCE 11. Contract with Novak Heating and Air LLC, in the amount of $9,742.43 for the Grant County Project SM 2402, replacing the HVAC system at Grant County Facility located at 1274 Lowry Drive., Moses Lake. FAIRGRmNnS 12. Request to implement a cleaning fee of $200.00 for events that have reduced rates as well as fee -waived events to help offset staff costs associated with cleaning after such events. Page 5 of 6 Grant County Commissioners Minutes Week of April 22, 2024 W.1 13. Resolution No. 24 -041 -CC in the matter of transferring jurisdiction of excess 10 ft of rights, east side of Stratford roadlog 94025 in Sections 14, 23 and 26 of Township 22 N Range 28. E. of W.M. to the Grant County Public Utility District (PUD). 14. Approval of Title VI Plan for Local Public Agencies (CPA's) with Populations over 75,000. TECHNOLOGY SERVICES 15. Purchase Order No. 532 to the Apple Store for the purchase of (10) iPad Pro's to be used by the Grant County Sheriff's Office. This is a budgeted QUAD replacement. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Walk-on items: o Human Resources - Resolution No. 24 -042 -CC rescinding and replacing Resolution No. 16 -206 -CC and establishing salary levels for certain Grant County Elected Officials. o Auditor's Office — request Commissioners to approve implementing new legislative district lines, moving the boundary between precincts 17/Mattawa Rural and 61/East Wahluke to match the new legislative district line. o Resolution No. 24 -043 -CC initiating declaration of emergency for designated area of county: Road 12 -SE and Road C.8 -SE due to a canal break. Resolution No. 24 -044 -CC initiating county road project designated as CRP No. 24-01 for Road 12 -SE and C.8 -SE repair. • Adjournment MISCELLANEOUS ITEM Emergency Accounts Payable batch for New Hope in the amount of $4.,435.00. WEDNESDAY, APRIL 24, 2024 8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING 12:00 p.m. —1:00 p.m. Grant County CHI Monthly Meeting 1:30 p.m. — 3:30 p.m. D Stone at Community Court Graduation (District Court)