HomeMy WebLinkAboutMinutes - BOCCuRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING MINUTES
Week of May 06 —May 12, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, MAY 06, 2024
The Grant County Commissioners session began at 8:46 a.m. with Commissioner Carter and Stone in
attendance. Commissioner Jones was out and excused at the Behind the Badge Golf Tournament.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• In attendance was Jim Anderson -Cook
o Contract renewal with Esri — Still in the Prosecuting Attorney's Office office but needs to
move forward so DS will be submitting the original contract to consent.
9:00 a.m. — 9:55 a.m. K Eslinger, Admin Director of Organizational Services Update
(Commissioner Jones attended via Webex)
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
9:02 a.m. to go until 9:30 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Kirk Eslinger. Commissioner Carter closed the
session at 9:30 a.m.
Pursuant to RCW 42.30.110(1)(8) -Job Applicant/Evaluation and RCW 42.30.110(1)(f) —
Personnel Disciplinary Matters, Commissioner Carter called an Executive Session to order at
9:31 a.m. to go until 9:50 a.m. In attendance were Commissioners Carter, Stone and Jones, and
Kirk Eslinger. The session was continued to 9:55 a.m. Commissioner Carter closed the session at
9:55 a.m.
11:00 a.m. —11:25 a.m. S Fode, New Hope Update
• Current Grants Discussion
• ARPA Discussion
• Contracts Policy Discussion
• AP Batches Discussion
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
Page 2 of 7
Grant County Commissioners Minutes
Week of May 06, 2024
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Discussed Items #2, #3 —Will be denied per moratorium
• Commissioner District Updates
o D.S. — No updates
o C.C.
■ Toyama —Van Discussion- Reyna to use vehicle? Contact Shane to verify
coverage.
■ Tuesday/Wednesday Meetings for the Summer?
■ ISCS—Commissioner Stone in favor of Commissioner Carter attending.
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
• Recognition, Employee Evaluation —Carey Tabert, James Davis (Sam)
• Westshore Drive Update (Mike)
• Canal Failure Update (John B.)
• National Public Works Week Proclamation, May 19tH —25 th (Sam)
• Request to Declare Surplus, C.1 (Sam)
• Resolution to Add CRPs 24-02, 03,04 for the STBG Awarded Grants
3:30 p.m. — 3:55 p.m. District Court Update
• Courthouse Security
o Addition of Card Readers —Approval to work with Kevin on a Grant to purchase 60%
(District Court) 40 % (Commissioner Match). Memo to be completed for 5/14/2024
consent agenda
• Current Campus Security
TUESDAY, MAY 07, 2024
The session was continued to 8:30 a.m. with Commissioners Carter and Jones in attendance.
Commissioner Stone was out and excused until 10:00 a.m.
7:30 a.m. — 8:30 a.m. D Stone and R Jones at Moses Lake Prayer Breakfast (Pillar Rock Grill,
Moses Lake)
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
• Email received regarding contractor fraud.
• No update on Animal Outreach
• Blake /Opioid —stay in Commissioners Office
• Grant County Code —Legal Review: Still pending.
Page 3 of 7
Grant County Commissioners Minutes
Week of May 06, 2024
9:00 a.m. — 9:55 a.m. W Crago, Washington Counties Risk Group (WCRG) Update
• Wes Crago gave an update on the 2024 insurance renewal.
10:00 a.m. —10:55 a.m. D Bren, 2025-2030 Six Year Transportation Improvement Program (STIP)
Workshop (Continuedfrom April 15,, 2024) D Stone attended in person
at 10:00 a.m.
• Dave Bren, County Engineer, gave an update on the Six Year Transportation Improvement
Program. This can now be found on the Public Works website.
• He recommended coming to an agreement with the Port of Moses Lake regarding the Tax
Increment Finance area for the maintenance of the roads.
11:00 a.m. —11:55 a.m. C Young, Development Services Update
In attendance:
• D.S. Update — Permitting and Revenue Statistics
• Energy Facility Site Evaluation Council (EFSEC)
o (2) The state hereby preempts the regulation and certification of the location,
construction, and operational conditions of certification of the energy facilities.
o WAC 463-28-010 Purpose. This chapter sets forth procedures to be followed by the
council in determining whether to recommend to the governor that the state preempt
land use plans, zoning ordinances, or other development regulations for a tie or portions
of a site for an energy facility, or alternative energy facility.
o Solar Project Update
11:45 a.m. —1:15 p.m. R Jones, Rotary Meeting (Moses Lake)
1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update Commissioner Jones
attended via Webex at 1:10 p. m.
In attendance: Decorah Anderson -Cook, Gina Saldana, and John Hartman. Kirk Eslinger attended at
1:10 P.M.
03. Auditor —Elections Deputy. Position Direction I Direction given —Continue with the
Step placement Management, standard practice.
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Grant County Commissioners Minutes
Week of May 06, 2024
• Personnel Action Request (PAR) for a salary, wage and/or position change for Vanessa Brown,
Central Services; and Jerry Gingrich, Board of Equalization Clerk (Commissioner's Office)
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at
1:14 p.m. to go until 1:30 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones (via Webex), Kirk Eslinger, Administrative Director of
Organizational Services, and Gina Saldana, John Hartman, and Decorah Anderson, Human
Resources. The session was continued to 1:45 p.m. Commissioner Carter closed the session at
1:45 p.m.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting Commissioner Jones attended in person at
2:05 p. m.
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers discussed Republican Grant County and cannabis sales/production
within the county.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o WSAC General Membership meeting on 6/26/24 in Yakima County/Zoom to go over
bylaws. All commissioners stated they would like to attend.
• Commissioners Roundtable —Miscellaneous Discussion
o CC discussed District Court grants they have applied for — to get bids from CRA for a
single point of entry.
o CC Walk-on for out of state travel to attend Recon in Las Vegas.
• Consent Agenda — (Items 1 through 11) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Stone, to approve the consent agenda, denying
items 2 and 3 due to the cannabis moratorium. The motion passed unanimously.
Compensation
Position
04. Auditor — Elections Admin.
Management,Direction
Direction given — Board will follow up
Step placement
Compensation
with EO.
05. Auditor - Direct Appt of
Position
Candidate
Management
Direction
No Action
06. Department Update -PW
Position
Management
FYI
No action
07. Engineering Tech
Position
FYI
No action — information only
Manaement
g
• Personnel Action Request (PAR) for a salary, wage and/or position change for Vanessa Brown,
Central Services; and Jerry Gingrich, Board of Equalization Clerk (Commissioner's Office)
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at
1:14 p.m. to go until 1:30 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones (via Webex), Kirk Eslinger, Administrative Director of
Organizational Services, and Gina Saldana, John Hartman, and Decorah Anderson, Human
Resources. The session was continued to 1:45 p.m. Commissioner Carter closed the session at
1:45 p.m.
2:00 p.m. — 3:00 p.m. Commissioner's Meeting Commissioner Jones attended in person at
2:05 p. m.
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers discussed Republican Grant County and cannabis sales/production
within the county.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o WSAC General Membership meeting on 6/26/24 in Yakima County/Zoom to go over
bylaws. All commissioners stated they would like to attend.
• Commissioners Roundtable —Miscellaneous Discussion
o CC discussed District Court grants they have applied for — to get bids from CRA for a
single point of entry.
o CC Walk-on for out of state travel to attend Recon in Las Vegas.
• Consent Agenda — (Items 1 through 11) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Stone, to approve the consent agenda, denying
items 2 and 3 due to the cannabis moratorium. The motion passed unanimously.
Page 5 of 7
Grant County Commissioners Minutes
Week of May 06, 2024
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901
as recorded on a listing, and made available to the Board. (No vouchers for signature)
COMMISSIONER'S OFFICE
2. Change of location application from Hash Hog to move from 37761 Road L NE, STE 4., Hartline
WA., to 15642 Road 2 SW, STE 6., Quincy WA., from the Washington State Liquor and Cannabis
Board. (Denied)
3. Change of location application from Canna, LLC to move from 37761 Road L NE, STE 4., Hartline
WA., to 15642 Road 2 SW, STE 6., Quincy WA., from the Washington State Liquor and Cannabis
Board. (Denied)
4. Request from the County Finance Committee to set a cap for registered warrants for the
Port of Mattawa to $1 million dollars, due to grants received.
5. Proclamation to proclaim May 31, 2024, as "Washington State Association of Counties Executive
Director Eric Brian Johnson Day" in Grant County.
I»"on ariwivilAV6
6. Resolution No. 24 -049 -CC to request the initiating of County Road Projects 24-02 for U -NE
Overlay, 24-03 for Desert Aire Ped Safety, 24-04 for 24 -NW Palisades Reconstruction.
7. Request to surplus Vehicle #2220 a 2001 Freightliner FLD120SD Water Truck due to age and
mileage. The water truck will be purchased by Grant County Solid Waste Department in the
amount of $30,000.00.
8. Proclamation to proclaim May 19th through May 25, 2024, as National Public Works Week.
RENEW
9. Out-of-state travel request for Darci Alamos to attend The Global Exchange Conference in Lake
Buena Vista, FL., October 5 —10, 2024. The total cost of travel is $3,827.50.
TECHNOLOGY SERVICES
10. Purchase Order No. 536 to CDWG for the purchase of multiple Microsoft annual subscription
renewals in the amount of $267,112.90.
11. Purchase Order No. 535 to CDWG for the purchase of multiple Adobe annual subscription
renewals in the amount of $37,267.27.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on: A motion was made by Commissioner Jones, seconded by Commissioner Stone, to
approve the walk-on for Commissioner Carter. Commissioner Carter abstained. The motion
passed with 2 Commissioners.
Page 6 of 7
Grant County Commissioners Minutes
Week of May 06, 2024
o Request for out of state travel for Commissioner Cindy Carter to attend the
International Council of Shopping Centers (ICBG) /Recon conference from May 19 — 24,
2024 in Las Vegas, NV. The estimated cost is $2,975.00.
• Adjournment
3:00 p.m. — 3:30 p.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
3:00 p.m. to go until 3:25 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Sam Castro, Public Works Director. Commissioner
Carter closed the session at 3:25 p.m.
3:30 p.m. — 5:00 p.m. Washington State Association of Counties (WSAC) Membership
Outreach Meeting
In attendance: Kevin Overbay, Rob Coffman, interim Executive Director Derek Young
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their May 3,
2024 payroll.
WEDNESDAY, MAY 08, 2024
10:00 a.m.-10:55 a.m. LEOFF— Disability Board Meeting
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
12:00 p.m. — 3:00 p.m. Commissioners at County Road Tour w Public Works
3:30 p.m. — 5:00 p.m. R Jones at Ricksican Show (Moses Lake)
6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting