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Home My WebLink AboutAgenda - BOCCM A /' Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, APRIL 29, 2024 Event address for htf s: rarrtcowa.webex.com rantcowa '. h?MTID=m313584c653c69f30dd36d33alelf5c90 attendees: Event number: 2481552 3310 Event password: BOCC-APR29 Video Address: 24815523310@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: b To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220277) Show all global call-in numbers Access code: 2481 552 3310 8:30 a.m. — 8:45 a.m. Central Services Weekly Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:25 a.m. D Bren and A Booth, Department Head Review 10:00 a.m. —11:00 a.m. C Carter at Chief Financial Officer Interview (Sun Lakes Conference Room) 11:00 a.m. —11:55 a.m. Finance Committee Meeting 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team (PMRT) Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 5 Grant County Commissioners Agenda Week of April 29, 2024 2:00 p.m. — 3:00 p.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received (BL) • WACCC Conference 5/2 and 5/3 • Veteran Services meeting 4/30/24 • Deputy Clerk Position /Board of Equalization Clerk TUESDAY, APRIL 30, 2024 Event address for ht s: rantcowa.webex.com rantcowa h ?MTID=m5a172f2a7e524f9bda2531dd69a3d11e attendees: - Event number: Event password: Video Address: Audio conference: 8:30 a.m.-8:55 a.m. 9:00 a.m.-9:25 a.m. 2482 194 4470 BOCC-APR30 24821944470@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220277) Show all global call-in numbers Access code: 2482 194 4470 K McCrae, Prosecuting Attorney Update A Garcia, Veterans Services Update 10:00 a.m. —10:25 a.m. B Hill, Public Defense Update 11:00 a.m. —12:00 p.m. R Smith, Incinerator Discussion 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion Page 3 of 5 Grant County Commissioners Agenda Week of April 29, 2024 Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. 2. Authorization of Canvassing Board Representatives -Auditor's Staff, to act under authority given in RCW 29A.60 for Robin Rutty, Kaylyn Orozco, and Aleanah Lopez to act as representatives for the County; and for Sierra Garcia, Sally Goodwin, Karrie Stockton to handle the ballots through the mail room process for a Primary Election to be held on August 6, 2024. 3. Delegation of County Legislative Authority, Cindy Carter, To Serve on the Canvassing Board for the Primary Election being held August 20, 2024. 4. Request to close Fund #307 titled Multi -Agency Communication Center (MACC) Construction Bond. 5. Request to close Fund #312.001 titled ERP Reserve. 6. Request for cash transfer from Fairgrounds (Fund #116) to REET 2 (Fund #132) in the amount of $38,777.21. 7. Cash transfer request in the amount of $39.,764.68 from Current Expense (Fund #001) to Economic Enhancement Rural (Fund #133). 8. Cash transfer request in the amount $66,,663.83 from Fairgrounds (Fund # 116) to REET 2 (Fund #132). 9. Cash transfer request in the amount of $96.,944.00 from Prop 1 Sales (Fund # 117) Tax to New Jail Replacement (Fund #311). 10. Request to create new fund #402 titled Closure/Post-Closure Reserve as required by and restricted for use by WAC 173-350-600. CENTRAL SERVICES 11. Contract with ALSC Architects for the design and budgeting for a new events venue at the fairgrounds in the amount of $62.,453.00 with the reimbursable amount not to exceed $2,041.00. COMMISSIONER'S OFFICE 12. Proclamation to recognize May 05 — May 11, 2024, as Municipal Clerks Week in Grant County. 13. Reimbursement request from New Hope on the Department of Commerce, Emergency Housing Fund (EHF) Grant No. 24-4619D-106,.in the amount of $15.,678.97 for March 2024 expenses. 14. Reimbursement request from New Hope on the Department of Commerce, Consolidated Homeless Grant (CHG) No. 24-46108-10, in the amount of $11.,138.35 for March 2024 expenses. 15. Reimbursement request from New Hope on their previously approved American Rescue Plan Act (ARPA) Funding in the amount of $14,136.64 for March 2024 expenses. 16. Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) #24-46108-10 in the amount of $1,088.00 for November 2023 expenses. 17. Reimbursement request from HopeSource on the Department of Commerce, Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $37,,793.59 for March 2024 expenses. Page 4 of 5 Grant County Commissioners Agenda Week of April 29, 2024 18. Change of Location application from Emerald Sea of Green to relocate from Warden to Quincy from the Washington State Liquor and Cannabis Board. 19. Agreement for the Paper of Record for Legal Notices and other Publication Services with Hagadone News Network dba Columbia Basin Herald. The term is July 1, 2024, through June 30, 2025. 20. Reimbursement request from the City of Moses Lake on the Department of Commerce, Emergency Housing Fund (EHF), Grant No. 24-4619D-106, in the amount of $50,418.54 for March 2024 expenses. 21. Reimbursement request from the City of Moses Lake on their previously approved American Rescue Plan Act (ARPA) Grant in the amount of $316.,541.04 for pallet shelter deposit. 22. Request from the City of Warden to transfer their American Rescue Plan Act (ARPA) Grant funding allocation from the Lift Station Improvement Project to the Water Booster Pump Station improvements. 23. Amendment B to the Consolidated Homeless Grant (CHG) Grant No. 24-46108-10 adding $40,,000.00 to the Housing and Essential Needs (HEN) category and Amendment to subrecipient agreement with Grant County Housing Authority. 24. Amendment B to the Emergency Housing Fund (EHF) Grant No. 24-4619D-106, with the Department of Commerce to complete budget revision to replace federal fund source (CSLFRF) to general funds state and replace the special and general terms and conditions. DISTRICT COURT 25. Audiovisual Solution Proposal from Avidex for courtroom upgrades to room 209 and 301 (adding additional microphones) in the amount of $44,295.26 using American Rescue Plan Act (ARPA) funds. RENEW 26. Out of State Travel Request for C. Cruz, H. Hernandez, A. Cortes, M. Rodriguez, J. Alcaraz & N. Ramirez to attend the CADCA Mid -Year Conference July 13-19, 2024 in Chicago,. IL for an estimated total amount of $4,001.05 SHERIFF'S OFFICE 27. Personal Services Agreement with Catholic Charities Diocese of Yakima to provide psychiatric services to the jail. The term of the agreement is upon signature through June 30, 2025. TECHNOLOGY SERVICES 28. Request to surplus miscellaneous assets through recycling or disposal. 29. Purchase Order No.534 for the annual renewal of PluralSight used by GCTS in the amount of $7,599.93 for the term of 5/31/24 - 5/30/25 using the budgeted software expense fund 501.179. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment r ` Page 5 of 5 Grant County Commissioners Agenda Week of April 29, 2024 3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Central Services Budget Extension To consider the following budget extension request: • Central Services in the amount of $8,134.00 to cover the excess cost of a 2024 budgeted van purchase utilizing Fund 501 Technology Services —Capital Outlay. WEDNESDAY, MAY 01, 2024 9:00 a.m. -10:20 a.m. C Carter, Emergency Food &Shelter Program (EPSP) Meeting (TEAMS) 9:30 a.m. —11:00 a.m. TOURISM COMMISSION MEETING Event address for htt s. rantcowa.webex.com rantcowa '. h ` MT1D=m85e275e2cf6Of8e180dcf98fd3926783 attendees: Event number: 2494 830 1999 Event password: TOUR-MAY01 Video Address: 24948301999@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 86870629) Show all global call --in numbers Access code: 2494 830 1999 THURSDAY, MAY 021, 2024 7:00 a.m.-8:00 a.m. 8:00 a.m.-8:30 a.m. FRIDAY, MAY 03, 2024 10:00 a.m. —11:00 a.m. R Jones, Moses Lake Chamber Response Meeting R Jones at Washington Association of Commissioner/Council Clerk's (WACCC) Conference Opening Ceremony (Port of Moses Lake) C Carter, Canvassing Board 1:00 p.m. — 3:00 p.m. GOING AWAY PART FOR ACCOUNTING STAFF (Katie/Emili)