HomeMy WebLinkAboutMinutes - BOCCGRANT
BOARD
, M COMMISSIONERS
MEETING MINUTES
Week of April 29 —May 05, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, APRIL 29, 2024
The Grant County Commissioners session began at 8:33 a.m. with Commissioners Carter in attendance
and Commissioner Jones via Webex until 1:30 p.m. Commissioner Stone was out and excused.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at
8:34 a.m. to go until 8:44 a.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter and Jones, Tom Gaines, Central Services Director, and Decorah Anderson -
Cook, Human Resources. The session was continued to 8:46 a.m. Commissioner Carter closed
the session at 8:46 a.m.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• Discussion was held regarding the Airport that is being constructed in south Grant County.
• Cannabis statistics were discussed. 192 licenses are currently in Grant County.
9:00 a.m. — 9:25 a.m. D Bren and A Booth, Department Head Review
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at
9:04 a.m. to go until 9:25 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter and Jones, Dave Bren and Andy Booth, Public Works. The session was
continued to 9:45 a.m. Commissioner Carter closed the session at 9:45 a.m.
10:00 a.m. —11:00 a.m. C Carter at Chief Financial Officer Interview (Sun Lakes Conference
Room)
11:00 a.m. —11:55 a.m. Finance Committee Meeting
In attendance: Commissioners Carter and Jones (via Webex), Darryl Pheasant, and Michele
laderlund. Guests: Tom Gaines (via Webex), Gil Alvarado, Carrie Heston, and Pat Boss.
The finances of Grant County were discussed.
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team (PMRT) Meeting (Did not
attend)
Page 2 of 8
Grant County Commissioners Minutes
Week of April 29, 2024
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion Commissioner
Jones attended in person at 1:30 p.m.
• Review of Consent Agenda Items
o Development Services —Jim Cook discussed item 18 and is recommending denial of this
application due to the current moratorium.
o District Court item 25, Commissioner Jones asked how many lapel microphones this
includes. Brittany Bevier stated 8 total.
• Commissioner District Updates — None given
• Tom Gaines, Central Services, has closing documents to sign and send to Steward Title for PUD
purchase of Grant County land.
• Commissioner Carter discussed the use of the county van. Who has it checked out? Fairgrounds
or Exchange?
• Commissioner Carter is asking to go to Recon in May. Commissioner Jones decided not to
attend due to his opinion it is not beneficial to the county. He is not in favor at this time.
• Commissioner Jones discussed Grant County Animal Outreach — attorney's are having
discrepancies on prevailing wages for the build of the new facility.
2:00 p.m. — 3:00 p.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) -None
• WACCC Conference 5/2 and 5/3 — RJ to attend and welcome the group.
• Veteran Services meeting 4/30/24 —Updated Board on what to expect.
• Deputy Clerk Position /Board of Equalization Clerk —waiting for further amendments.
• CC verbally requested out of state travel to Recon. Hold until DS was back in the office.
TUESDAY, APRIL 30, 2024
Commissioners session continued at 8:30 a.m. with Commissioner Carter in attendance and
Commissioner Jones via Webex. Commissioner Stone was out and is excused.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
• In attendance was Rebekah Kaylor as well as Kevin McCrae
9:00 a.m. — 9:25 a.m. A Garcia, Veterans Services Update
• In attendance was Anthony Garcia, Decorah Anderson
o Salary Discussion- Decorah running Comp's and will provide them to the Board for
review.
o Has been in discussion with Rob Bates (Counselor — WDVA) for Possible State Funds to
build a "Hub" Facility.
o Permanent location discussion
Page 3 of 8
Grant County Commissioners Minutes
Week of April 2% 2024
o Commissioner Jones requested a comparison of clients seen in Ephrata vs Moses Lake —
Tony to e-mail numbers
10:00 a.m. —10:25 a.m. B Hill, Public Defense Update
• According to new guidelines from the State, their office needs will need 46 attorneys (currently
have 16).
• Discussion was held on the Public Defense ordinance that was previously adopted.
11:00 a.m. —12:00 p.m. R Smith, Incinerator Discussion
In attendance: Richard Smith and Jill Smith of Landaira, Sam Castro, Dan Roach, Executive Director of
the Port of Moses Lake, Darrin Jackson, Commissioner, Port of Moses Lake.
• Landaira West presentation on Energy Production and Municpal Solid Waste Solutions and their
incinerator based solid waste system.
• They currently have 2 working facilities: Tennesee and Canada.
• Landaira is willing to own and operate this facility for Grant County. Need to secure a grant to
fund the project.
• The technology comes from Canada and has been patened since 2009.
1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update
To is
C` r
ate o
g Y - . , .
Re nest
Action ; ,
01. HR Staffing
a) Backfill consultant
Board Direction Given -
position
Position
Direct
a) Approved
b) Assistant Director
Management
b) Approved
c) HR Administrative
c) Approved
Assistant
02. PAR - HR Director
Compensation
Sign
Signed
03. PAR -Deputy Director Dev.
Compensation
Sign
Signed
Services
04. PAR —Mailroom Hourly
Compensation
Sign
Signed
Board Direction Given - 3rd party
05. Central Services- Admin Asst
Compensation
Direct
compensation study.
06. Retention Bonus/wage comp -
Board Direction Given — 3rd party
payroll
Compensation
Direct
compensation study.
07. Bargaining Authority
Labor Relations
AuthorityProvided
RCW 42.30140 (4) (a)
08. Cindy -EE Driving County
vehicle home
Employee Issue
FYI
Notes Pending
RCW : 42.30.110 (1) (g)
09. PW Deputy Director
Position
Direct
Board Direction Given —
Management
Competitive pool
Page 4 of 8
Grant County Commissioners Minutes
Week of April 29, 2024
In attendance: Decorah Anderson -Cook, Gina Saldana, John Hartman, and Kirk Eslinger
• Personnel Action Request (PAR) for the salary, wage and/or position change for Decorah
Anderson -Cook, Human Resources; Jim Anderson -Cook, Development Services; Sierra Garcia
and Sally Goodwin, Commissioners Office / On -Call Communication - Mailroom Clerks.
• Mailroom applications, 9 received so far.
• Barbara Vasquez, Clerk of the Board, brought forth a public records request relating to the hiring
of the Administrative Director of Organizational Services; and the offer letter submitted to
Veteran Services.
• Tom Gaines, Administrative Assistant position, held from the previous week. Human Resources
recommends keeping the position at a Band 12, not move_ to Band 13 as requested. The Board
voted to wait until the salary survey is completed.
• Retention bonus for payroll employee, bring back again for consideration. Commissioner Jones
is not in favor but is in favor of looking into county -wide incentive program. Commissioner
Carter recommended waiting for the salary survey, to potentially adjust wages. Commissioner
Jones asked Kirk Eslinger to look into what other counties are doing.
Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 1:27
p.m. to go until 1:37 p.m. regarding Negotiations. In attendance were Commissioners Carter and
Jones, Decorah Anderson -Cook, Gina Saldana and Jonathan Hartman, Human Resources. The session
was continued to 1:48 p.m. Commissioner Carter closed the session at 1:48 p.m.
Pursuant to RCW 42.30.140(1)(8) Commissioner Carter called an Executive Session to order at 2:37
p.m. to go until 2:47 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter and Jones, Decorah Anderson -Cook, Gina Saldana and Jonathan Hartman, Human Resources.
Commissioner Carter closed the session at 2:47 p.m.
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting (Did not
attend)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o One walk-on from the Fairgrounds to repair their Case Front End Loader, hiring Central
Machine with a quote repair cost of $5,491.10.
PositionManagement
10. Veterans Services
FYI
No Action
11. Public Records Request
Administration FYI
No Action
In attendance: Decorah Anderson -Cook, Gina Saldana, John Hartman, and Kirk Eslinger
• Personnel Action Request (PAR) for the salary, wage and/or position change for Decorah
Anderson -Cook, Human Resources; Jim Anderson -Cook, Development Services; Sierra Garcia
and Sally Goodwin, Commissioners Office / On -Call Communication - Mailroom Clerks.
• Mailroom applications, 9 received so far.
• Barbara Vasquez, Clerk of the Board, brought forth a public records request relating to the hiring
of the Administrative Director of Organizational Services; and the offer letter submitted to
Veteran Services.
• Tom Gaines, Administrative Assistant position, held from the previous week. Human Resources
recommends keeping the position at a Band 12, not move_ to Band 13 as requested. The Board
voted to wait until the salary survey is completed.
• Retention bonus for payroll employee, bring back again for consideration. Commissioner Jones
is not in favor but is in favor of looking into county -wide incentive program. Commissioner
Carter recommended waiting for the salary survey, to potentially adjust wages. Commissioner
Jones asked Kirk Eslinger to look into what other counties are doing.
Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 1:27
p.m. to go until 1:37 p.m. regarding Negotiations. In attendance were Commissioners Carter and
Jones, Decorah Anderson -Cook, Gina Saldana and Jonathan Hartman, Human Resources. The session
was continued to 1:48 p.m. Commissioner Carter closed the session at 1:48 p.m.
Pursuant to RCW 42.30.140(1)(8) Commissioner Carter called an Executive Session to order at 2:37
p.m. to go until 2:47 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter and Jones, Decorah Anderson -Cook, Gina Saldana and Jonathan Hartman, Human Resources.
Commissioner Carter closed the session at 2:47 p.m.
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting (Did not
attend)
2:00 p.m. — 3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o One walk-on from the Fairgrounds to repair their Case Front End Loader, hiring Central
Machine with a quote repair cost of $5,491.10.
Page 5 of 8
Grant County Commissioners Minutes
Week of April 29, 2024
o Item 18 is being recommended to deny due to the current cannabis moratorium in
place.
o Commissioner Carter discussed the Recon travel (flight approx. $550., hotel $1200., fee to
become a member $125)
Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Carter, to approve the agenda as
presented, but denying item 18. The motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing, and made available to the Board. (In the amount of $2.,309,,785.01)
2. Authorization of Canvassing Board Representatives -Auditor's Staff, to act under authority given in
RCW 29A.60 for Robin Rutty, Kaylyn Orozco, and Aleanah Lopez to act as representatives for the
County; and for Sierra Garcia, Sally Goodwin, Karrie Stockton to handle the ballots through the mail
room process for a Primary Election to be held on August 6, 2024.
3. Delegation of County Legislative Authority, Cindy Carter, To Serve on the Canvassing Board for the
Primary Election being held August 20, 2024.
4. Request to close Fund #307 titled Multi -Agency Communication Center (MACC) Construction. Bond.
(Resolution No. 24 -048 -CC)
5. Request to close Fund #312.001 titled ERP Reserve. (Resolution No. 24 -046 -CC)
6. Request for cash transfer from Fairgrounds (Fund #116) to REET 2 (Fund #132) in the amount of
$38.,777.21.
7. Cash transfer request in the amount of $39.,764.68 from Current Expense (Fund #001) to Economic
Enhancement Rural (Fund #133).
8. Cash transfer request in the amount $66.,663.83 from Fairgrounds (Fund # 116) to REET 2 (Fund
#132).
9. Cash transfer request in the amount of $96,,944.00 from Prop 1 Sales (Fund # 117) Tax to New Jail
Replacement (Fund #311).
10. Request to create new fund #402 titled Closure/Post-Closure Reserve as required by and restricted
for use by WAC 173-350-600. (Resolution No. 24 -047 -CC)
CENTRAL SERVICES
11. Contract with ALSC Architects for the design and budgeting for a new events venue at the
fairgrounds in the amount of $62,.453.00 with the reimbursable amount not to exceed $2,041.00.
COMMISSIONER'S OFFICE
12. Proclamation to recognize May 05 — May 11, 2024, as Municipal Clerks Week in Grant County.
13. Reimbursement request from New Hope on the Department of Commerce, Emergency Housing
Fund (EHF) Grant No. 24-4619D-106, in the amount of $15,,678.97 for March 2024 expenses.
Page 6 of 8
Grant County Commissioners Minutes
Week of April 29, 2024
14. Reimbursement request from New Hope on the Department of Commerce, Consolidated Homeless
Grant (CHG) No. 24-46108-10, in the amount of $11.,138.35 for March 2024 expenses.
15. Reimbursement request from New Hope on their previously approved American Rescue Plan Act
(ARPA) Funding in the amount of $14.,136.64 for March 2024 expenses.
16. Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) #24-46108-10
in the amount of $1,088.00 for November 2023 expenses.
17. Reimbursement request from HopeSource on the Department of Commerce, Emergency Housing
Fund (EHF) Grant No. 24-4619D-106, in the amount of $37,793.59 for March 2024 expenses.
18. Change of Location application from Emerald Sea of Green to relocate from Warden to Quincy from
the Washington State Liquor and Cannabis Board.
19. Agreement for the Paper of Record for Legal Notices and other Publication Services with Hagadone
News Network dba Columbia Basin Herald. The term is July 1, 2024, through June 30, 2025.
20. Reimbursement request from the City of Moses Lake on the Department of Commerce, Emergency
Housing Fund (EHF),, Grant No. 24-4619D-106, in the amount of $50.,418.54 for March 2024
expenses.
21. Reimbursement request from the City of Moses Lake on their previously approved American
Rescue Plan Act (ARPA) Grant in the amount of $316,541.04 for pallet shelter deposit.
22. Request from the City of Warden to transfer their American Rescue Plan Act (ARPA) Grant funding
allocation from the Lift Station Improvement Project to the Water Booster Pump Station
improvements.
23. Amendment B to the Consolidated Homeless Grant (CHG) Grant No. 24-46108-10 adding
$40,000.00 to the Housing and Essential Needs (HEN) category and Amendment to subrecipient
agreement with Housing Authority of Grant County.
24. Amendment B to the Emergency Housing Fund (EHF) Grant No. 24-4619D-106, with the
Department of Commerce to complete budget revision to replace federal fund source (CSLFRF) to
general funds state and replace the special and general terms and conditions.
DISTRICT COURT
25. Audiovisual Solution Proposal from Avidex for courtroom upgrades to room 209 and 301 (adding
additional microphones) in the amount of $44,295.26 using American Rescue Plan Act (ARPA)
funds.
f 29-430111A
26. Out of State Travel Request for C. Cruz, H. Hernandez, A. Cortes, M. Rodriguez, J. Alcaraz & N.
Ramirez to attend the CADCA Mid -Year Conference July 13-19, 2024 in Chicago, IL for an estimated
total amount of $4,001.05
SHERIFF'S OFFICE
27. Personal Services Agreement with Catholic Charities Diocese of Yakima to provide psychiatric
services to the jail. The term of the agreement is upon signature through June 30, 2025.
Page 7 of 8
Grant County Commissioners Minutes
Week of April 29, 2024
TECHNOLOGY SERVICES
28. Request to surplus miscellaneous assets through recycling or disposal. (The public hearing was set
for May 21, 2024 at 3:00 p.m.)
29. Purchase Order No.534 for the annual renewal of PluralSight used by GCTS in the amount of
$7,599.93 for the term of 5/31/24 - 5/30/25 using the budgeted software expense fund 501.179.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Walk-on: A motion was made by Commissioner Jones, seconded by Commissioner Carter, to
approve the walk-on item as presented. The motion passed with 2 Commissioners in
attendance.
o Fairgrounds request to repair their Case Front End Loader, hiring Central Machine with a
quote repair cost of $5,491.10.
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Central Services Budget Extension
The Commissioners held an Open Record Public Hearing to consider the following budget extension
request:
• Central Services in the amount of $8,134.00 to cover the excess cost of a 2024 budgeted van
purchase utilizing Fund 501 Technology Services —Capital Outlay.
Joe Carter, Assistant Director of Central Services, stated they got pricing for the van in 2023. The
price of the van increased in 2024 so the budget extension will cover the excess costs.
A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public
comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A
motion was made by Commissioner Jones to approve the budget extensions as presented.
Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The
hearing adjourned. (Resolution No. 24 -045 -CC)
5:00 p.m. — 6:00 p.m. C Carter at Quincy Valley Parks and Recreation District Special Meeting
(Quincy City Hall)
WEDNESDAY, MAY 01, 2024
9:00 a.m. -10:20 a.m. C Carter, Emergency Food &Shelter Program (EPSP) Meeting (TEAMS)
9:30 a.m. —11:00 a.m. TOURISM COMMISSION MEETING