HomeMy WebLinkAboutMinutes - BOCCGRANT
COUNTY BOARD COMMISSIONERS
MEETING MINUTES
Week of May 20 -- May 20, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held inerson with a WEBEX Conference Call Video option available.
MONDAY,, -MAY 20, 2024
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stone and Jones in
attendance. Commissioner Carter was at the International Council of Shopping Centers (ICBG) /Recon
Conference in Las Vegas, NV and excused.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
In attendance: Tom Gaines.
• Review of Facilities consent agenda items.
• Time Capsule — scheduling an opening date. It was placed there in 1917.
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 8:39
a.m. to go until 8:45 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Stone and Jones, and Tom Gaines. Commissioner Stone closed the session at 8:45 a.m.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
In attendance: Chris Young and Jim Anderson -Cook.
• Attended an Eastern Washington Water Law conference last week.
• Attended an Ecology meeting relating to Shoreline Management.
9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services
In attendance: Kirk Eslinger
• Transparency of projects —Suggestion Box?
• HR mentoring
• Tyler Tech project
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 9:16
a.m. to go until 9:26 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Stone and Jones, Kirk Eslinger, Administrative Director of Organizational Services. Commissioner
Stone closed the session at 9:26 a.m.
Page 2 of 7
Grant County Commissioners Minutes
Week of May 20, 2024
9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) —Staff unavailable.
• Grants Admin Update (KS) — Karrie Stockton discussed Recording Fee Surcharge Agreements.
Commissioners Stone and Jones voted to keep the percentages the same as previous years.
• Mailroom Interviews 5/21
• Grant County Museum Living Museum Event 6/8
10:30 a.m. —11:25 a.m. D Anderson, Renew Update
In attendance: Dell Anderson, Decorah Anderson -Cook, Kirk Eslinger.
• Baldridge Training Update
• Request to alternate schedule for certain employees: 410's /remote.
• Resignation of employee
11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update (No show)
12:00 p.m. —1:00 p.m. R Jones, Position Management Review Team Meeting
ng
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Item 11 District Court
o Item 16 Sheriff —was reviewed by legal
o Item 15 Renew — using their own Quad fund
• Commissioner District Updates
o District 1 DS — attended the Washington State Association of Counties Board meeting
Legislative Steering Committee Wednesday — Friday. Legislative Priorities were decided
upon: Levy Assessment percentage; public defense, funding for rural county coroners
EFSEC to comply to local laws, behavioral health must live up to their contract
standards, county housing and affordability, preservation of our roads.
o District 2 RJ — Columbia Basin Sustainable Water meeting; presentation for the
Economic Development Council; interview with Columbia Basin Herald.
• Roundtable
o DS — Quincy UGA Change Request: Barbara Duerbeck is out of the office and unable to
give input; Animal Outreach: Rebekah Kaylor has not heard from City of Moses Lake
legal yet. Discussion was held to update Rebekah on the potential land swap or 100 -year
ear
lease. Ask opinion of outside counsel?
3:00 P.M. — 3:55 p.m. Contract/Insurance Discussion Follow -Up Meeting
Page 3 of 7
Grant County Commissioners Minutes
Week of May 20, 2024
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for t
2024 payroll.
Y Y heir May 17,
TUESDAY, MAY 21, 2024
The session was continued to 8:30 a.m. with Commissioners Stone and Jones in attendance.
Commissioner Carter was at the International Council of Shopping Centers (ECSC) /Recon Conference in
Las Vegas, NV and excused.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
• In attendance was Kevin McCrae, Rebekah Kaylor
• Animal Shelter — Land Swap Discussion
9:00 a.m. — 9:30 a.m. Dan Roach, Port of Moses Lake — New Executive Director Introduction
on
• Mr. Roach provided an overview of his background and his goals for the Port of Moses Lake. He
also invited Commissioners to the Airshow June 15&16th as well as a reception June 15 at 10.00
a.m. for Elected Officials.
p
10:00 a.m. —10:55 a.m. J McKiernan, Fairgrounds Update
• Staffing Status
o Seasonals
• Capital Purchases — Current Status
• Fair Preparation List
• Customer Service Training
• Budget to Actuals
• Event Venue Design
1:00 P.M. —1:55 p.m. D Anderson -Cook, Human Resources Update Commissioner Jones
es
attended via Webex until 1:44 p.m. then attended in person.
Page 4 of 7
Grant County Commissioners Minutes
Week of May 20, 2024
06. PW -GrievanceHold
Settlement
Labor Relations
Sign
-The Chair was
unavailable to sign
Bargaining
Hold
07. MOA —Retro Pay
Labor Relations
Authority
08. Renew Clinical
Labor Relations
Bargaining
Provided
Authority
09. Policy/Employee
Handbook Builder
Administrative
FYI
No Action
In attendance was Sam Castro, Kirk Eslinger, Gina Saldana
Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at 1:10
p.m. to go until 1:20 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Stone and Jones, Kirk Eslinger, Organizational Services, Decorah Anderson and Gina Saldana, Human
Resources and Sam Castro, Public Works Director. The session was continued to 1:25 p.m.
Commissioner Stone closed the session at 1:25 p.m.
• Decision made —selection of Andy Booth as Assistant Public Works Director at band 20 step 5.
Pursuant to RCW 42.30.140(4)(a) Commissioner Stone called an Executive Session to order at 1. •
43
P.M. to go until 1:53 p.m. regarding Negotiations. In attendance were Commissioners Stone and
Jones, Kirk Eslinger, Admin Director of Org Svcs, Gina Saldana and Decorah Anderson Human
Resources, Commissioner Stone closed the session at 1:53 p.m.
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda A motion was made by Commissioner Stone, seconded b Commissioner
ner
Jones, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) )None
• Commissioners Roundtable — Miscellaneous Discussion
o Tom Gaines — Bid Updates for the Jail
o Animal Outreach Discussion to take place further when Commissioner Carterresent.
• Consent Agenda —(Items 1 throu h 1 pg 7) All items are considered routine and will be enacted b
separate y
one motion of the commissioners with no se
p to discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion Decision. A motion tion was
made by Commissioner Jones, seconded by Commissioner Stone, to approve the consent
t
agenda as presented. The motion passed with 2 Commissioners in attendance.
COMMISSIONER'S OFFICE
I. Application for added privilege for Oregon Beverage Services located at 3953 AirwayDrive e N E,
Moses Lake, WA., from the Washington State Liquor and Cannabis Board.
2. New application for Beaumont Cellars at The Vineyard located at 23565 Grand Cru Rd
Quincy,
WA., from the Washington State Liquor and Cannabis Board.
Page 5 of 7
Grant County Commissioners Minutes
Week of May 20, 2024
3. Letter of support supporting Consolidated Rail Infrastructure & SafetyImprovements p rovemen
is (CRISI)
Funding for the Columbia Basin Rail Rehabilitation Project in Washington State.
4. Final reimbursement request from Community Services of Moses Lake Food Bank on
their
previously approved American Rescue Plan Act (ARPA) Funding in the amount of150 00
$ 0.00.
5. Reimbursement request from the LGrn+ Ce,;nt Housing Authority of Grant
County on the Department of Commerce Consolidated Homeless GrantCHG 4
( ) No. 24- 6108-
10,
in the amount of $197,.795.77 for April 2024 expenses.
6. Reimbursement request from McKay Healthcare and Rehabilitation on Strategic Infrastructure
astructure
Project (SIP) No. 2023-01, Architecture & Engineering Site Plan in the amount of131
$ ,302.53.
7. Reimbursement request from Senior Opportunity and Services — Moses Lake on their previously
approved American Rescue Plan Act (ARPA) Funding in the amount of $2,500.00 for website
design and development.
8. Reimbursement request from Big Bend Community College on their previously approved
American Rescue Plan Act (ARPA) Funding in the amount of $5,,885.21 for the Expansion Health
Care Program.
p
9. Request from the Ephrata Chamber of Commerce to use County property for their Sage- -
Sun
festival taking place June 6-8, 2024.
10. Reimbursement request from Samaritan Healthcare on their previous) approved
Y pp American
Rescue Plan Act (ARPA) Funding in the amount of $220,.142.61 for the months of November
2023, January 2024, and March 2024 expenses.
DISTRICT COURT
11. Request to proceed with applying for the Small & Rural Security g Grant through the
Administrative Office of the Courts to supply to fund the purchase of more card readers. This is a
matching grant and the County would need to agree to pay 40% of the total cost which is
projected to be $65,000.00.
FACILITIES AND MAINTENANCE
12. Contract with Skaug Brothers Inc., for the Grant County Youth Services Courtroom Flooring
Project FM2408, in the amount of $6,027.00 including taxes. This is an approved 2024
pp Capital
Project with a budget of $9,.500.00.
13. Contract with Asbestos Central LLC, for the removal of flooring at 21 C ST SWold dentist ntist office)
in the amount of $5,.284.50 including taxes. This is an approved and budgeted 2024 Capital
apital
Project.
RENEW
14. Request for Cecilia Godinez, Alejandra Serrano Castrellon, and Tana Nunez to be designated Y esignated to
provide the services of a Designated Crisis Responder for Grant County.
Y
15. Request for Grant County Technology Services to purchase new computer equipment
p for Renew
and Directions in Community Living (DCL)., in the amount of $19,301.06.
Page 6 of 7
Grant County Commissioners Minutes
Week of May 20, 2024
SHERIFF'S OFFICE
16. 2024-2026 Grant County Sheriff Towing Contract with JBird Towingand Recovery. ery. The term of
the contract is April 10, 2024, through December 31, 2026.
TECHNOLOGY SERVICES
17. Purchase Order No. 537 to Smartdraw Software, LLC for the annual renewal of
Sma rtd raw Site
License in the amount of $10,.838.92.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
MISCELLANEOUS ITEM
Auditor's Office - Payment of vouchers certified by the auditing officer as required ed by RCW 42.24.0801
and those expense reimbursement claims certified by the auditingofficer as required
by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of139 7
$ 85.17)
3:00 P.M. — 3:05 p.m. Open Record Public Hearing, TechnologyServies
Surplus of
Miscellaneous Items
The Commissioners held an Open Record Public Hearing to consider the request from
Technology Services to surplus and dispose of numerous technology related and computer
related equipment.
Joe Carter, Assistant Director of Technology Services stated they surplus want to p s the items in
order to dispose of them in the future. They are unsure how the will dispose Y p of these items at
this time (landfill, give to another governmental entity, etc
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Jones to approve the surplus as presented.
Commissioner Stone seconded and the motion passed with 2 Commissioners in attendance.
The hearing adjourned. (24 -052 -CC)
3:15 P.M. — 3:45 p.m. Commissioners Office - Financial Update