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Home My WebLink AboutAgreements/Contracts - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Facilities and Malllt2flt@IICe DATE:6/20/2024 REQUEST SUBMITTED BY: Kevin Schmidt PHONE: 509-754-3272 CONTACT PERSON ATTENDING ROUNDTABLE..Kevin Schmidt/Tom Gaines CONFIDENTIAL INFORMATION: FYES ®NO Ile AM mnv A - FAA ii W WWw, The Generators for the jail and Annex and Old Courthouse need annual service to change oil, filters, etc. and load test. An informal request for quote was sent to three companies. Legacy Power Systems was the lowest cost, $9,078.50, this included tax. This would be paid from the F&M operating budget. If necessary, was this document reviewed by accounting? 1:1 YES 0 NO F-1 N/A If necessary, was this document reviewed by legal? F-1 YES ® NO El N/A ®Agreement / Contract EIAP Vouchers ElAppointment / Reappointment FIARPA Related D Bids / RFPs / Quotes Award E]Bid Opening Scheduled [--]Boards / Committees R Budget OComputer Related ECounty Code 0 Emergency Purchase El Employee Rel. ®Facilities Related ElFinancial ElFunds ElHearing 7 Invoices / Purchase Orders ElGrants — Fed/State/County 71 -eases DMOA / MOU ❑ Minutes 70rdinances F-1Out of State Travel D Petty Cash El Policies I--] Proclamations El Request for Purchase El Resolution El Recommendation ®Professional Serv/Consultant EIS'Upport Letter E]Surplus Req. F]Tax Levies E]Thank You's DTax Title Property E]WSLCB Ile AM mnv A - FAA ii W WWw, The Generators for the jail and Annex and Old Courthouse need annual service to change oil, filters, etc. and load test. An informal request for quote was sent to three companies. Legacy Power Systems was the lowest cost, $9,078.50, this included tax. This would be paid from the F&M operating budget. If necessary, was this document reviewed by accounting? 1:1 YES 0 NO F-1 N/A If necessary, was this document reviewed by legal? F-1 YES ® NO El N/A GPWAC- Y POWER SYSTEMS I April 12, 2024 Grant County Kevin Schmidt kschmidtggantcounlywa. _ ov (509) 237-4051 GENERATOR MAINTENACE PROPOSAL me a SEMIANNUAL • Verify fuel supply/level Check emergency system without load • Visual inspection for oil, coolant or fuel leaks Check frequency and governor operation • Inspect all hoses, clamps and drive belts for adjusting as necessary cracking or wear Check engine alternator and charge rate • Inspect exhaust system for leaks/corrosion Check gauges and meters for proper • Test coolant and adjust level if necessary; operation and reading levels parts included Check generator auto shutdown and alarms • Test coolant system and check for leaks Inspect automatic transfer switch • Check engine block heater operation With managerial approval, interrupt utility • Check battery charger operation and power and test transfer switches and charging rate generator for full building load functionality. • Load test batteries, check specific gravity Inspect for any rodent issues and make and clean and treat terminals recommendations • Check generator voltage and adjust as Provide detailed summary of maintenance necessary to match utility voltage performed noting any issues ANNUAL Semiannual maintenance in addition to: • Oil and filters change; parts included • Service or replace air filters if necessary; parts not included • Replace fuel filters (when applicable); parts included • Replace coolant filters (when applicable); parts included LOAD BANK • Legacy provided portable resistive load bank • All cabling and connections required • Standard load bank test of 80% name plate capacity unless otherwise noted/requested • Reporting in 15 -minute intervals RD'EIVED .. ........ ........ _._..... - - JL iP. 01, zJ24- 1 P a g e I GRANT C O l*4�",%i' C SII t�.'ION vsraaw.�.r••xm..mcrc-..^�••.•••-.•s•.�: �:nua.+.�.w:aarm•r_�snne.:.c,rm.csrc...-�+:.wxa�uten �-% AffMowUA C YPOWER SYSTEMS EQUIPEIVIENT: UNIT ID: Bluestar (Annex Generator) KW: 300 M0d8[VD3O0-Ol Serial: 103678-1-1 Annual 'preventative maintenance ........... fee son oleo** 0 0 ago sea estate* off 006 6,00fas to $1i300.00 2HR\O8dbB k-----------.--^-----------..----------$l,O5O.00 Oil___...____.._.___._ ....... see _---.—.—...... ... sees. —.--S175.0O Electrical Permit ....'.......~~.—.—..~..........~......~...$200^00. UNIT ID: BlUBst8r(GIVIGenerator) KW: 400 Mode|:VE)4OO-OZFT4 ' ^ Serial:. 103681-1-1, /uuo/ for.annual Ore'VentatiVe: maintenance ..........—..--........~._ $1,300.00 ----- off —.---...-- eat so. .-~./~.~_~ ` $1 OilSam _.^_^~^^~_,,~_,~_____--------.----.`—.^...—.~—.$)75.00 UNIT 0: Marathon (J.ail) KW: 400 M��,[ ' ' ` ^ Serial: Total for annual preventative maintenance _.—.—.—...--..—.—..—.—.. $1.30O.0] .~_,___..,____,__,~__,,._.---.—..—..~..~.... $1,050,00 \ Sa __... ..__..__._._----..—.—.—..--.---.$l75.00 Electrical Permit _...___...______..____.._.____..~.,.~.._$700.00 ' ' - Trip__________.______~,_------....—...—..---...$l75.00 Environmental Fee ----------.--------.—..--.—..--.----$150.00 CODSUDl8h\2S............................................................. —..-----------... lost* $75/]0 Total......................... —..----.'—.'—......... -- off ........ Soo ....... '—'-----'''$R375'00 POWER SYSTEMS *This quote is valid for 30 days K24-160 • All work is assumed to be completed during regular business hours. • Washington state requires a licensed electrician to make connections and disconnections of the cables for load banking. Pricing includes the cost of the electrician and the permit. • Fuel can be provided at an additional cost. Thank you for the opportunity to provide a quote for your power generation needs! Uris CAreeh Service Manager Inland NW OP. LEGACY POWER SYSTEMS 0: 253 858 -0214 M: (509) 795-4271 () chris(a—MegaWpower.corn I le acypower.com AC r @Un anONTIVI'Wcompany Please encourage interested friends and family to submit a resume. For more information about what we do, click to watch our video channels on Youtube or Vimeo! Offer Acceptance I hereby authorize Legacy Power Systems to use this form as a bona fide purchase order of the equipment listed, which establishes price and Bill of Materials. Acceptance of this offer is expressly limited to Legacy Power Systems terms and conditions (following page). age). Proposed by: Company: Legacy Power Systems Sales Representative: Chris Green Title: Inland WA Service Manager Signature: 61,io9-M-41-9-N Date: April 12, 2024 Acce Ptedbv: Company: CIC1Ciy Print Name:. - I Chair Title:. Sig(ature: V Date: _� / �/ �� f POWER SYSTEMS Legacy Power Systems —Terms &Conditions 1. WARRANTIES. To the extent that the Goods may be covered by manufacturers' warranty, Legacy Power Systems hereby assigns all rights & benefits under such to Buyer, if assignable, and undertakes to assist Buyer in the coordination of any claims under such warranties. Seller makes no further warranty of any kind with respect to the Goods. Legacy Power Systems, DISCLAIMS ANY AND ALL WARRANTIES. THERE ARE NO EXPRESS WARRANTIES AND THERE ARE NO.IMPLIED WARRANTIES INCLUDING THOSE OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND THERE ARE NO OTHER IMPLIED OR EXPRESS WARRANTIES OF ANY NATURE WHATSOEVER. 2. LIMITATION OF LEGACY POWER SYSTEMS LIABILITY. Other than the remedy set forth in this paragraph, Customer agrees that no damages, direct, consequential, liquidated, incidental, or other damages or remedy of any kind arising by reason of or related to this Equipment whether arising out of contract, warranty,. late or non-delivery, negligence, strict liability, or tort shall now or any time in the future be recoverable from Legacy Power Systems or any of its agents. Customer assumes all risks inherent in the possession or operation of the Equipment. Customer's right, now existing or arising at any time in the future, to recover such damages is hereby fully, finally, irrevocably and unconditionally waived, released and discharged. Notice of any defect in the Work or Equipment shall be made within 24 hours of the act or omission giving rise to the defect. The sole and exclusive' remedy is replacement'of the nonconforming goods or refund of that portion of Customer's payment`attributabfe to such goods at Legacy Power Systems sole discretion. 3. Payment Terms. Upon credit a.pprova,l, full payment is due 30 days from invoice date,unless otherwise agreed to by both parties in writing. There shall be NO retainage. Payments not made on their due date shall accrue interest at the rate of 18% per annum. A cancellation charge of 20% -of the price will be imposed if customer cancels order without prior written consent of Legacy. Power Systems. Terms may not be changed except by written agreement of the parties. 4. Shipping and Delivery. All Equipment shall be shipped F.O.B. manufacturer's factory unless otherwise agreed in writing by Legacy Power Systems and Customer. Legacy Power Systems is not responsible for goods lost or damaged in transit. In the event Legacy Power Systems agrees to delay shipment at Customer's request, Customer is'responsible for payment of any storage costs. .Legacy Power Systems does not agree, will not agree to and is not obligated to provide any specific goods or any delivery dates or times for any goods. All orders are subject to availability to Legacy Power Systems at its then existing' -locations, sources, suppliers and costs. All delivery dates and times which may be provided, if any, are estimates only and do not establish agreed delivery date(s). 5. Indemnitv and Hold harmless. To the fullest extent permitted by law, Customer shall fully and forever indemnify, defend (with counsel reasonably acceptable to Legacy Power Systems) and hold Legacy Power Systems employees, directors, successors and assigns harmless from any damage, claim, loss, expense and attorney fees (including those prior to any action, in an action and on any appeal) related to the performance or non-performance of Customer's obligations under this Agreement; the ownership, performance or operation of the Equipment; or Legacy Power Systems liability, if any, under CERCLA, RCRA, or any other federal or state statute related to toxic, hazardous or other dangerous substances. 4 1 P a g e