HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of April 01—April 07, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a WEBEX Conference Call/Video option available
(info below)
MONDAY, APRIL 01, 2024
Event address for
https://grantcowa.webex.com/grantcowa/j php?MTID=mc2aO46ca9aa28a9eed8604a35c4553e5
attendees:
Event number:
2497 354 9491
Event password:
BOCC-APR01
Video Address:
24973549491@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220277)
Show all global call-in numbers
Access code: 2497 354 9491
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• D.S. Update — Permitting and Revenue Statistics
• Position Management
o Administrative Assistant Position (New)
o Permit Technician Positions (Senior and Entry Level —Revised)
• Shrubsteppe Mitigation Banking Initiative Update
• Critical Area and Shoreline Enforcement Memo
9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL)
• 2024 Commissioners Office Budget Update (JG)
• Management of Email/Mail Correspondence
• Stoke Tour with Port of Moses Lake Commissioners — 4/4/2024
• Letter to Vietnam Veterans of America re: Wheeler Facility
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND jOR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST
Page 2of6
Grant County Commissioners Agenda
Week of April 01, 2024
10:30 a.m. —10:40 a.m. Bid Opening and Award of Contract for the County Paper of Record for
Legal Notices
11:00 a.m. —11:25 a.m. S Fode, New Hope Update
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
• Rock Raking (Brissey)
• Emergency Exercise (Brissey)
• Heavy Equipment Operation and Organization Chart (Sam)
• Phase 4, Landfill (Sam)
• Award Recommendation's Asphalt Materials 2024 (Sam)
o Ergon Asphalt & Emulsions, Inc. — 2A, B
o Central Manufacturing, Inc. — 2A, B
• Culvert Materials Award Recommendation (Sam)
• ILA Yakima County Landfill — Packer (Sam)
• Bridge 202 Update (Dave)
• SS4A Traffic Safety Plan Contract (Dave)
• Moses Pointe Homeowners Associations Request (Dave)
3:00 p.m. —4:00 p.m. PUD Meeting (Anticipated Executive Session)
TUESDAY, APRIL 02, 2024
Event address for
https://grantcowa.webex.com/grantcowa/i.php?MTID=md5b3la744lb3390eb82a8365b2abe7b5
attendees:
Event number:
2488 506 9525
Event password:
BOCC-APR02
Video Address:
24885069525@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220277)
Show all global call-in numbers
Access code: 2488 506 9525
Page 3of6
Grant County Commissioners Agenda
Week of April 01, 2024
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
9:00 a.m. — 9:55 a.m. C Horning, Career Connected Learning Presentation
10:30 a.m. —10:55 a.m. Columbia Basin Conservation District Update
11:00 a.m. —11:55 a.m. C Young, Development Services Update
1:00 p.m. —1:55 p.m. Human Resources Update
2:00 p.m. — 2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable —Miscellaneous Discussion
• Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing, and made available to the Board.
2. Budget extension request for Fund #117 (Prop 1 Sales Tax) in the amount of $21,944.00 for the
transfer that was approved in the 2024 budget to Fund #311 (New Jail Capital Replacement).
CENTRAL SERVICES
3. Contract with Eastside Asphalt Inc., for the ADA paving and accessibility project (CSD2401fg) in
the amount of $107,659.00.
COMMISSIONER'S OFFICE
4. American Rescue Plan Act (ABPA) Beneficiary Agreement with Grand Coulee Dam Senior Center
in the amount of $5,000.00 on an advance payment basis for eligible costs incurred during the
period of March 3, 2021, through September 30, 2026.
5. Appointment letter for Dan Gates, as a full voting member to the Grant County Fair Advisory
Committee for a 3 -year term, effective April 2, 2024, through April 1, 2027.
Page 4 of 6
Grant County Commissioners Agenda
Week of April 01, 2024
6. Approval of the following Grant County Lodging Tax Advisory Committee Tourism Promotion
Agreements:
LTAC GRANT #
EVENT ENTITY
$AMOUNT
2024-09
Art Fair Columbia Basin Allied Arts
$2,500
2024-10
UMANI Festival Columbia Basin Allied Arts
$5.,000
2024-12
Annual George Bluegrass Festival George Community Hall, Inc.
$7,000
FACILITIES AND MAINTENANCE
7. Contract with Moe's Asphalt Patching and Sealcoating for the Grant County Asphalt Maintenance
Project, FM2404, in the amount of $41,,852.16., to crack seal and seal coat the parking lots of the
Courthouse Campus and Youth Services.
NEW HOPE
8. Request to lower the balance in Fund #128, Revolving Checking Account from $10,000.00 to
$3,000.00.
PROSECUTING ATTORNEY
9. Appointment and Oath of Office of Special Deputy Prosecuting Attorney for Leslie Nellermoe of
Nossaman, LLP to perform and render legal assistance and advice relative to environmental,
Superfund Site and Landfill matters. Oath expires December 31, 2024.
PUBLIC DEFENSE
10. Out -of -State travel request for Ellyn Berg to travel to Portland, OR., estimated dates of travel are
April 21, 2024, through April 23, 2024, to conduct multiple witness interviews for a major case.
The total cost of travel is $900.00.
11. Out -of -State travel request for Ellyn Berg to travel to Boise, ID., estimated dates of travel are May
05, 2024, through May 07, 2024, to conduct multiple witness interviews for a major case. The
total cost of travel is $1,039.00.
PUBLIC WORKS
12. Award letter to Contech ES for the Culvert Materials Project, awarded in the amount of
$59,881.22.
13. Award letters to Ergon Asphalt &Emulsions, Inc. and Central Manufacturing for Asphalt Materials
2024 in the amounts of $525.00 per ton and $64 - $65.00 per ton, FOB terminal.
RFNFW
14. Out -of -State travel request for Megan Watson, Matt Paluch, Jennifer Webb, and Daniel Bushnell
to attend the Montana Summer Institute in Big Sky, MT., July 15, 2024, through July 19, 2024.
The total cost of travel is estimated at $3,307.15 per person.
Page 5 of 6
Grant County Commissioners Agenda
Week of April 01, 2024
SHERIFF'S OFFICE
15. Grant County Service Contract with Dennis Fountain for Leadership and Personal Growth
Consultation for the Grant County Sheriff's Office. The term of the agreement is April 15, 2024,
through December 31, 2024.
TECHNOLOGY SERVICES
16. Purchase Order No. 530 from Ednetics (EDNTC) in the amount of $26,214.41, for the purchase of
general equipment.
-rnrnci incn
17. Pursuant to RCW 54.28.090, request to distribute PUD Privilege Tax funds as provided on the
listing by the Treasurer, in the total amount of $3,707,201.04.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Development Services Budget Extension
To consider a budget extension request from Development Services from Beginning Fund
Balance in the amount of $50,000.00 (001.000) to Professional Services (001.111) for the
proposed Water Mitigation Banking Program.
3:30 p.m. — 4:25 p.m.
WEDNESDAY, APRIL 03, 2024
9:00 a.m. —1:00 p.m.
Event address for
attendees:
Event number:
Event password:
Video Address:
Contract/Insurance Discussion
R Jones, Fentanyl Task Force Meeting (City of Moses Lake)
TOURISM COMMISSION MEETING
https://grantcowa.webex.com/grantcowa/i.php?MTID=m2f3afe2lel275313c5O4fa696028ld45
2495 750 4047
TOUR -AP R03
24957504047@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Page 6 of 6
Grant County Commissioners Agenda
Week of April 01, 2024
Audio conference: To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 86870277)
Show all global call-in numbers
Access code: 2495 750 4047
9:30 a.m. — 2:50 p.m. D Stone, WSRRI Long -Term Strategy Advisory Group Meeting
1:00 p.m. — 2:00 p.m. R Jones, Human Resources Director Interview
2:30 p.m. — 3:30 p.m. R Jones, Human Resources Director Interview
3:00 p.m. -7:00 p.m. Child Abuse Prevention Month Event (Fairgrounds)
4:00 p.m. — 5:00 p.m. R Jones, Human Resources Director Interview
THURSDAY, APRIL 04, 2024
8:00 a.m.-4:00 p.m. RJones, Moses Lake Chamber Response Meeting
8:45 a.m. —10:00 a.m. Stoke Visit with Commissioners (Moses Lake)
9:00 a.m. — 3:00 p.m. BOARD OF EQUALIZATION (BOE) HEARINGS
FRIDAY, APRIL 05, 2024
11:00 a.m. — 2:00 p.m. D Stone, WSRRI Celebration (Ephrata)
8:30 a.m. — 9:15 a.m. R Jones, Grant County Homeless Taskforce Conversation