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Home My WebLink AboutRequest to Purchase - Technology Services-0 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Technology Services REQUEST SUBMITTED BY: Vanessa BC'OWII DATE: 6/12/24 PHONE:X3281 CONTACT PERSON ATTENDING ROUNDTABLE: Tom Gaines/Joseph Carter CONFIDENTIAL INFORMATION: ❑YES ® NO s. Purchase Order #540 to Avidex for purchase of supplies needed for approved capital projects: Poly Systems (5 -Large Rooms and 3 Small Rooms). $103,956.14 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO If necessary, was this document reviewed by legal? ❑ YES ❑ NO DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: IYA- D2: D3: 4/8/24 DEFERRED OR CONTINUED TO: GRANT COUNTY0J!,v1 PviaSSIONEI-S ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ABPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ® Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ® Request for Purchase ❑ Resolution El Recommendation El Professional Sery/Consultant ❑Support Letter ❑Surplus Req. []Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB s. Purchase Order #540 to Avidex for purchase of supplies needed for approved capital projects: Poly Systems (5 -Large Rooms and 3 Small Rooms). $103,956.14 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO If necessary, was this document reviewed by legal? ❑ YES ❑ NO DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: IYA- D2: D3: 4/8/24 DEFERRED OR CONTINUED TO: GRANT COUNTY0J!,v1 PviaSSIONEI-S Grant County Technology Services 35 C ST NW, Suite 308 EPHRATA, WA 98823 Vendor Avidex Industries, LLC (AVIDX) 2018 East Riverside Ave, Suite 1 Spokane, WA 99202 Purchase Order Date P.O. No. 6/12/2024 540 Item Description Qty Rate Amount Network Equipment P033, STUDIO X52, TC10,NA 4 3,715.00 1400.00 Network Equipment KIT, Wall Mount, STUDIO X52 4 98.00 392.00 Network Equipment Poly G7500 Base Unit (No Cam) Maint Req 7 3,449.00 24,143.00 Network Equipment Poly E60 SCMR No localization 13 1,486.00 19,318.00 Network Equipment P030, WHT, POLY TC10 7 978.00 6,846.00 Network Equipment Studio E70 Auto Track USB Cam 1 35282.00 3,282.00 Network Equipment RemoteCam USB2E (USB2.0/UVC + Ethernet + 13 1,514.00 1902.00 5V/12VPoE Camera Power+Bi-Directional Audio) Network Equipment RemoteCamUSB2S (USB2.0/UVC + 5/12V Camera 1 15514.00 1,514.00 Oiwer+Bi-Directional Audio) Network Equipment Rack Shelf. 2R.U: Universal - Code Plus/G7500 7 297.00 2,079.00 +RC4/8/6/7/8 Modules Network Equipment I PC Poly+ Studio X52 TC 10 4 297.00 1,188.00 Network Equipment 1 y PC Poly+ G7500 4K Base, no camera 7 9.00 63.00 Network Equipment 1y PCPoly+ Poly E60 SCMR 13 16.00 208.00 Network Equipment I PCPoly+ TC 10 7 9.00 63.00 Network Equipment ly PC Poly+ Studio E70 Service 1 2.00 2.00 Network Equipment Estimated Shipping & Handling 1 2,260.50 2,260.50 Network Equipment Estimated Sales Tax 955900.5 0.084 8,055.64 Quote: #Q-240119 Budgeted Capital Expense: Poly Systems Projects 501-3 (5 -Large Rooms) & 501-4 (3 -Small Rooms) 5 01.179.00.0000.5 9418 6003 IL Total $103,956.14 2018 East Riverside Ave, Suite 1 Spokane, WA 99202 (800) 999-8590 a V I d X Audio Video Integration & Design Excellence Presented To: Keith Conley Phone: (509) 754-1008 kconley@grantcountywa.gov Bill To: Grant County Technical Services 35 C ST NW Ephrata, WA 98823 Phone: (509) 766-3190 Prepared By: Joe Melton Quote Number: 240119 Quote Date: June 7, 2024 Ship To: Grant County Technical Services 35CSTNW Ephrata, WA 98823 Phone: (509) 766-3190 Avidex Industries, LLC AVIDEIL963C2 �5 kconley@grantcountywa.gov Line No. Description Manufacturer Model # Qty List Price Price Ext Price 1 P033,STUD10 X52,TC10,NA Poly 8D8L1AA#ABA 4 $3,715.00 $14,860.00 2 KIT,WALL MOUNT,STUDIO X52 Poly 875L8AA 4 $98.00 $392.00 3 Poly G7500 Base Unit (No Cam) Maint Req Poly 83Z50AA#ABA 7 $3,449.00 $24,143.00 4 Poly E60 SCMR No localization Poly 9W1A6AA#AC3 13 $1,486.00 $19,318.00 5 P030,WHT,POLY TC10 Poly 875K5AA 7 $978.00 $6,846.00 6 Studio E70 Auto Track USB Cam Poly 842178AA 1 $3,282.00 $3,282.00 RemoteCamUSB2ETM [USB2.0/UVC + Ethernet 7 + 5V/12V/PoE Camera Power+Bi-Directional Sound Control Technologies RCU2E-B00 13 $1,514.00 $19,682.00 Audio] 8 RemoteCamUSB2STM [USB2.0/UVC + 5/12V Sound Control Camera Power+Bi-Directional Audio] Technologies RCU2S-E70 1 $1,514.00 $1,514.00 9 Rack Shelf: 2RU: Universal - Codec Plus/G7500 Sound Control + RC4/5/6/7/8 Modules Technologies RC-RKM 7 $297.00 $2,079.00 11 1 y PC Poly+ Studio X52 TC. 10 Poly P87625160 4 $297.00 $1,188.00 12 1 y PC Poly+ G7500 4K Base, no camera Poly P85860160 7 $9.00 $63.00 13 1 y PCPoly+ Poly E60 SCMR Poly U86LFPV 13 $16.00 $208.00 14 1 Y PC POLY+ TC10 Poly P37760160 7 $9.00 $63.00 15 1 y PC Poly+ Studio E70 Service Poly P87090160 1 $2.00 $2.00 mal-� 4 L --b J"naA ��V�11 l 5c�1-� �4��.31�0. Subtotal $93,640.00 Estimated Shipping & Handling (Actuals may vary) $2,260.50 Estimated Sales Tax (Actuals will apply) $8,055.64 Total $103,956.14 Please contact Joe Melton at (509) 499-7343 or joe.melton@avidex.com with any questions about this quotation Terms of Sale: Prices are valid for 20 days. Manufacturer warranties apply. Shipments are insured by the original shipper. All damage must be notated on the carrier's Bill of Lading (BOL) or they may deny responsibility and reimbursement for damaged product. Avidex reserves the right to charge a 1.5% fee for late payment of invoices. Returns and replacements are subject to manufacturer restock and return policies. Restock fees may apply. During the performance of this contract [or purchase order], the contractor/vendor agrees to comply with all Federal, state and local laws respecting discrimination in employment and non -segregation of facilities including, but not limited to, requirements set out at 41 CFR §60-1.4, 41 CFR §61-300.10, 29 CFR Part 471 Appendix A to Subpart A, 41 CFR §60- 300.5 and 41 CFR §60-741.5, which specific clauses are herein incorporated by reference into all covered contracts and subcontracts as required by Federal law. This contractor and subcontractor shall abide by the requirements of 41 CFR §60-300.5(a) and §60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. Page 1 of 1