HomeMy WebLinkAboutRequest to Purchase - Technology Services (002)1P
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Technology Services
REQUEST SUBMITTED BY: Vanessa Brown
DATE: 6/1 2/24
PHONE:X3281
CONTACT PERSON ATTENDING ROUNDTABLE:Tom Gaines/Joseph Carter
CONFIDENTIAL INFORMATION: ❑YES ® NO
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO
If necessary, was this document reviewed by legal? 0 YES ❑ NO
DATE OF ACTION: d��
DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1. r
D2:
D3: F%
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4/8/24 AT COUNTY00�= "� � ,, ,
"NR;'98S101
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®Agreement / Contract ❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related ❑County Code
❑Emergency Purchase
❑Employee Rel.
❑ Facilities Related ❑ Financial
❑ Funds
❑ Hearing
® Invoices / Purchase Orders ❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
❑ Minutes ❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies ❑ Proclamations
® Request for Purchase
❑ Resolution
❑ Recommendation ❑ Professional Sery/Consultant
❑ Support Letter
❑ Surplus Req.
❑Tax Levies ❑Thank You's
❑Tax Title Property
❑WSLCB
Purchase Order #542 to Equivant for annual Northpoint COMPAS
classification software renewal
with report
generator and annual hosting fee to be used by the GCSO. $217252.90 ($19,606.00 with estimated sales tax
Of $1,646.90) Term: July 1, 2024 - June 30, 2025. This is a budgeted expense: 501.179.00.0000.518804104
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO
If necessary, was this document reviewed by legal? 0 YES ❑ NO
DATE OF ACTION: d��
DEFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1. r
D2:
D3: F%
Ilk
4/8/24 AT COUNTY00�= "� � ,, ,
"NR;'98S101
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Grant County Technology Services
PO Box 37
35 C ST NW, Suite 308
EPHRATA, WA 98823
Vendor
(NRTPT)
Equivant - Northpointe
4825 Higbee Avenue NW, Suite101
Canton, OH 44718
Purchase Order
Date P.O. No.
6/12/2024 542
Item
Description
Qty
Rate
Amount
Software Mainten...
Annual Renewal of Northpoint COMPAS Classification,
1
19,606.00
199606.00
Ad Hoc Report Generator, and Hosting Fees
Software Mainten...
Estimated Sales Tax
199606
0.084
1,646.90
Term: July 1, 2024 - June 30, 2025
Total $21,252.90
TS Approval CSO,
BOCC Approval
e A"UAW IN4'UKK i v a nt
dighei*vwx
Renewal Notice
Donna Harrington Date: April 1, 2024
Grant County Sheriffs Office Client ID: GRANTSOWA
PO Box 37
35 C Street NW
Ephrata, WA 98823
Software Renewal
Support Period. July 1, 2024 through June 30, 2025
Software Annual Amount
Annual Northpointe COMPAS Classification $11,656.00
3 Bundles
Annual Ad Hoc Report Generator License $0.00
3 Bundles
Annual Hosting Fee $7,950.00
Includes updates & enhancements, unlimited email & phone support for the , year commitment
equi van t will issue an invoice within 60 days
Subtotal Maintenance $19,606.00
This annual renewal is pursuant to the agreement between the parties.
Notice of termination is required if either party does not wish to renew.
Northpointe software is proprietary property of Northpointe, Inc. d/b/a equivant and protected by law.
Another party cannot alter, modify, change, manipulate or provide maintenance
for this product without infringing upon equivant' s ownership rights.
equivant is the sole source for software maintenance and services for its products.
If you have questions regarding this renewal notice, please contact Susan Angelo at 330-470-4249 or email
susan.angeloP—eguivant.com
Acceptec
Name:
Signature
Title:
Date: � `
Northpointe Federal Tax ID # 99-0365507
4450 Belden Village St NW Ste 305, Canton, OH 44718 Phone: 330.470.4280 Fax: 330.494.2483
Vanessa L. Brown
From:
Josh R. Erickson
Sent:
Friday, June 7, 2024 2:09 PM
To:
Vanessa L. Brown
Cc:
Phillip Coats; Donna Harrington
Subject:
FW: Equivant contract
Vanessa,
Rebekah has reviewed the original contract with Equivant from 2018 and said that it was good. Can we
get the renewal on the agenda for next week, and is there anything else you need from me? Thank you for
your help.
Lt. Josh Erickson
Grant County Corrections
POB 37/35CStNW
Ephrata, WA 98823
Work: (509) 754-2011 ext.2265
Cell: (509) 760-6383
From: Rebekah M. Kaylor <rmkaylor@grantcountywa.gov>
Sent: Friday, June 7, 2024 2:04 PM
To: Josh R. Erickson <jrerickson@grantcountywa.gov>
Subject: RE: Equivant contract
Sounds good!
Regards,
Rebekah Kaylor
Chief Deputy Prosecuting Attorney (Civil/Appellate)
Grant County Prosecuting Attorney's Office
PO Box 37
Ephrata, WA 98823
Phone: 509.754.2011 x3950
Fax: 509.754.6574
rm I<aylor@gra ntcou ntywa.gov
The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It
contains information that may be protected by attorney-client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state
and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is
strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail
and any attached documentation. Please be advised that any reply to this e-mail may be considered a public record and be subject to disclosure upon request.
I reached out again to Equivant to see if there was an updated contract and they have not returned my
call. I will try them again on Monday, unless we are ok to move forward with what we have. Thankyou,
Rebekah.
Lt. Josh Erickson
Grant County Corrections
P013 37 / 35 C St NW
Ephrata, WA 98823
Work: (509) 754-2011 ext.2265
Cell: (509) 760-6383
From: Rebekah M. Kaylor <rmkayjpr@rantcountYwa.gov>
Sent: Wednesday,, June 5,,2024 3:50 PIVI
To: Josh R. Erickson <irerickson@grantcountywa.gov>
Subject: RE: Equivant contract
Hi Josh,
Thanks for sending the agreement. Is there a renewal or invoice for this year?
Regards,
Rebekah Kaylor
Chief Deputy Prosecuting Attorney (Civil/Appellate)
Grant County Prosecuting Attorney's Office
PO Box 37
Ephrata, WA 98823
Phone: 509.754.2011 x3950
Fax: 509.754.6574
rmkayl-or@grantcountywa.gov
The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It
contains information that may be protected by attorney-client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state
and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is
strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail
and any attached documentation. Please be advised that any reply to this e-mail may be considered a public record and be subject to disclosure upon request.
From: Josh R. Erickson <jrerickson@grantcountVwa.gov>
Sent: Wednesday,, June 5,,2024 1:42 PIVI
TO: Rebekah M. Kaylor <rmkaylor.@grantcountywa.gov>
Subject: Equivant contract
Here is the copy of the contract that Chief Coats had. I reached out to Equivant, but there was no
answer. I will try again tomorrow, but looking at this one, I believe they will likely have the same one. The
resolution authorizing a sole source purchase is 18 -051 -CC if you need that. Barbara was unable to
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IMOTIOVOinte Inc, 0101
SOFTWARE LICENSE & MAINTENANCE AGREEMENT
This Agreement is made and entered into as of July 1, 2018 (the "Effective Date") by and between
Northpointe, Inc. d/b/a equivant, a Delaware Corporation, having its principal place of business
at 1764 Forest Ridge Drive, Suite A, Traverse City, MI 49686 ("equivant") and Grant County
Sheriff's Office, herein referred to as "CUSTOMER" or "LICENSEE," having its principal place
of business at 35 C Street NW, Ephrata, WA 98823.
Pursuant to this Agreement, equivant is licensing its software (hereafter "Software") and providing
related services to the CUSTOMER under the terms and conditions of this Agreement;
1. LICENSE AND USE
1.1 License. Subject to the terms and conditions of this Agreement, including without
limitation the CUSTOMER's payment of all applicable annual License Fees (as defined
below), equivant hereby grants to the CUSTOMER and the CUSTOMER hereby
accepts from equivant a nonexclusive, nontransferable license, without the right to
grant sublicenses, to use the Software, in executable code form only, for the number
of users for which the CUSTOMER has paid the applicable annual License Fees, in
accordance with this Agreement, the user manuals provided to the CUSTOMER with
the Software in either electronic, online help files or hard copy format
("Documentation") and with the limitations set forth in Exhibit A, if any, solely for the
CUSTOMER's internal business purposes.
1.2 Restrictions. The CUSTOMER acknowledges that the Software and the structure,
organization, and source code thereof constitute valuable trade secrets of equivant.
Accordingly, except as expressly permitted in Section 1.1 or as otherwise authorized
by equivant in writing, the CUSTOMER will not, and will not permit any third party to
(a) modify, adapt, alter, translate, or create derivative works from the Software; (b)
sublicense, lease, rent, loan, sell, distribute, make available or otherwise transfer the
Software to any third party, (c) reverse engineer, decompile, disassemble, or
otherwise attempt to derive the source code for the Software; or (d) otherwise use or
copy the Software except as expressly allowed under Section 1.1 above. The
CUSTOMER may make one (1) copy of the Software solely as necessary for archival
or backup purposes.
1.3 Additional Materials. Unless otherwise expressly agreed to by the parties, the
CUSTOMER shall provide and obtain for itself all hardware, software, services and
technology necessary to operate the Software not owned or provided by equivant.
2. DELIVERY, ACCEPTANCE AND INSTALLATION
2.1 Delivery and Acceptance. If equivant is not hosting the Software for the CUSTOMER
as provided in Section 3.4, equivant will deliver the Software to the CUSTOMER in
accordance with the CUSTOMER's reasonable instructions. The Software will be
deemed accepted upon delivery.
2.2 Installation. Unless otherwise agreed to and set forth on Exhibit A, the CUSTOMER
is responsible for installing the Software in accordance with the Documentation.
1
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4.3 Audit Rightso Upon ten (10) days written prior notice, equ*
Ivant will have the eight to
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hMve: an Independent audit firm inspectthe CUSTOMERS
Cu STOMER's usof the Software, and records relatin
e g.to the
equipment on wh 0 1 aCCess and query 'the CUSTOMER's
ich the Software is 0 p era ting, in order to verify the CUSTOMER's
Compliance With the terms and conons of this A . _k
greeMenT, The audit will be
performed during the CUSTOMER's no
al bu
rM hours. The costs
of the audit
will be paid by equivant, Unless the audit reveals that the OU I 'led to
strictly comply with the st * r STOMER has (") fal
re rictions set forth in Section 10 (ii) underpaid the amounts
2018 v1
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owed to equivant by five percent (50/o or more, 'n which
se the CUSTOMER '11
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reimburse equivant
SIE. yll '"` y ref' . ., ""
7costs
The
will
i. - rred by connectionnd expnses *ncu
CUSTOMEAI!' ,y,.
nt in
promptly Pay tO equivant any
b any such audit to be owing plus 'interest ;,rA I ed in Section 4.21,
auditsSuch
, more than once,� , ,�,nsmonths'. Ive
AMS � 4 Ali- 11! #M4
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6.1 * Rights,,
r- e
acknowledges CUSTOMER
Documentatio n and any Customization of the Software, h l w. .
yril hts,
trademarks, service marks, trade secrets, patents
app icn 1
ow contract rights,
moral
w .f rights# .
w rry therein,
. ""' w... e
w.
property of . y..
nt
its suppliers and that this Agreement grants the
CUSTOMER
no fiftle or right of ownership in
�'
ware Do e at n a a
# 100
of ,. Software,A I I cum nt io nd ny i
expressly rights in and to the Software Documentation and any
custoMization of the Software not
agreesed to the CUSTOMER in thi$
Agreement are reserved by equivant and its suppliers. The CUSTOMER
to remove or destroy any proprietary markingt or prop - .
NO I I'll W
WOMIll YX
eq�uivant
contained within the Softyvare, Documentabon, any Customization of the Software,, or
any related materials.
6.2 CUSTOMER's Rights, The CUSTOMER retains all right, title and interestin Ne. to
the' CUSTOMER Data, and equivant acknowledges and agrees that it, neith oWns
er
nor acquire's any additional dights in and to the CUSTOMER Data not expressly
granted: by this Agreement. "CUSTOMER Da 0
ta means the data and co Wed
b the CUSTOMER * I . ntent,pr.ovi A
Y in the. course of the CUSTION18R's use of thit Software' in
accordance with this Agreemen'r
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equivan
notwithstanding any failure of essential pu
equivant disclaims all liab"l* rpose of any limited remedy, In addition,
i ity of any kind of eqUivant's licensors and suppliers.
9.2 Indernnifty by the CUSTOMER. The CUSTOMER 99rees toindemnify, defend and
hold harmless equivant and ItS employees, directors, stockholders, o I fficers and other
affiliates, agents,
grepresentaraa s
tives, successos nd sk
all liab'lit" igns, from and against any and
I les, losses, damaes, costs, and other expenses (Including attorneys$ fees)
arising from the CUSTOMERI:$ use of the Software, or any information obtained
thereby, any breach of this Agreement or any 'Intent*
ional MiSconduct or the
W
negligencof CUSTOMER,, its employees, officers, afrow
late$, agents, and representatives,
10. 1 Confidential Information. Each Party (the"D closing Paert. ) may from timto t*
I ime
disclose to the other party (the "Receiving Party") ce
Y... om
rtin Won regrd'i g the
0 1 1 1 nati an
businSss of the Disclosing Party and its suppliers, including techn' al, Marketing,
financial, employee, planning, and other confidential or proprietfc it
ary information
2018 V1
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11.1 Notices. All notices, requests, demands, or other commun"c tions,
permitt
to
DIY. : y,ALL 91. all be in writing duly given when mail, d b CeM deemed
t iM: aMl.:.'.. +MI. been RI M.
rq rtified:m"I
M. 1. , return Ufa i- Y% •M> 1Nt t X .:.
givenperson to whom it is to be given at the addresse
S set forth abOVe or to such other
addresses as a party may designate pu u nt to this notice provision. Any �notjce
shall e deemed
Y MY !6d to ill. been
wM! AI6.. '~ on date
on which it Is delivered
personally
tr =.. o_a orif
mailed, third
business da following th
11.2 Assignment,, vant 'May assign or
transfer
operation of law or othe
MOf its rights under this I Agreem nt (Inc n
fs
I.icense rights granted to the CUSTOMER to the Software , in whole
oo any
third party, without prior wrlitten approval of the other party, which M
ll not
unreasonably yy delayed* exceptat ,
r assign this
Agreement, without cOnsent, to any successor to all o sUb
ni
usiness
or assets to which, this
rrient
tes,whe
iW p: : ;4 w pis: Of sassetsnt , r tran A , ,.. ,r.
by m
Of
stock, reorganization or
,fit : ,� ,» ..
attempted
in violation
of the foregoing will be'nuil
and void,
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in any court Of Competent Jurisdiction. The prevailing party will be entitled to recover
its reasonable a
fforne fees and costs, in add'
YS, . Won to any other relief ordered by the
arbitrator(s). Such fees and costs will include those incurred in connection wi I th the
enforcement of any resulting
I judgment or order, and any post judgment
order will
Ma for the right to receive Such attorheysf fees and costs. A
V nyreq est for
arbitration of a claiM by efther party against the other relating to this Ag eU
rement must
be filed no later than six (6) months after the date on w I hich equivant concludes
performance under this Agreement.
. . . . . . . . . . . . -------
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is A
11 - I I Severabifity. If any provision of this Agreement is unenforceable, such provision
2018 vI
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equivant
Mu!vfAv;r.
will be changed and interpreted t I
0 accomplish the objectives of such provision to the
greatest eXtent Possible under applicable law and the rema' *
continue in full force and effect. ining proons will
.12 Construction. The headingS of SeCtions of this Agreement are for convenienc
enc
and are not to be used in interpreting this Ag nt.
reemeeAgreee
As usd
00 in this mnt, th
word including" means including but not I'm
I Ited to."
[Signatures Appear On Following Page]
2018 vI
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IN WITNESS WHEREOF, the equivant designated a ent h FA
9 w ose signature appears below,
hereby warrants that he has been authorized to
ehIf of
execute this Agreement on ba
equivant and hereby accepts and binds equ*ivant to the terms and cond"t'
Effective Date., i ions as of the
Kelde'rhoul.1,13
Tiflo: General -Mana
slonaturo:
Date: 7/25/2018
Pleaso list the correct pro
j Cfkead contact information if different from aboveo,,
2018 v1
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4"Ws"
AWWANW
equivan
Softare--Licensej Maintenance and Support Foos
Sgft.,.ware,* The CUSTOMER, shall be entitled to use the SOftware set forth below in accordance
with the terms and conditions of the Agreem
ent, including, without limitation, the restrictions
indicated in this Exhibit.
I L i
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IAN
CONTRACT TERW July 1,, 2018 --, June 30,2019
Proledroh Northpointe Suite COMPAS 0assifkation IMPIlermotation
Northpointe Suite COMPAS Classification (1 Bundle of 5 use licenses)
AdHo c Report Generator (1 Bundle of,S use licenses)
Hosting -Amazon GovCloud
Suhtotat# Ann.yal Software Subse4ption and "osOng
2018 v1
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Ufflit Pike Total
2
$2�350 $5,500
2
$0
12
$50o
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1.2 equivant will provide the following Maintenance and Support Serv*
CUSTOME I R-., Ices to the
Correction Of errors or malfunctions of the Software*
J
1.2.2 Documentation Updates via Release Notes, based upon upgrades to Software;
1.2.3 Updates to Software, if any, per Customer request,
Assistance in resoi *ng 41
vI Issues With Software- and
4
1.3 equivant may provide additional services for additional fees that shall also be subject
to the terms of this Agreement. No such se ces shall be Provided nor shall the
Customer be liable for the cost of any suc rvI . 01 d I
h additionai Services without prior Written
authorization from the Customer. These addftional se ices w
IL basis, using standard servierV1. I , ill be provided on a
ce$ rats, to the Customer fortrI a actual time, plus
vel expense (including cancellation or change fees in ec)nnection mn*th travel if
CUSTOMER cancels or reschedules servi
equivant). Such serv*Ces after travel has been booked by
Ices may include but are not 'as'
1*3*1 On-site Services as mutually agreed
2018 v1
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q1ivant"
1.3.2 Training the Customees personnel on the use of the software
1.3.3 $ervices outside of normal support hours
1.4 Exceptions,.
1.5 e Iva I ide
Clu nt WrIl PrOV' Updates for the Software as and when developed for general
release at equivarit's sole aiscretion,, The Customer will
request the Software •updato
to be perforMed, and Will approve the modification$ 110cessary to the active
Test/Production environments when an update is required. Each -update Will ns's . t
CO .1
of a set of files Made available electronically and Will be accompanied by
Documentation (Release Notes) adequate to inform the C�USTOMER of the problems
resolved and any significant Operational differences -
.« =1. from.
146 The CUSTOMER 'I's responsible for undertaking the proper supervision, control and
management of its use of the Software, including, but. not tirrinea to., (a) assuring
a
proper Supported Environment Configuration, Software 'installation a d operat*
methods; and (b)folloWng industry standard proced re$ fo n ing
u r the. security of data,
aCcuracy of input and output, and back-up Plans,tincluding restart rand recovery in the
event of hardware or soN. :'.:w error or malfunction,.
2018 v1
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NONOWAV
equivant
rrr
Aorthpointe, lnc,, (d/b/a equivant Hosting Services
The general SCOPe of services addressed by this Agreement includes the operation, maintenance
and support of the-,
Application and Database hosted under this agreement
Database security -
Database Backup e
s. rvices with retention
Data Center server o* peration,
Amazon Web Services w. M. Level Agreement
Amazon Web Sfir. rVices (AWs) is the hostin
.0 Provider for equivants hosting services, AWS provides
server hardware, scheduled maintenancOl servic: es, replication options and back-up utflit"
I les.
AWS guarantees 'Its network uptime to be 99%. This guarantee assures ♦that all majorrouting
devices within the, 9data center and internal ♦network. a
re �reachable from the United States internet 9% of the time,, AWS,Is hoA eest* g SL includs xclusions for scheduled maintenance, malic(Ou I
in
M
attacks, and legal actions, that ay n
M IMPact etwork uptime., equivant Utilizes the AWS GovCl
Platform for all hosted services. oud
equivant Scope of �Servjces
All of the servims, functions
processes, and activities described below will be collectively descHbed
as the "Hostina Services for purposes of this Agreement.
Application
Application refers to the Gustomees s
oftware licensed frotri equivant pursuant tothe
Software License Agreement,, The Application is hosWd by equivant pursuant to this
Agreement.
Support Software
SuPPOrt Software.includes the operafing system, Utilifies, database software, moniton'ng
services and necessary li n ul
e va s I Ce ses req 'red to operate the Application and: is provided by
qui nt a part of the scope..
fo Monitoringincludes Maintenance and Performance monitors on bandwidth access
(connectivity), server up time and processing stabilityl unauthorized access, and
back door attacks.
Backups
The Production Database will be backed UP two times per day:
• Full back-up of Production and Test database files executed each Sunday: 10:00 P"A,,
EST
• Differential back-up of Production and Test database files executed nightly at
10::OOPM EST I
Transaction to back-up Of Production database files executed every 5 minutes.
(Test databases are not configured for full transaction logs.)
Backups are physically stored in the assigned AWS data center.
Backup files are retained for 14 calendar days.
2018 vI
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WNWON A
e "I quivant
Ot
An image of all data and backup dnves are securely tra sferred daily at 6:%OOA
to an encrypted storage volume located in a second storage location within the
assigned data center,
All backup files are stored electronically, on approved servers, No other media is
used to backup, store, or secure offsite backups,
IV, Maintenance edule
Maintenance Is scheduled and delivered by equivant tech "cal engineers*. MaJntenance
ni
refers to the maintag all equivMI: st servers that h
ouse application software and
databases. Hosted servers may not be available to the Custo
I mer during regularly scheduled
maintenance wind, owszi* mainte
nance activates are mandatory. The eqUivant maintenanc6
scheduleis set as follows:
The first Sunday of every month from 9PM to 12PM EST (Windows and Secutity
Updates).,
The Application "ll be accessible and available to the Customer nd capable of Ormal W1 operating
a n
ys
functions 24 hours a day, seven da a week, except for periods. of Scheduled Maintenance and
previously approved outages communicated by th h stin
4 le 0 9 provider. equivant will not be responsibi
for inaccessibility ar"Ising from communications problems occurring anywhere beyond the equivant
Production server side of the router resident at the AWS Data Center.
Compliance Status
All AWS Published compliancy certifications can be referenced directly at.*
mOl—ano/vublished 'certiTIC
h *//aws.gLnazori..com/"`Coi
ns/
Customer Responsibilities
The Customer Is responsible for,
* Assigning a primary and alternate Custo Presentative tocoord#'
mer re inate all communications
and activities related to equivant hosting services. These rep
resentative-S should be
V
authorized decision -makers with appropriate technical capabilities.,
# Providing useri'dentification data and determining the appoe
rpriate scU -
nty profile for each
user account Within the software a pfl
I . P ication. Customer Vill control security at
level within all hosted environments. the Application
All printing actNifies. No print job will print at the Data Center and all physical printing
requirements will be handled by the Customer. This includes the Purchase and installation of
printers at Customer's sites for the Application being utilized as defined in the Scope of
Services.
nI I n S i
Installing, operat! g and me Main ng a
a
ll worksttio software (and Customer' LAN, ex sting
data communications configuration, hardware,r sftwrrquired e
at thCustrnees site)
except as otherwise stipulated eeeo
In the $cope 0
oae e
of Srvics.
quivant network and network
responsibilityincludes the data center hardware configuration (servers, rou . ter$) to the
2018 v1
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equivant
0
boundary of the Customer network. Internet bandwidth and uptime from the customer entry
point (physical location1s) is the responsibility of the Customer,
Requesting and scheduling all soitware release upgrades with equivant; technical staff. This
must be performed a.minimum of once per contract yea 4n order to mainta*n compliance Mth
r
equivants End of Life Software Policy,
Testing application upgrades and/or application fixes applied by equivant to Applications
used by Customer. Customer will test all software I release updates
and fixesprior to their
introduction to the Customers Production environment within a mutua,11y agreed upo
en time:
frame, Approval to alter the hosted test and production enviroee
nm
customr. ntsis rquired by the
2018 v1
16
e, q,uivant
AgreementThis '. made , . Date")
X14
I v I c. d/b/a, equivant, a Delaware Corporation, having its principal plac*el of business,
a A R*
8
6 ("equivanr) 'and Grant County
Sherifrs Office., having its pn*ncipal placeof business at 35 C street NW
tpnrata, - 98823
(Customer).
This Agreement shall apply each time Customer engages ao,provide:
"Statementll
Se * rov*ded will be: described 'in an equivalit
p.fir
OW as applicable (hereinafter
2* TERMS
2.3 AddiltionafFee.s* Taxes,, Prices
iP. exclus-
ive
IM.:.wf of all country, provincial i
local
sales,
use,
value
addedA
excise privilege,,
on equivant
(other
Servicese) in cohn ion with the
-id '
as separate items iP Ustomer and W1
n equivant,$
' YW
4-Inq and M1
ayrnent. Customees payment terms Will `. (30)
the date of I in
voice.
ys
ii 14 �
w
2018 v1
eqs vivant
sl I fy a
Customer accepts respon blity for, and agrees to *Ihdemn,i nd hold equivant harmless from,
4
any and all liability, damages, claims or proceedings arising out of (i) the failure of Customer to
Obta'n the appr
opriate liCenSe,
intellectual property rights, or any other
permis e
sions, rgultory
a
certifications or approvals required to support any SOW or equivants performance of the
Services, or (ii) any inA
acCurate representations regarding the existence of an export license.
T,.1 Assignment%, Subcontractiing. Unless otherwise providedin the SOW, Customer may
Ig
not ass* n this Agreement without the prior WrAten consent of equi nt ant has
Iva equi.v
the right to hire subcontractors to perform the Services provided that equivant shall
2018 v1
VIONOW
eq, u i va.nt
remain responsible for the performance of -Services under this Agreement, or to assign
Services to its affiliates.
8.2 Entire Agreement; Severability. This Agreement (With attachments) is the entire
agreement between e, u'vant a
q i . nd Customer With resp e*ct to its subject matter and
supersedes all prior oral -and written understandings, communications or agreeme ts
M n
ent
between equivant. and Customer. No amendment to or modification of this Agreem ,
in whole or in part will be valid or: bind* g unless it is 'in w ng and execu
I i in, riti ted by
authorized representatives of both ,e If any provision of this Agreeent'svold.-or
m I
unenforceable, the remainder of this Agreement Will remain in full f rce: and
termina I ted* 1, o I will not, be
8.3 Independent Contractor. The parties are independent contractors. Neither p rty III
n a WE
have any rights, power or authority to act or create an obligat
ik - ion, express or *Implied,
on behaff of another party except As specified in this. Agreement,,
8.4 Force Majeure. -Neither party 'hall be liable hereunderby reason �of its dany failure or elay 'in performance of obligations hereunder (except for the payment of'
f
money) on account of strikes, shortages, riots, ire$, Mod, -storm,
I insurrei ion
explosions, earthquakes, act$ of God,wgovernmnt I ct ar ea aa
n c n ions,
I io ,, lbor �, o dit*
material shortages or any other cause which is beyond the reasonable control of -such
party.,
8.5 Di.spute Resolution. The parties will seek a fair and prompt negotiated resolution
w4thin, ten (10) days of the initial notice of the dispute,. If the dis Ute 'has not been
I p
resolved after such time, the parties will escalate the, issue to more senior levels.,
Nothing herein shall prevent either Party from seeking a preliminary, or Pe I A,
rmanent
injunction to- preserve the status quo or prevent irreparable: harm during the negotiation
process or diminish the res ctive rights of the pa
pe I rfies to pursue any a d all remedies
# n
available in law and/or eqUity at any timeo
ar
I 1p ml��
lam M
ww"M
uiv . ant
Counterparts. This Agreement may be executed in counterparts, each of which shall
be deemed an odginal, but all such counterparts shall together constitute one and the
same Instrument.
8:.11 Additionl So "
rVices and Expee
nses. Whn A
agency requests additional Services,
these serv" W1
Ice$ *11 be on a chargeable basis to the Customer for actual t4me
plus travel
expenses,
9 z. �SE &.[C BILIG
...,E.-A,G,RE.EMENT PRICtriw
Project,: Northpwnte Sufte COWAS Class ion ImplermnUtion
Implementation Package
* includes Travel a
subtotA PrONSSIOnal SerWces
Prices do not include any applicaWe taxes.
2018 vi
Uni-t-Prke Y0
TOTAL
Jw
..qu. ant
. an
1
Grant County Sherifffs Offic4
root v*111A A OnC I 4Aj
Table of Contents
SLCTI0N,i:#GettIng,Started
00*00*0*0 #,1 j aN ON ....... 2
SECTION 2-., Work Bre p kdowa.Structures, 0 0*
WBS 1.0 Professional Services - Prol' Ct m
g 3
WK2.0" Pro.,. ssional Services -
WM�3 .0 Erofessio I nal Serv* �.Oftware Inst and Testin 4
ices — Con ing
SUM
Professional Services - So 5
Aware onfiguration.
BS sq
5.0 Lrofessiona]Se
rvices -
Lr pa _11, n I n
Traml-Expenses 4** fk *k*** t *04 *4 A*,**# A* *414 0L 0 16 4 %olo. M. ol* In
Pro*ect
-�1'�:�r �,A 1 kkR'l�:.Ni�A. Mik 911b ifF#111M YRVYI Jk Ak lsx w'it �69$M`Ylb#ol!4 j0 N6al of lO klik M.M4Y$i1.Rl g9wd,kpf!kl'�Mi#$NM.Y!lliFllMN4 ki1.1yN#dI L(Yik i4 Mkk k�l Af 4Rb►:R 11 lk i4 A�iib �j#!p#iE iY iF i1#1�r1k#1Y A11 kIk dLWilY kuis'NM AAE.
SECTION 11 Assumptions.,
Page 11 Statement of Work
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&OVA*
WWwequi
Ivant,com
,)ECTION 1: Getting Started
equivant 'is pleased to partner with the GreatCountySheriff's Office (Agency). This Statement of Work Sow)
identifies the tasks required to 'Implement this project based on the software and services in the approved
ice
pogasal and equivanesunderstandin-
9 of all requilrementsO.
Upon execution of the contract., an equivant PrPlect Manager will be assigned. The equivant Supervis*
it tiro
Operations Division will process the contract and prepare for project launch within two weeksof coLtrra
gVecution, dependent upon equivt service team availability. The equivant Project Manager Willcoordinate
kick-off tasks and assign the equivant projecttearn. Circumstances may necessitate changes to the tasks
and/or time estimates, at which time equivant and the Agency will, in good faith, discuss these changes and
any potential adjustments In tasks, time or costs per the approved change I management process Outlined
herein.
equivant will utilize the total number of hours listed with
i in this Sta.tement of Work.as.needed for any of the
estimated activities included herein. Identified hours In the Work Breakdown Structure may I be moved
between tasks as necessary to complete service delivery.
The Agency will identify their 'internal stakeholders and include allmanagement,,, end user and IT resources
necessary to complete the software ia
nstll I
Work, I ation� configuration and trag work outlined 'in this statement of
Page 2 1 Statement of Work
www.equivant.com
A)ECTION 2: Work Breakdown Structures
WBS 1.0 Professional Services - Project Managemen)
equivant will provi
,de project management services and oversight to execute a
Projec,Vs requirements project schedule for the
including the management of applicable resources, The eqUilvaht Project Manager
(PM) will coordinate equiva-nt project activities and is the Agency's first communication point for any issues
arising during the project,
equivant will provide the following Project management services through our
Host a kickoff conference call between the equivant team and the Agency to review the Servicw-
within the Statement of Work and discuss the projectIlmeline.0
Coordination of 'Internal and external project resources and acti Ities to ensure milestones are
v I
achieved as planned within the projeaschedule,
Coordinate project tasks to minimilze Implementation time and costs, whilleuking into
consideration resource and time constraints.
0 Serve as the main.point of contact for the AgenWs Project Managen,
0 Provide project status updates,
equilvant requires that the Agency appoint a Project Manager and identify 11 re
a pired
q I , resources that will b
assigned on the Agency"s Project Team, including the JMS vendor contact. The Agencys Project Manager wi
be responsible for the Agency's personnel resources and deliverables within the project. This te
am must
havV the authori to make decisions regarding the scope and details of the project for design and
ty
implementation purposes.
Change Management Process
Any change or modification to this SOW and to the functionality or res
ponse of the software application wili,
result in a: Change Control and will be managed through theChange Manageme
projectis defined by this Statement of Work. Requests to change the sc , ope nt Processi The scope of a
of the project by adding or
editing requirements will be represented within a specific Change Control Request formregardless of the
size or Impact of the requested change. Although either party may request a changed
ocume ing the
nti
change will be overseen by the equilvant Project Manager. Joint approval of the Change Control Request
form Is required before work on the change can be scheduled and initiated.
R 'I's k Assessment and Miltirgation Planning
the responsibility of both the Agency and equi Vant to monitor and communicate all known risks duri
the project. Risks are monitored and evaluated for the purpose of Proactively add ss* I ing
re Ingany potential
delays that could 'Impact the Project Schedule and damage expectations, Therefore,,: risks are reviewed on a
regular basis,
Deliverable.$ for project Management Services
Up to 30 hours of Project Management services
Page 3 1 Statement of Work
www.equivant.com
VV BS 2.0 Profess *lonal Serv*ces - Software Installat,1
ion and Tesfing
equivant Hosted Software, Installation
equivant will install the software licenses agreed to within the contract. The Agency will ensure that all client
Mach -Ines meet the Minimum Client Requirements needed to access and or in the hosted web applicat4-on.
equivant requires that the Agency configure their network to allow all necessary client machines to
communicate with the equivant Hosted webapplicad standard internet protocols (HTTP and HTTPS).
ion over
equivant will perform the software installation on the equivant hosted UAT and Production servers
accordinglyt
The UATapplicabort will be Installed first, upon acceptance of this Statement of Work,Building and
utilizing a UAT server is a project requirement,. This test environment will be used by the I 'roject
I.
teams for a// service delivery tasks outlined Oin this Statement of Work. P
wl
o When ilnvolved,., any third party vendor must provide access to their own UAT environment
as required for testing purposes related to data exchanges bf any kind. equivant will ensure
that third party vendors working for the Agency. can access
the equivant UAT server as
needed for system testing and full 'Interface testing as d
Work. efined w" it
hin this Statement of
equivantis not responsible for the setup or configuration of ird arty vendor
i any th" p $
systMms or network ess
acc,
e I - -'11 'include
qu*vant will duplicate the UAT environment, which wi I the Agencys final software
configuration setupjn order to create the Production application/d ata base in
a production
environMOht. This will be accomplished prior to Go Uve approval from the Agencym
The Agency will provide the required: operatin software - including lice edia,. and documentation - for
g J ns.es, m
all client machines. equivant will not be responsible for any Agency network infrastructure or client machine
management-,
MIMMUM Client Requirements: Windows 710J Internet Explorer 11 or Chrome. Adobe Reader 9.
Client HardwOre Suggestions* System hardware should meet or exceed Microsoft minimums for the
operating system installed; Graphics card and monitor that will su
pport 1024 by 768 pixels screen resolution.
equivant Hosted System Testing
Within each of the hosted environments
and will verify: , equivant will
conduct.a test to validate that the software is installed
For each of the environments, the Agency will conduct a test to validate that the software i1sinstalled;
te
iis ac
# The Northpointe Sul cessible via browser connection.
0 The IN user can login.
The creation Of a Classification test case, including Initial, Primary, Reclassification and print-outs
functionality is successful.
The ability to create and print an Alternative Screening.
The ability to access the Ad Hoc Report Generator module.
Manual Data Import
equivant will provide one custom manual import to the production data 'in order to Populate criminal
and 0 misconduct codes used by the Agency. This import will be performed using only client provided data (via
equivant approved flat files or Excel formatted files) and will be limited to one import total.
Page 4 1 Statement of Work
IMMU
9"04
10 wwwequivantcom
0 .
Additional Import needs will be estimated for a change control., and all budget proposals Will be submitted to
the Agency for review/approval.
Software Maintenance, SUPPOrt & Upgrades
The Agency is responsible for documentA ng
an Upgrade Procedure to follow when equivant's SuPervision
division (Northpointe) makes new s
Oftware release avail ble r time. The thpoihte,; u1je
four 4Lt$ Ig IaLyegr. it s: th s I I a . ove i L.-, Nm So ' Js released
imes per ca nd :91 11-ty to re
e Agency's respon quest a software uparade.
It is recommended that the Agency document their procedure for testing and accepting the Northpo"nte
Sulte software upgrades, and for making new versions of the $Ystem documentation avallable to all AgehCy
locations'. equivont recommends that 0/1 new
software releases are fully tested and verified by the Agency
prior to the; Agency updating their Production environment.:
Defiverables for Software Installa tion and re$ting
to Up to 12 hours for Software Installation and Test-
ingO
o manual database Import I I
Of cr m"nal andmisconduct codes (data files to be sup- led b
Agency)
Delivery and Installation of Software License I
in UAT environment.
WBS:3:.O Professional Services
Consulting
eqUivants consulting services are Included 'in the scope of this proj ct, The con ult'ng tasks focus on a
I e S
Classification process review and workflow analysis of exist 4 me. I
i Ing Agency aperations. Specifi ally
Ic equivant will
review how processes will *impact the Classification limplement t10 d s irements. C
g
nsultin
a i n n etup requ* 0
work will ulti �t ly define the requil d In
ima e re Puts for the Software Configuration effort.
equivant will fac%jita
i te this, review session w" h. Aa
gency dministratorst supery
It isors and, line staff as needed to
inform the Agencys use and effective 'm
I Plementation of the Classification softwaK
'.er expertise in aligning Agency pract*c
achieve best Practices related to Inmate management Within the fac i es With the software product to
Ility*
UP to 8 hours for: one (1) Classification Workflow Session, o
Management Training Session) delivered nsite (back to back withinmat
WBS 4.0 Professional Serv-
'CeS w Software Configuration Support
The Northpointe Sulte comes it],
W* k many of the configurable fields pre -populated wl h c
it ommon criminal
justice default values. The configura.tion support work Includedin this Statement of Work provii es the
Agency with an overview of the configuratlon options and assists with the key deons required for Go Live,
Software configuration is primarily the Agency's responsibility.
System administrators will be theaudience
I forthis software configuration support. This Includes data
elements needed for the set-up of the technology such as Agency ID/Location and User Security Groups.
Application and security settings are the foundation for the implementat'
ion..
Deliverables for Software Configuration Support
* UP to 16 hours of software configuration (remote delivery)
Pa 5 1 Statement of Work
t"b"M
www.equivant.com
WBS 6.,0 Professional Services - Trainino
This project will include training deliverables that focus on both software use and Inmate Management
practices. User training will be provided for the following software modules.
� Classification
The Inmate Management training session will Include up to 3s parti -
cipants and will be delivered In one
business day (up to 8 hours). Thi's course is designed to provide best practice pol* .
iciesto the Agency and is
Intended for all jall Personnel.This session will be scheduled throg u e e h th uIvant Project Mana
q ger.
The Classification and Ad Hoc Report Generator software trajn.
ing provides hands on software navigation aO
use trainin g for 15 participants maximum., iEach training participa t must have access t
10 n
Internet access in order to access the Agencys uAT site for hands on wocomputer wit
r
Software training services Will not 'be provided by equivant until the Agency's consulting activ tw
complete per this Statement of Work. I jes are
The equilvant, training will-,
Provide standard electronic train -Ing materials to the Agency for distribution as needed to
participants,
* Provide; trainees with the basic navigation skills -in the Northpointe Suite Classifjcatvllonmodule.
* Guide Interpretation of the class"
ification Information.
* Guide usersin navigating the Ad H
. oc Report Generator module:
o Includes building a new report
o Includes review of the "'My Saved Reports" versus software standard reports,
equivant training materials assume al:l users arefamiliarwith a Windows environment — the equivant.,
trainin
will not include any Windows or remedial computer training,
efiverablesforTraining
* Up to 2 hours of training preparation (remote)
I
0 Training Materials — I electronic toPy to be delivered to the Agency Prior to -the train!
* Up to 8 hours of Classification and Inmate Management training (on$ite)
* Up to 8 hours of Classlification and Ad Hoc Report software training
All equivant travel expenses are included In the Fixed Fee project pricing. Travel charge - s Include all related
fees for airfare, lodging and transportation, meals and automobile expenses related to onsite Agency trips. if
last minute travel change requests are made by the Agency, the Agency will be responsible for reimbursing
equivant for any related change fees or related expenses,
2 onsite trips are included In the scope of this pro
ject.
All on-site trips must be scheduled at least three weeks in advance.
Page 6 1 Statement of Work
www.equivant,com
Prl'cing Summary
The following table summarizes the Professional Services pricing for this engagement:
Pr*ctv COMPAS Clsssffic300" knPlementation
All pricing excludes applicable taxes,, which are the responsibility of the Agency,
2. If project 'is cance'lled prior to completion, all effort and trave-l-related costs expenses
date of :cancellation will be due and Payable, through the
Payment Milestones
This project is a fixed fee engagement. All invoices for services
i delivered w*l
defined milestones outlined in thi's section. 1.1 be:Issued based upon pre-
U'Pon Milestone completint will issue an I I e 1 10
equiva nvoic In the amount assig I ed for the c mple •d
n te
milestone. Invoices will be sent to the Agency per equivanVs monthly billing cycle. Note t . hatone to many
He
mi . stones may be billed in one billing cycle.
This project will use the following milestone payment schedule,, -
Page 7 1 Statement of Work
www.equivant.com
SECTION 3"-2
Asstamptians
General Assumptions
.s services are pri d �d fee basis. Travel expenses are included as outlined herein.
ce on a xe
2. equivant'simplernentaton estimates do not dudeInstallationand/or configuration of any
computer hardware and peripheral equipment housed within the user's environment. The end user
will be responsible for installing and configuring computer hardware and peripheral equipment and
following all system requirement sPecifications.
3. Agency will purchase all hardware and software required for Implementation based upon equivant's
"Minimum Client Requiremente including any
I and all hardware and software needed for client
machines,
I
11. AgencV and equivant will agree on, scope, services., payment t rms,, and deliverables for all services
prior to the Notice to Proceed.
12. This Statement of Work does not include any costs associated with 3rd party vendors or software
that may require development to complete the implementation of the work described hrerein.
13, Agencylls responsible for all manual data entry and/or data
tsscrubbinrelated to production data
se. g
14. This Statement of Work is valid for 120 days.
Project Management and Risk Factor Assumptions
15. The Agency project manager will be responsible for obtaining all required authorizations, approvals
and/or signoffs by Agency related to project del' rables and project progression In a timeframe that
ft Ive
is in alignment with the Project Schedule. Delays to this process, as well as any Agency tasks not
completed within the Project Schedule timeframe, may be subject to the Change Order Management
process. Delays Will adversely impact targeted deadlines, and may 'Include I
rncreased project fees
equired to maintain baseline Project Schedule activities.
16. Any scheduled equilvant resource that *is unable to proceed with assigned is due to an Agency
initiated delay (ie. Lack of approvals, failure to deliver required elements such as data,. design
Page 8 1 Statement of work
ntcom
,a, wwwequiva
schemas, etc,) may be reassigned to other work within the vant qUeue.van equivant
Provide unlimited resource availability for projects that are not Progressing
upon Project Schedule. If equivant resources are reassigned t other r" poect
will tiladditional ��� Cyr�
resources become ii l *
7. Agency is fully responsible for.all Integration efforts not described within i
s Statement of Work.
. The Project Schedule is dependent on the Agency'input and is contingent timely
attainment of external milestones that are outside the control of equ*
19. If Agency approvals are delayed formore r than 10 business days for no clearly
equilvant will consider the project on hold and will in oice for services tendered to that time.
Infrastructure r su ,tions
.. Access to all working environments must be made available
.0 the prof ect team throughout the
project,., including technical test and production environments.
21. Agency personnel assume the responsibility for applying software patches to all client hardware,
22. Acquilsitioni installation.,testing, support, and tuning of anyadditional . *
i ion software,
hardware, peripherals and communications infrastructure will be the responsi.billity.of
23. Agency will be responsible for deploying access to the system and for providing
software, hardware, aril connectivity to the servers,
Page 9 1 Statement of Work
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