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Home My WebLink AboutBudget Extension - BOCC (002)i\ GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrie Stockton CONFIDENTIAL INFORMATION: DYES Cl NO DATE:6/1 0/2024 PHONE:2937 If necessary, was this document reviewed by accounting? [* YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO F=-] N/A ---- - ----- DATE OF ACTION: . DEFERRED OR CONTINUED TO. AP ROVE: DENIED ABSTAIN D1: D2:rY� 4/23/24 ❑Agreement /Contract ❑AP Vouchers ❑Appointment /Reappointment ❑ARPA Related El Bids /RFPs /Quotes Award ❑Bid Opening Scheduled El Boards /Committees ❑Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑Facilities Related 1:1 Financial ❑Funds ❑Hearing El Invoices /Purchase Orders 50 Grants —Fed/State/County ❑Leases El MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel ❑Petty Cash El Policies El Proclamations ❑Request for Purchase El Resolution El Recommendation ❑Professional Sery/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB --- am= EM ffim 1,111 Budget Extension Request and Public Healrir� Request for Consolidated Homeless Grant (CHG) No. 24-46108-10 to add $2,458,752.00 for Washington State Dept. of Commerce Grants as pass through funding. If necessary, was this document reviewed by accounting? [* YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO F=-] N/A ---- - ----- DATE OF ACTION: . DEFERRED OR CONTINUED TO. AP ROVE: DENIED ABSTAIN D1: D2:rY� 4/23/24 GRANT COUNTY BOARD OF COUNTY COMMISSIONERS To: Board of County Commissioners From: Karrie Stockton, Grant Administrative Specialist Date: June 10, 2024 Re: Budget Extension Public Hearing — Grants Administration Fund I am requesting a budget extension and public hearing for the following: • Grants Administration Fund #190001, for Washington State Department of Commerce Grants in the amount of $2,458,752.00 for pass through funding for the Consolidated Homeless Fund (CHG) grant. • January 2024 Amendment A adding $706,876-00 of unspent funds from SFY23. • April 2024 Amendment B adding $40,000 for addition HEN "Housing and Essential Needs" -funding. • May 2024 Amendment C adding $1,711;876-00 - Adding SFY 2024/2025 "Inflation Increase funds", SFY25 "CHG Standard funds", and SFY 25 "Local DRF "Support" funds. I Amount I Budget Codes: Grants Admin $2,458,752.00 Thank you. Karrie Stockton Grant Administrative Specialist Revenue account # 190-001-00-0000.334042003 Expense account # 190-001-00-0000.565404100 FINANCIAL REQUEST Requestor Karrie Stockton Requestor's Department 001.101- BOCC Date 5/28/2024 Fund/Dept of Request 190.001- Grant Admin Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: January 2024 Amendment A adding $706,876.00 -unspent funds from SFY23. April 2024 Amendment B adding $40,000 - addition HEN funding. May 2024 Amendment C adding'$1,711,876.00 - adding SFY 2024/2025 "Inflation Increase funds", SFY25 "CHG Standard funds", and SFY25 "Local DRF Support" funds, "Document Recording Fees". CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 21458,752 Total Purchase Expense Additional Revenue 2,458,752 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Grant funding - Addition:a.I:Approval Required Capital Facility Related Grant Funded Documentation BUDGET -E-�kTENSION REQUEST Fund Nam-e "-_ -;:Revenue code/s Account Description Amount Grant.Admin 190.001.00.0000.334042003: 'r? Grant Admin..CHG 1� 2,4581752 — d 1 �1 1 2,4581752 Fund Name Expense code/s ? -? Account Description Amount Grant Admin 190.001.00.0000.56.5404100 Grant Admin..CHG 2,458;752 2,458,752 - CASH TRANSFER. REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash ,.. 2 l , ZAP. 141 Expense Bdgt (w/amendments) Expense Ext. Requested Budget Hearing: Revenue Bdgt (w/amendments) Resolution Required: Revenue Ext. Requested (excl 308) Estimated Ending Cash #VALUE! Reviewed By: 81ale Amendment *4 Vte 1 ia"Kin) rel 11t 0 %4of Comm erce Washington State De partment Of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Grant (CHG) 1.'Contractor Grant County PO Box 37 Ephrata, WA 98823 3. Contractor Representative KarrieStockton. 'Grant Administrative- -special" t is �509-754-2011 ext 2937 -ksto6kton@grantco ulityWa. gov --5- Original Contract'Amo.unt 6. Amendm c (and an�' previous a mendments) $21062�446.00- Tz- I LN,44-015 Contract Number: 24-46108-10 Amendment Number: A 2 -Contractor Doing Business As (optional) 4. COMMERCE Representative Sara Ihmoda PO Box 42525 Grant Manager 1011 Plurn St SE (360) 725-2674 OlYriapia,- WA 98504-2525 Sara. ihmoda@commerce.wa.gov t Amount 17. New Co-nt—ra—Ct-A--M—,,jnt $706X6.00 $2�769.1322.00 Amendruent Funding Source 9. Amendment Start Date m Federal:.. State: X Other: 10. Ainen4ment End Date—: /A: January 1, 2023 Ame 30 2025 J I is, -Fed bral,Funds (as applicable): F6deral Ag' �ncy: N/A CF1)A Number: N/A N/A 12. AmendiAent PArposse: Add sp s un, ent SFY23 CHG e Ition Prevention ftinds. COMMERCE, defined as the Department Of Commerce and th Contractor e as defined above, acknowledge and accent the terms ofthis* iC-onitra'ct As Amend and attachments and have 3Zcuted this c ed and'year referenced ' ab : v ontract Amendment on the date below b e. 'The-rights'and obligati - to start as Of the date Amend ons of1both parties to this Contract As Ame Ment and the -f6uowing other documents incorporated b nded are governed by this Contract tin� , y reference: CHG Guidelines.(as they nlay be revised from time to e), and Contr" -is and Conditi'ns inoltidin' Atta.,,hment a4A,;.�- S act Tern Con' tract A 0 9 cope Of Work, Attachment d; men Ment shall be attac! a p hdd -to znd -ma -a p 'of the original !Contract be "B" BUdget, A copy of re'feren: c this e in the- original Co�iract: t ! th - :"C; nttact9i$, shall ffi tween COMMERCE' and the Contractor. Any 0 e 0 ean the "Colitr act as Amended". FOR GRANTEE TOR COMM—ER—C—E Signature 6L I Print Narae, I Title -1 A Date Department Of Commerce Corina Grigoras� Assistant Director Housing Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE -OaLts �- AZ C 0 Amendment This Contract is amended as follows: Attachment B Budget DocuSign Envelope ID: DFC1 5A95-5791-4632-B6F2-6ED57021 D203 AGREEMENT AMENDING WASHINGTON STATE DEPARTMENT OF COMMERCE HOUSING DIVISION CONSOLIDATED HOMELESS GRANT (CHG) SUBRECPIENT AGREEMENT BETWEEN GRANT COUNTY AND HOUSING .AUTHORITY OF GRANT COUNTY SIGNED THE STH DAY OF JULY 8 2023 AMENDED APRIL 1, 2024 Section 5, COMPENSATION is hereby amended as follows. The maximum total amount pay4ble by the COUNTY to the SUBRECIPIENT shall be increased by $40,000.00 for atotatof $2,809,322,00, per attached Amendment B including budget, to contract #24-46108-10. ions of the original agreement or any modifications -o original other proyis 9 ns to the nginal agreement remain in effect. Grant County WaghingtonHousi ng Authority of Grant County r-Bwd of ommissioner (04 AVjVS6Vu Cindy Carte - Chair -.- - Carol Anderson, Executive Director Danny E Stone, Vice -C air ell Rob Reti-6§',14'ember Date Attest: Clerk of the and C{.l 4/17/2024 Date Approved as to form: Date4 Civil Dew. Prosecuting Attorney .8 Amendment This Contract is amended as follows: Attachment B Budget Budget Categories Current Contract Amount (and any previous amendments and revisions) Amendment B New Total CHGStandard Admin _ $28,680,00 $25,680.00 Rent $210,275.00 $21 0,275.00 Facility Support $27,902.27 $27,902.27 Operations , $189,417.73 $189,417.73 HEN (SFY 2024) HEN Admin 2024 ' $2,000.00 $2,000.00 HEN Rent/Fac Support 2024 $184,345.00 $40,000 $224,345,00 HEN Operations 2024 $42,000.00 $42,000.00 _. HEN (SFY 2025)' HEN Admin 2025$5, 000.00 $5, 000.00 HEN Rent/Fac Support 2025 $173,345.00 $173,345,00 HEN Operaon2025 __ tis $50,000.00 $60,000.00 Eviction Prevention '(SFY 23, 24,' and 25) Eviction Prevention Admin $10,000.00 $10,000.00 Eviction Prevention Rent $1,132,655.00 $1,132,655.00 Eviction Prevention Operations $3507000.00 1 $350,000.00 Inflation lncrease(SFY.2024 and SFY 2025) Inflation Increase 2024 $110,242.00 $1101242.00 Inflationary Costs 2025 $110,242.00 $110,242.00 Local Document Recording Fees Support (SFY, 2024 and SFY 2025) Local DRF Support 2024 $71,609.00 $71,609.00 Local DRF Support 2025 $71,609.00 1 $71,609.00 TOTAL, $2,7692,322 1 $405000 $2,809,322.00 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT K v-14-124 Amendment n '4 Ce ON Washington State Department of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Grant (CHG) Contract Number: 24-4610 8-10 Amendment Number: B 1. Contractor 2 -Contractor Doing Business As (optional) Grant County POBox 37 Ephrata, WA 98823 3. Contractor Representative 4. COMMERCE Representative Karrie Stockton Esmeralda Zavala Montalvo POBox 42525 Grant Administrative SpecialistSt SE Compliance Manager 1011 Plum .50.9-754-2011 .50-9-754-2011 ext 2937 360-725-2816 Olympia, WA 98504-2525 kstockton@grantcountywa.gov esmeralda.zavala- montaivo@,commere wa.clov 5. Original Contract Amount,-,. 6. Ame-ndment Amount 7. New Contract Amount and any previous amendments) $21769,322.00 $40,000 $2,8091322 8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date Federal: State: X Other::-..- - N/A: April. 1 2024 June 30 2025 11. Federal Funds (as applicable): Federal Agency: CFDANumber: N/A N/A N/A 12. Amendment -P.urp-o s e: Award additional DEN fimding in order to continue to serve current households. Additional SFY 2024 BEN funds must be spent out by June 3*0, 2024 COMMERCE, defined as the Department of Commerce,!and the Contractor, as defined above acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. : The rights and obligations ofbothparties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporatedbyreference: CHG Guidelines (as they may be revised from time to time), --and Contract Terms and Conditions- including AttaAment "A!' — Scope of Work Attachment `B" — Budget- A copy of this Contract Amendment shall beattached - to and. made a pari of the original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the 'Contract" shall mean the "Contract as Amended". FOPTEE I FORCOMMERCE ~- A Cindy Carter Date Approved as to fo r no Deputy Prosecuting Attorney Date:61-m-47 4124 I Department of Commerce Corina. Grigoras, Assistant Direct 'or Housing Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Amendment Departmentof '0401F, com-lerce Contract Number: 24-46108-10 Amendment: C Washington State Department of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Grant (CHG) Contractor. 2 -Contractor Doing Business As (optional) ant County }Box 37 brata, WA 98823 Contractor Representative 4. COMMERCE Representative irrie Stockton 1 Esm'eraldaZavala Montalvo POBax 42525 -ant Administrative Specialist.-.. Compliance Manager 1011 Plum St SE )9-754-2011 ext 2937360 -725-2816 estneralda,za-vata- 013mpia, WA 98504-2525 tockton@grantcountywa.gov rnontalvo@comiiierce.wa.gov Original Contract -Amount. 6'. Amendment Amount 7. New Contract Amount (and any previous I 1k --I s amendments) $1)711,1876 $2)809322 $455215198 AmendmentFundingSource. 9. Amendment Start Date e 10. Amendment End Date ederal: State: X Other._ N/A: April 1, 2024 (SFY 2024 funding) June 30, 2025 July 1, 2025 (SFY2025 funding) 1. Federal Funds -(as applicable): Federal Agliency: CFDANumber: T/A N/A NIA ,2. Amendment Purpose: Adds SFY 24 and SFY 25" Inflation Inrrease" fimds, SFY 25 "CHG StatidarTds, and SFY 25 "Lobal DRF RF Suppo rr' funds. • Funds must be.prioritized for. existingprograms and antees s must affirmatively communicate ate with the ive largest CRY to understand what existing programs are experienemg a shortfall. • SFY 24 funds are available April 1, 2024 and must b spent by June 302 2024. SFY 25 :ft ds are available July 1, 2024 and must be pent by June 30) 2025. .".O1VMRCE, defined as the Department of Commerce, and the Contractor, as defined above, aelmowledge and accept the terms )f this Contract As Amended and attachments and have executed this Contract Ameridment on the date below to start as of the date and year referenced above. The -rights and obligations of bothParties to this Contract As Amended are governed by this Contract Amendment and the followingother documents incorporatedby reference: CHG Guidelines (as theymay be revisedfromtime to time), and Contract Terms and Conditions including Attachment "A!' — Scope of Work Attachtnent'B" — Budget. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor. Any reference inthe original Contqct to the "Contract" shall mean the "Contract as Amended". FO,K- fiRAIVTEF /I IK FOR COMMERCE Cindy Carter, Date Approved as to form: (Pri ed NameL (Signed) Department of Comn-pWty Prosecuting Attorney Date:.!�L Corina Grigoras, Assistant Director Housing Division APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE Amendment This Contract is amended as follows: ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT 2 Budget Attachment S Budget Categories Current Contract Amendment New Total Amount C (and any previous amendments and revisions) 'C -HG Standard: Admin $28,680.00 $28,680.00 Rent .$210,275.00 $210,275.00 Facility Support. $27,902.27 'T27$902.27 Operations $189,417.73 1417.73 CHG FY 2025 Supplemental fu nds $263,243.00 $,263,243.00 HEN ($FY'.2024) HEN Admin 2024 $23000.00 $210-00.00 HEN Rent(Fac Support, 2024 $224,345.00 $224,345.00 HEN S -Operation 2024 $42,000.00 $42,000.00 HE,N ISFY .2025) HEN Admin. 2025 $5, 000.00 $5,000.00 HEN -Rent/Fac Support -2025 $173)345.00 $173,345.00 HEN Operation§ 2025 $50$000.00 $50,000.00 Eviction, PreAtpritionjSFY 23, 94, end .25), Eviction Prevention Admin $10,000.00 $1 -0-1-00—.00, 0 Eviction Prevention Rent i $1,132655.00 , $1,132,655.00 Eviction Prevention Operations1 $850,000.00 $3501000.00 SFY 2025) Inflation Increase 2024 $x110,242.00 $23,686.00 $11392�8,05 Inflatimary Costs 2025 $110,242.00 $23,686.00 $113j928,00 .,LocaiD!ppu.moht,Redbrding.,Fees:;Support (SFY..2024..ttrid.$FY.2025) Local DRF Support 2024 $71,609.00 $71.�1609.00 Local DRF Support 2025 $71.;609.00 $221,015.00 $292,624.00 or on'cy.HoWn EM g F.Uhds (SAY2025} Admin $100,246.00 $100,246.00 Facility $350,000.00 $350, .000.00 Operations $700,000.00 $7002-000.00 Rent Assistance $30,000.00 $30,000.00 TOTAL $2,809,322_ $1$711,876 $4,521.198 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT 2 Year Period ID Account Number Account Description Period Balance $ (211,246.47) 2024 1 190.000.00.0000.101000000 GRANTS ADMINISTRATION.. CASH $ (12,248.72)- 12 248.72 2024 2024 1 190.001.00.0000.334042003 CHG GRANT $ (105,479.10) 2024 1 190.001.00.7612.333210000 GRANTS ADMINISTRATION ... EHF $ (17,731.25) $ (123,210.35) 2024 1 190.001.00.7612.518634981 GRANTS ADMINISTRATION ... EHF.GRANT SERVICES.... $.. __.._.:___ 70,272.05. 2024 1 190.001.00.0000.565404100 GRANTS ADMINISTRATION.... CHG/ESG GRANT $ 65,187.02 $ 135,459.07 ending fund balance �' � ��, �Ct