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HomeMy WebLinkAboutAgreements/Contracts - RenewGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Renew REQUEST suBnniTrED BY: Sarah Nelson CONTACT PERSON ATTENDING ROUNDTABLE: Dell Anderson CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 5/23/24 PHONE: ext. 5434 / / -i/� /moi ,i ./ �:/ ✓ �% ON - Total monthly paymet for 7 RAV4's is $4665.36 Funding source: Long Term Lease - Vehicles 108.150.00.0000.591647003 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO ❑ N/A DATE OF ACTION: a. APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB / / -i/� /moi ,i ./ �:/ ✓ �% ON - Total monthly paymet for 7 RAV4's is $4665.36 Funding source: Long Term Lease - Vehicles 108.150.00.0000.591647003 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO R N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO ❑ N/A DATE OF ACTION: a. APPROVE: DENIED ABSTAIN D1: D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: FLEET MANAGEMENT Prepared For: Grant County (611207) Prepared For: Wyatt, Pete Open -End (Equity) Lease Proposal Proposal Summary X4-141 Date: 05%22/2024 Proposal #: P1654105 Quantity: 7 i oiai monimy vaymeni Tor i venlcles: 4)-4,000.30 1 ULdI IIIIUQI arwIaIyCa IVI / YCIIn.ICa. .p�,v�v.vv Monthly Lease Charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor) 2See the following pages for details of Full Maintenance Service 3Additional Services may include Commercial Automotive Liability Enrollment or Physical Damage Management 4Excludes License, Registration, Certain Charges, and Tax Current market and vehicle conditions may also affect value of vehicles. Proposal is subject to Customer's Credit Approval. Enterprise FM Trust will be the owner of the vehicles covered by this Proposal. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicles under the Master Open -End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open -End (Equity) Lease Agreement with respect to such vehicles. Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value. Lessee: Grant County Signature Printed On 05/22/2024 06:34:43 PM Title Date Page 1 of 9 • - .- r-. r-. •.. •.. :.. V M 1 -• ... .._ ... .. . ._. .. .. ... .. _ .. \... ._ �.. vim. \. �. aY. \ � �� �� � ..iii• '�• $ �.� _ \' - � ��.h...- �. \� :.�. �: .�.� `L 't.\. �.Y.•. `'Nlltee .Seat, \\i... 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Proposal is subject to Customer's Credit Approval. Enterprise FM Trust will be the owner of the vehicles covered by this Proposal. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicles under the Master Open -End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open -End (Equity) Lease Agreement with respect to such vehicles. Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement and agrees that Lessor shall have the right to collect damages in the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value. Lessee: Grant County Signature Printed On 05/22/2024 06:34:43 PM Title Date Page 1 of 9 FLEET Open-EndProposalMANAGEMENT Lease Date: 05/22/2024 Prepared For: Grant County (611207) Prepared For: Wyatt, Pete Capitalized Amount Calculations Proposal #: P1654105 Quantity: 7 Initials Printed On 05/22/2024 06:34:43 PM Page 2 of 9 \.\\ M`21§ �.. � _ ... ... .. .. .. .... .. _ r .. w. \ a \ w . \mac LC r ' �: \ \ '. ._ .,. 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C. l w .. \�\ w \ _ � .. .. .w w.>w\.waw �. .�.. �? \ .��-.mow. �� �, Capitalized Price $31,330.00 ($500.00) $0.00 i$30,830.00 t\ �, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00: 8034441 Billed on Delivery $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 $1,004 00 \_11111111-�$0.00 Capitalized Price $31,330.00 ($500.00) $0.00 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00 c��$30,830 8034442 Billed on Delivery ` \ ` $0.00 $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 $1,004 00' �� z Capitalized Price $31,330.00 ($500.00) $0.00 =$303D OU` $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00 8034443ti,\\\ Billed on Delivery $0.00 $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 $1,004 00 \���\ �� \\��r Capitalized Price $31,330.00 ($500.00) $0.00 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00 8034444 Billed on Delivery \\ ���� ; ,y\ $0.00 $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 $1,004 00 Capitalized Price $31,330.00 ($500.00) $0.00 `x$30,830 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00' 8034445\ Billed on Delivery \ �\ `� $0.00 $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 $1,,00400; Capitalized Price $31,330.00 ($500.00) $0.00 S,\'�'"�L �' CC\ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00 z 8034446 Billed on Delivery � v10 $0.00 $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 $1;004 00 Capitalized Price $31,330.00 ($500.00) $0.00 NO- O8034447 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,830 00 8034447 Billed on Delivery vti�L�_ , v�v���v�_,� ti $0.00 $400.00 $0.00 $0.00 $0.00 $44.00 $0.00 $350.00 $150.00 $60.00 l $1=,00400 Initials Printed On 05/22/2024 06:34:43 PM Page 2 of 9 ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR. Capitalized price of vehicles may be adjusted to reflect final manufacturer's invoice. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the Lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicles. All language and acknowledgments contained in the signed proposal apply to all vehicles listed on the `Equity Lease Proposal Summary' page of this document. In addition, you may incur additional fees required to register and operate these vehicles in accordance with various state, county, and city titling, registration, and tax laws. Initials Printed On 05/22/2024 06:34:43 PM Page 3 of 9 FLEET Open-EndLease ProposalMANAGEMENT Date: 05/22/2024 Prepared For: Grant County (611207) Prepared For: Wyatt, Pete Additional Services Details Proposal #: P1654105 Quantity: 7 . A .. i . i • • ' • • ♦ • • i • . .- .. .... \ \ s\ \ r... �. . r \ \ .\\vim � \? \ \.•� �. \\.... ..\ .,sw..w .. .:.-. ... -.., ... :. ..... �.-.....-.. ..,:. za >:v,.-.. ".w....�.\" \ . ..>. -.. ... ... ..:.: ... .... .. .. v- '... .- `R ._ .z� w�.>... .� � �w. .. �� � ..v>��tt` \ \. \�\ �. �� \ wL\ -.. .,. _ .. ,'.... .. ,,. ... ... ♦ .�. .:, .. .� lam, � ..aQ .rte .... ,. \ � �_ \ \ \. \ Y\\ �. �. �.\R=1 ��� .... .. .. _ .\\`at ��G.� .\ > ��Z , \\ \,. \\. �, \ \, _� _ : \ \ ,, , \ w \ � �\ .".,Z, -i\` 3w \_ _Black . _ .. ,\�.._ ., _ _ ,_ \ , > . �. _ . .. _ ., . ,\ .Z�\. 3 S_ lce. J� \ bred L _ _ . , , , _ . , . , � 'z _ � .. _ w\ ; \ . .. � , .. , _ _ _ , , . _ \ _ . �_ \, � ,.tea, . ,_� ,,, _ .. .. .. ..... .. .. . .. .. w w. � � w -c �� � \ � w _ � �. _\� �\ Vic.\w1\\\ \. \ . \�. \ �\,.. . �. \...\.\,. ,. �. �\.."�.. ,, ....w� 8034441 TBD 60 45,000 $0.0650 0 0 8034442 TBD 60 45,000 $0.0650 0 0 8034443 TBD 60 45,000 $0.0650 0 0 8034444 TBD 60 45,000 $0.0650 0 0 8034445 TBD 60 45,000 $0.0650 0 0 8034446 TBD 60 45,000 $0.0650 0 0 8034447 TBD 60 45,000 $0.0650 0 0 iThe inclusion herein of references to maintenance fees/services are solely for the administrative convenience of the Lessee. Notwithstanding the inclusion of such references in this Invoice/Schedule/Quote, all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate Maintenance Agreement entered into by and between Lessee and Enterprise Fleet Management, Inc., provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc. Initials Printed On 05/22/2024 06:34:43 PM Page 4 of 9 FLEET Open-End(Equity)Lease ProposalMANAGEMENT Date: 05/22/2024 Prepared For: Grant County (611207) Prepared For: Wyatt, Pete Other Costs Aftermarket & Other Costs Proposal #: P1654105 Quantity: 7 Initials Printed On 05/22/2024 06:34:43 PM Page 5of9 FLEET MANAGEMENT Quantity: � VEHICLE INFORMATION: 2024 Toyota RAV4 Hybrid LE 4dr All -Wheel Drive - US Series ID: 4435 Pricing Summary: INVOICE Base Vehicle $ 29,822.00 Total Options $ 158.00 Destination Charge $ 1,350.00 Total Price $ 31,330.00 MSRP $ 31,725.00 $ 989.00 $ 1,350.00 $ 34,064.00 SELECTED COLOR: Exterior: 040 - Ice Cap Interior: 20 - Black w/Fabric Seat Trim SELECTED OPTIONS: CODE DESCRIPTION INVOICE MSRP 040_01 Ice Cap NC NC 20_01 Black w/Fabric Seat Trim NC NC 2T All Weather Floor Liners & Cargo Tray (TMS) $ 200.00 $ 309.00 BD Blind Spot Monitor & Rear Cross Traffic Alert $ 526.00 $ 590.00 FB Fabric Seat Trim STD STD FE 50 State Emissions NC NC NATL National Region NC NC PAINT Monotone Paint Application STD STD RETBD Blind Spot Monitor Fleet Discount $ -12.00 $ 0.00 RETTC Rear Cargo Area Cover Fleet Discount $ -1.00 $ 0.00 RETTMS Fleet Credit $ -635.00 $ 0.00 STDAX Axle Ratio: TBD STD STD STDEN Engine: 2.5L 4 -Cylinder Atkinson Cycle STD STD STDGV GVWR: 4,920 lbs STD STD STDRD Radio: AM/FM/XM Audio System STD STD STDST Front Bucket Seats STD STD STDTN Transmission: Elect. Continuously Variable (eCVT) STD STD STDTR Tires: 225/65R17 AS STD STD STDWL Wheels: 17" x 7.0,1 Silver Aluminum Alloy STD STD TC Tonneau Cover $ 80.00 $ 90.00 Printed On 05/22/2024 06:34:43 PM Page 6 of 9 CONFIGURED FEATURES: Body Exterior Features: Number Of Doors 4 Rear Cargo Door Type: liftgate Driver And Passenger Mirror: power remote manual folding side -view door mirrors Spoiler: rear lip spoiler Door Handles: body -coloured Front And Rear Bumpers: body -coloured front and rear bumpers with black rub strip Body Material: galvanized steel/aluminum body material Roof Rack: rails only Body Side Cladding: black bodyside cladding Grille: black w/body-colour surround grille Exhaust Tip: chrome tip exhaust Convenience Features: Air Conditioning automatic dual -zone front air conditioning Air Filter: air filter Console Ducts: console ducts Cruise Control: cruise control with steering wheel controls, Full -Speed Range Dynamic Radar Cruise Control (DRCC) adaptive Fuel Remote Release: mechanical fuel remote release Power Windows: power windows with front and rear 1 -touch down 1/4 Vent Rear Windows: power rearmost windows Remote Keyless Entry: keyfob (all doors) remote keyless entry Illuminated Entry: illuminated entry Integrated Key Remote: integrated key/remote Auto Locking: auto -locking doors Steering Wheel: steering wheel with manual tilting, manual telescoping Day -Night Rearview Mirror: day -night rearview mirror Driver and Passenger Vanity Mirror: illuminated driver and passenger -side visor mirrors Emergency SOS: Safety Connect (1 -year trial) emergency communication system Front Cupholder: front and rear cupholders Floor Console: full floor console with covered box Overhead Console: mini overhead console with storage Glove Box: glove box Driver Door Bin: driver and passenger door bins Seatback Storage Pockets: 1 seatback storage pockets IP Storage: bin instrument -panel storage Driver Footrest: driver's footrest Retained Accessory Power: retained accessory power Power Accessory Outlet: 2 12V DC power outlets Entertainment Features: radio SiriusXM AM/FM/HD/Satellite with seek -scan Radio Data System: radio data system Voice Activated Radio: voice activated radio Speed Sensitive Volume: speed -sensitive volume Steering Wheel Radio Controls: steering -wheel mounted audio controls Speakers: 6 speakers Internet Access: Wi-Fi Connect with up to 2GB within 3 -month trial internet access 1 st Row LCD: 2 1 st row LCD monitor Wireless Connectivity: wireless phone connectivity Antenna: integrated roof antenna Lighting, Visibility and Instrumentation Features: Headlamp Type reflector LED low/high beam headlamps Auto -Dimming Headlights: Automatic High Beams (AHB) auto high -beam headlights Rear Window wiper: fixed interval rear window wiper Rear Window Defroster: rear window defroster Tinted Windows: deep -tinted windows Dome Light: dome light with fade Front Reading Lights: front reading lights Ignition Switch: ignition switch light Printed On 05/22/2024 06:34:43 PM Page 7 of 9 Variable IP Lighting: variable instrument panel lighting Display Type: digital/analog appearance Exterior Temp: outside -temperature display Low Tire Pressure Warning: low -tire -pressure warning Trip Computer: trip computer Trip Odometer: trip odometer Lane Departure Warning: lane departure Blind Spot Sensor: blind spot Front Pedestrian Braking: front pedestrian detection Forward Collision Alert: forward collision Water Temp Gauge: water temp. gauge Clock: in -dash clock Systems Monitor: driver information centre Rear Vision Camera: rear vision camera Oil Pressure Warning: oil -pressure warning Battery Warning: battery warning Lights On Warning: lights -on warning Key in Ignition Warning: key -in -ignition warning Low Fuel Warning: low -fuel warning Low Washer Fluid Warning: low -washer -fluid warning Door Ajar Warning: door -ajar warning Trunk Ajar Warning: trunk -ajar warning Transmission Fluid Temperature Warning: transmission -fluid -temperature warning Safety And Security: ABS four-wheel ABS brakes Number of ABS Channels: 4 ABS channels Brake Assistance: brake assist Brake Type: four-wheel disc brakes Vented Disc Brakes: front ventilated disc brakes Daytime Running Lights: daytime running lights Spare Tire Type: compact spare tire Spare Tire Mount: spare tire mounted inside under cargo Driver Front Impact Airbag: driver and passenger front -impact airbags Driver Side Airbag: seat -mounted driver and passenger side -impact airbags Overhead Airbag: curtain 1st and 2nd row overhead airbag Knee Airbag: knee airbag Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front seatbelt pre-tensioners 3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side -impact bars Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Rear Child Safety Locks: rear child safety locks Ignition Disable: immobilizer Panic Alarm: panic alarm Tracker System: tracker system Electronic Stability: electronic stability Traction Control: ABS and driveline traction control Front and Rear Headrests: manual adjustable front head restraints Rear Headrest Control: 3 rear head restraints Break Resistant Glass: break resistant glass Seats And Trim: Seating Capacity max. seating capacity of 5 Front Bucket Seats: front bucket seats Number of Driver Seat Adjustments: 6 -way driver and passenger seat adjustments Reclining Driver Seat: manual reclining driver and passenger seats Driver Height Adjustment: manual height -adjustable driver and passenger seats Driver Fore/Aft: manual driver and passenger fore/aft adjustment Front Centre Armrest Storage: front centre armrest Rear Seat Type: rear manual reclining 60-40 split -bench seat Printed On 05/22/2024 06:34:43 PM Page 8 of 9 Rear Folding Position: rear seat fold -forward seatback Rear Seat Armrest: rear seat centre armrest Leather Upholstery: cloth front and rear seat upholstery Door Trim Insert: cloth door panel trim Headliner Material: full cloth headliner Floor Covering: full carpet floor covering Dashboard Console Insert, Door Panel Insert Combination: metal -look instrument panel insert, door panel insert, console insert Shift Knob Trim: urethane shift knob Interior Accents: metal -look interior accents Cargo Space Trim: carpet cargo space Trunk Lid: plastic trunk lid/rear cargo door Cargo Mats: vinyl/rubber cargo mat Cargo Cover: roll -up cargo cover Cargo Tie Downs: cargo tie -downs Cargo Light: cargo light Concealed Cargo Storage: concealed cargo storage Standard Engine: Engine 219 -hp, 2.5 -liter 1-4 (hybrid regular gas) Standard Transmission: Transmission 2 -speed CVT w/ OD and auto -manual Printed On 05/22/2024 06:34:43 PM Page 9 of 9