HomeMy WebLinkAboutAgreements/Contracts - Facilities & Maintenance (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Facilities and Maintenance SATE: 5/13/2024
REQUEST SUBMITTED BY: Kevin Schmidt
PHONE:509-754-3272
CONTACT PERSON ATTENDING ROUNDTABLE..Kevin Schmidt/Tom Gaines
CONFIDENTIAL INFORMATION: EIYES El NO
Iem+�`st
Contract with Skaug Brothers to replace courtroom flooring at Youth Services in Ephrata.
Skaug was lowest bidder for this project, total cost is $6027.04, that cost includes taxes.
This is a 2024 approved capital project with a budget of $9500.00
If necessary, was this document reviewed by accounting? El YES El NO 7m, N/A
If necessary, was this document reviewed by legal? 0 YES 7 NO El N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D&
4/23/24
DEFERRED OR CONTINUED TO:
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A
RAgreement / Contract
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7ARPA Related
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0Bid Opening Scheduled
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0 Budget
7 Computer Related
ElCounty Code
ElEmergency Purchase
El Employee Rel.
F]Facilities Related
❑ Financial
❑ Funds
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El Invoices / Purchase Orders
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EIMOA / MOU
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F]Thank You's
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0WSLCB
Iem+�`st
Contract with Skaug Brothers to replace courtroom flooring at Youth Services in Ephrata.
Skaug was lowest bidder for this project, total cost is $6027.04, that cost includes taxes.
This is a 2024 approved capital project with a budget of $9500.00
If necessary, was this document reviewed by accounting? El YES El NO 7m, N/A
If necessary, was this document reviewed by legal? 0 YES 7 NO El N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D&
4/23/24
DEFERRED OR CONTINUED TO:
t�1 +�. +� b
EZ
A
v-14-136
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TMS CONTRACT ("Contr�cfen
'), entered by and. betwe, GRANT COUNTY., duly
w - the tete' Washington
4- 1 i
organized and operatincr under and by the C-onst'tutand the laws of *on
-120-056, a company duly formed and doing
("County"), and Skau''g Brothers Inc., UBI No. 600
business in the State of Washington ("Contractor"').
In consideration of the mutual promises and covenants contained herein, the parties
hereto agree as follows;
1. Wor1r, of Contrart/ScUe of Work. The Contractor shall: do all work and furnish all, tools,
materials, equipment, and things ofevery description necessary to complete the tasks and scope
'e
Of work as per this contract for the Grant CountyYouth Services Courtroom- Floorng Pri o
ict .
F I M2408. 'VorV means all work individually and collectively performed by the Contractor
during the t
pro1 J ec.
The Contractor will be responsible for supplying and doing all the work to complete the
-following,-,
a Providing all equipment,, materials, and labor needed to remove and dispose of the
glue down flooring
Install %.1
existing carpet and * tall new Luxury Vinyl Plank. 9
b. Detach and reset wood trim as needed,
c. Provide and 'install, transitions as needed.
d Supply any permits required for this project-,
C Complete cleanup of the area once above completed, including but,not limited to
recovery and removal of equipment, trash, and debris.
f Contractor understands this is a Public work subject to prevailing wage and the
submission of intents, affidavits, and certified payroll as required by the Labor
and Industries.
Project Site. T . he work sial be accomplished upon the real property commonly known as
the. Grant County Courthouse, situated on or about 303 Abel Road, Ephrata, Washington, or as may
be more specifically directed at the sole discretion of the. County.
3. Date of Commencement and Date of Completion. The Contractor shall commence the
41 ,
work described herein upon receiving notice to proceed from. the County beginning at atime
permits/bonds.
mutually agreed upon by the parties after having obtained all necessary
Substantial . completion of the work shall occur by July 30, 2024, unless delays beyond the
control of eitherparty cause the date to be extended. This date will not be extended without
approval by the County.
4. Contract Sum and Terms. The agreed Contract sum, except for provisions set forth below
3, and with payment of such Contract Sum subject to provisions set forth below
in Paragrapti i
in Paragraphs 8 and 11, anti any other provis ion contained within the Contractwh ich may affect such
F 240 Youth Services Courtroom Flooring Replacement— Page I
9
Contract Sum. to be paid to Contractor, is as follows"
Subtotal — -1 $5,560-00
Washington State Sales Tax R, 8.4% $467.04
Total $x,027.04
Retainage (5% of Subtotal) $ NA
t
a Ret Not required for thhis projecainaae requd
h Intents and Affidavits-, Statements of intent to pay prevailing wacs anaffidavits
g
l i
of wa pa"d are required to be su b mktedlo Washington State Labor and
ges
Industries according to CW' 39,12.040..
a Payment Interval 'and BillinE: The Contractor shall submit a monthly billing
.
Statement and Invoice to the County. Such billing statement andcc shallset out
. invoi
the nature of the workperformed, the time and materials 'involved, or the- percentage
of work completed as mutually agreed upon shy- the Contractor and the County.
The County willpay such a statement and invoice within thirty (30) days of
-receipt.
5. Performance and Pqy ent Bonds: Required for this project.
6. Indemni and Hold Harmless. The Contractor shall defend, indemnify, and hold the
iy ,
County, its officers, officials, employees, and volunteers harmless from any claims, injuries
damages, losses, or suits, including. attorney fees, arising out of or in. connection with the
performance of the contract, except for injuries and damages caused by the sole negligence of
the County,
stood that the indemnification provided herein
It is further specifically and expressly under - 4
.41 Industri , al Insurance, title 51 RC:W, solely
constitutes the Contractor s waiver of immunity under
for indemnification. The parties"
have mutually negotiated this, waiver. The provisions Of tills
section shall survive the expiration of termination of this. contract.
7. Insurance. The Contractor shall procure and maintain, for the duration of this contract,
damage to property which may arise from or
insurance against claims for in-uries to persons or
in connection with the performance of the work hereunder by the Contractor, its agents,
representatives, employees, or subcontractors.. The Contractor shall provide a Certification of
Insurance evidencing:
a Automobile Liabiliiy insurance with limits no less than. $1 000,000 combined
single limit per accident for bodily injury and property damage, and
b. Commercial General LiabiliV insurance written on an occurrence basis with limits
no less than $1,000,000 combined single limit per occurrence and $2,000,000
aggregate for personal injury, bodily injury, and property damage. Coverage shall.
include but not be limited to blanket contractual; products/completed operations;
FM2408 Youth Services Courtroom Flooring Replacement— Page 2
broad form property damage; explosion, collapse, and underground CXCU) if
applicable; and employer's liability,
C. Worker's Compensation insurance at the limits established by the State of
Washington.
Any payment of deductible or self-insured retention shall be the Contractor's sole responsibility.
The County shall be named as an additional insured on the 'insurance policy concerning work
performed by or on . behalf of the Contractor, and a copy of the endorsement naming the county
as an additional insured shall be attached to the Certificate of Insurance. The Contractor's
insurance shall be the primary insurance concerning ng the County, and the County shall be given
thirty (30) days prior written. notice of any cancellation, suspension, ston, or material change in
coverage.
8. Payments Withheld. The County may withhold or nullify the whole or part of any
payment to such extent as may be necessary to protect the County from loss or damage for
reasons inclUdina but. not limited to*
a Work not within the Contract.
b. Reasonable evidence that the work required by the Contract cannot be completed
for the unpaid balance Of the contract sum.
c. Work by the County to -correct defective work or complete thework.
d Tailure by the Contractor to perform. work within this Contract.
e. Cost or liability that may occur to the County due to the Contractor's fault,
negligent acts., oromissions.
PR.OVIDED: In any case where part -or all of a payment is going to be withheld for
unsatisfactory performance.. the County shall notify the Contractor per RCW 39.76.011(b •
Authority. of Co Suppose the Contractor fails to perform, the work according to the
requirements othe the Contract Document. In. that case, he County shall provide written notice of the
deficiency to the Contractor, and the Contractor shall have seven days to correct the deficiency in the
work. Ifthe Contractor fails to correct the deficiency in the work within. the seven days or to take.
and continue all appropriate steps to initiate the corrections in the event corrections cannot be
.reasonably completed in the seven days, the County may, without prejudice to other remedies: (a)
use County forces, other contractors, or other means to make good the Contractor's deficiency,,
and (b) deduct from or nullify the Contractor's payments the cost of such effort as described in
paragraph 8 of this agreement.
9. Warr .nty of Construction. In addition to any special warranties provided elsewhere in
the Contract Document and companion or applicable documents, the Contractor warrants that all
work conforms to the requirements of the Contract and is free of any defect in equipment,
FM2408 Youth Services Courtroom Flooring Replacement— Page 3
material, or design furnished or workmanship j) performed by the Contractor..
Concerning all warranties, express or implied, for work performed or materials furnished
according to the Contract and companion or applicable documents, the Contractor. shall'.
a Obtain all warranties that would be given in standard commercial practice.
b. Require all warranties to be executed, in writing, for the benefit of the County; and
c. Enforce all warranties for the benefit of the County, if directed by the County,
including any subcontractors, manufacturer's, or supplier's warranty that extends beyond
the period specified ..in the Contract.
d The obl . igations, under this Section shall survive completion.
Successors and Assigns. The County and Contractor respectively bind thernselves, their
partners successors, assigns, and legal representatives to the other party hereto and to partners,.
covenants,
a
successors, assigns., and legal representatives of such other party 1regardin0--e
agreements and obligations contained in the Contract. Neither party shall assign n the work
without the -written consent of the other. If either party attempts to assign without such consent,
thatparty shall remain legally responsible for all obligations outlined in the ontra t.
Ch s in work. . The County may., at any time and Without notice the to Contractor's
Chan 0— 1 e 0.
surety, order additions, deletions, revisions, or other changes in the work. These changes in the
work shall be incorporated into the Contract Document through the execution of Change Orders.
Suppose any change in the work ordered by the County causes an increase or decrease in the
Contract Sum or the performance time.. In that case, an equitable adjustment shall. be made, and
such adj
constitutes the Contractor as an agent or legat representative of the County for any purpose
whatsoever, and the Contractor's relationship to the County because of the Contract Document
shall be that of an independent contractor., The Contractor is not granted any express or implied
right or authority to assume or create any obligation or responsibility on behalfofor ipntheatre
ofthe County or to bind the County in any manner or thingwhatsoever.
13. Clean Up. The contractor shall always keep the s U project . site, Including hauling routes,
infrastructures, utilities, and storage areas, free from accumulations of waste materials. Before
completing the work, the Contractor shall remove its rubbish, tools, scaffolding, equipment, and
materials from the premises. Upon completing the Work
the Contractor shall leave the project
site in a clean, neat., and-orderty condition that is satisfactory to the County. 'If the Contractor
fails to clean up as provided herein, and after reasonable notice from the
County, the County
may do so., and the cost thereof shall be charged to the Contractor.
14, Survival, If any clause or provision of this Contract shall be invalid, the remaining clauses
and provisions shall nevertheless be and remain in full force and effect.
154 E_ntire Agreement. The Contract embodies the entire agreement between the parties; all
other agreements, orad or written,'ed and d
arenowmerg an superseded by the Contract. There are no
other agreements which modify: or affect the terms hereof. No amendment here -to shall be
binding unless the terms thereof are in writing and signed by both parties. Time is ofthe essence.
No verbal or other agreements modify or affect the Contract.
16. Explanation of -Documents. The Contractor has thoroughly reviewed the Contract. The
Contractor has had the opportunity to consult with legal counsel as to the legal. effect of the
Contract.
17. Notices. All notices required under the terms hereof are to be in writing and delivered.
personally to the patty to receive the same or mailed by regular mail, postage. prepaid to the
address specified adjacent to the parties' signatures. All notices shall be deemed! served upon
del iverythereof ortbree (3) days collo in deposit ofthe notice in the U.S. mail a I s required herein.
lead*I
1 gl, ConstructiI on. The headings of the sections and paragraphs are inserted solely for the
convenience ofthe parties. They arc not apart of and are not intended to govern, limit, or aid in
constructing any term or provision hereof.. In construing the parties' 'Intent regarding
m
In this contract, no ore significant or stricter construction ion of any term or provision hereof shall
be asserted against the county as drafter,
1"I
1.8. Governing Law, Venue. The ne performance and interpretation of the Contract Document
shall be governed and 'Interpreted by the laws of the State of Washington. Any litigation arising
from or in connection with this Contract shall. be conducted in Grant County, Washington.
1//
FM2408 Youth Services Courtroom Flooding Replacement— Page 5
FM2408)ooth Services Courtroom Flooring Replacement— Page
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License No, SKAUGBI 17 1L7
UBI No. 600-120MO56
.Twi1son@skau,v,bros.com
Dated the- 13 of 202q.
BOARD OF COUNTY COMMISSIONERS
GRANT COUNTY, WASHINGTON
('x C U sje-IJ
ATTEST:
Barbara J. Vsquez,
Clerk of tli.e Board
Approved as to :conn:
By--------- - - -------- ----- - -------------
Barbara G. Duerbeck, WSBA # 53946
Deputy Prosecuting Attorney
Dateo
FM2408 Youth Services Courtroom Flooring Replacement— Page's
Barbara Vasquez
From:
Sent:
To:
Subject:
This has my approval.
Thank you,
Barbara G. Duerbeck
Monday, May 13, 2024 2:13 PM
Kevin Schmidt; Tom Gaines
RE: Signed Contract GC Youth Services Courtroom
Barbara G. Duerbeck
Deputy Prosecuting Attorney
Grant County Prosecuting Attorney's Office
Civil/Appellate Division
509-754-2011
Extension 3912
bgduerbeck@yrantcountywa. gov
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and be subject to disclosure upon request. Thank you.
From: Kevin.Schmidt <kschmidt@grantcountywa.gov>
Sent: Monday, May 13, 2024 11:13 AM
To: Barbara G. Duerbeck <bgduerbeck@grantcountywa.gov>; Tom Gaines <tgaines@grantcountywa.gov>
Subject: FW: Signed Contract GC Youth Services Courtroom
Barb,
Here is contract for you approval for replacing the flooring in the courtroom up at the Youth Services facility here in
Ephrata on Abel Road. It is the standard contract with the standard insurance coverages of 1 and 2 million dollars.
Thanks,
Kevin Schmidt
Facilities and Maintenance Manager
Grant County, Wa
Phone: 509-754 2011 ext: 3272
Mobile: 509-237-4081
Email: l(schmidt(@grantcountywa.gov
From: John Wilson <'wilson skau bros.com>
Sent: Monday, May 13, 2024 10:18 AM
To: Kevin Schmidt <kschmidt rantcount wa. ov>
Subject: Signed Contract GC Youth Services Courtroom
Here's the signed contract. Let me know if you need anything else from me. Thank you.
Sincerely,
John Wilson
Skaug Brothers Carpet One
222 E. 3rd Ave.
Moses Lake, WA 98837
509-765-0633 Office
509-770-1343 Cell
iwilson(Lbskau, S.Com
Find us at...
https: 1 www. skau rotherscarpet lmoseslake.com
And On...
Instagram
https: I www.inst M.COM/skaugbros/
Facebook
https.
:_L www.facebook.com/skg�jg
,,brotherscMpetone