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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of February 26 —March 03, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in Person with a WEBEX Conference Call Video option available. (info below) MONDAY, FEBRUARY 26, 2024 Event address for https:Hgrantcowa.webex com/grantcowa/i php?MTID=m2el2adb78d3fe532dfc78952cb8d6901 attendees: Event number: 2493 0511997 Event password: BOCC-FEB26 Video Address: 24930511997@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220332) Show all global call-in numbers Access code: 2493 0511997 8:30 a.m. — 8:45 a.m. Central Services Weekly Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:55 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received (BL) • Mailroom Staffing Update (KE) • BV Out of State travel request for Laserfiche on today's consent 10:00 a.m. —10:25 a.m. S Heston, WCRG Insurance Update 12:00 P.M. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT ADA ACCOMODATIONS PROVIDED UPON REQUEST Page 2 of 5 Grant County Commissioners Agenda Week of February 26, 2024 2:00 p.m. — 2:55 p.m. S Castro, Public Works Update • Baseline Road LTAC Funding (Sam) • Roadside Litter (Sam) • Facility Vehicles (Sam) • Resolution Accepting Completion of Dodson Road Overlay (Dave) • Resolution Accepting Completion of the 3 -NE Project (Dave) 3:00 p.m. — 3:25 p.m. Commissioner Work Session (Anticipated Executive Session TUESDAY, FEBRUARY 27, 2024 Event address for htt s: rantcowa.webex.com rantcowa '. h ?MTID=m8709862e6f8O44b5408fl8ad7fa8OcOd attendees: Event number: 2494 433 1529 Event password: BOCC-FEB27 Video Address: 24944331529@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220332) Show all global call-in numbers Access code: 2493 433 1529 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:55 a.m. D Anderson, Renew Update • Strategic Planning • Dr. Bryan Williams Visit in October • Executive Session 10:00 a.m. —10:25 a.m. B Hill, Public Defense Update 10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update 12:00 p.m. —12:30 p.m. D Stone, Weekly Session Update with Representative Maycumber (ZOOM) 12:00 p.m. —1:00 p.m. PUD Luncheon 1:00 p.m. —1:55 p.m. Human Resources Update Page 3of5 Grant County Commissioners Agenda Week of February 26, 2024 1:00 P.M. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 16) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE I. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080 and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090 as recorded on a listing, and made available to the Board. 2. Authorization of Canvassing Board Representatives — Auditors Staff, to act under authority given in RCW 29A.60 for Robin Rutty, Kaylyn Orozco, and Aleanah Lopez to act as representatives for Grant County; and for Karrie Stockton, Sally Goodwin, and Sierra Garcia to handle ballots through the mail room process for a Special Election to be held April 23 2024. 3. Delegation of County Legislative Authority, Cindy Carter, to serve on the Grant County Canvassing Board for the Special Election to be held on April 23, 2024, serving p from April 23, 2024, through May 3, 2024. 4. Authorization of Canvassing Board Representatives — Auditors Staff, to act under authority given in RCW 29A.60 for Robin Rutty, Kaylyn Orozco, and Aleanah Lopez to act as representatives for Grant County; and for Karrie Stockton, Sally Goodwin, and Sierra Garcia to handle ballots through the mail room process for the Presidential Primary to be held March 12 2024. 5. Delegation of County Legislative Authority, Cindy Carter, to serve on the Grant County Canvassing Board for the Presidential Primary to be held on March 12, 2024 servingfrom March 12, 2024, through March 22, 2024. 6. Designation by the Chair of the Board of Grant County Commissioners of Individuals to Serve on the Canvassing Board for Commissioner Rob Jones and Commissioner Danny E. Stone. CENTRAL SERVICES 7. Recommendation to award the following approved capital projects at the Grant County Fairgrounds: • CSD2401fg-Fairgrounds Paving to Eastside Asphalt in the amount of $107,.659.00. • CSD2402fg- Horse Barn Water Upgrades to Basin Refrigeration in the amount of $15,989.00 • CSD2405gf- Horse Barn Electrical Upgrades to J&M Electric in the amount of $51,395.00. Page 4 of 5 Grant County Commissioners Agenda Week of February 26, 2024 8. Out-of-state travel request for Evan Little and Keith Conley to attend the 2024 Empower Laserfiche Conference in Las Vegas, NV., April 22-25, 2024. Registration and hotel for the conference have been covered and the remaining estimated cost for flights is $672.40. COMMISSIONER'S OFFICE 9. Approval of the following Grant County Lodging Tax Advisory Committee Tourism Promotion Agreements: LTAC GRANT # I EVENT 2024-05 1 David Shannon 2024-06 1 Sail On 2024-07 1 Undecided Concert #1 2024-08 1 Undecided Concert #2 FNITITV ENTITY t AMOUNT n. $ AMOUNT Central Basin Community Concert $1,500 Association Central Basin Community Concert $1.,500 Association Central Basin Community Concert $1,,500 Association Central Basin Community Concert $1,500 Association Reel Recreation $7,500 2024-30 Triple Fish Challenge 10. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion A reement for Agreement Royal City Royalfest, Royal City Summerfest, Grant No. 2024-09, in the amount of $6,000. 11. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4519D-106, in the amount of $49,813.50 for December 2023 expenses. 12. Out-of-state travel request for Barbara Vasquez to attend the 2024 Empower Laserfiche Conference in Las Vegas, NV., April 22 -April 25, 2024, replacing Jerry Gingrich's previously approved request. p y FACILITIES AND MAINTENANCE 13. Budget extension request in the amount of $7,386.64 for Capital Outlay Fund (001.112) for vehicle allocation and purchases for the maintenance integration due to the original budgeted amount being $116,000.00 but the billed amount totaling $123,386.64. 14. Capital Asset Approval in the amount of $3,837 for the purchase of a replacement compressor for the chiller in the Law and Justice Building. This was approved in the budget at $60,000.00 but the total cost with taxes is $63,837.00. Upon approval, a contract with Basin Refrigeration and Heating Inc. will be signed. PI 1R1 Ir XAinRVc 15. Resolution accepting completion of the Dodson Road Overlay Phase 2, Phase 3, and Phase 4 project completion, CRP No. 22-01. 16. Resolution accepting completion of the 3 -NE Phase 3 project, CRP No. 21-03. E> Page 5of5 Grant County Commissioners Agenda Week of February 26, 2024 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:15 p.m. -3:20 p.m. Open Record Public Hearing—Public Works Service Fee 3:25 p.m. — 3:35 p.m. Open Record Public Hearing —Amendment of Chapter 14.04 of the Grant County Code Regarding Enforcement Procedures with Amendments of Chapter 1 of the Property Maintenance Code 5:00 p.m. — 7:00 p.m. D Stone, P21P Open House Public Meeting (Grand Coulee) WEDNESDAY, FEBRUARY 28, 2024 8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING 6:00 P.M. — 8:00 p.m. D Stone, Legislative Steering Committee Roundtable THURSDAY, FEBRUARY 29, 2024 8:00 a.m. — 2:00 p.m. D Stone, Legislative Steering Committee Meeting 10:00 a.m. —11:00 a.m. R Jones w/ S Fode (Masons Coffee) 11:00 a.m. —12:00 p.m. R Jones, Sand Dunes Beach Front Meeting (Moses Lake) 2:00 p.m. — 3:00 p.m. R Jones at Port of Moses Lake Tax Increment Financing Public Briefing (Port of Moses Lake) 6:00 p.m. — 5:00 p.m. R Jones, Association of Grant County Cities and Towns (AGCCT) Meeting FRIDAY, MARCH 01, 2024 No Meetings Scheduled.