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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of March 11—March 17, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MON DAY, MARCH 11, 2024 Event address for https:flgrantcowa.webex.com/grantcowa/i.php?MTID=mb697221lb4cld926lcf8296859fa0927 attendees: Event number: 2480 047 2357 Event password: BOCC-MAR11 Video Address: 24800472357@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220627) Show all global call-in numbers Access code: 2480 047 2357 8:15 a.m. — 8:30 a.m. Development Services Weekly Update 8:30 a.m. — 8:55 a.m. Superior Court Update 9:00 a.m. — 9:15 a.m. Accounting Weekly Update 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received (BL) • 2025 Budget Meetings Schedule 10:30 a.m. —10:55 a.m. A Garcia, Veteran Services Update 11:00 a.m. —11:25 a.m. Accounting Update Continued 11:30 a.m. —11:55 a.m. M McKnight, Assessors Office Update 12:00 p.m. —1:00 p.m. R Jones, Position Management Team Meeting NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of March 11, 2024 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates 2:00 p.m. — 2:55 p.m. S Castro, Public Works Update • Out -of -State Travel • Pit South of Warden, Cole Quarry • Bridge 202 and 247 update • Solid Waste Purchase Land Update • Training at the Fairgrounds 3:00 p.m. — 3:25 p.m. Commissioners Work Session (Anticipated Executive Session) TUESDAY, MARCH 12, 2024 Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m65cdc4ldb53143fd2ce0ce928cd63e49 attendees: Event number: 2491 792 3322 Event password: BOCC-MAR12 Video Address: 24917923322@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220627) Show all global call-in numbers Access code: 2491792 3322 8:15 a.m. — 8:30 a.m. Z Kennedy, Legislative Update 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update 11:00 a.m. —11:55 a.m. T Gaines, Central Services Update 12:00 p.m. —12:30 p.m. D Stone, Weekly Session Update with Representative Maycumber (Zoom) 1:00 p.m. —1:55 p.m. Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda Page 3 of 6 Grant County Commissioners Agenda Week of March 11, 2024 • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901 as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Approval of January 29, 2024, and February 5, 2024, Commissioners Minutes 3. Invoices 4. Letter of support regarding Congressionally Directed Spending/Community Project Funding Request —Coulee Medical Center —Relief for the Rural Health Workforce Project. 5. Appointment for Judy Madewell to the Grant County Board of Health representing Seats 3 & 4, City/Town Officials as an alternate member for the term of March 12, 2024, through December 31, 2025. 6. Consulting Services Agreement RE: Housing/Homelessness Programs Guidance Amendment 1 with Sandra Van Osten dba SVO Consulting Services. The amendment begins January 1, 2024 and increases the rate to $110.00 per hour. 7. Washington State Liquor and Cannabis Board Notice of Cannabis License Application regarding Application for added privilege for Tower Pizza located in Crescent Bar, WA. 8. Reimbursement request from HopeSource on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $25,248.67 for January 2024 expenses. 9. Reimbursement request from Big Bend Community College on their previously approved American Rescue Plan Act (ARPA) funding in the amount of $5,,424.12 for December 2023 expenses for the Expansion Healthcare Program. 10. Reimbursement request from Big Bend Community College on their previously approved American Rescue Plan Act (ARPA) funding in the amount of $15.,514.76 for January 2024 expenses for the Expansion Healthcare Program. 11. Reimbursement request from Renew on their previously approved American Rescue Plan Act (ARPA) funding in the amount of $31,.586.82 for Suicide Prevention for the months of October through December 2023. 12. Reimbursement request from New Hope on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $16,828.43 for January 2024 expenses. 13. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $49,053.10 for January 2024 expenses. 14. American Rescue Plan Act (ARPA) Beneficiary Agreement with Moses Lake Senior Center in the amount of $5,000.00 on an advance payment basis for eligible costs incurred during the period of March 3, 2021, through September 30, 2026. Page 4 of 6 Grant County Commissioners Agenda Week of March 11, 2024 15. Extension request from the City of George on the Strategic Infrastructure Project (SIP) 2019-04, Well No. 3 Generator, to move the completion date to August 31, 2024. 16. Approval of the following Grant County Lodging Tax Advisory Committee Tourism Promotion Agreements: LTAC GRANT # EVENT ENTITY $ AMOUNT 2024-02 Producers Gone Wild Best of Barrels Only, LLC $5,,000 2024-03 Sandcup Futurity Best of Barrels Only, LLC $10,000 2024-04 Spring Warm -Up Futurity Best of Barrels Only, LLC $5,.000 DEVELOPMENT SERVICES 17. Contract with Aspect (Geosyntec) Consulting as well as Attachment "A" Professional Services Agreement for Water Mitigation Banking Program Phase 1 and budget extension request in the amount of $50,000.00 for Professional Services 001.111. FACILITIES AND MAINTENANCE 18. (2) Otis Service and Repair Orders to perform the state -required 5 -year test on 3 elevators located at the Grant County Courthouse and 2 elevators located at Renew. The cost is $2,750.00 per elevator for a total of $13.,750.00 for both sites. FAIRGRnt INnS 19. Request to remove the following county -owned property below from the County Asset list as they were previously surplused: ASSET ID # Description Surplus Manner of Disposal BOCC Approval 101439 Call Up System and PA for Pavilion 1/1/23 Garbage No 101444 Bleachers 1/1/23 Garbage No 101450 PA System/Pavilion 1/1/23 Garbage No 101451 Equipment Mower Bush Hog TDM -11 1/1/23 No Idea No 102704 Vehicle —Dump Truck 1981 Mack 1/1/23 No Idea No 104044 Readerboard — Optec 1/1/23 Garbage No 106007 Miller Gas Welder P216G N/A — Item Stolen Unknown NF\N HnPF 20. Lease Agreement with Mario and Cindy Padilla for classroom space located at 311 Third Avenue, Moses Lake, WA, in the amount of $1,.000.00 monthly. The term of the agreement is February 15, 2024, through June 30, 2025. Page 5of6 Grant County Commissioners Agenda Week of March 11, 2024 PI I RI I(' 111/(1R KC 21. Out-of-state travel request for Chris Adame, Thomas Hanson, and Carey Tabert to attend Gravel Road Construction & Maintenance training in Post Falls, ID., April 11, 2024. SHERIFF'S OFFICE 22. Public Safety Insights, LLC Property Use and Hosting Agreement for the purpose of establishing terms and conditions for the provision and use of specialized communication equipment (portable cell tower). The term of the agreement is upon signature for a duration of three years. TECHNOLOGY SERVICES 23. Purchase Order No. 525 to Karpel (KARPS) in the amount of $25,487.61 for the PBK Annual subscription and maintenance. TREASURERS OFFICE 24. Contract Amendment A on the BTG Holding Group Software and Services Agreement that was originally signed on April 25, 2023, for the Treasurer's Financial Package. Term has been extended through December 31, 2024, and the cost increased to $193,,407.00. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:15 p.m. — 3:20 p.m. Open Record Public Hearing —Development Services Budget Extension To consider a budget extension request from Development Services from Beginning Fund Balance in the amount of $130,,785.00 (001.000) to Professional Services (001.111) for the proposed Shrubsteppe Mitigation Banking Program. WEDNESDAY, MARCH 13, 2024 9:00 a.m. —10:00 a.m. C Carter, Live Nations Meeting Page 6 of 6 Grant County Commissioners Agenda Week of March 11, 2024 10:00 a.m. —10:55 a.m. LEOFF — DISABILITY BOARD MEETING Event address for https://graritcowa.webex.com/grantcowa/i.php?MTID=mff2bb5d8de22fe9e0279df3db27645cc attendees: Event number: 2492 223 1609 Event password: 60CC-MAR13 Video Address: 24922231609@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 53633062) Show all global call-in numbers Access code: 2492 223 1609 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING 6:30 p.m. — 8:00 p.m. D Stone and C Carter, Grant County Health Board Meeting THURSDAY, MARCH 14, 2024 9:00 a.m. — 10:00 a.m. R Jones, Multi -Agency Communications Center MACC Meeting 1:30 p.m. — 4:00 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee Office) 6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building, Fairgrounds) FRIDAY, MARCH 15, 2024 4:30 p.m. — 7:00 p.m. D Stone, SkillSource 34th Recognition Banquet (Confluence Technology Center, Wenatchee)