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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of March 25 —March 31, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available (info below) MONDAY, MARCH 25, 2024 Event address for https://grantcowa.webex.com/grantcowa/i.pho?MTID=m55cO930bca8cb891lc96Oe9a5542475d attendees: Event number: 2490 545 7381 Event password: BOCC-MAR25 Video Address: 24905457381@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220627) Show all global call-in numbers Access code: 2490 545 7381 8:30 a.m. — 8:45 a.m. Central Services Weekly Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m.-9:15 a.m. Accounting Weekly Update 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update 10:30 a.m. —11:25 a.m. Budget and Finance Committee Meeting 11:30 a.m.-11:55 a.m. Law &Justice — New Jail 311 Fund Stakeholder 12:00 P.M. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Port of Quincy Rail Infrastructure Expansion Project Letter of Support and potential signing of this letter (CC) NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT ADA ACCOMODATIONS PROVIDED UPON REQUEST Page 2 of 6 Grant County Commissioners Agenda Week of March 25, 2024 1:00 p.m. — 3:00 p.m. C Carter, Grant County PUD /Nucor Meeting (Moses Lake Municipal Airport) 3:00 p.m. — 3:30 p.m. Commissioners Work Session (Anticipated Executive Session) 3:30 p.m. — 4:00 p.m. R Jones, Sand Dunes Restroom Discussion TUESDAY, MARCH 26, 2024 Event address for htt s: rantcowa.webex.com rantcow?MTID=m16b44f30507b1088738b956b67d76034 attendees: Event number: 2484 737 8596 Event password: BOCC-MAR26 Video Address: 24847378596@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220627) Show all global call-in numbers Access code: 2484 737 8596 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update 9:00 a.m.-9:55 a.m. D Anderson, Renew Update • Staff Satisfaction Survey • Update on Recovery Coach Program • Upcoming Baldrige Fellowship 10:00 a.m. —10:25 a.m. B Hill, Public Defense Update 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update 1:00 p.m. —1:55 p.m. Human Resources Update 1•00 p.m. — 2:00 p .m. C Carter, Grant County Suicide Prevention Task Force Meeting . 2:00 p.m. — 3:00 P.M. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion Page 3of6 Grant County Commissioners Agenda Week of March 25, 2024 • Consent Agenda — (Items 1 through 23) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Grant Agreement No. K5051 with Washington State Agriculture for a grant to offset costs for a new MUSCO lighting project at the fairgrounds, grant amount is $145,000-00. The term ending date is May 21, 2025. 3. Contract with Basin Heating and Refrigeration for approved Capital Project CSD-2402f g,. J g, Horse Barn Water Upgrades in the amount of $15,989.00. 4. Contract with J&M Electric in the amount of $51,395.00 for an approved Capital Project, CSD- 2405fg, Horse Barn Electrical Editions. 5. One-year extension to KYS Lawn Care and Maintenance contract for mowing services at the Fairgrounds in the amount of $6,193.37. COMMISSIONER'S OFFICE 6. Reappointment letter for David Dormier to the Fair Advisory Committee (FAC) for a third, 3 -year term from March 26, 2024, through March 25, 2027. 7. Reappointment letter for Kevin Burgess to the Fair Advisor Committee(FAC)for a third - Y , 3 year term from March 26, 2024, through March 25, 2027. 8. Reappointment letter for David Eck to the Fair Advisory Committee (FAC) for a third, 3 -year term from March 26, 2024, through March 25, 2027. 9. Approval of the following Grant County Lodging Tax Advisory Committee Tourism Promotion Agreements: 10. Reimbursement request from Big Bend Community College on their previously approved American Rescue Plan Act (ARPA) Funding in the amount of $5,,885.22 for their Expansion Healthcare Program. Page 4of6 Grant County Commissioners Agenda Week of March 25, 2024 11. Reimbursement request from the Grant County Housing Authority on the Department of Commerce Consolidated Homeless Grant No. 24-46108-10, in the amount of $99,501.22 for February 2024 expenses. 12. Reimbursement request from New Hope on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $17,310.34 for February 2024 expenses. 13. Reimbursement request from HopeSource on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-1061, in the amount of $25,654.60 for February 2024 expenses. 14. Reimbursement request from New Hope on the Department of Commerce Consolidated Homeless (CHG) Grant No. 24-46108-10, in the amount of $11,,535.00 for February 2024 expenses. 15. Reimbursement request from Renew on the Department of Commerce Community Development Block (CDBG) CV -2 Grant No. 20-6221C-111, in the amount of $123,002.31 for expenses between March —June 2023. 16. American Rescue Plan Act (ARPA) Beneficiary Agreement with Grant County Fire District No., 3, in the amount of $100,000.00 on a reimbursement payment for eligible costs incurred during March 3, 2021 through September 30, 2026. i:aiRr;Rnt1NDs rom the March 19, 2024, Ayenola: R 17 . Heldfrom to remove the following county -owned property below from the County Asset list as they were previously surplused: ASSET I D # Descri tion p Surplus Manner of Disposal BOCC Approval 101439 Call Up System and PA for 1/1/23 Garbage No Pavilion 101444 Bleachers 1/1/23 Garbage No 101450 PASystem/Pavilion 1/1/23 Garbage No 101451 rEqLi� ment Mower Bush Hog 1/1/23 NoIdea No TDM -11 102704 Vehicle — Dump Truck 1981 1/1/23 No Idea No Mack 104044 Readerboard — Optec 1/1/23 Garbage No 106007 Miller Gas Welder P216G N/A — Item Stolen Unknown 18. Request from BY onnie Helve of ARFS to waive fees for an animal immunization event being held at the Fairgrounds on June 8, 2024. PROSECUTING ATTORNEY 19. Out-of-state q travel request for Dan Dale to travel to Boise, ID., May 6 — May 7, 2024, as well as Portland., OR. April 22 — 23, 2024, to conduct witness interviews for an ongoing homicide case. The estimated cost of travel is $557.00. Page 5 of 6 Grant County Commissioners Agenda Week of March 25, 2024 RENEW 20. Quincy School District invoice in the amount of $27,.476.48 (Fund 108.150 Prof. Services) for their work completed on the Strengthening Families Program. 21. Doctor Bryan William invoice in the amount of $38,000.00 (Fund 108.150 Prof. Services) to provide a 1.5 day manager skills workshop and 75 -minute keynote presentation for October 16 —18,,2024. SHERIFF'S OFFICE 22. Request to surplus the following Ballistic Armor Vests via Spokane Waste To Energy (Incinerator): • Asset# 105890 -Point Blank Body Armor, expires 05/23 (Jordan Miers) • Asset# SA20098 -Point Blank Body Armor, expires 01/23 (Jesse King) • Asset# 105888 -Point Blank Body Armor, expires 10/23 (McClanahan) • Asset# 106081 -Point Blank Body Armor, expires 5/23 (Tyson Voss) • Asset# 105878 -Point Blank Body Armor, expires 01/23 (Adam Davis) • Asset# 105883 -Point Blank Body Armor, expires 05/23 (Jaret Fulbright) • Asset# 105874 -Point Blank Body Armor, expires 05/23 (Joe Kriete) • Asset# 106124 -Point Blank Body Armor, expires 05/23 (Nick Overland) • Asset# 106085 -Point Blank Body Armor, expires 05/23 (Shane Starnes) • Asset# SA20100-Point Blank Body Armor, expires 05/23 (Jordan Ulrich) • Asset# 105881 -Point Blank Body Armor, expires 05/23 (Ryan Haring) • Asset# 105889 -Point Blank Body Armor, expires 05/23 (Nie Dirks) • Asset# 105885 -Point Blank Body Armor, expires 03/23 (Judkins) • Asset# 105972 -Point Blank Body Armor, expires 08/22 (Wentworth) • Asset# 105884 -Point Blank Body Armor, expires 08/23 (Hunt) TECHNOLOGY SERVICES 23. Purchase Order No. 529 from AccTech- Systems Integrator in the amount of $ 119365.41 for annual license maintenance and updates for Microsoft Dynamics GP. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) ® Adjournment 3:15 p.m. — 3:20 p.m. Open Record Public Hearing — Facilities and Maintenance Budget Extension To consider a Facilities and Maintenance budget extension in the amount of $7,386.64 Fund # (001.112) Capital Outlay for vehicle allocation and purchases for the maintenance integration. 3:30 p.m. — 4:00 p.m. M Jaderlund, Auditor's Office Personnel Discussion Page 6 of 6 1 Grant County Commissioners Agenda Week of March 25,,2024 WEDNESDAY, MARCH 27, 2024 8:30 a.m.-9:30 a.m. 12:00 p.m. -1:00 P.M. 6:00 p.m. -8:00 P.M. THURSDAY, MARCH 28, 2024 8:00 a.m.-4:00 p.m. FRIDAY,- MARCH 299 2024 11:00 a.m. — 2:00 p.m. CENTRAL SAFETY COMMITTEE MEETING Grant County CHI Meeting D Stone, WSAC Board of Directors Special Meeting (ZOOM) R Jones., Emergency Operations Evaluated Exercise D Stone, Eastern Washington Council of Government (EWCOG) Meeting