HomeMy WebLinkAboutGrant Related - BOCCL�1i
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:130CC
REQUEST SUBMITTED BY:Karrie Stockton
CONTACT PERSON ATTENDING ROUNDTABLE:Karrie Stockton
CONFIDENTIAL INFORMATION: E]YES W NO
DATE: 5/8/2024
PHONE:2937
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Extension request from McKay Healthcare & Rehabilitation Center on the
Strategic Infrastructure Project (SIP) No. 2023-01, Architecture &Engineering
Site Plan to December 31, 2024.
If necessary, was this document reviewed by accounting? F-1 YES ❑ NO Fm -1 N/A
If necessary, was this document reviewed by legal? El YES F-1 NO 0 N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2: � _'�
D3:
4/23/24
DEFERRED OR CONTINUED TO:
Karrie Stockton, Grant Administrative Specialist
Office of the Grant County Board of County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Time extension request -McKay Healthcare -Strategic Infrastructure Project- SIP Grant
No. 2023-01
Dear Ms. Stockton:
First, thank you for the May 3, 2024 reminder letter. I am writing to request an extension of the
completion date for the above SIP grant to December 31, 2024. As you reported, this grant was
awarded to McKay Healthcare for Phase 1 Architecture and Engineering Site Plan project in the
amount of $400,000. This grant has a deadline for completion for June 6, 2024.
One of the subprojects to be funded by this grant was a survey of the real property owned by
McKay Healthcare by Western Pacific Engineering and Survey, Inc. This was scheduled for
completion in January 2024. However, the final survey for the property is being held up to resolve
encroachments by the Soap lake School District onto McKay Healthcare's property and to resolve
errors in the legal description of the property boundary between the two districts. Additionally,
Rice Fergus Miller, the architecture firm responsible for site plan development, has delayed filing
its application for approval of the site plan with the local planning agency for the City of Soap
Lake, Washington, until these boundary issues can be resolved.
Both the Soap Lake School District and McKay Healthcare are working cooperatively to resolve
these matters. One of the boundary line issues involves reorienting the layout of the baseball field
to eliminate the present encroachment — which is about 55 feet. To accomplish this, the survey
team for WPESI reports that additional survey work will be needed that is not covered in the scope
of work under the contract with WPESI. Specifically, the additional survey work will be needed
now to include a portion of the property owned by the Soap Lake School District. Given the current
financial emergency facing the Soap Lake School District, involving a reduction of over 10 staff
positons, McKay Healthcare anticipates that it will make some adjustments among existing grant
funds and budgets to accommodate the needed survey work to complete a boundary line
adjustment that resolves the encroachments and boundary line issues.
Based on the foregoing, we are requesting an extension to December 31, 2024 for completion of
this grant. This should give the surveyor's time to complete the additional survey work, finalize
and record a boundary line adjustment to resolve the boundary issues, and provide time for our
other contractors to work with the local planning agency for approval of the site plan and obtain
initial zoning approval for the McKay Healthcare property.
PO BOX 819 o SOAP LAKEr WA 98851 a (509) 246-1111 % WWW. CCA ;ALTHCA ,ORC
1 hank you for your consideration of our request, Please call me with any questions.We are happy
to meet with you and the Commissioners ioners at your request.
Sincerely,
Cliff Sears
Counsel for McKay Healthcare
cc: Victor Odiakosa, Administrator
PO BOX 819 SOAP LM, WA 98851 (5 0 9) 246-1111 WWW. MCKAYNEALTHCAMORG