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HomeMy WebLinkAboutRequest to Purchase - Technology Services (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Technology Services REQUEST suaMirrED BY: Joseph Carter/vb DATE: 5/1/24 PHONE: X3361 CONTACT PERSON ATTENDING ROUNDTABLE: T0171 Gaines/Joseph Carter CONFIDENTIAL INFORMATION: ❑YES ® NO ffikkl�l �_ ���i�. � � _ iii_,..W i .. _ _� // � moi. _ ,. � _ i �:; ,i _.ii Cr/ .O. •CDWarenewal of Microsoft Azure, ExchangeOnline 1, Office 365 E3, Ea project P5 GCC, Audio Conferencing, and Teams Rooms Pro for countywide use, $267,112.90. Budgeted software funds: 501.179.00.0000.518804104. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO If necessary, was this document reviewed by legal? ❑ YES ❑ NO 4/8/24 --------------------- ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ------------ ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing *Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations © Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ffikkl�l �_ ���i�. � � _ iii_,..W i .. _ _� // � moi. _ ,. � _ i �:; ,i _.ii Cr/ .O. •CDWarenewal of Microsoft Azure, ExchangeOnline 1, Office 365 E3, Ea project P5 GCC, Audio Conferencing, and Teams Rooms Pro for countywide use, $267,112.90. Budgeted software funds: 501.179.00.0000.518804104. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO If necessary, was this document reviewed by legal? ❑ YES ❑ NO 4/8/24 Grant County Technology Services PO Box 37 35 C ST NW, Suite 308 EPHRATA, WA 98823 Vendor CDWGI CDW Government 75 Remittance Drive, Suite 1515 Chicago, IL 60675-1515 Purchase Order Date P.O. No. 5/1/2024 536 Item Description Qty Rate Amount Maintenance Annual Subscription Renewals: Microsoft Azure Active 1 267,112.90 2675112.90 Directory Premium P 1, Microsoft Exchange Online Plan 1, MS EA 0365 E3 GCC, MS EA Project P5 GCC, Microsoft Audio Conferencing Select Dial Out, and Teams Rooms Pro. (CDW-G Quote #NVQL843) Term: 6/1/24 - 5/31/25 (Year 2 of 3 Annual Payments) Budgeted Software Expense: 501.179.00.0000.518804104 Total $267,112.90 SETH SAMPSON, Thank you for choosing CDW. We have received your quote. Hardware Software Services IT Solutions Brands Research Hub QUOTE CONFIRMATION Thank you for considering CDW*G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please to intoaursystem to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. ----------QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL NVQL843 4/8/2024 ANNUAL PAYMENT DUE 0607430 $267,112.90 6/1 IMPORTANT - PLEASE READ ---------------------------------- ------ Special Instructions: Annual Payment Due 6/1 EA 56152184 TERMS 6/1/2024 - 5/31/2025 QUOTE DETAILS ITEM QTY CDW # UNIT PRICE EXT. PRICE Microsoft., ffice 65 Extra File Stfar gge.,Add-op..- s.u.bscrip,tion 10000 5580209 $2.32 $23,200.00 license - I G Mfg. Part#: M9T-00002-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Migrogoft Entra ID PI -,subscril2tign. ljgense-1 use 720 5430962 $57.92 $41,702.40 Mfg. Part#: MQM-00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Ms EA 0365 E3 GCC P USER 600 3753337 $261.10 $156,660.00 Mfg. Part#: AAA -11894 -12 -SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Mir soft Audio .Cgn.fe,rencing, Select Dial 0jjt_-,subs ,Gri2jion 600 6976615 $0.00 $0.00 license - 1 lic Mfg. Part#: NYH-00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: MARKET QUOTE DETAILS (CONT.) Microsoft Exchange Qn1jne Plan I - subscription li,cq,ns,C,.,-j 120 3083170 $38.57 $4,628.40 user Mfg. Part#: 3MS-00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution -- NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Microsoft Audio Conferencina Select Dial Out - subsgrj,ption 16 6976615 $0.00 $0.00 license - I lic Mfg. Part#: NYH-00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract; MARKET MS EA 036,5..,.E3,GQq..P USER 16 3753337 $261.10 $4,177.60 Mfg. Part#: AAA -11894 -12 -SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Microsoft Audio&gLife.ren,,. ing tion 15 6976615 $0.00 $0.00 licese: Ic Mfg, Part#: NYH--00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: MARKET MS EA 0365 E3 GCC P USER 15 3753337 $261.10 $3,916,50 Mfg, Part#: AAA -11894 -12 -SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Microsoft Exchanne Online Plan I bscr1j2jign.ji!qen,5e 1 9 3083170 $38.57 $347.13 uggr Mfg, Part#: 3MS-00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) MS EA PRQ2E!gT P5 gQg,P,U5E 2 4579875 $530.71 $1,061.42 Mfg. Part#: 7VX-00001-12-SLG Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Microsoft Teams Rooms Pro - subscril2ti n license ,j.1_m,onth) 6 7169507 $454.08 $2,724.48 1 dgy:ige Mfg. Part#: VA1-00001-12-SLG - Year 2 of 3 Annual Payment TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) MS EA 0365 E3 GCC P USER 29 3753337 $261.10 $7,571.90 Mfg. Part#: AAA -11894 -12 -SLG ADD ON LICENSE TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Page 2 of 4 QUOTE DETAILS (CONT.) Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) Microsoft Audio Conferencing,- Select Dial Out - subscription 29 6976615 license - I lic Mfg. Part#: NYH-00001-12-SLG ADD ON LICENSE TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: MARKET Microsoft Exchan e Online Plan I - subscription license - 1 11 3083170 mg -q -r Mfg. Part#: 3MS-00001-12-SLG ADD ON LICENSE TERMS 6/1/2024 - 5/31/2025 Electronic distribution - NO MEDIA Contract: KCDA Catalog Agreement- Contract# 022-G (022-G) $0.00 $0.00 $38.57 $424.27 3pom-000 SUBTOTAL $246,414.10 SHIPPING $0.00 SALES TAX $20,698.80 GRAND TOTAL $267,112,90 ... . . ..... . . ..... --- - - - — - - - - - - - ----- - - ----------------------- -- - -- PURCHASER BILLING INFO Billing Address: GRANT COUNTY ATT:INFORMATION PO BOX 37 EPHRATA, WA 98823-0037 Phone: (509) 754-6073 Payment Terms: Net 30 Days -Govt State/Local DELIVER TO Shipping Address: GRANT COUNTY IT 35 C ST NW EPHRATA, WA 98823 Phone: (509) 766-3190 Shipping Method: ELECTRONIC DISTRIBUTION Please remit payments to: --- CDW Government --- - ----------------- -­-­­­ - ------------------------- ---------- ------------------------------ - ------------------------ - --- - ------------------- t 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Sales Contact Info Danny Higgins (877) 625-7671 dannhi cdw,9-.-CQ-OM LEASE OPTIONS FMV TOTAL FMV LEASE OPTION SO TOTAL SO LEASE OPTION $246,414.10 $6,,973.52/ Month $246,414.10 $8,,018.31/ Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change, Why finance.? * Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line, * Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles, Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. Page 3 of 4 • Technology Refresh. Keep current. technology with minimal f=inancial impact or risk. Add-on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. Bundle Costs, You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We knew your challenges and understand the need for flexibility. General Terms and Conditions; This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. Need Help? My Account ■ Support (� Call 800.800.4239 Page 4 of 4