HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES 8 NO
DATE: 4/2/24
PHONE: 292$
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Commissioners 2/26/24 Minutes for approval.
DATE OF ACTION: �
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO.
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
DARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
El Computer Related
❑County Code
El Emergency Purchase
El Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
® Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
❑ Recommendation
❑ Professional Sery/Consultant
❑ Support Letter
❑ Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
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Commissioners 2/26/24 Minutes for approval.
DATE OF ACTION: �
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO.
Page 9 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
FRIDAY, MARCH 01, 2024
No Meetings Scheduled.
t
Signed this day of 2024.
Attest:
C4�
Barbara J. Vasquez VMC
Clerk of e Board
BOARD OF COUNTY COMMISSIONERS
Cra,
i'tounty, Was, ingto
Cindy Carter, Chair
Da a V'ce-Chair
Rob, ember
GRANT
COUNTY BOARD
R COMMISSIONERS
MEETING MINUTES
Week of February 26 — March 03, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, FEBRUARY 26, 2024
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Stone and Jones in
attendance. Commissioner Jones attended remotely until 12:00 p.m. Commissioner Carter was out and
excused.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
• Tom Gaines discussed his consent agenda items for the week.
• Central Services is now having to bill other departments for services. This was a change made
through accounting, along with the 2024 budget changes that are frustrating.
• Jail Budget meetings will include the Treasurer to discuss bonding/budget.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• Accessory Dwelling Units were discussed. There are 428 currently in Grant County. Should go
live with their new portal in the next couple of weeks. Documents can be submitted online.
9:00 a.m. — 9:55 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) None
• Mailroom Staffing Update (KE) Continue to 3/4/24
• BV Out of State travel request for Laserfiche on today's consent Approved
10:00 a.m. —10:25 a.m. S Heston, WCRG Insurance Update
• Shane Heston, Trask Insurance, discussed current claims against the county.
• Insurance requirements on contracts, etc. Shane put together examples of what is required and
boxes to check on Certificates of Liability Insurance.
• Commissioner Jones received a complaint from a county department relating to services
received from Clear Risk.
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
0 Review of Consent Agenda Items
Page 2 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
o Barbara Vasquez, Clerk of the Board, discussed her out of state travel and the flight
price increase for the transfer of the out of state travel, from Jerry to Barbara.
• Commissioner District Updates
o DS District 1— discussed the changes to a new bill at the state relating to the Albert
Sensor; met with the Odessa Groundwater Replacement program group; Bridge 247
replacement, will no longer be replaced with a Bailey Bridge. The pier was damaged by
the Irrigation District and will now be closed until 2027. Met with the Revitalize Ephrata
group.
o RJ District 2 —Economic Development Council Meeting re: Shrubsteppe Mitigation;
upcoming meeting with the Association of Grant County Cities and Towns; Sand Dunes
meeting this week.
o CC District 3 (out of the office)
• Dave Bren, County Engineer, asked if the Commissioners had any questions about the hearing
tomorrow on Public Works fees. They are adding 2 new fees.
• Sam Castro, Public Works Engineer, discussed the LTAC Funding they received ($600'.000)., they
will be approx.. $100,000 short.
• WDFW published a document stating that Grant County is a leader in the mitigation banking
program.
• Commissioner Jones thanked all of the Grant County Department Heads for their hard work.
• Quincy Valley Regional Parks and Rec District Interlocal Agreement —There are concerns
brought forth by the Treasurer. He is supposed to be the treasurer for the entity unless he
designates another person to be the Treasurer. Currently the ILA states the City of Quincy
Treasurer will be the treasurer, but per state law that is not the rule. Rebekah Kaylor weighed in
and will reach out to their Attorney.
• Tax Increment Finance District meeting this Thursday. Darryl Pheasant asked about water and
water rights that may be needed. This impacts 416 parcels which impacts current expense and
county roads. Does Moses Lake have the same concerns?
• Opioid Settlement Funds: approval to spend these funds is allowed by their council.
• Grant County Animal Outreach Microchipping Event at Fairgrounds —they are not a county
entity with county employees. Jim McKiernan can put in a consent agenda request to waive the
fees for a microchipping clinic. Insurance requirements will be met.
• Economic Development Council Annual Meeting: Commissioner Jones will look into this and
decide if he wants to attend this Tuesday meeting.
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
• Baseline Road LTAC Funding (Sam)
• Roadside Litter (Sam)
• Facility Vehicles (Sam)
• Resolution Accepting Completion of Dodson Road Overlay (Dave)
• Resolution Accepting Completion of the 3 -NE Project (Dave)
Page 3of9
Grant County Commissioners Minutes
Week of February 26, 2024
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at
2:01 p.m.togo until 2:21 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Stone and Jones, Kirk Eslinger, Human Resources (via Webex), Sam Castro, Dave
Bren, Andy Booth, Public Works, Tom Gaines, Central Services Director. The session was
continued to 2:36 p.m. Commissioner Stone closed the session at 2:36 p.m.
Pursuant to RCW 42.30.110(1)(f) Commissioner Stone called an Executive Session to order at
2:36 p.m. to go until 2:51 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Stone and Jones, Kirk Eslinger, Human Resources (via Webex), Sam Castro, Dave
Bren, Andy Booth, Public Works, Tom Gaines, Central Services Director. The session was
continued to 3:00 p.m. Commissioner Stone closed the session at 3:00 p.m.
3:00 p.m. — 3:25 p.m. Commissioner Work Session (Anticipated Executive Session)
Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at
3:02 p.m. to go until 3:12 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Stone and Jones, and Tom Gaines, Central Services Director. Commissioner
Stone closed the session at 3:12 p.m.
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their February
23, 2024 payroll.
TUESDAY, FEBRUARY 27, 2024
The Grant County Commissioners session continued at 8:30 a.m. with Commissioners Stone and Jones in
attendance. Commissioner Carter is excused and not present.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Authorization given to Rebekah Kaylor to sign onto an Memorandum of Understanding (MOU) in
regard to Pierce County vs DSHS.
• Discussion regarding Jim McKiernan signing a contract before review (entertainment contracts).
Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at 8:31
a.m. to go until 8:46 a.m. regarding Litigation. In attendance were Commissioners Stone and Jones,
Kevin McCrae, Rebekah Kaylor, Prosecuting Attorney's Office, and Carl Warring, Attorney. The
session was continued to 8:51 a.m. and then again until 8:54 a.m. Commissioner Stone closed the
session at 8:54 a.m.
Pursuant to RCW 42.30.110(1)(1) Commissioner Stone called an Executive Session to order at 8:55
a.m. to go until 9:00 a.m. regarding Litigation. In attendance were Commissioners Stone and Jones,
and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Stone closed the session at 9:00
a.m.
Page 4 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
9:00 a.m.-9:55 a.m. D Anderson, Renew Update
• Strategic Planning
• Dr. Bryan Williams Visit in October
o Motivational Speaker for Leadership Development to come to provide a leadership
workshop in October to Renew Leadership Staff as well as County Staff in Leadership
Roll. Thinking about opening it up to other Community Leaders to register at a cost.
• The Commissioners voted to allow Dell Anderson to negotiate and complete a Memorandum of
Understanding (MOU) with the Moses Lake Prevention Coalition.
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at 9:30
a.m. to go until 9:40 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Stone and Jones, and Dell Anderson, Executive Director. Commissioner Stone closed the session at
9:40 a.m.
10:00 a.m. —10:25 a.m. B Hill, Public Defense Update (CANCELED)
10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update
• Update on open positions -1 hired for sure and one potential to start in June. Reviewed work
station space drawings to accommodate the new employees.
11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update
• Darryl Pheasant was also in attendance.
Pursuant to RCW 42.30.110(1)(b) Commissioner Stone called an Executive Session to order at 11:26
a.m. to go until 11:31 a.m. regarding Real Estate Acquisition. In attendance were Commissioners
Stone and Jones, and Tom Gaines, Central Services Director. Commissioner Stone closed the session
at 11:31 a.m.
12:00 p.m. —1:00 p.m. PUD Luncheon (Tequilas)
1:00 p.m. —1:55 p.m. Human Resources Update (Cancelled)
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting (Did not
attend)
2:00 p.m. — 2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed with 2 commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
Page 5 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
• Commissioners Roundtable — Miscellaneous Discussion None
Consent Agenda — (Items 1 through 16) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Stone, to approve Consent Agenda
Items 1, 7-16, holding Items 2-6 until the March 5, 2024, Consent Agenda as presented. The
motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of $633,,286.23)
2. Authorization of Canvassing Board Representatives — Auditors Staff, to act under authority given
in RCW 29A.60 for Robin Rutty, Kaylyn Orozco, and Aleanah Lopez to act as representatives for
Grant County; and for Karrie Stockton, Sally Goodwin, and Sierra Garcia to handle ballots
through the mail room process for a Special Election to be held April 23, 2024. (Held until March
5, 2024, Consent Agenda)
3. Delegation of County Legislative Authority, Cindy Carter, to serve on the Grant County
Canvassing Board for the Special Election to be held on April 23, 2024, serving from April 23,
2024, through May 3, 2024. (Held until March 5, 2024, Consent Agenda)
4. Authorization of Canvassing Board Representatives —Auditors Staff, to act under authority given
in RCW 29A.60 for Robin Rutty, Kaylyn Orozco, and Aleanah Lopez to act as representatives for
Grant County; and for Karrie Stockton, Sally Goodwin, and Sierra Garcia to handle ballots
through the mail room process for the Presidential Primary to be held March 12, 2024. (Held
until March 5, 2024, Consent Agenda)
5. Delegation of County Legislative Authority, Cindy Carter, to serve on the Grant County
Canvassing Board for the Presidential Primary to be held on March 12, 2024, serving from March
12, 2024, through March 22, 2024. (Held until March 5, 2024, Consent Agenda)
6. Designation by the Chair of the Board of Grant County Commissioners of Individuals to Serve on
the Canvassing Board for Commissioner Rob Jones and Commissioner Danny E. Stone. (Held
until March 5, 2024, Consent Agenda)
CENTRAL SERVICES
7. Recommendation to award the following approved capital projects at the Grant County
Fairgrounds:
CSD2401fg-Fairgrounds Paving to Eastside Asphalt in the amount of
$107,659.00.
• CSD2402fg-Horse Barn Water Upgrades to Basin Refrigeration in the amount of
$15,989.00
• CSD2405gf- Horse Barn Electrical Upgrades to AM Electric in the amount of
$51,395.00.
Page 6 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
8. Out-of-state travel request for Evan Little and Keith Conley to attend the 2024 Empower
Laserfiche Conference in Las Vegas, NV., April 22-25, 2024. Registration and hotel for the
conference have been covered and the remaining estimated cost for flights is $672.40.
COMMISSIONER'S OFFICE
9. Approval of the following Grant County Lodging Tax Advisory Committee Tourism Promotion
Agreements:
LTAC GRANT #
EVENT
ENTITY
$AMOUNT
2024-05
David Shannon
Central Basin Community Concert
$1,,500
Association
2024-06
Sail On
Central Basin Community Concert
$1,1500
Association
2024-07
Undecided Concert #1
Central Basin Community Concert
$1,500
Association
2024-08
Undecided Concert #2
Central Basin Community Concert
$1.,500
Association
2024-30
Triple Fish Challenge
Reel Recreation
$7.,500
10. Approval of Grant County Lodging Tax Advisory Committee Tourism Promotion Agreement for
Royal City Royalfest, Royal City Summerfest, Grant No. 2024-09, in the amount of $6,,000.
11. Reimbursement request from the City of Moses Lake on the Department of Commerce
Emergency Housing Fund (EHF) Grant No. 24-4519D-106, in the amount of $49,813.50 for
December 2023 expenses.
12. Out-of-state travel request for Barbara Vasquez to attend the 2024 Empower Laserfiche
Conference in Las Vegas, NV., April 22 -April 25, 2024, replacing Jerry Gingrich's previously
approved request.
FACILITIES AND MAINTENANCE
13. Budget extension request in the amount of $7,386.64 for Capital Outlay Fund (001.112) for
vehicle allocation and purchases for the maintenance integration due to the original budgeted
amount being $116,000.00 but the billed amount totaling $123,386.64. (Public Hearing was
scheduled for March 26, 2024 at 3:15 p.m.)
14. Capital Asset Approval in the amount of $3.,837 for the purchase of a replacement compressor
for the chiller in the Law and Justice Building. This was approved in the budget at $60.,000.00 but
the total cost with taxes is $63,837.00. Upon approval, a contract with Basin Refrigeration and
Heating Inc. will be signed.
f'lll:��C• � • : .
15. Resolution No. 24 -016 -CC accepting completion of the Dodson Road Overlay Phase 2, Phase 3,
and Phase 4 project completion, CRP No. 22-01.
16. Resolution No. 24 -017 -CC accepting completion of the 3 -NE Phase 3 project, CRP No. 21-03.
Page 7 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Three walk-on Items were presented:
a. Letter of Support addressed to the House Transportation Committee requesting
support in the amount of $4 million dollars for additional funding for the Connell Rail
Interchange Project.
b. Letter of Support addressed to the Senate Transportation Committee requesting
support in the amount of $4 million dollars for additional funding for the Connell Rail
Interchange Project.
c. New Hope- Washington State Department of Social and Health Services County
Program Agreement No. 2463-54212 for Domestic Violence Program Improvements in
the amount of $12,500.00.
A motion was made by Commissioner Jones to approve the walk-on items as presented,
seconded by Commissioner Stone. The motion passed with 2 commissioners in attendance.
• Adjournment
3:15 p.m. -3:20 p.m. Open Record Public Hearing—Public Works Service Fee
The Commissioners held an Open Record Public Hearing to consider an updated Public Works
Service Fee Policy (PW # 24-01).
Dave Bren, County Engineer, gave a brief synopsis of the updated policy stating the new
updated fees being added are Stormwater and Grading.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed with 2 Commissioners in
attendance. A motion was made by Commissioner Jones to approve the Update the Public
Works Service Fees. Commissioner Stone seconded and the motion passed with 2
Commissioners in attendance. The hearing adjourned. (Resolution No. 24 -018 -CC)
3:25 p.m. - 3:35 p.m. Open Record Public Hearing — Amendment of Chapter 14.04 of the Grant
County Code Regarding Enforcement Procedures with Amendments of Chapter
1 of the Property Maintenance Code
The Commissioners held an Open Record Public Hearing to consider an Amendment of Chapter
14.04 of the Grant County Code regarding Enforcement Procedures with Amendments of
Chapter 1 of the Property Maintenance Code.
Chris Young, Director of Development Services gave an overview of the proposed ordinance,
noting a scrivener's error in Section 14.04.080, there are two number 6's. He submitted a new
corrected copy.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing.
Page 8 of 9
Grant County Commissioners Minutes
Week of February 26, 2024
The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner
Jones to approve the adoption of this ordinance as presented. Commissioner Stone seconded
and the motion passed with 2 Commissioners in attendance. The hearing adjourned.
(Resolution No. 24 -019 -CC)
5:00 p.m. — 7:00 p.m. D Stone, P21P Open House Public Meeting (Grand Coulee)
WEDNESDAY, FEBRUARY 28, 2024
8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING
6:00 p.m. — 8:00 p.m. D Stone, Legislative Steering Committee Roundtable
THURSDAY, FEBRUARY 29, 2024
8:00 a.m. — 2:00 p.m. D Stone, Legislative Steering Committee Meeting
10:00 a.m. —11:00 a.m. R Jones w/ S Fode (Masons Coffee)
11:00 a.m. —12:00 p.m. R Jones, Sand Dunes Beach Front Meeting (Moses Lake)
2:00 p.m. — 3:00 p.m. R Jones at Port of Moses Lake Tax Increment Financing Public Briefing
(Port of Moses Lake)
6:00 p.m. — 8:00 p.m. R Jones, Association of Grant County Cities and Towns (AGCCT) Meeting