HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ONO
DATE: 3/8/24
PHONE: 2928
MR
Commissioners 2/12/24 Minutes for approval.
DATE OF ACTION: q, *.-
APPROVE: DENIED ABSTAIN
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DEFERRED OR CONTINUED TO:
❑Agreement / Contract
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❑ Bids / RFPs / Quotes Award
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❑ Boards / Committees
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❑WSLCB
MR
Commissioners 2/12/24 Minutes for approval.
DATE OF ACTION: q, *.-
APPROVE: DENIED ABSTAIN
D1:
r
D2: �.._
D3:
DEFERRED OR CONTINUED TO:
GRANT
l COUNTY BOARD OF .
MEETING MINUTES
Week of February 12 — February 18, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, FEBRUARY 12, 2024
The Grant County Commissioners session began at 9:01 a.m. with all Commissioners in attendance.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update (Cancelled)
9:00 a.m.-9:15 a.m. Accounting Weekly Update
• EMMA Annual reports are done and submitted
• County Credit Card limit discussed
• WA Trust Advanced Travel Account 5k - closing account due to no use
• Financial request form has been sent out
• Brief Munich Software update
9:30 a.m.—10:25a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) -None
• Mailroom staffing (continued from 1/29/24, 2/5/24) — Poston -call position $19.25 (no benefits)
and post apart -time benefitted position $22.80.
• Miscellaneous General Government payments (JG) —Invoice for Connections —pay from
Professional Services line
• Laserfiche Conference —Jerry will no longer be attending. Barbara will be attending in his spot.
• Contract Insurance — Shane to put together guidelines. Kirk requested time to review the
process. Also, renewals of contracts will no longer be vetted by the Prosecutor's Office. Only
new contracts.
10:30 a.m. —10:55 a.m. KOA Hills Project Discussion
• In attendance was Michele Jaderlund, Katie Smith, Emili Wash, Rachel Jorgensen, Kirk Eslinger
Holly Orognen, Jerry Gingrich. Holly provided an overview of the current KOA Hills/Tyler Tech
project and proposed timeline.
11:00 a.m. —11:25 a.m. Property Discussion w M. Hansen
• In attendance was Mr. Hansen and Mr. Archer
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
Page 2 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o BOCC Item 8: Veteran Assistance Fund Policy—Anthony Garcia discussed the updated
numbers for 2024 in the update for this year. Vet Corp Navigator candidates will be
brought forth by the state. Counseling Services are being offered through Rob Bates (9
hours per week).
o BOCC Item 3 —Standard LTAC agreement. This is a boilerplate contract and
Commissioner Stone does not feel this needs to be brought forth to the PAO.
o BOCC Item 9 —Wanted to confirm that the commissioners are in favor? Commissioner
Stone and Jones are also in favor.
o Item 13 not reviewed by the Prosecuting Attorney's Office.
o BOCC Item 4: The district did not use any of the funds. They are going in another
direction.
o Renew Item 21: Carelon has not been reviewed by PAO, hold until Rebekah can review.
• Commissioner District Updates
o DS District 1— ARPA funding requests exceed the amount of funding available.
o RJ District 2 — Public Works sidewalk tour (safe to school/fairgrounds track) ; FEMA
Training on potential Hanford leak; attended the Fair Advisory Committee meeting.
o CC District 2 — Looked into ankle bracelets and the cost is approximately $85,.000 per
month to manage; Live Nation meeting (reminder that 1-90 will be down to one lane).
Issue with Fire District 10 levy rate.
• Courthouse Security Meeting — single point of entry. Will be coming forward soon. Placing
more bollards around the courthouse complex.
• Compensation Study / Wage Study — Kirk Eslinger will put together a proposal and bring it back
to BOCC for decision. Comparable entities will need to be decided as Well.
• Commissioner Stone discussed email from Potts and Associates and current bills going through
legislation.
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
• Special Event Application Process (Dave) — Developed a process based upon Kittitas County. Will
have Barbara D. review as well.
• Request to Purchase Consumable Items — on consent agenda this week.
• New job descriptions submitted for Engineering Technician levels 1-5. Memorandum of
Agreement will be brought to Kirk Eslinger.
• Six Year Comprehensive Road Improvement Program is in progress i.e.. LED Stop Signs and other
safety improvements.
• Veteran Services Signage — have Anthony Garcia reach out to Dave Bren.
3:00 p.m. — 3:25 p.m. Commissioners Work Session (Anticipated Executive Session)
• Commissioner Stone discussed recently received ARPA funding requests. All beneficiary
agreements have been sent out except Royal City Campground. This is utilizing PILT ARPA.
Page 3 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 3:10
p.m. to go until 3:20 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Kirk Eslinger, Human Resources Director. The session was continued to
3:25 p.m. Commissioner Carter closed the session at 3:25 p.m.
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their February
9, 2024 payroll.
TUESDAY, FEBRUARY 13, 2024
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney's Office Update
• ARPA PILT Beneficiary Agreement was discussed that Commissioner Stone drafted.
• Commissioner Stone believes reoccurring contracts with only name and dollar amount changes,
do not need to be ran by the Prosecuting Attorney's Office for review. The Board voted yes.
• Insurance portion of contracts was also discussed. Commissioner Stone requested Shane
Heston to put together a "boiler plate" suggested sheet that EO/DH can have for their review to
streamline the process. Rebekah Kaylor has concerns and still recommends having this portion
reviewed. Kirk Eslinger will be a part of the process.
• Resolution for Elected Official wages is being reviewed by the Prosecuting Attorney's Office. For
chief deputies, they will utilize 75% of the Superior Court Judges.
• Second witness facilitator position - new position and wages were discussed.
9:00 a.m. — 9:25 a.m. D Bren, Heavy Equipment Operator (HEO) Apprenticeship Workshop
• This is a follow up to meetings he and Commissioner Jones have been having with Road Districts.
The Board approved an apprenticeship program.
• Dave Bren provided the Board a HEO Career Progression Chart. A website has also been created
along with the Inland Northwest Associated General Contractors of America.
9:30 a.m. — 9:55 a.m. D Pheasant, Treasurer's Office Update
• 2024 Levy Assessments were discussed and an error that was made to Fire District 10.
• There were changes to Port District 1 and 8 by the Assessor, but was not presented to the BOCC
for approval.
• Darryl Pheasant was told that the county website and the new system (PACS) will no longer be
able to search parcels by name and no pictures will be added. It was requested that the Assessor
be in attendance to discuss but she and staff were unavailable. Darryl also asked if more data is
going to be uploaded to PACS but has not received a response.
Page 4 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
10:00 a.m. —10:55 a.m. B Hoenes, Department of Fish and Wildlife Discussion re: Proposed
Acquisitions
In attendance: Brock Hoenes, Richard Finger, Mr. Sieverkropp; David Morgan, Nature Conservancy
They discussed a letter written by the BOCC to the Washington Department of Fish and Wildlife
in opposition to the land purchases planned or proposed by WFDF in Grant County. They are
going to form partnerships relating to ongoing purchases of property.
Shrubsteppe overlays were discussed throughout the county.
Nature Conservancy allows grazing on much of their property.
Mr. Sieverkropp does not agree with private lands being purchased by the government. He also
discussed a potential solar project he is interested in starting, but there are government rules he
does not agree with.
Mr. Hoenes requested the BOCC rescind their objection letter or at least amend it.
Nature Conservancy is willing to release their property along Beasley Hill due to the pygmy
rabbit habitats, that WDFD is better at managing those lands.
11:00 a.m. —11:55 a.m. T Gaines, Central Services Update
9 Technology Services—Albert Sensors were discussed. 4 consent agenda items for today.
• Facilities and Maintenance
® Fairgrounds
• Jail / Round About requirement was discussed. New jail to be occupied in 2025.
• Dentist Office remodel — many options were discussed. Veteran Services were discussed and
location. The idea is to bring the office back to the courthouse.
• PMRT— Many positions are going to be brought forth.
Pursuant to RCW 42.30.110(1)(b) Commissioner Carter called an Executive Session to order at 11:29
a.m. to go until 11:35 a.m. regarding Real Estate Acquisition. In attendance were Commissioners Carter,
Stone and Jones, and Tom Gaines, Administrative Director of Central Services. Commissioner Carter
closed the session at 11:35 a.m.
12:00 p.m. —12:30 p.m. D Stone, Weekly Session Update with Representative Maycumber
(ZOOM) (Cancelled)
1:00 p.m. —1:55 p.m. Human Resources Update
In attendance: Kirk Eslinger, Gina Saldana, Decorah Anderson -Cook, and Kevin McCrae
Topic Category Request Action
01. EO comp resolution Comp. Administration Direction Approved
02. Witness Facility Position Management Direction Approved
Page 5 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
03. Seasonal office assistant (fairgrounds)
Position Management
Direction
Approved
04. Summer aid (fairgrounds)
Position Management
Direction
Approved
05. New Hope Retro (Financial Operations
Specialist)
Position Management
Direction
Declined
06. TS Helpdesk Tech
Position Management
Direction
Approved
07. Clerk 1
Position Management
Direction
Approved
08. PW mechanic
Position Management
Direction
Approved
09. Engineering Technician
Position Management
Direction
Approved
10. WSU Admin Assistant
Position Management
Direction
Approved
11. Fairgrounds Maintenance 2
Position Management
Direction
Approved
12. GCSO positions
Position Management
Direction
Table
13. HR Director
Position Management
FYI Only
No Action
• Elected Official Compensation Resolution -Commissioners voted as follows:
o July 2027, the commissioner changes would take effect. This will have all three
commissioners' annual increase at the same time.
o Go retro with the increases.
o Change chief deputes of 70% maximum to 75% maximum of Superior Court Judges
o Sheriff position: restrict mid cycle changes to compensation.
• Second Witness Facilitator Position: Pay at current wage.
• Crime Victims Coordinator: will be brought back in the future.
• HR Director posting: 2/19/24 is the last submittal date. Meeting today with the hiring selection
recommendation committee.
• Health Plan Audit: email sent to Commissioner Stone.
• PMRT: positions were brought forth for review and approval for Fairgrounds/New Hope/Central
Services (Technology Services and Fairgrounds)/Clerk's Office/Public Works/WSU Extension)
2:00 p.m. — 2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers discussed the Commissioners decision to renew the
cannabis/marijuana moratorium. Also, the Nature Conservancy and WDFW meeting
with the BOCC today. He feels the county should remain neutral on this issue.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o Commissioner Stone mentioned the letter went out to the State Legislators regarding
Albert Sensors
o Commissioner Carter mentioned the request from WFDF for the BOCC to rescind/amend
the letter relating to their opposition of government purchasing private land.
• Commissioners Roundtable —Miscellaneous Discussion
o Jerome Wawers recommended the Board discuss Shrubsteppe with the legislators.
o Commissioner Stone discussed a hearing tomorrow relating Albert Sensors and
recommended Central Services attend this House Hearing.
Page 6 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
o Commissioner Jones discussed the Sand Dunes and a proposed project for the area. He
will bring Dave Bren, County Engineer, for a tour.
o Commissioner Carter discussed Elections moving to the Dental Building. She stated she
would move over there but is concerned about having enough space.
Consent Agenda — (Items 1 through 26) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1-20, and
22 - 26 as presented. Item 21 is being held until the 2/20/24 Consent Agenda. Commissioner
Stone stated that item 13 was reviewed by the Prosecuting Attorney's Office and Human
Resources and approved the contract and insurance language. The motion passed
unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of $775,,135.19)
COMMISSIONER'S OFFICE
2. Approval of Commissioners January 22, 2024, Minutes
3. Grant County Tourism Promotion Agreement with the Columbia Basin Rodeo Association for
their Moses Lake Roundup Rodeo and Demo Derby, in the amount of $30,000.00.
4. Request from the Port of Mattawa to relinquish the remaining funds on their Strategic
Infrastructure Program SIP # 2022-06 grant for their Wastewater Expansion Project and Water
System, in the amount of $200,000.00. They are moving in a different direction.
5. New liquor license application for Copperfield's, Mattawa, WA, from the Washington State
Liquor and Cannabis Board.
6. Special occasion liquor license for Columbia Basin Allied Arts and their event being held on
March 2, 2024, at Big Bend Community College, from the Washington State Liquor and Cannabis
Board.
7. Reappointment letter for Kevin Goetz to the Current Use Advisory Board for a term of February
13, 2024 — Dece m be r 31, 2024.
8. Held from the February 6, 2024, Consent Agenda: Approval of updated 2024 Veteran Assistance
Fund policy.
9. Appointment letter for Pam Thorsen to the Grant County Tourism Commission for a 3 -year term
beginning February 13, 2024, through February 12, 2027.
10. Transfer request in the amount of $17,723.53 from Tourism Commission Fund (114.156) to the
Lodging Tax Advisory Committee (LTAC) Fund (134.185) as part of the year-end closeout for
2023.
11. Transfer request in the amount of $450.,000 from Lodging Tax Advisory Committee (LTAC) Fund
(134.185) to the Tourism Commission Fund (114.156) from the awarded LTAC Grants.
Page 7 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
CENTRAL SERVICES
12. Recommendation for a change order to Selland Construction in the amount of $680'.000.00 for
the extension of the water main from the new jail to Nat Washington Way. The County will be
reimbursed by the City of Ephrata for this work.
DEVELOPMENT SERVICES
13. Budget extension request in the amount of $130.,785.60 to fund the creation of a Shrubsteppe
Mitigation Banking Program for Grant County. A contract with Ardurra Group, Inc. will also be
signed as the contractor to develop the program. (Public Hearing was set for March 12, 2024 at
3:15 p.m.)
1011 :RIT/:rel! I
14. Lease Agreement (Residential Premises) for a domestic violence shelter.
15. Out of state travel request for Tara Dieng to attend the 2024 End Violence Against Women
International Conference in San Diego, CA from March 31—April 4, 2024. The cost is $2,249.00
and is covered by grants.
PARI IC' WORKS
16. Request to call for bids on consumable items on the 2024 budget and not found in cooperative
agreements: Broom Wafers, Rock Rake Teeth, Gutter Brooms and Pickup Broom.
RENEW
17. Request to surplus four (4) desks (Asset Nos. 101238, 101240, 101242, and 101378) and dispose
of them at the landfill due to age and condition. (Resolution No. 24 -012 -CC)
18. out-of-state travel for Bethany Escamilla to attend the AAS National Conference in Las Vegas,
NV from May 4 — May 10, 2024. The cost is $3,327.23.
19. Out-of-state travel for Marisol Gonzalez to attend the AAS National Conference in Las Vegas, NV
from May 4 — May 10, 2024. The cost is $3,327.23.
20. Out-of-state travel for Fernando Galarza to attend the AAS National Conference in Las Vegas, NV
from May 4 — May 10, 2024. The cost is $3,327.23.
21. Held from the January 30, 2024, Consent Agenda: Amendment No. 3 to the agreement for
Provision of Services with Carelon Behavioral Health Inc. (Held to the 2/20/24 Consent Agenda)
SUPERIOR COURT
22. Services Agreement with Jose Castillo, dba Bi -Lingual to provide interpreter services to Superior
Court. Term is March 1, 2024 — February 28, 2025.
Page 8 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
TECHNOLOGY SERVICES
23. Amendment No. 2 to the Ednetics Voice Contract No. EV-60-WAGCCH-010818-1B for the
county -wide desk phone system. The estimated annual cost is $210,847.80 with a term of April
11 2024 — March 311 2029, and has been approved in their capital budget.
24. Purchase Order No. 521 to Ednetics for their NetApp Systems Renewals in the amount of
$36,202.10.
25. Purchase Order No. 522 to Lexipol LLC for the Annual Law Enforcement Policy Manual and Daily
Trainings for the Sheriff's Office in the amount of $11.,106.96.
26. Purchase Order No. 520 to Avidex Industries, LLC in the amount of $33,,827.30 for the Avidex
360 Degree Service. The agreement with Avidex will also be signed.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:15 p.m. — 3:20 p.m. Open Record Public Hearing, Public Works Budget Extension Request
The Commissioners held an Open Record Public Hearing to consider a budget extension request
from Public Works in the amount of $500,000.00 for a Bailey Bridge in the area of Bridge 202.
This emergency work was not budgeted.
Sam Castro gave a brief synopsis of the request.
Dave Bren gave an update on the bridge repair. The funding for the permanent fix will come
from other funding.
Discussion ensued.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones to approve the budget extension as presented. Commissioner Stone
seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 24-
015 -CC)
4:00 p.m. — 5:00 p.m. R Jones, HR Director Interview Team Kickoff Meeting
WEDNESDAY, FEBRUARY 14, 2024
D Stone, Remote
10:00 a.m. —10:55 a.m. D Stone, LEOFF —Disability Board Meeting (Remote)
Page 9 of 9
Grant County Commissioners Minutes
Week of February 12, 2024
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session (Remote)
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING
6:00 p.m. — 7:30 p.m. C Carter, Grant County Health Board Meeting
THURSDAY, FEBRUARY 15, 2024
9:00 a.m. — 2:00 p.m. D Stone, Legislative Steering Committee (Remote)
10:00 a.m.-12:00 p.m.
2:00 p.m. -3:00 p.m.
3:00 p.m. -5:00 p.m.
6:30 p.m. -8:00 p.m.
FRIDAY, FEBRUARY 16, 2024
No Meetings Scheduled
R Jones, CBSWC Board Meeting
TYLER CHANGE MANGEMENT SESSION
D Stone, Tyler Technologies Kickoff
C Carter, Grant Transit Authority Board Meeting (Moses Lake Facility
Office)
Signed this day of J2024.
Attest:
Barbara J. Vasq Jz!/CIVIC
Viler of the Board
BOARD OF COUNTY COMMISSIONERS
rG` gntRC_ounty, Wafthing n
Cindy arte Chair
Danny E. Stone, Vice -Chair
Rob Jog Member