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Home My WebLink AboutAgreements/Contracts - RenewGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Renew REQUEST SUBMITTED BY: Pete Wyatt DATE:04/04/2024 PHONE: 54'57 CONTACT PERSON ATTENDING ROUNDTABLE: PETE' Wyatt/Kevin Schmidt CONFIDENTIAL INFORMATION: DYES BNO - 0 1 1 --a' ' ®Agreement / Contract ®Bids /RFPs /Quotes Award ❑AP Vouchers ❑Bid Opening Scheduled ❑Appointment / Rea ointm pp ent ❑ARPA Related ❑Computer Related ❑County Code B ❑ oards / Committees ®Emergenc Purchase Y ®Budget ❑Employee Rel. ®Facilities Related ❑ Financial ❑ Funds ❑ Hearin ❑ Invoices /Purchase Orders ❑ Grants — Fed/State/County ❑ Leases 9 ❑MOA / MOU ❑Minutes ❑Policies ❑ Ordinances ❑ Out of State Travel ❑ ash PettyY ❑ Recommendation ❑Proclamations ❑ Professional Sery/Consultant ®Requesfi for Purchase ❑ Su ort Letter pp ❑Resolution ❑Tax Levies ❑Thank You's ❑Tax Title Property p Y ❑Surplus Req. ❑WSLCB Quote to repair current chiller at Renew. T&M NTE $13,517. Unanticipated issues were found duringthe startup of the chiller including refrigerant leaks, failed parts, and absent refrigerant. Additional cost to repair will .ill come from Menta( Health Capital Acquisition Item #5, "Chiller" which will occur after coolie season. ' g There will be $88,636 left over from this project. D2: D3: � MECHANICAL C - Facility Services Grant County Renew I Screw Chiller Repairs Noeded = AW 41 IUI Date: 4/3/2024 Proposal Number: FS07428 Prepared for: Grant County - Renew 840 East Plum Street Moses Lake, Washington 98837 Prepared by: Riley Shintaffer 509-410-5233 Riley.Shintaffer@apollosm.com GRANT COUNTY W A S H I N 6 1 0 U —= MECHANICAL CONTRACTORS — Company Apollo Facility Services 1119 W. Columbia Dr. Kennewick, wa 99336 Ph: 509-410-5233 Bill To Identity Grant County 35 C Street Northwest Ephrata, Washington 98823 PO Box 37 OUR PROPOSAL INCLUDES: PROJECT PROPOSAL Remit To Apollo Mechanical Contractors PO Box 7287 Kennewick, WA 99336 Proposal Date: 4/3/2024 Proposal Number: FS07428 Agreement Location Grant County - Renew 840 East Plum Street Moses Lake, Washington 98837 This proposal is for the repairs needed on the Moses Lake Screw Chiller. The technician identified that the chiller is low on charge. Technician located the leaks at the discharge service valve caps and was able to prevent further loss by replacing the O -rings. Due to the uncertainty of the total charge of both circuits, the refrigerant below is T&M Not To Exceed. Any unused refrigerant will be returned and not charged to the customer. This proposal is in accordance with State DES Agreement 02919. Please see below what is included in this proposal: • Refrigerant = $6,019.20 (Not To Exceed) • 0 -Rings = $47.88 • Drier Cores = $157.14 • Seal Terminal = $204.92 • Element Filters = $425.04 • 0 -Ring Cover Plate = $25.51 • Chiller Oil = $1820.85 • Labor = $4,716.80 • Intent &Affidavit = $100.00 TOTALCOST.................................................................................................................$13,517.34 Upon execution as provided below, this agreement, including the following pages attached hereto (collectively, the "Agreement"), shall become a binding and enforceable agreement against both parties hereto. Customer, by execution of this Agreement, acknowledges that it has reviewed and understands the attached terms and conditions and has the authority to enter into this Agreement. Contractor Signature (Authorized Representative) Riley Shintaffer Name (Print/ Type) 509-410-5233 Phone t Customer Signature (Authorized Representative) Name (Print/ Type) Title Page 11 MECHANICAL -CONTRACTORS 4/3/2024 FS07428 Date Proposal # Date PO# P a g e 2 MECHANICA.L`coNTRACTpRS -- Project Agreement Terms and Conditions By accepting this proposal, Purchaser agrees to be bound by the following terms and conditions: Owner shall be identified as "Purchaser" under these terms and contractor shall be identified as "contractor". 1 -SCOPE OF WORK. This proposal is based upon the use of straight time labor only. Purchaser shall not back charge contractor for any costs or expenses without contractor's written consent. 2.INVOICING & PAYMENTS. Terms are Net 30. Invoices not paid within 30 days of date of invoice are delinquent. A 2% per month fee will be added for delinquent payments. q 3.MATERIALS. If the materials or equipment included in this proposal become temporarily or permanently unavailable for reasons beyond the control and without the fault of Apollo Facilities Group, then in the case of permanent unavailability, the time for performance of the work shall be extended to the extent thereof, and in the case of permanent unavailability, Apollo Facilities Group shall (a) be excused from furnishing said materials or equipment, and (b) be reimbursed for the difference between the cost of the materials or equipment permanently unavailable and the cost of a reasonably available substitute therefor. 4.WARRANTY. Contractor warrants products installed by under this contract and workmanship for a period of 90 days unless specified elsewhere. 51IABILITY. Contractor shall not be liable for any special, indirect or consequential damages arising in any manner from the equipment or material furnished or the work performed pursuant to this agreement. 6.TAXES. The price of this proposal does not include duties, sales, use, excise, or other similar taxes, unless required by federal, state or local law. Purchaser shalla in addition to the stated price; all taxes not legally required to be paid by Contractor or, alternatively, shall provide Contractor with acceptable tax exemption p y' certificates. 7.DELAYS. Contractor shall not be liable for any delay in the performance of the work resulting from or attributed to acts or circumstances beyond Contractor's control, including, but not limited to, acts of God, fire, riots, labor disputes, conditions of the premises, acts or omissions of the Purchaser, Owner, or other Contractors or delays caused by suppliers or subcontractors of this contractor etc. &COMPLIANCE WITH LAWS. Contractor shall comply with all applicable federal. state and local laws and regulations and shall obtain all temporary licenses and permits required for the prosecution of the work. Licenses and permits of a permanent nature shall be procured and paid for by the Purchaser. 9 -ATTORNEYS' FEES. Purchaser agrees that he will pay and reimburse Contractor for any and all reasonable attorneys' fees which are incurred by the contractor in the collection of amounts due and payable hereunder. 10.INSURANCE. Insurance coverage in excess of Contractor's standard limits will be furnished when requested and required. No credit will beive by Contractor for insurance afforded by others. g n or premium paid 11.INDEMNITY. The Parties hereto agree to indemnify each other from any and all liabilities, claims, expenses, losses or damages, including attorneys' fees, which may arise in connection with the execution of the work herein specified and which are caused, in whole or in part, by the negligent act or omission of the Indemnifying Party. 12 -OCCUPATIONAL SAFETY AND HEALTH. The Parties hereto agree to notify each other immediately upon becoming aware of an inspection under, or any alleged violation of, the Occupational Safety and Health Act relating in any way to the project or project site. 13.ENTIRE AGREEMENT. This proposal, upon acceptance, shall constitute the entire agreement between the parties and supersedes any prior representations or understandings. 14.CHANGES. No change or modification of any of the terms and conditions stated herein shall be binding upon Contractor unless accepted by Contractor in writing. g 15. MAINTENANCE AGREEMENT TERMS. Both parties can terminate agreement with thirty days of written notice. Page 3