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FINANCIAL REQUEST
Requestor Kevin Schmidt Requestor's Department Facilities and Maintenance
Date 3/22/2024 Fund # & Dept of Request 001.112
Capital Asset Approval Yes Budget Extension No
Establish/Close Fund Cash Transfer
In the 2024 Capital Budget it was approved to replace a compressor on the chiller for the Law and Justice building. The chiller provides cooling for the
entire buildingin the summer and if this compressor fails it will not have enough capability to keep the jail and courts comfortable. The project was
etimated to be around $60K for the budget. A Request for Bids was published and the low bid came back at $63,837 with tax included in that cost. An
additional issue was found upon starting the project that the compressor circuit is leaking refrigerant. Basin Refrigeration & Heating, who is contracted
for this project, provided a change order to find and repair the leak for the amount of $9,973. Please see the attached proposal. Therefore, I am
respectfully requesting that the change order be paid from the Maintenance Operating budget.
CAPITAL ASSET PURCHASE APPROVAL
BUDGET REQUIREMENT
Asset Description Law and Justice Chiller
Additional Expense
Total Purchase Expense 73,810
Additional Revenue -
Less: Existing Approval 63,837
Additional Cash Requirement
Additional Funding Source
Additional Approval Required 9,973
Capital Facility Related Yes
Grant Funded No
Documentation Quote/s attached
BUDGET EXTENSION REQUEST
Fund Name Revenue code/s Account Description Amount
Fund Name Expense code/s Account Description Amount
CASH TRANSFER REQUEST
Fund Name (From) Code Account Description Amount (From)
Fund Name (To) Code Account Description Amount (To)
FORWARD TO ACCOUNTING FOR APPROVAL - APPROVED FORMS WILL BE RETURN TO D'EPT'FOR:SLIONSSION TO BOC
FUND CASH SUMMARY
Notes:
Beginning Cash
Expense Bdgt (w/amendments) -
Expense Ext. Requested -
Budget Hearing:
Revenue Bdgt (w/amendments) -
Resolution Required:
Revenue Ext. Requested (excl 308) -
Estimated Ending Cash -
Reviewed By:
Page No. 1 of 1 Pages
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765-7138(509) PROPOSAL AND
ACCEPTANCE
FAX
P.O. Box D * 10158 Kinder Rd
Moses Lake, WA 98837
(509)765-0979
PROPOSAL SUBMITTED TO
PHONE DATE
Grant Count
(509) 754-6086 March 20, 2024
JOB NAME
35 C St NW
Grant County Compressor Replacement FM2402
JOB LOCATION
Ephrata, WA
35 C St NW Ephrata
JOB PHONE
Contact: Kevin Schmidt
We hereby submit specifications and estimates for:
Change Order Request No. 1:
Provide additional R-22 Refrigerant for chiller at Law & Justice Building. Price will reflect 90 pounds of R-22 Refrigerant
and labor to leak search Circuit #1 on York Chiller. All related labor and materials.
Amount Requested: $9,200:00 plus sales tax.
Sales Tax: $772.80
Total Change Order: $9,972.80
Breakdown of Costs:
Labor: $1,800.00
90 pounds R22 Refrigerant: $7,400.00
-System holds 120 pounds of refrigerant per circuit.
We were able to recover 30 pounds. We are lacking 90 pounds
of refrigerant to operate.
We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:
nine thousand nine hundred seventy two and 80/100 includes sales tax. dollars ($9,972.80 ),
Payment to be made as follows:
Net 30
All material is guaranteed to be as specified. All work to be
completed in a workman like manner according to standard
practices. Any alteration or deviation from above will become an
extra charge over and above the estimate. All agreements
contingent upon strikes, accidents or delays beyond our control.
Owner to carry fire, tornado, and other necessary insurance. our
Authorized Signature Sean Jenks
g
Note: This proposal may be withdrawn
workers are fully covered by Workmen's Compensation Insurance.
by us if not accepted within 30 days.
Acceptance of Proposal - The above prices
specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do The work as
Signature
specified. Payment will be made as outlined above.
Date of Acceptance
Signature