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HomeMy WebLinkAboutGrant Related - BOCC (005)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: K8i"1"I@ Stockton CONFIDENTIAL INFORMATION: DYES LINO oATE:2/13/2024 PHONE:ext. 2937 DATE OF ACTION: ,�= X • 214 APPROVE: DENIED ABSTAIN An D1: / 4ile jo- D2: D3: W DEFERRED OR CONTINUED TO: 0 MINOR Fill ❑Agreement / Contract Bids /RFPs /Quotes Award ❑AP Vouchers ❑Bid Opening Scheduled • ❑Appointme nt/Reappointment .�� ❑ARPA Related ❑Computer Related ❑County Code ❑Boards /Committees ❑Emergenc Purchase y ❑Budget ❑Employee Rel. ❑Facilities Related ❑Financial El 1:1 Hearing ❑Invoices / Purchase Orders ®Grants — Fed/State/County ❑Leases ❑MOA / MOU ❑Minutes El Policies ❑ Ordinances ❑ Out of State Travel ❑ ash Pettyy El Recommendation ❑Proclamations ❑Professional Sery/Consultant ❑ Request for Purchase ❑Support Letter ❑ Resolution ❑Tax Levies ❑Thank You's ❑Tax Title Property [:]Surplus Req. ❑WSLCB e A A Reimbursement request from Hopesource on the Dept. of Commerce mmerce grant Emergency Housing Fund (EHF) in the amount of $23,968.07 for September p ber 2023 expenses. DATE OF ACTION: ,�= X • 214 APPROVE: DENIED ABSTAIN An D1: / 4ile jo- D2: D3: W DEFERRED OR CONTINUED TO: Grant County September 2023 As the lead grantee for this contract, 1 certify that the sub grantee expenses listed above have been reviewed and are accurate. Lead grantee staff name: Karrie Stockton Date: 2/13/2024 4 STATE '05 WASHINGTON DEPARTMENTOF COMMERCE 1011 ftnl.Star .ket PO BOX 4215iVp * Olympia,WA,,shfn!01f_M 98504.2525 -(360) 725-4000., Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce.Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-4619D-106 386890 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Board of Commission Submit this form to claim payment for materials, merchandise or PO BOX 37 services. Show complete detail for each item. EPHRATA, WA98823-0037 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies underpenalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-201 e ext xt2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without <kstockton@grantco,untvwa.gov> discrimination because of age, sex, marital status, race, creed, color, (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01/23 - 06/30/24 (Contract Period) Karrie Stockton (Kstockton2) 2/13/2024 3:30:14 PM 09/01/23 - 09/30/23 (REPORT PERIOD) -(SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Admin - Unassigned $120,383.00 $2,360.92 $24,511.35 $.00 $95,871.65 Operations - Unassigned $921,156.00 $6,604.68 $33,302.54 $-00 $887,853.46 Rent - Unassigned $277153.00 $.00 $2,784.71 $.00 $24,368.29 Facility Support - Unassigned $85,646.00 $15,002.47 $26,005.30 $.00 $591640.70 Non - Match Total: $1,154,338.00 $23,968.07 $86,603.90 $-00 $1,067,734.10 PROGRAM APPROVAL Date (The individual signing this vouc -her warrants theYhave the authority to sign this voucher.) , DOC DATE CURRENT REFERENCE DOC NO. VENDOR NUMBER and SUFFIX DOC. NO SWV0002426 03 ACCOUNT NO,., ASD NUMBERV ENDOR MESSAGE::: 45761 TRANS REV- MASTER SUB SUB MG MS GL ACCT SUB .AMOUNT PROGRAM CODE CODE INDEX- OBJ, SUB SID INDEX OBJ 46ECO220 NZ 4620C READY to BATCH PREPARER DATE WARRANT TOTAL CREATED By I Karrie Stockton (Kstockton2) DATE 2/13/2024 3:28:00 PM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-4619D-106 386890 COMMERCE ® All Expenses under $1,000 Paid by U131 Paid to Paid by Contractor Organization Name Paid to Paid to U131Amount Organization Name Paid to Org Type Expense Type - Type Subcontractor Total Sub Subcontractor Total HopeSourc�� �a 1,: 11 'In I- �■1, 161 r#= ---n 606 West 3rd Ave Ellensburg, WA 98926 Phone: 509-925-1448 Fax: 509-925-1204 Name: Ariam Mehtsentu Signature: Date: 10/24/23 -41 0 Grant County Courthouse Attn:lanice Flynn, Admin, Services Coordinator P.O. Box 37 ,Ephrata, WA 98823-0037 606 West 3rd Ave Ellensburg, WA 98926 Phone (509) 925-1448 Fax (509) 925-1204 110 Pennsylvania Ave, Gla Elum, WA 98922 Phone (509) 674-2375 Fax (509) 674-5187 Hope Source Expanded General Ledger - BL- EHF - Unposted Transactions Included In Report 643202307 - Emergency Housing Fund (EHF)-Grant co From 9/1/2023 Through 9/30/2023 GL Divisi... Code GL Title Session ID Code Division Title Debit 7000 Salaries & Wages 100 Administration 0.00 7000 Salaries & Wages JVA1593 100 Administration 728.59 7100 FICA & Medicare Expense JVA1593 100 Administration 67.78 7101 Employee Tax JVA1593 100 Administration 162.36 7105 Health Benefits JVA1593 100 Administration 148.80 7107 L & I tax expense JVA1593 100 Administration 7.63 7108 Other Benefits JVA1593 100 Administration 14.39 8010 Professional Fees JVA1593 100 _Administration 334.77 8100 Office Supplies JVA1593 100 Administration 19.85 8110 Office Furniture JVA1593 100 Administration 183.49 8200 Communication Expense JVA1593 100 Administration 29.78 8300 Postage & Shipping JVA1593 100 Administration 0.90 8350 Dues & Subscriptions JVA1593 100 Administration 12.17 8400 Rent - Space Lower County JVA1593 100 Administration 110.30 8405 Utilities - Ellensburg JVA1593 100 Administration 60.60 8406 Utilities - Upper County/Offsite JVA1593 100 Administration 0.41 offices 8420 Repairs & Maintenance - General JVA1593 100 Administration 124.45 8421 Repairs & Maintenance - Program JVA1593 100 Administration 4.04 8450 Insurance Expense JVA1593 100 Administration 68.56 8501 Computer hardware and Software JVA1593 100 Administration 29.81 8510 Program supplies and tools JVA1593 100 Administration 4.17 8650 Photocopy Expense JVA1593 100 Administration 1.63 8660 Printing & Publications JVA1593 100 Administration 0.72 8675 Advertising Expense JVA1593 100 Administration 0.66 8700 Travel Expense JVA1593 100 Administration 135.58 8710 Meeting Exp JVA1593 100 Administration 3.92 8711 Training & Technical Assistance JVA1593 100 Administration 3.10 8712 Representation expense JVA1593 100 Administration 1.42 8800 Vehicle Maintenance & related JVA1593 100 Administration 107.93 8805 Vehicle Gas & Oil JVA1593 100 Administration 64.10 8990 Interest Expenses JVA1593 100 Administration 0.64 8992 Bank Fee JVA1593 100 Administration 1.89 8997 Depreciation Expenses JVA1593 100 Administration 1.61 2,436.05 Sub division 99999 Opening Balance 99999 75.13 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 99999 75.13 Transaction Total Date: 10/30/23 12:03:25 PM Page: 1 Hope Source Expanded General Ledger - BL- EHF - Unposted Transactions Included In Report 643202307 - Emergency Housing Fund (EHF)-Grant co From 9/1/2023 Through 9/30/2023 Sub GL Divisi... division Code GL Title Session ID Code Division Title Debit Credit Code Name Balan... Administration 2,360.92 100 7000 Salaries & Wages 612001 Personnel 0.00 99999 Opening Balance 7000 Salaries & Wages CDSPRO1428 612001 Personnel 1,840.00 362.14 99999 LuDene Loyalty Groves 7000 Salaries & Wages CDSPRO1430 612001 Personnel 138.00 99999 LuDene Loyalty Groves 7100 FICA & Medicare Expense CDSPRO1428 612001 Personnel 144.77 99999 LuDene Loyalty Groves 7101 Employee Tax CDSPRO1428 612001 Personnel 362.14 99999 LuDene Loyalty Groves 7105 Health Benefits CDSPRO1428 612001 Personnel 428.59 99999 LuDene Loyalty Groves 7107 L & I tax expense CDSPRO1428 612001 Personnel 23.34 99999 LuDene Loyalty Groves 2,936.84 362.14 Transaction Total Balan... Personnel 2,574.70 612001 y 8200 Communication Expense 613 Program Operations 0.00 99999 Opening Balance 8200 Communication Expense AP1047666 613 Program Operations 109.49 99999 AT&T Mobility 8421 Repairs & Maintenance - Program AP1047807 613 Program Operations 850.00 99999 Christine A. Beck 8501 Computer hardware and Software AP1047663 613 Program Operations 17288.89 99999 VISA- Alli Furtado 8510 Program supplies and tools AP1047726 613 Program Operations 379.94 99999 VISA - Chenell Wolfe 8805 Vehicle Gas & Oil JV002857 613 Program Operations 94.32 99999 8805 Vehicle Gas & Oil JV002860 613 Program Operations 84.50 99999 8990 Interest Expenses AP1047724 613 Program Operations 1,222.84 99999 Banner Bank Corporation 47029.98 0.00 Transaction Total Balan... Program Operations 4,029.98 I� 613' 8405 Utilities - Ellensburg 662 Facility Support 0.00 99999 Opening Balance 8405 Utilities - Ellensburg AP1047726 662 Facility Support 501.17 99999 VISA - HopeSource Admin 2 8406 Utilities - Upper County/Offsite AP1047726 662 Facility Support 375.34 99999 VISA - HopeSource Admin 2 offices 8407 Utilities - Shelter AP1047726 662 Facility Support 2,746.61 99999 VISA - HopeSource Admin 2 8420 Repairs & Maintenance - General AP1047806 662 Facility Support 166.70 99999 Columbia Glass LLC 8421 Repairs & Maintenance - Program AP1047726 662 Facility Support 302.98 99999 Basin Refrigeration & Heating, In 8421 Repairs & Maintenance - Program AP1047726 662 Facility Support 1,045.79 99999 Erich's Lock Service dba Jim's L( Service Date: 10/30/23 12:03:25 PM Page: 2 GL 8510 Program supplies and tools 8990 Interest Expenses 8997 Depreciation Expenses 7000 Salaries & Wages 7000 Salaries & Wages 7000 Salaries & Wages 7000 Salaries & Wages 7100 FICA & Medicare Expense 7100 FICA & Medicare Expense 7101 Employee Tax 7101 Employee Tax 7105 Health Benefits 7107 L & I tax expense 7107 L & I tax expense Hope Source Expanded General Ledger - BL- EHF - Unposted Transactions Included In Report 643202307 - Emergency Housing Fund (EHF)-Grant co From 9/1/2023 Through 9/30/2023 Divisi... Session ID AP1047726 662 AP1047726 662 AP1047726 662 Facility Support Facility Support Facility Support Balan... Facility Support Balan... Facility Support - 662001 Personnel Sub division Debit Credit 388.07 662 VISA - Brittany Bouchouari 2,497.32 662001 Facility Support - 5,427.54 99999 Personnel CDSPRO1428 662001 Facility Support - 13,451.52 F,, Personnel CDSPRO1428 662001 Facility Support - 17.28 99999 Neal Sutton Personnel CDSPRO1430 662001 Facility Support - 99999 Neal Sutton Personnel CDSPRO1428 662001 Facility Support - 99999 Raymond Bevers Personnel CDSPRO1428 662001 Facility Support - 99999 Raymond Bevers Personnel CDSPRO1428 662001 Facility Support - 99999 Neal Sutton Personnel CDSPRO1428 662001 Facility Support - 207.29 Transaction Total Personnel CDSPRO1428 662001 Facility Support - Personnel CDSPRO1428 662001 Facility Support - Personnel CDSPRO1428 662001 Facility Support - Personnel Balan... Facility Support - 662001 Personnel Sub division Debit Credit 388.07 99999 VISA - Brittany Bouchouari 2,497.32 99999 Banner Bank Corporation 5,427.54 99999 Not Applicable 13,451.52 0.00 Transaction Total 13,451.52 F,, 0.00 99999 Opening Balance 224.00 17.28 99999 Neal Sutton 1,109.57 190.01 99999 Raymond Bevers 11.20 99999 Neal Sutton 15.17 99999 Neal Sutton 87.30 99999 Raymond Bevers 17.28 99999 Neal Sutton 190.01 99999 Raymond Bevers 88.85 99999 Neal Sutton 1.23 99999 Neal Sutton 13.63 99999 Raymond Bevers 1.758.24 207.29 Transaction Total Date: 10/30/23 12:03:25 PM Page: 3 Hope Source Expanded General Ledger - BL- EHF - Unposted Transactions Included In Report 643202307 - Emergency Housing Fund (EHF)-Grant co From 9/1/2023 Through 9/30/2023 GL Divisi... Code GL Title Session ID Code Division Title Debit Credit Report 0.00 0.00 Opening/Current Balance Report Transaction 24,612.63 644.56 Totals Report Current 24,612.63 644.56 Balances Report Difference 23,968.07 Sub division Date: 10/30/23 12:03:25 PM Page: 4