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Home My WebLink AboutRequest to Purchase - Technology ServicesGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:T@CI1C10IOgy Services REQUEST SUBMITTED BY:Joseph Carter/vb DATE:2/6/24 PHONE:x3361 CONTACT PERSON ATTENDING ROUNDTABLE:TOC11 Gaines/Joseph Carter CONFIDENTIAL INFORMATION: ❑YES El NO Lam, ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ABPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ® Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations ® Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies =hank You's ❑Tax Title Property ❑WSLCB NetApp Storage Systems Renewals Quote • Budget expense: 501.179 •- 501.179 00.0000.518804104 DATE OF ACTION: ,�' � 11' APPROVE: DENIED ABSTAIN D1: At,4 O D2: D3: DEFERRED OR CONTINUED TO: Grant County Technology Services PO Box 37 35 C ST NW, Suite 308 EPHRATA, WA 98823 Vendor Ednetics (EDNTC) 971 S. Clearwater Loop, Suite 1000 Post Falls, ID 83854 Purchase Order Date P.O. No. 2/6/2024 521 Item Description Qty Rate Software Mainten... NetApp Systems Renewals 24-25 - FAS2650 Extended 1 209317.30 Support - 1 Year FAS2650A System Serial #621814000304 & 621814000305 Software Mainten... NetApp Systems Renewals 24-25 - E2800A 8GB Support 1 7,942.52 -IYear E2860A Storage System - Serial #721712500329 Software Mainten... NetApp Systems Renewals 24-25 - E2800A 32GB 1 59136.95 Support - 1 Year E2800A Storage System - Serial #721815500467 Software Mainten... Estimated Sales Tax 339396.77 0.084 Quote #82176 Budgeted Expense: 501.179.00.0000.518804104 TS Approval BOCC Approval "Reinstatement Fees will apply if renewed after 4/30/24** 1 Year Term: 5/1/24 - 4/30/25 S2O Extended Support - 1 YR Line Part Number Description Price QLY Ext. Price NetApp Maintenance Service Coverage, FAS2650A System, Serial Numbers: 6218140003049621814000305 NetApp Premium NBD Service, Above Existing FAS2650A Storage System - Service Coverage Period from 05/0112024 through 04/30/2025. Note: The Final Date for NetApp Maintenance Service Coverage on the FA2650A controller, SSD shelf, and disk shelves is 5/31/24 1 CS -WARRANTY- Warranty Extension, FAS2650A, Post Warranty $5,500.96 2 $11,001.92 EXTENSION 2 CS-A2-NBR SupportEdge Standard Part Replace NBD $4,657.69 2 $9,315.38 FAS2650 Extended Support I YR Subtotal $20,317.30 E 800A 8GB Support - 1 YR Line Part Number Description Price Q+V Ext. Price NetApp Maintenance Service Coverage, E2 800A System, Serial Number: 721712500329 NetApp Premium NBD Service, Above Existing E2860A Storage System - Service Coverage Period from 05101/2023 through 04/30/2025. 3 CS -WARRANTY- Warranty Extension, E -Series, Post Warranty $4)359.80 1 $4,359.80 EXTENSION 4 CS-02-NBD SupportEdge Premium NBD Onsite, E -Series $3,582.72 1$3,582.72 E.2800A 8GB Support -1 YR Subtotal $7t942-52 F(inpfir-q- Pn.qt Fall -q I q71 .1; (',1PqrwqtP-r I nnn I Po.qt Fq11A in sms4 January 31, 2024 Quote Number 82176 Version 1 Contract Number NASPO CONTRACT#.- MNWNC- 121 �ednetics E2800A 32GB Support - 1 YR Line Part Number Description Price Qty Ext. Price NetApp Maintenance Service Coverage, E2800A System, Serial Number: 721815500467 NetApp Premium NBD Service, Above Existing E2800A Storage System - Service Coverage Period from 05/01/2024 through 04/30/2025. 5 CS -WARRANTY- Warranty Extension, E -Series, Post Warranty $3,644.96 $3 644.96 EXTENSION , 6 CS-A2-NBR SupportEdge Standard Part Replace NBD, E -Series $1,491.99 1 $1,491.99 E2800A 32GB Support -1 YR Subtotal $5y1 36.95 Quote Summary FAS2650 Extended Support - 1 YR $20,317.30 E2800A 8GB Support - 1 YR 7 942.52 $, E2800A 32GB Support - 1 YR $5,136-95 Subtotal $33,396.77 Estimated Tax $29805.33 Total $36,202.10 This agreement (Agreement) is by and between Grant County (Customer) and Ednetics Inc. (Ednetics) and documents the terms and conditions of Quote 82176 (Quote). Unless superseded in writing by a Master Terms and Conditions Agreement the terms of this Agreement are binding and together with any associated written services scope of work, and any future change orders or additional quotes related to this project, constitute the entire contract between Ednetics and Customer, Customer agrees to waive all provisions contained in any form or in any written or verbal communication, including any forthcoming purchase orders that would negate, limit, extend, or otherwise modify or conflict with provisions within this Agreement unless and until agreed to in writing, as evidenced by an Ednetics officer's signature. Customer submission of a purchase order indicates your agreement to all terms and conditions included in this document. Pricing and Availability Pricing in this Quote is subject to change as a result of increased material costs, (the term 11materiall) as used herein shall include equipment), labor costs or applicable taxes that occur prior to final execution of this Agreement. Pricing does NOT include applicable taxes, insurance, delivery, setup fees, cabling services or material unless specifically listed in the quote. Ednetics cannot guarantee delivery date as material supply is subject to availability. Materials will be delivered directly to Customer. These materials are ordered and delivered as they become available. Upon shipping of materials, an invoice for those materials will be generated and Customer agrees to pay the invoice in accordance with the Invoicing Terms described below. Due to backorders, multiple suppliers, or other issues outside of Ednetics control, materials may ship at different times resulting in multiple invoices. All materials will be F.O.B. shipping point with all risk of loss or damage transferring to the Customer when shipping from a supplier of Ednetics choosing Disclaimer of Warranties Ednetics does not warrant that the materials, or any products or results of the use thereof, will meet customer's or any other person's requirements, operate without interruption, or achieve any intended result. All third -party materials are provided without warranty by Ednetics and are limited to any warranties provided by the manufacturer of the same. Ednetics agrees to reasonably cooperate with Customer's efforts to process third -party warranty claims by providing supporting shipping documents, contact information, or other peripheral support. 4 FdnPfirt-,_ Pn.qt F;;Il.g I q71 R (.1Pnrw;;tPr I onn I Pn.qt Falb in Pis.xi4 9 January 31, 2024 Quote Number 82176 \,----'e r s! o n 1 Contract Number NASPO CONTRACT #,- MNWNC- 121 Invoicing Terms edneticso Generally, invoice line items will match each line item included in this Quote regardless of Customer purchase order format. Due to billing products in quantities as they are shipped to Customer, only a portion of each quoted line item on the Quote may be included on an invoice with the remaining portion of the quoted line item reflected on a future invoice. Customer will be responsible for reimbursing Ednetics for all sales, use, excise or other taxes. These items will be added to the invoice in the amount incurred by Ednetics unless the Quote associated with this Agreement specifically indicates these will be provided at no cost. Payment for all invoices will be due within 30 days of the invoice date. However, Ednetics will have the continuing right to approve Customer's credit on an ongoing basis, and may, at times, require advance payment if Ednetics determines Customer has significant balances that remain unpaid after the due date or based upon other payment history. Any invoice dispute must be submitted in writing to receivables@ednetics.com prior to the due date of any disputed invoice. A service charof the lesser of 1.0% of the outstanding balance or the highest amount permitted by law, will be charged each month on all past due invoicesge y , including for andisputed amounts determined to have been valid. Any temporary waiver on the service charge shall not constitute a waiver of the future rihts of Ednetics to impose the service charge for past due invoices. g Returns Based on written consent from an authorized Ednetics representative, returns of product purchased may be eligible in certain, limited circumstances if requested within 30 days from the date of shipment. If approved, product should be returned either un -opened or in all of its original packaging. Upon completion of any authorized return, a credit memo will be issued to Customer to be applied at Customer discretion. Any credit provided for returns will be reduced by manufacturer specific restocking fees, as applicable. Customer agrees to assume financial responsibility for all transportation costs associated to a return. Returns or refunds due to defective product are to be handled as warranty claims directly with the manufacturer. Please submit PO to: orders@ednetics.com or fax to: (208) 7774708 Fdnptir.q- PoO Fqll.q 1 A71 .1; r�lpnrwnttzr I onn I Pn�t Fnfls, in P*i&94