HomeMy WebLinkAboutAgreements/Contracts - BOCC (003)r,3
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: BOCC
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ONO
DATE: 02/01/2024
PHONE: 2928
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Contract2024 Animal Shelter •unty Animal Outreach in the amount of $100,000.
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO:
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Contract2024 Animal Shelter •unty Animal Outreach in the amount of $100,000.
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO:
2024 ANIMAL SHELTER CONTRACT
K24-.020
This Contract is made and entered into by and between Grant County, Washington, (COUNTY),
duly organized and operating under and by virtue of the Constitution and the laws of the State of
Washington and Grant County Animal Outreach, Inc. (GCAO), a Washington non-profit
corporation, collectively "Parties."
1 \ t►.
"Animal" means any nonhuman mammal, bird, reptile, or amphibian, pursuant to RCW
16.52.011(2)(a).
"Animal Care and Control Agency" means any city or county animal control agency or authority
authorized to enforce city or county municipal ordinances regulating the care, control, licensing,
or treatment of animals within the city or county, and any corporation organized under RCW
16.52.020 that contracts with a city or county to enforce the city or county ordinances governing
animal care and control, pursuant to RCW 16.52.011(2) (b).
"Animal Control Authority" means an entity acting alone or -in concert with other local
governmental units for enforcement of the animal control laws of the city, county, and state and
the shelter and welfare of animals, pursuant to RCW 16.08.070(5).
"Animal Control Officer" means any individual employed, contracted with, or appointed by the
animal control authority for the purpose of aiding in the enforcement of this chapter or any other
law or ordinance relating to the licensure of animals, control of animals, or seizure and
impoundment of animals, and includes any state or local law enforcement officer or other employee
whose duties in whole or in part include assignments that involve the seizure and impoundment of
any animal, pursuant to RCW 16.08.070(6).
"Owner" means any person, firm, corporation, organization, or department possessing,
harboring, keeping, having an interest in, or having control or custody of an animal, pursuant to
RCW 16.08.070(7).
A. GCAO.
1. Provide animal shelter services for all Animals for which impounding or quarantine is
authorized by the COUNTY, pursuant to a lawfully issued order by a tribunal with
jurisdiction or, as otherwise authorized by the COUNTY. Such services shall include,
without limitation, the following:
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R E C E-1 '-E D-
JAN 3' 1 2024
¢GRANT COUNTY COMMISSIONERS
a. Quarantine animals — when requested by the COUNTY, GCAO will act as
quarantine facility for Animals suspected of rabies. Rabies suspects, including those
having bitten a human, must be handled differently than a standard impounded Animal.
The Animal will be confined and observed for up to ten (10) days, or longer as directed
by a tribunal with jurisdiction or, a public health official with jurisdiction. If still
healthy at the end of the quarantine period, the Animal may be released. If the Animal
is not claimed within the period set forth in the Contract, the Animal may be disposed
of pursuant to the Contract and applicable authority, including the euthanization of same
and submittal of the Animal's brain to an approved laboratory for examination;
b. Have available the services of a local veterinarian for injured, sick or diseased
Animals at all hours;
c. Act as the Animal shelter operator by furnishing and maintaining a shelter for the
handling of all Animals, dead or alive, from the COUNTY, whether they be stray,
impounded or otherwise turned over to GCAO;
d. Provide the best possible care and treatment for Animals in its care and custody
delivered by the COUNTY, including proper food, water, housing and humane care for
all Animals under its control pursuant to the Contract;
e. Shall not permit the shelter to become overcrowded;
f. Provide sufficient, competent and trained employees or volunteers to assume the
responsibilities of this Contract;
g. Adopt out stray or unclaimed Animals with licenses, as requested by the public or
required by law;
h. Enable COUNTY to deliver Animals on a seven day a week, twenty-four hour
basis; and
i. Arrange for the humane destruction and disposal of Animals as required. Such
disposal and destruction shall be accomplished in a manner approved by Federal or
State regulations that will not subject such Animal to any unnecessary pain;
. Mae all reasonable efforts to place, adopt or transfer any Animal
surrendered/delivered to GCAO by COUNTY representatives, to another person or
organization and, if necessary, at the sole discretion of GCAO, euthanize said
Animals and dispose of the carcasses of any euthanized Animals;
k. Will shelter Animals for a minimum of seventy-two (72) hours (excluding
weekends and holidays) before euthanizing, in order to allow the Owner an opportunity
to reclaim the Animal. During the minimum seventy-two (72) hour shelter period,
with regard to stray animals, GCAO shall make all reasonable efforts to locate the
Owner of any stray animal and/or make all reasonable efforts to "place," "adopt," or
"transfer" any Animal to another person or organization. GCAO shall use
its discretion on whether or not to hold any stray Animal for placement or adoption or
whether or when any stray Animal shall be euthanized and disposed of after the
seventy-two (72) hour period; and
1. Have the shelter open for reasonable hours (Monday through Saturday, or
Tuesday through Sunday), except for legal holidays recognized by the State of
Washington. During the hours the shelter is open, the shelter, at the discretion of GCAO,
can be manned by paid GCAO staff or GCAO volunteers. Further, whether the shelter
is open on Sundays or legal holidays, shall be within the discretion of
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GCAO. GCAO shall notify the COUNTY, in writing, of the days and hours the
shelter is to be open and shall not change such days or hours unless providing
advance, written notification to the COUNTY.
2. To provide the COUNTY with an annual report within two (2) weeks following the
end of each year this Contact is in force. At a minimum, the annual report shall
include the following information:
a. The number of Animals brought to the shelter by the COUNTY along with the
source of the Animals (stray or owner relinquishment). The number of Animals brought
to the shelter by the COUNTY and the source of the Animals. Also, the percentage of
Animals which were adopted, transferred, returned to Owner, died, or euthanized.
b. The number of complaints received, investigations conducted, and the disposition
of any complaints handled, etc.
c. Any other information the COUNTY specifically requests in writing at least one
(1) Month prior to the end of the period this Contract is in force.
d. Any information which GCAO may determine to be informative, helpful or
relevant.
B. COUNTY.
1. The COUNTY will pay GCAO the annual amount of One Hundred Thousand Dollars
($100,000.00), in four quarterly installments for services provided herein. The quarterly
installments will be due February, April, July, and October.
2. The COUNTY shall not be responsible for payment of veterinary services requested
by GCAO and GCAO shall not be responsible for payment of veterinary services
requested by the COUNTY.
3. Notwithstanding Paragraphs 3 . B .1 and 3.B.2, the COUNTY shall be obligated to pay the
following amounts with respect to animals delivered by the COUNTY to GCAO that are
subject to statutory, prosecutorial, or judicial holds, including, but not limited to, animals
subject to Bite Holds, animals held as evidence in criminal proceedings, or animals otherwise
required to be held beyond the required minimum seventy-two (72) hours set forth in
Paragraph 3.A.. Lk or the ten (10) day holding period set forth in Paragraph 3.A. La:
a. Sixty-five percent (65%) of the normally charged rate by GCAO to the general public
for holding animals.
b. In the event a court orders, and the animal owner pays, an amount for care of an
animal to GCAO, the COUNTY shall pay fifty percent (50%) of the remaining
amount, if any, due GCAO based on its normally charged rate to the general public
for holding animals;
C. Notwithstanding Paragraph 3.B.2, the COUNTY shall be responsible for payment of
all veterinary services for any animal the COUNTY delivers to GCAO described in
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Paragraph B.3. To the extent possible, and while maintaining humane care for the
animal, GCAO will obtain prior COUNTY authority for veterinary treatment.
d. Payments required in accord with this Paragraph and its subparts shall be made within
thirty (30) days upon request by GCAO.
L1111111-L'y1 O 1011 W WAN�►
GCAO shall defend, indemnify and hold harmless the COUNTY and its officers, officials and
employees, from any and all claims, injuries, damages, losses or suits, including attorney fees
and costs, and liability, arising out of or in connection with the performance and from the activities
of GCAO, and its officials, officers, employees and agents, of this Contract. GCAO shall maintain
general liability, comprehensive, premises, operations, contractual and personal injury coverages
and insurance, in the minimum amount of One Million and No/100 Dollars ($1,000,000.00). Such
policy shall provide that it is not be cancelled, materially changed, or renewed without thirty (30)
days written notice prior thereto to the COUNTY. GCAO shall provide a certificate evidencing
such coverage and identifying the COUNTY, its officers, officials and employees, as express
third party beneficiaries and/or as an additional insured regarding such insurance policy as
obtained by GCAO within twenty (20) days after the commencement of this Contract.
It is further specifically and expressly understood that the indemnification provided herein
constitutes GCAO's waiver of immunity under Industrial Insurance Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties. The
provisions of this. section shall survive the expiration or termination of this Contract.
IYA A Q►_ :011 ► ►
GCAO assumes full responsibility for the selection, qualifications and training of its personnel.
:'ej MCI WINC 1/1WON 1
GCAO shall determine and keep the fees charged for impounding Animals brought in by those
other than the COUNTY, including private citizens within Grant County, private citizens
residing outside Grant County and all other cities existing within Grant County, the adoption fee
charged anyone obtaining an Animal from GCAO, boarding fees or any other fee charged by
GCAO which GCAO feels is appropriate.
: 1/ I Wo WC ►IV
This Contract and payments made hereunder shall constitute the COUNTY's entire obligation for
impound fees, boarding fees, euthanasia fees or any other fees GCAO may charge when an Animal
is brought into GCAO's care, custody and control.
This contract is in effect retroactively from January 1, 2024 to December 31, 2024. It expires on
December 31, 2024.
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9. TERMINATION:
a. Either Party may terminate this Contract based on the other Party not complying with
the Contract. To terminate based on noncompliance, an aggrieved Party must in good
faith provide the noncompliant Party with written notice that specifically outlines all
failures to comply. The noncompliant Party will have two weeks to cure the
noncompliance issues. If the noncompliant party does not cure the stated
noncompliance issues, the aggrieved party may terminate the contract in writing
effective immediately.
b. Either party may terminate this contract by providing 60 days' written notice to the
other -party.
c. This Agreement may be terminated based upon mutual written agreement of the Parties.
d. Under any termination event, the amount owed will be prorated based on the
termination date.
The failure of the COUNTY to insist on a strict performance of any of the terms and conditions
hereof shall be deemed a waiver of the rights or remedies that the COUNTY may have regarding
that specific instance only, and shall not be deemed a waiver of any subsequent breach or default
in any terms and conditions.
11. NnTTC'.F:
All notices to be given with respect to this Contract shall be in writing. Each notice shall be sent by
registered or certified mail, postage prepaid and return receipt requested, to the party to be notified
at the address set forth herein or at such other address as either party may from time to time
designate in writing.
If to COUNTY: Board of County Commissioners
P.O. Box 37
Ephrata WA 98823-0037
If to GCAO: Grant County Animal Outreach
6725 Randolph Road NE
Moses Lake, WA 98837
Every notice shall be deemed to have been given at the time it shall be deposited in the United
States mails in the manner prescribed herein. Nothing contained herein shall be construed to
preclude personal service of any notice in the manner prescribed for personal service of a summons
or other legal process.
12. APPLT AB ,E ,AW:
This Contract shall be governed by and construed in accordance with the laws of the State of
Washington.
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13. INVAL.iDITY:
Any provision of this Contract which shall prove to be invalid, void or illegal shall in no way
affect, impair or invalidate any of the other provisions hereof and such other provisions shall
remain in full force and effect despite such invalidity or illegality.
[MMENII-LVA-1A mel an
Time is of the essence in performance of any and all obligations pursuant to this Contract.
The parties intend that an independent contractor relationship will be created by this Contract.
No agent, official, officer, employee, servant or representative of GCAO shall be deemed to be
an officer, official, employee, agent, servant or representative of the COUNTY for any purpose.
GCAO will be solely and entirely responsible for its acts and for the acts of its agents,
employees, servants or representatives.
GCAO is now and has always been an independent contractor. Nothing contained in this Contract,
or related documents shall be construed as creating any form of employment relationship between
the COUNTY and GCAO, or the agents, officers, or employees of GCAO. The agents, officers, or
employees of GCAO shall not be entitled to any rights or privileges of COUNTY employment.
GCAO assumes exclusive responsibility for any and all actions, rights and obligations of its agents,
officers, or employees.
GCAO is responsible for all payroll taxes, as otherwise appropriate, including without limitation,
Federal Social Security taxes, Federal and State unemployment taxes and State workmen's
compensation, insurance premiums, license fees, fingerprinting costs, outfitting expenses, and
any other expenses of GCAO related to the execution of this Contract.
The COUNTY has not and shall not be responsible for withholding or payment of any taxes or
Social Security on behalf of GCAO, including without limitation, industrial insurance premiums.
GCAO shall be fully responsible for any such withholding or payments, including without
limitation, taxes, social security, and industrial insurance premiums.
16. LICENSING11
:
GCAO shall be duly licensed and shall obtain all necessary licenses and permits to perform the
services required herein. Costs for all licenses, permits, background and screening costs, etc., are
the sole responsibility of GCAO. Throughout the term of this Contract, GCAO shall possess and
maintain valid licenses and/or certifications as may be required by local, State and/or Federal
law. Potential for license suspensions, revocations or limitations shall be reported to COUNTY,
in writing, within three (3) days of notice from any licensing agency or authority, or governing
body, with jurisdiction.
Within ten (10) business days of the last party to the Contract signing thereto, GCAO shall provide
written verification of current licensing and certification credentials maintained by the COUNTY.
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No portion of nor any interest in this Contract may be assigned to a third party without the prior
written approval of the COUNTY.
��W-��§M 4
GCAO shall submit to inspections of the premises and records by COUNTY representatives at
any time, without prior notice. Such inspections may include, but not be limited to, inspection of
kennels or observations of procedures.
IN WITNESS WHEREOF, the parties hereto have executed this Contract the day and year as
set forth herein.
DATED this day of V 52024.
Approved as to form:
Rebekah NJAaylor, WSBA: 53257
Prosecuting Attorney
ATTEST:
+ f' arb a J. Vas que exp of Board
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BOARD OF COUNTY CONIMISSIONERS
T COUNTY WASHINGTON
Cindy' Carte Chair
Danny E. one, Vice -Chair
Rob J6 ew- Ker
GRANT COUNTY ANIMAL OUTREACH,
INC.
Sara Thompson Tweedy, President