HomeMy WebLinkAboutResolution 24-009-CCBOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION AUTHORIZING A SOLE RESOLUTION No. 24- o D i -CC
SOURCE PURCHASE FROM BAILEY
BRIDGE INC., TO PURCHASE BAILEY
BRIDGE PARTS
WHEREAS, R.C.W. 3 9.04.2 8 0 provides for the exemption from the competitive bidding
requirements; and,
WHEREAS, competitive bidding requirements may be waived by the governing body of
the municipality for purchases that are clearly and legitimately limited to a single source supply
and purchases involving special facilities and market conditions; and,
WHEREAS, it has come to the attention of the Board that a request for sole source
purchase of bridge parts from Bailey Bridge Inc., for the purpose of constructing a temporary
bridge; and,
WHEREAS, Bailey Bridge Inc., possesses the unique and singularly available capability
to meet the requirements of the Grant County Public Works.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Grant County
Commissioners that the bidding requirements be, and hereby are, waived pursuant to R.C.W.
39.04.280 and that Bailey Bridge Inc., be, and hereby is, authorized as the sole source vendor for
this sole source purchase of bridge parts.
Done this �C� � day of , 2024.
BOARD OF COUNTY
COMMISSIONERS
Yea Nay Abstain T OUN Y, W HINGTON
�! F-1 F-1 Cindy Cart ,Chair
ATTEST: �
Danny E(/tone, Vice -Chair
Barbara J a que
Clerk of th 0
d � � � Rob J nes ber
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:PUBLIC WORKS
REQUEST SUBMITTED BY:SHILO NELLIS
CONTACT PERSON ATTENDING ROUNDTABLE: SAM GASTRO
CONFIDENTIAL INFORMATION: ❑YES El NO
DATE:01/25/2024
PHONE:509-754-6082
D
w
E TE 111CC)R l ` -.FOR AGENDA.
X2 -*S,Oo, - atx,Wheny :Wh. ,Trnn, cr,St etc:REQUEST TO PURCHASE BAILEY BRIDGE PARTS FROM SOLE SOURCE VENDOR
BAILEY BRIDGE INC., IN FORT WAYNE, AL AT A COST OF $80,709.97 NOT INCLUDING
TAX, TO CONSTRUCT A TEMP BRIDGE AT RD W -SE OVER THE CANAL
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1: /JU
D2:
D3:
DEFERRED OR CONTINUED TO:
C
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ABPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
El Emergency Purchase
El Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
❑Minutes
❑Ordinances
E] Out of State Travel
El Petty Cash
❑ Policies
❑ Proclamations
0 Request for Purchase
❑ Resolution
El Recommendation
El Professional Sery/Consultant
❑Support Letter
❑Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
D
w
E TE 111CC)R l ` -.FOR AGENDA.
X2 -*S,Oo, - atx,Wheny :Wh. ,Trnn, cr,St etc:REQUEST TO PURCHASE BAILEY BRIDGE PARTS FROM SOLE SOURCE VENDOR
BAILEY BRIDGE INC., IN FORT WAYNE, AL AT A COST OF $80,709.97 NOT INCLUDING
TAX, TO CONSTRUCT A TEMP BRIDGE AT RD W -SE OVER THE CANAL
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1: /JU
D2:
D3:
DEFERRED OR CONTINUED TO:
C
MEMO
Grant County
Department of Public Works
124 Enterprise St. S.E.
Ephrata, WA 98823
publicworks@grantcountywa.gov
To: Board of Grant County Commissioners
From: Sam Castro, CPO
Public Works Director
Date: January 24, 2024
Serial No. 24.006
Re: Request to Purchase Bailey Bridge Parts from Sole Source Vendor
Authorization to Purchase:
Road fund 101 (Bridge Repair 20 feet and over):
Public Works is seeking authorization to purchase Bailey Bridge parts from:
Bailey bridge Inc.
119 40 Street NE
Fort Payne, AL 35967
This company is the only United States -based company that offers these parts, making them a sole
source vendor. Other companies that offer these products are based out of China. The estimate
provided by the vendor for the parts is $80,709.97 including freight, not including taxes.
These parts will be used to construct a temporary bailey bridge at Road W -SE over the canal, until
the new bridge is constructed.
I have reviewed the information and find it acceptable to move forward with the purchase of the
items listed in the attached quote.
7 Best Re rds, r /
10 6;tie
Sam Castro, CPO
Public•Director
SC:sn
"To meet current and future needs, serving together with public and private entities, while fostering a respectful and
successful work environment."
Information .........................................................(509) 754-6082 Rob Harris, Assistant Engineer ................................ Ext. 3517 John Brissey, Supervisor -Dist. No. 1............................Ext. 3539
FAX.......................................................................(509) 754-6087 Bob Bersanti, Construction Engineer ...................... Ext. 3503 Mike DeTrolio, Supervisor -Dist. No. 2..............(509) 765-4172
Sam Castro, Public Works Director.............................Ext..3504 Karen Maedke, Admin. Support Manager .............. Ext. 3551 Rusty Soelter, Supervisor -Dist. No. 3...............(509) 787-2321
Andy Booth, Assistant Public Works Director ............ Ext. 3519 Rod Follett, Foreman -Sign Shop..............................Ext. 3579 John Spiess, Supervisor -Central Shop ............. (509) 754-6086
Dave Bren, PE, County Road Engineer ........................Ext. 3502 Jason Collings, Solid Waste ............................ (509) 754-4319 Tim Massey, Bridge Supervisor .................................... Ext. 3535
USBR DONATICIN
COUNTY ON HAND'
SOLE SOURCE PURCHASE
LOCAL MANUFACTURE
BAILEY BRIDGE
DONATED
`DONATION
AVAILABLE .
AVAILABLE:
PURCHASED
PURCHASED
LOCAL/MANF LOCAL/MANF
PARTS LIST
UNIT COST
USBR PARTS,
.
VALUE
COUNTY'PARTS°
VALUE
PARTS
COST
PARTS COST
Panels
$
1,470.00
18
$
26,460.0 '
31:
$-0-
-45-570.
10
$
14,700.0
Panel Pins W/Locks
$
60.00
35
$
2;100:0;
48
$
2880:0>
61
$
3,660.0
Sway Braces
$
500:00
12
;$
6;000.0'
18
$
:9,000:0
Bracing Frames
$
138.00
28
$
3,864.0
Bracing Bolts
$
4.20
112
$
470.4
Transoms
$
1;50000
20
$
30,000.0 `
13 1
$
19,500.0
Transom Clamps w/ Locks
$
46.20
33
$
1,524.6:
90
$
4,158.0
Rakers
$
126.00
18
; $
2,268.0,`
15
$
1;890.0
30
$
3,780.0
Plain Stringers
$
654.00
31
20,2740`'
10
$
6,540.0
10
$
6,540.0
Plain Ramp Stringers
$
300.00
6
$
1,800:0
Button Stringers
$
750.00
4
$
3,000.0,
12
$
9,000.0
Button Ramp Stringers
;$ 300:00
4
$
1,200.0
Ramp Pedestals
$
286.00
8
$
21288.0
Chess/Deck Board
140 9,996.00
Steel Riband
$
,300:00 16
24
$
7200:0
Riband Bolts
$
22.20
60`
$
1;332 0,
45
$
999:0
20
$
444.0
Base Plates
$
810.00
4
$
3,240.0
Bearings
$
264.00
264.0
15
$
3,960.0
Male End Posts
$
582.00
746.0
2
$
1,164.0
Female End Posts
$
582.00
4
$
21328.0
Jack Shoes
$
144.00
4
$
576.0
Launching Nose Links
$ 150.00;
2.
$
300.0
Plain Roller Templates
2�50:00
�
4 $ 1,000.00
Plain Rollers
$
624.00
4
$
2,496.0
Rocking Roller Templates
20
. $ , ,, ,, 5 ,.`o
4 1.,000.00
Rocking Rollers
$
950.40
4 _
$ .
3;801.6
4
$
3,801.6
Crib Ca sills F17-11)
$
534.00
8
$
4,272.0
Crib Bearings (F17-12)
$
90.00
8
$
720.0
16 Chord Clams
i) p
$
78.00
`
16
$
11248.0
107;004 6
$103,944:6
$
72,710.0
$ 11,996.00
ADD SHIPPING
ADD TAX
ADD TAX
7-763 (05-2016)RF)CLAMMON
Bureau of Reclaanation
MW9qtl;V:W i*
PROPERTY VOUCHER
_
PROPERTY VOUCHER NUMBER
ACCT CFC FY SERIAL
-----
1 6 0 0 P 2 4 0 0. 0 6
PROJECT NAME OFFICE NAME
DATE
Ephrata Field Office Ephrata Field Office
1112812023
Charge To; gent. County
ICN
NIA
�t 2 Enterplrise Bt�°eet E
TransferredTo: _ ...._� " ._.. .". .� " ..". _......, ,.v .. .. ... .. . ....�...."..._ .�,r ._._ _.�.. _ _.....� ,.,..."....._ .0
l
Said To: Ephrata, '�P�VA 99823
PPDR:
NIA
Item Inventory No, _ Description Disposal
� Tram Price Book Value ACS! Cost
No. (PCNYAsset # (Include quantity,, if ap l) Code
`
El dale Price
001 NA Disassomblod Bailey Bridge located near the South 80D $0.00 $ 0.00
Columbia Basin Irrigation District 'l ahluke Watermaster
Yard t
102-36.320 May Vile transfer or donate excess personal
property that has been determined appropriates for
abandonment/destruction
In lieu of abandonment/destruction, you may donate
such excess personal property only to a public body
without going through GSA. A public body is any
department, agency, special purpose district, car other
instrumentality of a state or local government; any
Indian trip; or any agency of the federal government.
Issued By: Dorothy Fitzgerald Received Bye
Name) :�
00we.. G Ir..-,
;
(Print
(Nnt Named
Telephone No. �Gate
Tele hone N
p
.-."�., �_ _.... "......"..."
Cate
........ "..__,. _�.�....� ' . . . ...... ..:.. ..........._...
Total 't'tatal Total
(609) 764-0236 1X112912023
�� �►'�► +�►
�, � + r �
$0.00 : $0.00 � ;� O.o��►
Issued By Signature
Issued
----------M.,
+ved� signature
Tracking #
DOROTHY FITZGERALD 7' a'x a xr �u�
NIA
ami." .. .. ., ..,. ... .. ... ,..,. _ . .. ... ... ,. ,... ..
Property Adjustment to Record Mato Finance Adjustment to Record Date
NA NA
f �'C�R" i ser ut rt i u+r " ... _..................... Date Verification
Date
NA NA
Fair Finan Office Use Only
Item
Fund Center -
SGL FIND WBS
Cho,
t orKrrr►itm nt ftettlroaaA
Cost Center
001 No Funding
Pdnt Name Signature
Telephone Number
Cryrstal Thompson Digitally signed by CRYSTAt.
-
Ttle ... _w. _ .............. CRYSTAL THO PSON 'n-IC?h4PSON
Budget Analyst Date; 202111.28 13-40:33 -o8'Dt�'
Bailey Bridges, Inc. - Quotation
Date:
January 10, 2024
Company:
Grant Co. Public Works, Ephrata, WA.
Attention:
Tim Massey
Phone:
509-760-8712
Fax:
PANEL, TRUSS, BRIDGE
Email:
5770
Re:
Requested parts quote
We are pleased to quote you a price on the Bailey Bridge parts listed below
Item
Qty
Description
unit wt.
tot. wt.
Unit Price
Total
1
10
PANEL, TRUSS, BRIDGE
577
5770
$17470.00
$147700.00
2
61
PIN, PANEL
6.1
372
$60.00
$37660.00
3
28
FRAME, BRACING
44
1232
$138.00
$31864.00
4
112
BOLT, BRACING
1
112
$4.20
$470.40
5
90
CLAMP, TRANSOM
7
630
$46.20
$41158.00
6
30
RAKER
22
660
$126.00
$37780.00
7
10
STRINGER, PLAIN
260
2600
$654.00
$67540.00
8
12
STRINGER, BUTTON
267
3204
$750.00
$97000.00
9
8
PEDESTAL, RAMP, M2
93
744
$286.00
$27287.97
10
20
BOLT, RIBAND (J -BOLT) wft6
4.5
90
$22.20
$444.00
11
4
PLATE, BASE, BEARING
245
980
$810.00
$31240.00
12
15
SHOE, BEARING
68
1020
$264.00
$37960.00
13
2
POST, END, MALE
121
242
$582.00
$17164.00
14
4
POST, END, FEMALE
130
520
$582.00
$21328.00
15
4
SHOE, JACK, 4-3/16"
36
144
$144.00
$576.00
16
4
ROLLER, PLAIN
116
464
$624.00
$27496.00
17
4
ROLLER,ROCKING
206
824
$950.40
$37801.60
18
8
CAPSILL, CRIB
251
2008
$534.00
$47272.00
19
8
BEARING, CRIB
37
296
$90.00
$720.00
20
16
CLAMP, CHORD
11
176
$78.00
$17248.00
* These parts are modified from the original version.
Total Cost F.O.B. plant 22088 lbs. $721709.97
Estimated Freight $87000.00
Total Cost delivered $807709.97
Note: Freight will be prepaid and add based on actual cost
Components will be delivered to the nearest site easily accessible to over -the -road trucks.
Not included: Sales tax, unloading, erection, supports, anchor bolts and abutment designs.
Terms: 1/3 down, net 30 days after delivery (pending credit approval) This quote is per our standard
terms and conditions and is good for 30 days. Please call if you have any questions.
Gil Graham
Bridge Specialist