Loading...
HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: B Vasquez CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez CONFIDENTIAL INFORMATION: ❑YES ONO DATE: 01/Z3/24 PHONE: 2928 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑Bids / RFPs / Quotes Award ❑Bid Opening Scheduled F] Boards / Committees ❑Computer Related ❑County Code ❑Emergency Purchase ❑ Facilities Related ❑ Financial ❑ Funds ❑Invoices / Purchase Orders ❑Grants — Fed/State/County ❑Leases ®Minutes ❑Ordinances ❑Out of State Travel ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑Tax Levies ❑Thank You's ❑Tax Title Property Commissioner Approval of the 1/8/24 Minutes. ❑ARPA Related ❑ Budget ❑ Employee Rel. ❑Hearing ❑MOA/ MOU ❑Petty Cash ❑ Resolution ❑ Surplus Req. ❑ WSLCB DATE OF ACTION: D1: D2: D3: 1 DEFERRED OR CONTINUED TO: Page 9 of 9 Grant County Commissioners Minutes Week of January 08,, 2024 THURSDAY, JANUARY 11, 2024 9:00 a.m. —10:00 a.m. R Jones,, Multi -Agency Communications Center MACC Meeting 1:00 p.m. — 3:30 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee Office) 3:00 p.m. — 5:00 p.m. R Jones at Grant County Happy Hour w/ Karl Eckhart of NAH13 (Pillar Rock Grill, Moses Lake) 6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building, Fairgrounds) I FRIDAY, JANUARY 12, 2024A 12:00 p.m. —1:00 p.m. D Stone, 2024 Legislative Virtual Update Signed this day1 2024. 0 A tlt- s t: x 136rb. ra J. VasqueZ, dAC'' Q/-e,rV of the Board BOARD OF COUNTY COMMISSIONERS an o, n y, Was I gto k '.fid Carter, -CLair Danny EAStone, Vice -Chair Rob Jones, Member GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of January •-January Commission 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBEX Conference Call/Video option available. The Grant County Commissioners session began at 8:30 with Commissioner Jones and Commissioner Stone in attendance. Commissioner Carter joined remotely at 8:31 via Webex. 8:30 a.m. — 8:45 a.m. Central Services Weekly Update In attendance were Tom Gaines and Kevin Schmidt. Torn discussed the consent item with the museum and issues regarding contract issues and the bid process moving forward with the prosecutor's office. Procurement policy was discussed — to discuss further with HR/Accounting to remove topics from Policy 1500 that are now in Policy 1601. 8:45 a.m. — 9:00 a.m. Development Services Weekly Update In attendance were Jim Anderson -Cook and Chris Young. Chris discussed WSAC bills that are being introduced that may have an impact on Development Services. 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update In attendance were Matt Hope, Rachel Rice, and Darryl Pheasant to discuss potential tax incremental finance district (Port, Moses Lake). It was discussed that it would be beneficial to know the exact boundaries of the new district. Danny Stone requests that as soon as Melissa McKnight obtains more information a meeting be scheduled to discuss further. • Pending Decisions Spreadsheet — Reviewed • Sister City Youth Exchange — Follow -Up (EDC/School/GC) — EDC was a No, Rob to reach out to schools • Representative Maycumber e-mail re: 2024 Capital Budget Request Form (Removing) • Grant County Animal Outreach Contract for 2024 — Due for renewal, it was decided for Barb to move forward. • Commissioners "Out" — It was decided to continue to put on the BOCC calendar but remove it from the posting of the agenda. • Wednesday Meetings 1/17/2024 • BOCC Calendar — Additions/Deletions • NovaTime Update • Courthouse Security Discussion (Juvenile) — Rebekah to interpret RCW and bring forward to Roundtable for an update. • Chair Positions — Form to change to recognize abstentions. Page 2of9 Grant County Commissioners Minutes Week of January 08, 2024 10:30 a.m. —11:00 a.m. S Fode, New Hope Update • Shelter Update — 3 adults and 2 Kids are currently in the shelter. One of the properties needs to increase rent from $1,800.00 to $2,500.00. Commissioner Jones suggested that a "locked" rental rate be put in place over 48 months if New Hope is performing upgrades to rentals. • New Grants -updates • Training for board in 2024 — Sex trafficking coming forward in February. Suzi will work with Barb to schedule. • Other— Payroll issues were brought forward. 11:00 a.m. —12:00 p.m. R Jones at Development Services re: AGCCT letter 11:00 a.m. —11:25 p.m. Conservation District Update (CANCELED) 11:30 a.m. —11:55 a.m. M McKnight, Assessors Office Update (CANCELED) 1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion The BOCC Room Kit had problems during this meeting. • Review of Consent Agenda Items o Barbara Duerbeck, Prosecuting Attorney's Office stated she has reviewed Items 8 and 17 and approved. Item 19 — not yet reviewed. o Item 23 — Western Construction contract bond, only one filled out. • Commissioner District Updates o District 1— DS — attended a Soap Lake City Council and performed their swearing in. He also attended the WSAC Legislative Steering Committee meeting in Olympia. o District 2 — RJ — visited the Spokane County waste facility with Public Works staff. They have an incinerator that runs 24/7. Today he attended a meeting at 11am with Development Services and a representative of the Association of Grant County Cities and Towns. o District 3 — CC — WSDOT announced they will open all lanes of the Vantage Bridge on four weekends during construction this year to accommodate Gorge Amphitheater concerts. • Commissioner "Out" Process — Discussed at the Clerk of the Board Update • Payroll Processes (New Hope Employee) — Discussed at the New Hope Update • Juvenile Security Guard 3 Hours — Rebekah Kaylor and Sheriff Joe Kriete discussed the requirement that the RCW mandates. Deputy's provide security to Superior Court and Juvenile Court, he would like to "build a schedule". Juv/Sheriff/PAO/BOCC/Clerk/Pub Def meeting to discuss deputy coverage of courts (1/30/24) • DS: Property leasing of animal facility. Pay prevailing wages? Prosecutor's Office to reach out to City of Moses Lake legal team (February due to schedules) Page 3 of 9 Grant County Commissioners Minutes Week of January 08, 2024 2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update Topic Category Request n:. . 01. Organizational Change Approve Administrative Direct Board Direction Given. Announcement Pending. 04. Public Works Employee Issue FYI Only 02. PM RT Items Only. a. DCL Wage Scale Employee Issue FYI Only No Action Taken —InformationalOnly. b. Attorney Wage Scale Position 06. Public Works Employee Issue ($10k) No Action Taken — Informational Management Direct Board Direction Given. c. Public Defense 07. Treasurer Employee Issue FYI Only No Action Taken — Informational d. Prosecutor Reauest Only. • Directions in Community Living COLA was discussed. • Attorney's wage scales with retention bonus. • Leave carry over — 2 employees requesting leave carry over into 2024. Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:15 p.m. to go until 2:30 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter (WebEx), Stone and Jones, and Kirk Eslinger, Decorah Anderson -Cook and Gina Saldana, Human Resources. Commissioner Jones closed the session at 2:30 p.m. MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their December 29, 2023 payroll. TUESDAY, JANUARY 9, 2024 The session was continued to 8:00 a.m. with all Commissioners in attendance. Commissioner Carter attended via Webex. Commissioner Jones attended via Webex until 9:00 a.m. Board Approved Presented Item — 03. Leave Carryover Request Leave Approve Documentation for Signature Pending. 04. Public Works Employee Issue FYI Only No Action Taken —Informational Only. 05. Public Works Employee Issue FYI Only No Action Taken —InformationalOnly. 06. Public Works Employee Issue FYI Only y No Action Taken — Informational Only. 07. Treasurer Employee Issue FYI Only No Action Taken — Informational Only. • Directions in Community Living COLA was discussed. • Attorney's wage scales with retention bonus. • Leave carry over — 2 employees requesting leave carry over into 2024. Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:15 p.m. to go until 2:30 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter (WebEx), Stone and Jones, and Kirk Eslinger, Decorah Anderson -Cook and Gina Saldana, Human Resources. Commissioner Jones closed the session at 2:30 p.m. MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their December 29, 2023 payroll. TUESDAY, JANUARY 9, 2024 The session was continued to 8:00 a.m. with all Commissioners in attendance. Commissioner Carter attended via Webex. Commissioner Jones attended via Webex until 9:00 a.m. Page 4of9 Grant County Commissioners Minutes Week of January 08, 2024 8:00 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney's Office Update (Anticipated Executive Session re: Litigation) Pursuant to RCW 42.30.110(1)(i) Commissioner Stone called an Executive Session to order at 8:03 a.m. to go until 8:08 a.m. regarding Litigation. In attendance were Commissioners Carter, Jones and Stone, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Stone closed the session at 8:08 a.m. • Insurance review within contracts: how does the board want this handled? Clear Risk / Shane Heston review? Meeting to be held 1/19/24 with staff. • Security at the courthouse discussed due to a recent incident at the entryway of the Law and Justice Building. Consider adding audio to the camera at the courthouse complex? 9:00 a.m. — 4:00 p.m. R Jones at Emergency Management Economic Recovery Workshop (Richland, WA) 9:00 a.m. — 9:50 a.m. Department Head Review Discussion Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 9:03 a.m. to go until 9:23 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Stone, and Kirk Eslinger, Human Resources Director. The session was continued to 9:30 a.m. Commissioner Stone closed the session at 9:30 a.m. 10:00 a.m. —10:55 a.m. C Young, Development Services Update • D.S. Update — Permitting and Revenue Statistics • AG CCT Letter o Planned Growth Committee (PGC) o County -wide Planning Policies (CWPPs) o Coordinated Water Service Plan (CWSP) o I LAs FACT CHECK MEMO • Property Maintenance Code and Enforcement Ordinance o PAO Review Status • Update on Shrubsteppe Mitigation program • Discussion was held on bonds and solar farms within Grant County. 11:00 a.m. — 11:55 a.m. T Gaines, Central Services Update G CTS : Municipal Services Agreement Out of State Travel Facilities: Museum Work Limble CMMS Page 5 of 9 Grant County Commissioners Minutes Week of January 08, 2024 New Meeting Room Consolidation Central Services: SEPA Coroner Update Energy Consultant New Office Update Fairgrounds: New Employee Capital Projects Proposed New Venue RFQ 1:00 p.m. —1:55 p.m. S Castro, Public Works Update In attendance: Andy Booth, Assistant Public Works Director • KRCI, LLC 9 -NW Reconstruction Project Contract— On today's consent agenda. • Western Construction Crushing Contract - On today's consent agenda. • Petition 23-08 Road K NE Speed Recommendation from County Engineer • Stakeholders Meeting Update — Helipad Potential Funding from State • Human Resources Training — "How to conduct investigations like a pro" • Request for Dump Truck Rental • Amendment Nine Ephrata RI/FS Engineering Services 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None • Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the agenda, noting there are 31 items on the consent agenda, not 32 as listed. The motion passed with 2 Commissioners in attendance., • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None • Commissioners Roundtable — Miscellaneous Discussion o Commissioner Stone stated he drafted a response letter to the Association of Grant County Cities and Towns (AGCCT) and will have it ready for signature next week. o Commissioner Carter stated she reached out to Brant Mayo regarding future SIP recommendations to the BOCC. He is willing to do a presentation for each one. • Consent Agenda — (Items 1 through -3-2- 31) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Carter, seconded by Commissioner Jones, to approve the consent agenda as presented, with 31 items. The motion passed unanimously. (Commissioner Jones joined the meeting during this motion) Page 6of9 Grant County Commissioners Minutes Week of January 08, 2024 AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $4,924,940.92) COMMISSIONER'S OFFICE 2. Invoices 3. Appointment letter for Alan Key to the Handford Advisory Board as an Alternate Member. 4. Reimbursement request from New Hope on the Department of Commerce Federal Interagency Agreement, Emergency Housing Fund (EHF) Grant No. 24-4619D-106 in the amount of $2,486.20 for October 2023 expenses. 5. Amendment to Professional Services Agreement Horticultural Pest and Disease Board Coordinator/Inspector Consultant with Jody Kane. The amendment modifies the amount of compensation to $45.00 an hour with a maximum annual amount not to exceed $15,000.00. 6. Resolution No. 24 -001 -CC in the matter of establishing the effective date of salaries and benefits for non-union and non -association personnel. 7. Resolution No. 24 -002 -CC for the 2024 Appointments of Commissioners to Boards and Committees. 8. 2024 Marketing/Development Contract with Coulee Creative to promote Tourism and administer the marketing program. The term of the agreement is January 1, 2024, through December 31, 2024. 9. Request to increase the current mileage rate from $0.655 per mile to $0.67 per mile to match the U.S. General Services Administration (GSA) rate, effective upon approval. 10. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2022-02, Grant County Hospital No. 4, McKay Healthcare, Phase 1 Capital Improvement Plan, Emergency Generator Expansion in the amount of $31,588.41 grant monies. 11. Recommendation from the Strategic Infrastructure Committee to award application SIP Project No. 2023-05, Grant County Port District No. 4, Coulee City Medical Clinic, in the amount of $779,000.00 grant monies and SIP Project No. 2023-06 Grant County Hospital District No. 4, McKay Healthcare, Engineering and Outdoor Facilities Projects in the amount of $166,643.00 grant monies. 12. Reimbursement request from Renew in the amount of $45,202.16 from their approved American Rescue Plan Act (ARPA) Funding for suicide prevention service expenses for the months of July — September 2023. 13. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2022-08, Port of Quincy, Industrial Park Water Extension, in the amount of $115,110.07 grant monies. 14. Reimbursement request from Fire District No. 5 to utilize the remaining $40,218.72 of their approved American Rescue Plan Act (ARPA) Funding to put towards the purchase of a newer fire truck. 15. Reimbursement request from Fire District No. 15 to utilize the remaining $10,000.00 of their approved American Rescue Plan Act (ARPA) Funding to purchase a new electric fire nozzle. 16. Reimbursement request from the Housing Authority of Grant County on the Department of Commerce Consolidated Homeless Grant (CHG) No. 24-46108-10, in the amount of $50,736.43 for November 2023 expenses. Page 7 of 9 Grant County Commissioners Minutes Week of January 08, 2024- 17. 2024 Grant County Travel Planner agreement with Columbia Basin Herald to provide 100,000 copies of the 2024 Travel Planner. The term of the agreement is January 1, 2024, through December 31, 2024, in the amount of $62,913.00 plus applicable taxes. FAIRGROUNDS 18. Request to surplus sheep pens from Barn 28 and Barn 21 to the Douglas County Fairgrounds in the amount of $1.00. (Resolution No. 24 -003 -CC) FACILITIES AND MAINTENANCE 19. Request to approve a new HVAC mini -split system for the Grant County Museum. Upon approval, a proposal and acceptance will be signed with Basin Refrigeration who provided the lowest bid of $5,766.89 to complete the work. This will be funded from the Museum Programmed Maintenance Funds 304.001. NFW HnPF 20. Out-of-state travel request for Elisa Adolphsen and Trisha Glenn to attend the International Symposium on Child Abuse in Huntsville, AL., March 18, 2024 —through March 22, 2024. The total cost of travel is $4,242.00. PU RLIC DEFENSE 21. 2024-2025 Professional Services Agreement Conflict and Overflow Investigator with Gary Way aka Way Investigations to provide investigative services to assist the Grant County Public Defense. The term of this agreement is January 1, 2024, through December 31, 2025. PHRI IC WORKS 22. Request to rent dump truck from NC Machinery fora duration of 3 months for Solid Waste and the removal of 160,000 tons of material from phase 4. The estimated cost of the rental is $35,996.40 plus delivery and return. 23. Contract with KRCI LLC., to complete the road 9 -NW Reconstruction Project, CRP 22-03 in the amount of $1,900,199.80. 24. Contract with Western Construction for the 2023 Crushing and Stockpiling project in the amount of $1,416,500.00. 25. Amendment Nine with Paramatrix which provides for professional services to perform new interim remedial actions at the Ephrata Landfill. The term of the agreement is retroactive from October 13, 2023, through March 29, 2024, in the amount of $217, 429.34. RENEW 26. Landscape and Grounds Maintenance Contract with Junior S Mowing for the landscape and grounds maintenance for the Renew (Quincy) location. The term of the agreement is January 1, 2024, through December 31, 2025. Page 8of9 Grant County Commissioners Minutes Week of January 08, 2024 27. Out-of-state travel request for Brooke Decubber to attend the Health Care Compliance Association (RCCA) Annual Compliance Institute in Nashville, TN., April 14, 2024, through April 17, 2024. The total cost of travel is $4,242.30. cNFRiGi:c nri:irp 28. Out-of-state travel request for Jeff Wentworth to attend the Annual NW Polygraph Examiners Association Seminar in Boise, ID., June 23, 2024, through June 28, 2024. The total cost of travel is $1,831.35. 29. Request to surplus Point Blank custom outer armor carrier to the Douglas County Sheriff's Office for the lateral transfer of Detective Graham. The reimbursable amount of the armor will be $238.48. TECHNOLOGY SERVICES 30. Purchase Order No. 511 from Handel Information Technologies (HITEC) in the amount of $21,600.00 for the 2024 annual maintenance of the Rite Track Software utilized by Grant County Youth Services. 31. Purchase Order No. 510 from For the Record (FTRCD) in the amount of $8,617.80 for the annual support contract. • Board Discussion/Decisions Items (Items to discuss and items that were removed from the Consent Agenda. These items will be acted upon together) • Adjournment 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting WEDNESDAY, JANUARY 10, 2024 9:00 a.m. — 4:00 p.m. R Jones at Emergency Management Economic Recovery Workshop (Richland, WA.) 9:30 a.m. — 2:50 p.m. D Stone, WSRRI Long Term- Strategy Advisory Group Meeting 10:00 a.m.-10:55 a.m. LEOFF— Disability Board Meeting 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING 6:00 p.m. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting