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Home My WebLink AboutResolution 23-158-CC (002)BOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION No. 23- 16? -CC WHEREAS, The Auditor's Office has requested the following year end budget extensions: • 205.000 — MACC Construction Bond: $300 • 208.000 —Courthouse Improvement Bond Payment: $350 • 118.195 — Inet Criminal: $251 • 136.187 —Dispute Resolution: $2,500 • 140.114 —Sheriff Surplus: $3,980 • 211.000 — Criminal Justice Sales Tax: $600 • 307.001— MACC Bond Construction: $9,594 • 313.001— Jail Construction Bond: $400,000 • 504.000 —Payroll Remits: $3,837,000 • 506.186 —Unemployment Comp: $65,000 • 508.188 —Other Payroll Benefits: $130,000 • 00 1. 108 —Elections: $13,000 • 00 1. 112 —Maintenance: $100,000 • 00 1. 114 —Sheriff: $1,350,000 • 001.120 —Coroner: $80,000 • 001.135 —Historical Preservation: $1,240 • 00 1. 142 —Operating Transfer: $5,400,000 • 116.156 —Fair: $238,802 • 122.164 —Turnkey Lighting: $20 • 128.170 —New Hope: $45,487 • 161.001- Hillcrest CRID: $100 • 560.580 —Pits &Quarries: $30,000 • 00 1. 125 —Miscellaneous Government: $1,713,813 0 141.001— SHB 1406: $38,000 • 503.182 —Insurance: $1,713,813 • 00 1. 106 & 139 — Treasurer/REET Admin: $220,000 WHEREAS, this additional budget expenditure was not anticipated when preparing the 2023 budget; and WHEREAS, in accordance with RCW 3 6.40.140 a public hearing, must be held to authorize additional budget appropriations. Page 1 of 2 N:\Staff\BVasquez\Resolution-Ordinance\Budget Extensions\Auditor's Office Budget Extension for morgue 03282023.docx WHEREAS, on the 27th day of December 2023 at 3:15 p.m., a public hearing was held in the Grant County Commissioners' Hearing Room. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, that a budget appropriation in the total amount of $15,393,850.00 to be allocated to the 2023 budget according to the following schedule of categories and items: APPROPRIATIONS &FINANCING SOURCES (See Attached) PASSED AND ADOPTED this � �- day of DeWoibe4-� , 2023. Yea ATTEST: Nay BOARD OF COUNTY COMMISSIONERS Abstain GRANT COUNTY, WASHINGTON ❑ ❑ arbara J. Vague � ° ° Clerk of the oard)ra Danny . Stone, Member Page 2 of 2 N:\StafflBVasquez\Resolution-Ordinance\Budget Extensions\Auditor's Office Budget Extension for morgue 03282023.docx FINANCIAL REQUEST Requestor Katie Smith Requestor`s Department Auditor Date 11.21.2023 Fund/Dept of Request 205.000/MACC CONSTRC. BOND Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $300 for fund 205, MACC CONSTRC. BOND to account for debt service processing costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 300 Total Purchase Expense Additional Revenue 300 Less: Existing Approval - Additional Cash Requirement - Additional Approval Required - Additional Funding Source Operational Transfer Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount MACC CONST BOND 205.001.00.0000.397000000 OPERATIONAL TRANSFER IN 300 300 Fund Name Expense code/s Account Description Amount MACC CONST BOND 205.001.00.0000.592288000 MACC CONST BOND DEBT SRVC COST 300 300 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY. ACCOUNTING :- FUND.CASH`SUMMARY `: Notes: . n Ca h Be in n s. B x n e d w anie dm E pe s.. gt ( / n ents} 1' 1 - Oil 000 : - _ ens Ext. Requested300 ., .. _ :. : .., ; RequireEx Budget He ring d . :v � nue Bd t \ amendm n s Re eg ( / e t j ' 1010 �0 �..:,�.:. Resolufiion Required N A - Revenue Ext:.Req nested excl 308 ...,.,,.( ) Estimated Ending. Cash 300 -R %yZGi eviewed By FINANCIAL REQUEST Requestor Katie Smith Requestor's Department Auditor Date 11.21.2023 Fund/Dept of Request 208.000/CRTHSE IMPR BOND PYMT Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $350 for fund 208, COURTHOUSE IMPROVEMENT BOND PYMT to account for debt service processing costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 350 Total Purchase Expense Additional Revenue 350 Less: Existing Approval - Additional Cash Requirement Additional Funding Source - Operational Transfer Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount COURTHOUSE IMPROVE BOND PYMT 208.000.00.0000.397000000 OPERATIONAL TRANSFER IN 350 350 Fund Name Expense code/s Account Description Amount COURTHOUSE IMPROVE BOND PYMT 208.000.00.0000.592188000 COURTHOUSE IMPROV. BOND PYMT 350 350 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) -COM LETED B Y ACCOUNTING . FUND CASH SUMMARY Notes: BeginningCash Ex ense Bd t(W/Omen'rdments 8 . 466,800 Ex ense Ext. e uested p R._ q .....Budget -. .350.1 Hearing. g Hearin Re wired q Revenue Bd `t vv amendments :.. g ( / _ ) 466 800 Resolution Re wired .. -.q N/A Ex ,u sted excl 3 8 Revenue,. t Requested 0 350 Estimated Ending Cash _. Reviewed B 251 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 118.195/INET CRIMINAL Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Requesting a budget extension for $251 for Small Tools > $550. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 251 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 251 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount INET CRIMINAL 118.195.00.0000.308000000 Beginning Fund Balance 251 251 Fund Name Expense code/s Account Description Amount INET CRIMINAL 118.195.00.0000.521233564 Small Tools > $550 251 251 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING f ' ' or Bud et .Extension Re uest &Cash Tranfer FUND CASH.SUMMARY FINANCIAL REQUEST Beginning Cash :l 29.0 Requestor Emili Wash Requestor's Department Auditor 2,500,. Date 11.22.2023 Fund # & Dept of Request 136.187/Dispute Resolution 2,500 Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Request for a budget extension in the amount of $2,500 for External Legal Services which are higher than anticipated based on prior years. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 2,500 Total Purchase Expense Additional Revenue 21500 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Dispute Resolution 136.187.00.0000.341240100 CIVIL 21500 2,500 Fund Name Expense code/s Account Description Amount Dispute Resolution 136.187.00.0000.515414106 EXTERNAL LEGAL SERVICES 21500 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING f ' ' or Bud et .Extension Re uest &Cash Tranfer FUND CASH.SUMMARY Beginning Cash :l 29.0 Expense Bdgt (w%amendments) 15,000 Expense Ext: Requested 2,500,. Revenue Bdgt (w%amendments) -15,000- Revenue Ext. Requested (excl 308) 2,500 Estimated Ending Cash 1.1290 2,500 FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 140.114 Sheriff Surplus Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes; Requesting a budget extension for $3,980 for fund 140.114 - Sheriff Surplus. This extension will allow the transfer of the balance in the fund to current expense under the Sheriff's office. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 31980 Total Purchase Expense Additional Revenue 3,949 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 31 Additional Approval Required - Capital Facility Related Additional Funding Source Operational Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount SHERIFF SURPLUS 140.000.00.0000.308000000 Beginning Fund Balance 31 SHERIFF SURPLUS 140.114.00.0000.3 95 100000 Sale of Capital Item 31949 3,980 Fund Name Expense code/s Account Description Amount SHERIFF SURPLUS 140.114.00.0000.597000000 Transfer Out 31980 3,980 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY.A000UNTING for.BUd et Extension Re uesfi_& Cash Tranfe' . �...,:..: g..:. .:q.. FUND CASH SUMMARY .._ . :. No et. s: nir Cash Be in 12 031 :.g. g _ ._: ..: B w . nse d t amend Exile g - f / meets) 12,000 Expense Ext. Re � uested p. q _ 3,980 Bud et Hea'r�n ; . , g - g. Required v nue d Bw amendm n Re e. ..:.: , : gt ( / e ts) ,. . � . , Resolution Required .: Revenue. Ext. Re 'nested excl 308 q ( i_ 3 94 Estimated. Ending CashQ. 4.(� Reviewed By.0/t� i 600 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) :COMPLETED BY. ACCOUNTING . . FINANCIAL REQUEST Requestor Katie Smith Requestor's Department Auditor Date 11.22.2023 Fund/Dept of Request 211.000/CRIM JUST SALES TAX Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $600 for fund 211, CRIM JUST SALES TAX to account for debt service processing costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 600 Total Purchase Expense Additional Revenue 600 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational Transfer - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount CRIM JUST SALES TAX 211.000.00.0000.397000000 OPERATIONAL TRANSFER IN 600 600 Fund Name Expense code/s Account Description Amount CRIM IUST SALFS TAX 911 _nnn_n(1_(lf nw;g9?,�Rnnn CRIM ii KT SA1 FS TAY Rnnin cRVC r -nn 600 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) :COMPLETED BY. ACCOUNTING . . FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.2023 Fund # & Dept of Request 307.001/MACC Bond Construction Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Requesting a budget extension in the amount of $9,594 for Transfers Out. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 9,594 Total Purchase Expense Additional Revenue - Less: Existing Approval - Additional Cash Requirement' Additional Funding Source Beginning cash balance 9,594 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount MACC CONST BOND 307.001.00.0000.308000000 Beginning Fund Balance 4,498 MACC CONST BOND 307.001.00.0000.361100000 Investment Interest 5,096 9,594 Fund Name Expense code/s Account Description Amount MACC CONST BOND 307.001.00.0000.597000000 OPER TRANSFERS OUT 9,594 9,594 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED. BY. U NT(IV : B COMP. L ACCO G (for ud et Extension Re uest'& Cash.Tranfer FINANCIAL REQUEST Requestor Tom Gaines Requestor's Department Central Services Date 11.22.2023 Fund/Dept of Request 313.001 12P. Capital Asset Approval Budget Extension Yes I Establish/Close Fund No Cash Transfer Description/Notes: Budget extension to cover costs for design and early site -packages of the new Jail. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 400,000 Total Purchase Expense Additional Revenue - Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 400,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Jail Bond Construction 313.001.00.0000.308000000 BEGINNING FUND BALANCE 4001000 400,000 Fund Name Expense code/s Account Description Amount Jail Bond Construction 313.001.00.0000.59426000 JAIL CONSTRUCTION 400,000 400,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.22.202 3 Fund/Dept of Request 504.000/,PR emus Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $3,837,000 for the additonal payroll expenses for retirement, FMLA, and taxes for the labor contracts that were signed after budgets were approved. Also for the Long -Term Cares deduction that started in July 2023. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 3,837,000 Total Purchase Expense Additional Revenue 3,837,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount PR REMITS 504.001.00.0000.382300000 PR DRS REMIT 800,000 PR REMITS 504.002.00.0000.382300000 PR IRS REMIT 2,200,000 PR REMITS 504.003.00.0000.382300000 PR ESD REMIT (PFMLA) 200,000 PR REMITS 504.004.00.0000.382300000 PR L&I REMIT 500,000 PR REMITS 504.006.00.0000.382300000 PR MUT OHAMA REMIT 2,000 PR REMITS 504.007.00.0000.382300000 PR ESD REMIT (LONG TERM CARES) 135,000 3,837,000 Fund Name Expense code/s Account Description Amount PR REMITS 504.001.00.0000.582300000 PR DRS REMIT 800,000 PR REMITS 504.002.00.0000.582300000 PR IRS REMIT 21,200,000 PR REMITS 504.003.00.0000.582300000 PR ESD REMIT (PFMLA) 200,000 PR REMITS 504.004.00.0000.582300000 PR L&I REMIT 500,000 PR REMITS 504.006.00.0000.582300000 PR MUT OHAMA REMIT 2,000 PR REMITS 504.007.00.0000.582300000 PR ESD REMIT (LONG TERM CARES) 135,000 3,837,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) C ... _ _ . . , OMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: -: , B ` Ca 056 1. 62 .ginning ,sh. 7 Ex ense Bd t (w/an e'hdm''ent s 19 081600 Ex ense Ext; Re uested et. ,.. q ..- 3 837 000 �. . Budget Hearing: Reg`uired . Revenue Bd 't w amendments) - :-: ,> g / -19 081600 Resolution Re `aired: E ed ( 308 Revenue xt Request (e.xc: ) 31837,000 Esti Ending Cash 1,056627 Reviewed B j: cJ 1YL CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) ........: . COMPLETED BY ACCOUNTING FUND CASH;SUMMARY FINANCIAL REQUEST Requestor Emili Wash Requester's Department Auditor Date 11.22.2023 Fund/Dept of Request 506.186 Unemployment Comp Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $65,000 for the additional expenses that have incurred in the Unemployment Compenstaion fund. In 2022, claims were being applied to an large existing credit and as such actually claims expenses were not reflected. The remaining credit balance was returned to the county and in 2023 we are experiencing true claims costs. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 651000 Total Purchase Expense Additional Revenue - Less: Existing Approval - Additional Cash Requirement 65,000 Additional Funding Source Beginning cash balance Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Unemployment Compensation 506.186.00.0000.308000000 Beginning Fund Balance 65,000 65,000 Fund Name Expense code/s Account Description Amount Unemployment Compensation 506.186.00.0000.517702599 Claims 65,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) ........: . COMPLETED BY ACCOUNTING FUND CASH;SUMMARY Beginning Cash 2,078,713' Expense Bdgt (w/amend meats) 105,000 :. Expense Ext, Requested 65,000 Revenue Bdgt (w/amendments) 366,000 Revenue Ext. Requested (excl 308): - Estimated Ending Cash 2,274,713 65,000 130,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date- 11.22.2023 Fund/Dept of Request 508.188/Other Payroll Benefits Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $130,000 for fund 508.188 Other Payroll Benefits. Flex spending and dependent child care contributions/distributions higher than anticipated. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 130,000 Total Purchase Expense Additional Revenue 130,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Other Payroll Benefits 508.188.00.HFSA.382300000 NF COLLECT FOR OTHERS 120,000 Other Payroll Benefits 508.188.00.DCRA.382300000 NF COLLECT FOR OTHERS 10,000 130,000 Fund Name Expense code/s Account Description Amount iOther Payroll Benefits 508.188.00.HFSA.582300000 NF REMIT TO OTHERS 120,000 nthar Pavrnll Ranafitc qnR 1 RR nn n('RL1 rR,)gnnn n NF PPKAITTn n-ruFRc 1 n nnn 130,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 001.108 Elections Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $13,000 for Capital Outlay Asset >$5,000 and Professional Services CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description . Additional Expense 13,000 Total Purchase Expense Additional Revenue 13,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Elections 001.000.00.9108.341450000 ELECTION SERVICES 13,000 13,000 Fund Name Expense code/s Account Description Amount Elections 001.108.00.0000.594146003 CAPITAL OUTLAY ASSETS >$5000 61000 Elections 001.108.00.0000.514404100 PROFESSIONAL SERVICES 71000 13,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) `COMPLETED BY ACCOUNTING for.Bud`et Extension :Re uest & Cash Tranfer o FUND CASH .SUMMARY : = No fies:.- - Be irinin g Cash . g :._ Ex ns ' B e e d t w amendm p. g � : % : - . -encs} Ex ase Ex . Re a steel . Pe, t G -e - n Bud et HeariRe wired Revenue�Bdgt (W/amendments) - _ -= Resolution Required.:...... Revenue Ext. Re uested (excl 308) q - Estimg ated Ending Cash . - B : Reviewed. v _ FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.29.2023 Fund # & Dept of Request 001.112 Maintenance Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Request a budget extension in the amount of $100,000 for capital outlay asset >$5,000. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 100,000 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 100,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Maintenance 001.000.00.0000.308000000 Beginning Fund Balance 1001000 100,000 Fund Name Expense code/s Account Description Amount Maintenance 001.112.00.0000.594186003 Capital Outlay Asset >$5,000 100,000 100,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.29.2023 Fund # & Dept of Request 001.114 Sheriff Capital Asset Approval Budget Extension Yes Establish/Close Fund Cash Transfer Description/Notes: Requesting a budget extension in the amount of $1,746,000 for Salaries & Wages, overtime, retirement, uniforms and clothing, capital outlay asset >$5,000 and various services CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 1,350,000 Total Purchase Expense Additional Revenue 390,000 Less: Existing Approval - Additional Cash Requirement 960,000 Additional Funding Source Operational & Beg. Cash Balance Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Sheriff 001.000.00.9114.342100001 LAW ENF SERV LIVE NATION 200,000 Sheriff 001.000.00.9114.334031000 DEPT OF ECOLOGY 190,000 001.000.00.0000.308000000 Beginning Fund Balance 960,000 1,350,000 Fund Name Expense code/s Account Description Amount Sheriff 001.114.00.0000.521201100 REG SALARIES & WAGES 400,000 Sheriff 001.114.00.0000.521201202 OVERTIME 300,000 Sheriff 001.114.00.0000.521201205 OVERTIME - LIVE NATION 200,000 Sheriff 001.114.00.0000.521202100 RETIREMENT 200,000 Sheriff 001.114.00.0000.521202600 UNIFORMS & CLOTHING 35,000 Sheriff 001.114.00.0000.521204100 PROFESSIONAL SERVICES 70,000 Sheriff 001.114.00.0000.521204906 REGISTRATION 15,000 Sheriff 001.114.00.0000.521234571 RENT -PORT TOILETS 16,000 Sheriff 001.114.00.0000.521234800 REPAIRS -MAINTENANCE 10,000 Sheriff 001.114.00.0000.591217000 LONG TERM LEASE RENTALS 44,000 Sheriff 001.114.00.9034.594256003 CAPITAL ASSET >$5,000 60,000 1,350,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request & Cash Tranfer . FUND CASH SUMMARY Notes Beginning Cash -- Exnse Bd w M pe .. gt ( /aMend . a meets) xpens xt Reested q Budget Hearing: Required Revenu Bd..:t . (wmndments ) - Resolution Required N/A Revenue Ex R Ue ; ed eq st -(excl 308} _ _ . Estimated Ending Cash -: Reviewed B: Y FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 001.120 Coroner Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Request for a budget extension in the amount of $80,000 for Pathology and Interfund Rent/Leases CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 80,000 Total Purchase Expense Additional Revenue 68,000 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational 12,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Coroner 001.000.00.9120.336069200 AUTOPSY COST REIMBURSEMENT 58,000 Coroner 001.000.00.9120.346800000 CORONER'S FEES 10,000 Coroner 001.000.00.0000.308000000 BEGINNING FUND BALANCE 12,000 80,000 Fund Name Expense code/s Account Description Amount Coroner 001.120.00.0000.563204119 PATHOLOGY 45,000 Coroner 001.120.00.0000.563204595 INTERFUND RENTAL/LEASES 35,000 80,000 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING for Bud et.Exten� ion Request-,& Cash n . ( g q .. Tran ferj .. FUND :CASH -SUMMARY - 0 tes n.: h - Be m in as x B Iry-, end E ense : d t ( ./am meats p g } ExP` ense Ext Req nested : q ... Bud et Hearing:Re wired g_q Revenue.Bdgt (w/amendments) = Resolution Require N/A .. ........ . Revenue Ext:` Re nested exc1308 q. (. ) ,. _ E. s Estimated - Ending cash Rev1ewed BY .. FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 001.135 Historical Preservation Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension in the amount of $1240.00 for overtime from the BOCC staff. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 1,240 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement 11240 Additional Approval Required - Additional Funding Source Beginning cash balance Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Historical Preservation 001.000.00.0000.308000000 Beginning Fund Balance 1,240 1,240 Fund Name Expense code/s Account Description Amount Historical Preservation 001.135.00.0000.511601202 Overtime 1,240 1,240 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) -COMPLETED. . BY ACCOUNTING or Bud efi. Extension Re uest:& Cash Tranfer FUND CASH SUM -MARY .:: e N ' of s B'e`ronin Cas g _.. g .. - B. w a Ex ense t mendm ents d - Ex n se Ext. Re ueste d pen q _.. :: Budget Hearin:Required g Revenue Bdgt (w/amendments) - Resolution Re u�red N A ;. q / Revenue Ext. "Re uested exc1308 q ) - Estimated Ending Cash g - Reviewer-? d B v 12 ill 5,400,0001 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.29.2023 Fund # & Dept of Request 001.142 Operating Transfer Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Request a budget extnension in the amount of $5,400,000 for transfers to Fairgrounds and Tech Services for pre-funding for operation needs and capital approval for 2024. Also for transfers to our new fund Employee Growth & Recognition and LEOFF fund. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 51400,000 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 51400,000 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name, Revenue code/s Account Description Amount Operating Transfers 001.000.00.0000.308000000 Beginning Fund Balance 5,400,000 5,400,000 Fund Name Expense code/s Account Description Amount Operating Transfers 001.142.00.0000.597999999 FAIRGROUNDS 11000,000 Operating Transfers 001.142.00.9179.518804000 TECH SERVICES 11900,000 Operating Transfers 001.142.00.0000.597000000 Transfer to EG&R 21000,000 Operating Transfers 001.142.00.0000.597000000 Transfer to LEOFF Snn nnn 5,400,0001 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY AC000NTING for Bud .: .: (.: :.. get Extension,Requesfi &Cash Tranfer) .. .;. FUND CASH SUMMARY FINANCIAL REQUEST 404,008 Expense Bdgt (w/amen`dme'nts) , Requestor Emili Wash Requestor's Department Auditor 1736,200 Date 11.22.2023 Fund # & Dept of Request 116.156/FAIR Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension for $238,802 for fund 116.159 -Fairgrounds. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 238,802 Total Purchase Expense Additional Revenue 238,802 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Operational - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount See attached page 238,802 238,802 Fund Name Expense code/s Account Description Amount See attached page 238,802 238,802 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund. Name (To) Code Account Description Amount (To) COMPLETED BY AC000NTING for Bud .: .: (.: :.. get Extension,Requesfi &Cash Tranfer) .. .;. FUND CASH SUMMARY Beginn�rg Cash .:: 404,008 Expense Bdgt (w/amen`dme'nts) , 2,004,863 Expense'Ext. Requested 2381802. Revenue Bdgt (w/amendments) 1736,200 Revenue Ext. Requested (excl 308) 238,802 Estimated Ending Cash 135;345. Fund Name Revenue code/s Account Description Amount FAI R 116.159.00.0000.341700000 SALE MERCHANDISE 14,982.00 FAIR 116.159.00.0000.347400000 EVENT ADMISSION FEES 91344.00 FAIR 116.159.00.0000.347440800 TICKET SALES -ADULTS 64,335.00 FAIR 116.159.00.0000.362400000 SPACE/FAC RENT S -T 20,836.00 FAIR 116.159.00.0000.362400100 CAMPING 31,678.00 FAIR 116.159.00.0000.362400300 RENT -STALL FEES 58,754.00 FAIR 116.159.00.0000.362400400 RENT -COM M.EXHIBITS 51275.00 FAIR 116.159.00.0000.3 69910000 M I SC OTHER 5;500.00 FAIR 116._159.00.0000.382100003 REFUNDABLE FACILITY RENTAL 28,098.00 238,802.00 Fund Name Expense code/s Account Description Amount FAI R 116.159.00.9702.573701100 REG SALARIES & WAGES 65,000.00 FAI R 116.159.00.9702.573702100 RETIREMENT 61412.00 FAI R 116.159.00.9702.573702200 SOCIAL SECURITY 51911.00 FAI R 116.159.00.9702.573702300 MEDICAL & LIFE INSURANCE 11,015.00 FAIR 116.159.00.9702.573702301 FMLA STATEWIDE INSURANCE 171.00 FAIR 116.159.00.9702.573702400 INDUSTRIAL INSURANCE 21050.00 FAIR 116.159.00.9702.573703101 OFFICE SUPPLIES (& STATIONE 300.00 FAI R 116.159.00.9702.573703123 FACILITIES SUPPLIES 11000.00 FAIR 116.159.00.9702.573703171 SHOW SUPPLIES 11150.00 FAIR 116.159.00.9702.573704100 PROFESSIONAL SERVICES 10,000.00 FAIR 116.159.00.9702.573704105 MERCHANT FEES 21000.00 FAIR 116.159.00.9702.573704201 TELEPHONE 300.00 FAI R 116.159.00.9702.573704203 POSTAGE 250.00 FAIR 116.159.00.9702.573704300 TRAVEL 31500.00 FAIR 116.159.00.9702.573704302 M EALS 135.00 FAIR 116.159.00.9702.573704502 RENT/LEASE-MACH-EQPMENT 267.00 FAIR 116.159.00.9702.573704902 DU ES -SU BSCRI P -M E M BERSH I PS 616.00 FAIR 116.159.00.9702.573704913 PRINTING & BINDING 225.00 FAIR 116.159.00.9702.573704917 SEMINARS, SCHOOLS, WORKS SHOPS 21000.00 FAIR 116.159.00.9703.573703101 OFFICE SUPPLIES 4& STATIONE 300.00 FAIR 116.159.00.9703.573703123 FACILITIES SUPPLIES 400.00 FAIR 116.159.00.9703.573704401 ADVERT -NOTICES 11000.00 FAIR 116.159.00.9703.573704913 PRINTING & BINDING 1,500.00 FAIR 116.159.00.9703.573704973 FAIR DECORATING 100.00 FAIR 116.159.00.9704.573903100 SUPPLIES 41300.00 FAIR 116.159.00.9704.573903173 TICKETS 31500.00 FAIR 116.159.00.9704.573904100 PROFESSIONAL SERVICES 10,000.00 FAIR 116.159.00.9704.573904101 CONTRACTED SRVCS 71200.00 FAIR 116.159.00.9704.573904171 ENTERTAINMENT 91,000.00 FAIR 116.159.00.9704.573904401 ADVERT - NOTICES 71200.00 238,802.00 20 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL- REQUEST Requestor Emili Wash Requestor's Department Auditor Date 11.28.2023 Fund # & Dept of Request 122.164 Turnkey Lighting Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: Requesting a budget extension of $20.00 for utilities. CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 20 Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Beginning cash balance 24 Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Turnkey Lighting 122.164.00.0000.308000000 Beginning Fund Balance 20 20 Fund Name Expense code/s Account Description Amount Turnkey Lighting 122.164.00.0000.542634700 Public Utility Service 20 20 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FINANCIAL REQUEST Fund Name (From) Code Account Description Amount (From) Requestor Emili Wash Requestor's Department Auditor :. Date 11.28.2023 Fund # & Dept of Request 128.170 New Hope . 194 272 , Capital Asset Approval No Budget Extension Yes Expense Ext: Requested P q - Establish/Close Fund No Cash Transfer No Resolution Re "uired: N/A: Description/Notes: Requesting a budget extension in the amount of $45,487 for professional services and client rentals. 45,487 CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT 172 433 Asset Description Additional Expense 45,487 Total Purchase Expense Additional Revenue 45,487 Less: Existing Approval - Additional Cash Requirement Additional Funding Source Grant funding - Additional Approval Required - Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount New Hope 128.170.00.8067.333140000 YHDP GRANT. FED INDIRECT HUD 30,487 New Hope 128.170.00.7611.397000000 HOTEL LEASING TRANS IN 15,000 45,487 Fund Name Expense code/s Account Description Amount New Hope 128.170.00.0000.565504100 PROFESSIONAL SERVICES 30,487 New Hope 128.170.00.0000.565504580 CLIENT RENTAL LEASES 15,000 45,487 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) :. ;COMPLETED. BY ACCOUNTING. for:Bud et Extension Re west & Ca"sh Tranfer :.:.FUND.CASH SUMMARY Notes. `'in ni`g Cash Beg . 194 272 , B t w .. endrin Ex ense d /am ents 21334,591 . Expense Ext: Requested P q - 45 487 B ud et� Hearin Re wired g.. g= . q" . Revenue Bdgt.(w/amendments) 2,312,751 Resolution Re "uired: N/A: Revenue Ext. Requested (excl 308) " 45,487 -. Estimated Endin Cash g 172 433 Reviewed By.