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Home My WebLink AboutCalendar - BOCCJanuary 1, 2024 - January 7, 2024 January 2024 SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February 2024 Su Mo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Monday, January 1 Tuesday, Janu_ar_y2 ILl R Jones, Remote��p� %¢ 9:30am - 10:25am Commissioners Roundtable Misc. Discussion (Microsoft Teams Meeting) - BOCC-Calendar, 1:30pm - 5:00pm C Carter, Out M 2:00pm - 2:55pm Commissioners Meeting 0 Wednesday, January 3 Thursday, January 4 j 9:30am - 11:00am TOURISM COMMISSION MEETING - M 10:00am - 3:30pm R Jones @ Waste Energy Facility Tour BOCC-Calendar, (Spokane) 5:00pm - 6:30pm D Stone, Soap Lake Council Meeting (Swearing E 12:00pm - 5:00pm D Stone, Legislative Steering Committee In) Meeting Friday, January 5 �C]D Stone, Out Barbara Vasquez 1 1/10/2024 3:14 PM GRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of January 1—January 07, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are held in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, JANUARY 1, 2024 CLOSED FOR NEW YEARS TUESDAY, JANUARY 2, 2024 ALL MEETINGS ARE CANCELLED DUE TOLACK OF A QUORUM 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • Sister City Youth Exchange —Follow -Up (EDC/School/GC) • Representative Maycumber e-mail re: 2024 Capital Budget Request Form 9:30 a.m. —10:25 a.m. Commissioners Roundtable Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Commissioner "Out" Calendar Process 10:30 a.m. —10:55 a.m. Columbia Basin Conservation District Update 11:00 a.m. —11:55 a.m. C Young, Development Services Update • D.S. Update —Permitting and Revenue Statistics • AGCCT Letter o Planned Growth Committee (PGC) o County -wide Planning Policies (CWPPs) o Coordinated Water Service Plan (CWSP) o I LAs FACT CHECK MEMO NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD ANDfOR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 4 Grant County Commissioners Agenda Week of January 01, 2024 • Property Maintenance Code and Enforcement Ordinance o PAO Review Status 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • KRCI LLC 9 -NW Contract (Dave) • Petition 23-08 Road K NE Speed Recommendation (Dave) • Stakeholders Meeting Update — Helipad Potential Funding (Sam) • Human Resources Training (Sam) • Request for Dump Truck Rental (C2 Sam) 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 11) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Appointment letter for Alan Key to the Handford Advisory Board as an Alternate Member. 3. Reimbursement request from New Hope on the Department of Commerce Federal Interagency Agreement, Emergency Housing Fund (EHF) Grant No. 24-4619D-106 in the amount of $2,,486.20 for October 2023 expenses. 4. Amendment to Professional Services Agreement Horticultural Pest and Disease Board Coordinator/Inspector Consultant with Jody Kane. The amendment modifies the amount of compensation to $45.00 an hour with a maximum annual amount not to exceed $15.,000.00. 5. Resolution in the matter of establishing the effective date of salaries and benefits for non-union and non -association personnel. 6. Resolution for the 2024 Appointments of Commissioners to Boards and Committees. 7. 2024 Marketing/Development Contract with Coulee Creative to promote Tourism and administer the marketing program. The term of the agreement is January 1, 2024, through December 311 2024. Page 3 of 4 Grant County Commissioners Agenda Week of January 01, 2024 FACILITIES AND MAINTENANCE 8. Request to approve anew HVAC mini -split system for the Grant County Museum. Upon approval, a proposal and acceptance will be signed with Basin Refrigeration who provided the lowest bid of $5,766.89 to complete the work. This will be funded from the Museum Programmed Maintenance Funds 304.001. PUBLIC DEFENSE 9. 2024-2025 Professional Services Agreement Conflict and Overflow Investigator with Gary Way aka Way Investigations to provide investigative services to assist the Grant County Public Defense. The term of this agreement is January 1, 2024, through December 31, 2025. PI 1R1 Ir \A/(1RICq 10. Request to rent a dump truck from NC Machinery for a duration of 3 months for Solid Waste and the removal of 160,000 tons of material from phase 4. The estimated cost of the rental is $35.,996.40 plus delivery and return. 11. Contract with KRCI LLC., to complete the road 9 -NW Reconstruction Project, CRP 22-03 in the amount of $1,,900,,199.80. RENEW 12. Landscape and Grounds Maintenance Contract with Junior S Mowing for the landscape and grounds maintenance for the Renew (Quincy) location. The term of the agreement is January 1, 2024, through December 31, 2025. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:55 p.m. K Eslinger, Human Resources Update 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting ` Page 4of4 Grant County Commissioners Agenda Week of January 01, 2024 WEDNESDAY,, JANUARY 3, 2024 9:30 a.m. — 11:00 a.m. TOURISM COMMISSION MEETING Event address for attendees: Event number: 24958257132 Event password: TOuR-JAm03 Video Address: 24958257132@grantzowa.webex.rom You can also dial z73.24s.z.aoand enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +z-400-418-e3uo(password oen7os2*) Show all global call-in numbers Access code: 24958257132 5:00p.m.-6:30p.m. DStone., Soap Lake Council Meeting Swearing |n(Soap Lake Senior THURSDAY, JANUARY 4, 2024 FRIDAY, JANUARY 5, 2024 No Meetings Scheduled D Stone., Legislative Steering Committee Meeting Public meetings are held in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, JANUARY 1, 2024 CLOSED FOR NEW YEARS TUESDAY, JANUARY 2, 2024 Event address for https://grantcowa.webex.Com/grantcowa/j.php?MTID=m24c9b96739e694c3c19abbf76f74dd3c attendees: Event number: 2483 5914107 Event password: BOCC-JAN02 Video Address: 24835914107@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220526) Show all global call-in numbers Access code: 2483 5914107 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • Sister City Youth Exchange —Follow -Up (EDC/School/GC) • Representative Maycumber e-mail re: 2024 Capital Budget Request Form 9:30 a.m. —10:25 a.m. Commissioners Roundtable Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Commissioner "Out" Calendar Process 10:30 a.m. —10:55 a.m. Columbia Basin Conservation District Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2of4 Grant County Commissioners Agenda Week of January 01, 2024 11:00 a.m. —11:55 a.m. C Young, Development Services Update • D.S. Update —Permitting and Revenue Statistics • AGCCT Letter o Planned Growth Committee (PGC) o County -wide Planning Policies (CWPPs) o Coordinated Water Service Plan (CWSP) o ILAs FACT CHECK MEMO • Property Maintenance Code and Enforcement Ordinance o PAO Review Status 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • KRCI LLC 9 -NW Contract (Dave) • Petition 23-08 Road K NE Speed Recommendation (Dave) • Stakeholders Meeting Update — Helipad Potential Funding (Sam) • Human Resources Training (Sam) • Request for Dump Truck Rental (C2 Sam) 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 11) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. Appointment letter for Alan Key to the Handford Advisory Board as an Alternate Member. 3. Reimbursement request from New Hope on the Department of Commerce Federal Interagency Agreement, Emergency Housing Fund (EHF) Grant No. 24-4619D-106 in the amount of $2.,486.20 for October 2023 expenses. 4. Amendment to Professional Services Agreement Horticultural Pest and Disease Board Coordinator/Inspector Consultant with Jody Kane. The amendment modifies the amount of compensation to $45.00 an hour with a maximum annual amount not to exceed $15,000.00. Page 3of4 Grant County Commissioners Agenda Week of January 01, 2024 5. Resolution in the matter of establishing the effective date of salaries and benefits for non-union and non -association personnel. 6. Resolution for the 2024 Appointments of Commissioners to Boards and Committees. 7. 2024 Marketing/Development Contract with Coulee Creative to promote Tourism and administer the marketing program. The term of the agreement is January 1, 2024, through December 31, 2024. FACILITIES AND MAINTENANCE 8. Request to approve anew HVAC mini -split system for the Grant County Museum. Upon approval, a proposal and acceptance will be signed with Basin Refrigeration who provided the lowest bid of $5,766.89 to complete the work. This will be funded from the Museum Programmed Maintenance Funds 304.001. PUBLIC DEFENSE 9. 2024-2025 Professional Services Agreement Conflict and Overflow Investigator with Gary Way aka Way Investigations to provide investigative services to assist the Grant County Public Defense. The term of this agreement is January 1, 2024, through December 31, 2025. Pl 1R1 IC' \A/nRKS 10. Request to rent dump truck from NC Machinery fora duration of 3 months for Solid Waste and the removal of 160,000 tons of material from phase 4. The estimated cost of the rental is $35.,996.40 plus delivery and return. 11. Contract with KRCI LLC., to complete the road 9 -NW Reconstruction Project, CRP 22-03 in the amount of $1,900,199.80. RENEW 12. Landscape and Grounds Maintenance Contract with Junior S Mowing for the landscape and grounds maintenance for the Renew (Quincy) location. The term of the agreement is January 1, 2024, through December 31, 2025. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:55 p.m. K Eslinger, Human Resources Update 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting ' . Page 4of4 ' Grant County Commissioners Agenda Week of January 01., 2024 WEDNESDAY, JANUARY 3, 2024 9:30 a.m. — 11:00 a.m. TOURISM COMMISSION MEETING Event address for attendees: Event number: 24958257132 Event password: Toun-JAmos Video Address: 24958257132@gnantcowa.webex.00m You can also dial 17a.243.z.soand enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +z-400'410-esao(password oso7os2e) Show all global call-in numbers Access code: z4sso257132 5:00 p.m. — 6:30 p.m. OStone, Soap Lake Council Meeting Swearing |n(Soap Lake Senior Center) THURSDAY, JANUARY 4, 024 12:00p.m.-5:00p.m. FRIDAY, JANUARY 5, 202 r No Meetings Scheduled D Stone,. Legislative Steering Committee Meeting