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Home My WebLink AboutRequest to Purchase - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Facilities & Maintenance DATE: 12/28/2023 REQUEST SUBMITTED BY:Kevin Schmidt PHONE:509-237-4081 CONTACT PERSON ATTENDING ROUNDTABLE..Kevin Schmidt/Tom Gaines CONFIDENTIAL INFORMATION: OYES EINO DATE OF ACTION: � °x APPROVE: DENIED ABSTAIN D1: D2: D3: 1 DEFERRED OR CONTINUED TO: RAgreement / Contract DAP Vouchers DAppointment / Reappointment DARPA Related R Bids / RFPs / Quotes Award 013id Opening Scheduled El Boards / Committees E]Budget DComputer Related DCounty Code El Emergency Purchase D Employee Rel. ElFacilities Related El Financial FIFunds ElHearing F1 Invoices Purchase Orders El Grants — Fed/State/County F -11 -eases E1MOA / MOU F-1 Minutes 70rdinances El Out of State Travel 7 Petty Cash ElPolicies El Proclamations El Request for Purchase El Resolution El Recommendation El Professional Serv/Consultant OSupport Letter E]Surplus Req. 7Tax Levies ElThank You's OTax Title Property E1WSLCB Approval to install a 2 ton ductless mini split in the research room at the Grant County Museum. There currently is not a air conditioning system in this space that is used by the public to inspect historical documents. DATE OF ACTION: � °x APPROVE: DENIED ABSTAIN D1: D2: D3: 1 DEFERRED OR CONTINUED TO: Board of County Commissioners Re: Request to proceed: Museum Mini Split Dear BOCC, Grant County Facilities & Maintenance POBox 37 Ephrata WA 98823 (509) 754-2011 Ext -3272 December 22, 2023 The Grant County Historical Society requested a means to climate control the new research room. Currently, there is not a HVAC system in this area in which Journal papers, books and papers are stored and available for review. A 2 -ton, high heat, 20 seer rating or higher ductless mini split system was recommended in conversations with HVAC contractors. An informal request for bids was sent out December 7th, 2023, to contractors registered in the MRSC roster and three of those contractors, Apollo Mechanical, Basin Refrigeration and MacDonald Miller, responded with bids according to the terms of the RFB. Basin Refrigeration responded with the lowest bid with a cost of $5320.00. With tax the total will be $5766.89. Bid record sheet is attached. Therefore, I am requesting on behalf of the Grant County Historical Society that the Grant County Board of Commissioner's please approve this project. The project would be funded from the Museum Programmed Maintenance Funds 304.001.00.0000.594756004. Once permission to proceed has been given to Basin Refrigeration the unit should be available to install in about two weeks. Thank you for your consideration in this matter. Respectfully, Kevin Schmidt Facilities and Maintenance Manager Grant County, Washington Kevin Schmidt Manager Facilities and Maintenance Kschmidt@grantcountywa.gov "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment" PC>.BOX l7Al Dec.14,2023 EPHRATA, WASHINGTON 98823 Grant Count Commissiorer P.O.Box 37 Ephrata, WA 98823 The Grant County Historical Museum is requesting funds from the Barn Fin�_--to furnish our research - room with climate control. esearchroornvvithdimatecontnoi |nAugust of2O23vvereceived the Grant CountyJournal 8oundBooks and other copies ofthe Grant County Journal, this consists of1l7years cf them. VVeare expecting some good things with this added feature toour museum, Ourp(ansanetohaveaccess�ctheroonmyeararoundforrzsearchandaccesstoMemohesofGnsnt County and the area. Hounsvvoi}he appointment only 9'3Tuesday thruSaturdayduring the summer season. The winter hours ha\�e. established, public access will be bwappointment only and vviU be available. Kn� �bka. P|us�h�cate[ont�>|vv31he|pprotecttheJourna|papecaandotherbooksandpapers from the heat of summer and '..-hp, cold of winter. Thanks somuch for your time i loctlkf.irward tohearing from you. . . . . Sincerely,, Museum Records Room Mini Split Date Company Bid W/O Tax Bid W/Tax Bid Bond (Y/N) 12/21/2023 Apollo Mechanical $7,098.00 $7,694.23 Not required 12/21/2023 Basin Refrigeration $5,320.00 $5,766.89 Not required 12/21/2023 MacDonal Miller $9.,789.00 $10,.611.28 Not required CWashington State Department of Jlabor & Industries (tLttps://Ini.wa.gov/) Contractors Designated Plumber Bat6i, ... diffli"j" .......... License type Plumber Bond Merchants Bonding Co (Mutual) Bond account no. WA5621830 Received by L&I 07/29/2021 Insurance Cincinnati Casualty Company Policy no. EPP 0476949 Received by L&I 02/07/2023 Active Meets current requirements. License no. BATESCJ871 BN $6,000.00 Effective date 07/19/2021 Expiration date Until Canceled $1,000,000.00 Effective date 02/15/2023 Expiration date 02/15/2024 BASIN REFRIGERATION & HTG INC Owner or tradesperson P 0 BOX D Principals MOSES LAKE, WA 98837 JENKS, ELEANOR B, MEMBER 509-765-7138 GRANT County JENKS, SEAN C, MEMBER JENKS, DUANE 0, MEMBER JENKS, JASON P, MEMBER Doing business as BASIN REFRIGERATION & HTG INC WA UBI No. Business type 600 514 947 Corporation Governing persons DUANE JENKS ELEANOR JENKS; JASON JENKS; SEAN JENKS; License Verify the contractor's active registration license certification (depending on trade) and any past violations. Plumbing Contractor Active .......... .. .............................. Meets current requirements. License specialties JOURNEY LEVEL License no. BASINRH792NG Effective — expiration 07/29/2021— 07129/2025 Designated Plumber Bat6i, ... diffli"j" .......... License type Plumber Bond Merchants Bonding Co (Mutual) Bond account no. WA5621830 Received by L&I 07/29/2021 Insurance Cincinnati Casualty Company Policy no. EPP 0476949 Received by L&I 02/07/2023 Active Meets current requirements. License no. BATESCJ871 BN $6,000.00 Effective date 07/19/2021 Expiration date Until Canceled $1,000,000.00 Effective date 02/15/2023 Expiration date 02/15/2024 Insurance history Savings No savings accounts during the previous 6 year period. Lawsuits against the bond or savings ............................................................................. No lawsuits against the bond or savings accounts during the previous 6 year period. L&I Tax debts No'L&I tax"debts are recorded for this contractor license during the previous 6 year period, but some debts may be recorded by other agencies. License Violations No license violations during the previous 6 year period. Certifications & Endorsements OMWBE Certifications No active certifications exist for this business. Apprentice Training Agent No active Washington registered apprentices exist for this business. Washington allows the use of apprentices registered with Oregon or Montana. Contact the Oregon Bureau of Labor & Industries or Montana Department of Labor & Industry to verify if this business has apprentices. Workers' Comp Do you know if the business has employees? If so, verify the business is up-to-date on workers' comp premiums. L&I Account IQ Account is current. 396,176-00 Doing business as BASIN ELECTRIC & HEATING Estimated workers reported Quarter 3 of Year 2023 "51 to 75 Workers" L&I account contact T3 / EMMALEE TIPPERY (360) 902-5598 - Email: BAKU235@Ini.wa.gov Public Works Requirements Verify the contractor is eligible to perform work on public works projects. Required Training— Effective July 1, 2019 Exempt from"th' ""................. is requirement. " Contractor Strikes No strikes have been issued against this contractor. Contractors not allowed to bid :........................................................................................... No debarments have been issued against this contractor. Workplace Safety & Health Check for any past safety and health violations found on jobsites this business was responsible for. Inspection results date 07/20/2020 No violations Inspection no. 317959265 Location 820 Riverside Dr Wenatchee, WA 98801 Page No. 1 of 1 Pages BASINRHI63KM aSin REFRIGERATION & HEATING PROPOSAL AND BASIN'S TROUBLE SHOOTER 766.1829 488.6611 787.4446 7542505 ACCEPTANCE P.O. Drawer D * 10158 Kinder Moses Lake, Washington 98837 (509) 765-7138 r Fax (509) 765-0979 Othello (509) 488-6611 * Ephrata (509) 754-2505 PROPOSAL SUBMITTED TO PHONE DATE Grant County December 20, 2023 JOB NAME Mini Split install Museum JOB LOCATION 742 Basin St. Ephrata JOB PHONE A�o"Wo�AW�Ara��AV�e�o�AVse��a,W"WAV�o�AV�AV�AV�AV�W�� s�1W�AW�AW�AWsAVs��AV�AV�AV We hereby submit specifications and estimates for: Price to install Carrier high heat 2 ton ductless mini split with high wall head. Unit will be installed per walk through with indoor head mounted center of wall in room and outdoor unit hung on wall bracket. Price includes all equipment, materials, permits and labor to complete the job per scope of work in informal bid request email. Appy ve , as to orm: (sigft@d) Dot?, We Propose hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: PLUS TAX dollars ($ 5,320.00 ). Payment to be made as follows: 70% BALANCE DUE UPON ROUGH -IN -PLUS SALES TAX/ 100% BALANCE DUE UPON COMPLETION... PLUS SALES TAX All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard Authorized Signature Eric Clark practices. Any alteration or deviation from above will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado, and other necessary insurance. Our Note: This proposal may be withdrawn workers are fully covered by Workmen's Compensation Insurance. y s# if not ccepte within 30 days. �s�.��o��e'se��•��.�o�� . F�•..� �� _ Ar e®AVS",�Ar,�ArA=WAWMWAW,"WAV Acceptance of Proposal -The above prices ' specifications and conditions are satisfactory and are � Signature hereby accepted. You are authorized to do The work as specified. Payment will be made as outlined above. Date of Acceptance Signature