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Home My WebLink AboutAgreements/Contracts - BOCC (003)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC / Tourism REQUEST SUBMITTED BY: J Gingrich CONTACT PERSON ATTENDING ROUNDTABLE: J Gingrich CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 1/4/24 PHONE:2931 SO, . � .._ /. 2024 Grant County Travel Planner agreement with Columbia Basin Herald to produce 100,000 copies of the 2024 Travel Planner for $62,913.00 plus applicable taxes. DATE OF ACTION: -- `7-" 0"C APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED TO: DAgreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ABPA Related [--]Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution F] Recommendation ❑Professional Sery/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB SO, . � .._ /. 2024 Grant County Travel Planner agreement with Columbia Basin Herald to produce 100,000 copies of the 2024 Travel Planner for $62,913.00 plus applicable taxes. DATE OF ACTION: -- `7-" 0"C APPROVE: DENIED ABSTAIN D2: D3: DEFERRED OR CONTINUED TO: K24..002 2024 GRANT COUNTY TRAVEL PLANNER PARTIES, This Contract is entered into between Grant County, a third-class county, duly organized and operated under and by virtue of the Constitution and the laws of the State of Washington, by and through the Grant County Tourism Commission ("County"), and ColumbiaBasin Publishing. 2.PURPOSE. The purpose of this Contract is to set forth the terms and conditions under which Columbia Basin Publishing agrees to produce a travel planner entitled "GRANT COUNTY TRA VE, L PLANNER 11 to include Grant Couny (GQ Coulee Corridor for the Grant County Tourism Commission. 3, TERM. This Contract shall be in full force and effect from January 111, 2024, through December 31st, 2024, unless otherwise terminated pursuant to the terms and conditions herein. 4. TERMINATION. Columbia Basin Publishing may terminate this Contract With thirty r1r,11 X30) days written -notice The County may terminate this Contract with three (3) days y I I written notice. If the Contract is terminated by the County for any reason other than for breach oft pis Contract, Columbia Basin Publishing will be entitled to compensation as set forth herein. If the Contract is terminated for cause by the County, or by Columbia Basin Publishing, Columbia Basin Publishing will be entitled to compensation in an amount reflecting the value added to the COUNTY. S. SCOPE OF WORK a. Columbia Basin Publishing shall design, layout and print a sixty-four page plus four-page cover, Grant County Travel Planner, be The Grant County Travel Planner content will include sixty-four pages plus a fou r -page cover in a] 1100,000 copies printed. The four cover pages shall be U`V Coated and stapled into a sixty -eight -page vacation travel planner publication. C. The County will receive 15,000 copies of the travel planners entitled "Grant County Travel Planner" for their own distribution. Columbia Basin Publishing will receive 85,000 copies of the (100,000) travel planners entitled "Grant County Travel Planner" and will distribute through Certified Folder and their distribution channels. The COUNTY will receive 15,000 copies of the travel planner for its own distribution, d. Columbia Basin Publishing will print 100,000 copies of the travel planner with insert fishing map to be ready for distribution on or before January 15, 2024. The parties agree- that the above referenced distribution date is a projected distribution date only. Columbia Basin Publishing will not be held responsible for delays in distribution that are beyond its control, including but not limited to, delays caused 'by the County or by others, including printers or material suppliers. Columbia Basin Publishing will however make a good faith effort to meet the distribution deadline agreed to by the parties. e. Upon publication, Columbia Basin Publishing will provide an electronic file (pdf) of the travel planner to Grant County Tourism for website purposes. 6. COUNTY'S OBLIGATIONS. The County agrees to: a. Provide Columbia Basin Publishing assistance in locating photographs for placement in the (64 -page section and cover) tragi. elplanner. b. Provide information for the editorial, pages; and b. Proofread editorial copy prior to printing; and C. Be responsible for distributing the travelplannee. 7. PAYMENT: a. The County agrees to pay Columbia Basin Publishing, a fee of $62,913.00 plus applicable taxes, as full compensation for Columbia Basin Publishing performance of this Contract. b, The County will pay or reimburse Columbia Basin Publishing, for actual costs of shipping. C. Work changes In layout, additional pages, photos or 'Information other than that referenced herein are subject to additional charges. Such additional charges will be negotiated by the pat -ties and subject to written agreement. d. In consideration for the services and product provided by Columbia Basin Publishing, the County agrees to compensate Columbia Basin Publishing the sum of, $62,913.00, payable as follows: 1. An initial fee. of $0.00, due upon receipt by the County of the Final Pre -Press Proofs submitted for approval and signed by all the parties. Contract balance of $62,913.00 upon receipt of the (Fiffieen Thousand) travel planneny by the County, no earlier than January 1, 2024. Additional fees for changes, additional pages, taxes etc., as referenced herein above and as agreed by the parties, are due and payable within thirty (30) days of receipt of delivery of the travel. planvers, 8. NOTICE. All notices and/or written communications required or permitted to be given or served by any party hereto upon any other, shall. be deemed given or served in accordance with the provisions contained herein, by personal delivery, or by mall with pre -paid postage and properly addressed.. as follows: If to the County: Board of County Commissioners Grant County Courthouse P.O. Box 37 Ephrata, WA 98823 If to Columbia Basin Publishing: Editor Columbia Basin Publishing PO Box 910 Moses Lake, WA 98837 9. ENTIRE AGREEMENT. This Contract constitutes the entire agreement of the parties, and supersedes all prior written or oral agreements_, contracts, and understandings, The Contract may be amended in writing, signed by both parties. 10. ASSIGNABILITY. Columbia'Basin Publishing may not assign its rights and/or obligations under this contract to a third party without the express written consent of -the County. 11. NO WAIVER. The failure of either patty to insist on the strictest performance of any term of this contract shall in no way Constitute a waiver of an such term or abonnement of this Contract, 12. SEVERABILITY. If any term, provision, covenant, or conditions of this Contract is held by a court of competent jurisdiction to be invalid, void., or unenforceable, the remainder of this Contract shall continue in full force and effect, and shall in no way be affected, impaired or invalidated, The provisions of this Contract are severable. 13. HEADINGS NOT CONTROLLING. Headings used in this contract are for reference only and shall not be considered a substantive part of this Contract. 1.4. JURISDICTION AND VENUE. This contract is governed by the laws of the State of Washington both as to interpretation and performance. Venue for any suit, legal. action, or alternative dispute resolution proceeding arising from or related to this Contract shall be conducted in Grant County, Washington. 15. DISPUTES. The parties agree to attempt to resolve any disputes regarding interpretation or enforcement of the terms and conditions of this Contract by good .faith negotiation. 1.6. INDEMNIFICATION. The County shall be liable and responsible for the consequences of any negligent or wrongful act or failure to act on thepart of the County or its officers, employees and/or agents. Columbia Basin Publishing shall be liable and responsible for the consequence of any negligent or wrongful' -'act or failure to act on the part of Columbia Basin Publishing, its officers-, einployees, and/or agents. Neither party assumes responsibility to the other party for the consequences of any act or omission of any person, firm or corporation not aparty to this Contract. 17. EFFECTIVE DATE. This Contract shall be effective upon signature by the last party signing and shall terminate only upon the written mutual consent of both parties, except as may be otherwise provided in this Contract. Columbia Basin Publishing, dba Columbia Basin Herald Name: mASdy-\ - ----- - ---- 4 Position: Grant County Tourism Commission Name: Amanda Laramore Date:'- - ------------- 74 1,-q z A- T Signature: Date-, 12/28/2023 Position: lourism Chair Signature:_Q APPROVED AND ADOPTED thisday of ...... 2024 BOARD OF COUNTY COMMISSIONERS GRAN, T. COUNTY, NYASHfNGTON CIA, ......... . . Cindy Catter,"13bair - ------- Danny E Stone, Vice Chair Ic;7r: Rob Joner ATI EST.- Ba C ,rara Vasquez r 0 tae Board APPROVED AS TO FORM,: Ba`fl�ra G. Duerbkk Deputy Prosecuting Attorney Grant County Prosecutor's Office WSBA # 53946