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Home My WebLink AboutGrant Related - BOCC (005)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrie Stockton CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 12/13/2023 PHONE:ext. 2937 � MUDaiA4110.0m MW l A w m ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ABPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ImJ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑Recommendation El Professional Sery/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ------------- ---------------- Reimbursement Request from Port of Warden SIP No. 2021-04, Phase Rail • n Infrastructure Expansion Project -Road Design & Engineering Portion, in the amount of $2,760.00, leaving a balance of $78,790.00. DATE OF ACTION: 1P — Iq —o);3 APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: G -RANT COUNTY BOARD OF COUNTY COMMISSIONERS 1L1=i1_L.•J To: Board of County Commissioners I From: Karrie Stockton, Grants Administrative Specialist Dates December 13, 2023 Re: Authorization for Release of BOCC Approved Funds #5 SIP #2021 -04 - GC Port #8 — Port of Warden, Phase 2 Rail & Road Infrastructure Expansion Project -Road Design & Engineering Portion Port of Warden has certified the requirements for a release of funds in the above - referenced SIP project, which was approved by the BOCC pursuant to Resolution No. 21 -047 -CC dated May 18, 2021. The proof of requirements is in the form of a signed Project Certification form from the Port and supporting invoicing of the project that meets the requested amount. To that end, I am requesting the release of funds on this SIP project as follows: (1) 5th installment of the grant award in the amount of $2, 760.00 to Port of Warden. Note: The full grant amount is $175,000, leaving a balance of $78,790.00. Thank you. Nub 2 0 2023 G -RANT COUNTY PROGRAM TEGICINFR-ASTRUCTUE%-r-, PROJECT CERTIFICATION This form must be signed and returned, with an invoice, for the approved funding, before reimbursement can be approved by Grant County. SIP Project Number: 2021-04 SIP Funding Recipient: Grant County Port District No 8., Port of Warden SIP Project Description: Phase 2 Rail * & Road Infrastructure Expansion Project -Road Design & Engineering Portion I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, and/or the labor performed as described in the project proposal for the above -referenced SIP Proj ect and that I am authorized to ,authenticate and certify to this claim. I also certify that this claim is just and due, and is an unpaid obligation against Grant County. Further, according to the SIP Project Funding Policies, I attest that at the next audit of my entity, this project shall be called to the attention of the Washington State Auditor's Office and an emphasis audit will be requested to assure that these funds were expended toward the project and according to the intent of the proposal. Signature paj Printed Name i LQ (qD2 Date Sned Title pcx�- (�kv�qnar Printed Title Completed, signed original certification and invoice are to be mailed to: Administrative Services Coordinator, PO Box 37, Ephrata, WA 98823 ATTACHMENT 4 a a � �D��a000� Western Pacific Engineering & Survey, Inc. 1224 S Pioneer Way Moses Lake, WA 98837 (509) 765-1023 E -Mail accounting@wpeinc.net Port of Warden Pat Millard P.O. Box 841 Warden, WA 98857 Invoice #: 14151 Invoice Date: 11/14/2023 Due Date: 11/14/2023 Project: 23169 P.O. Number: Description QTY Rate- Am^mi*%4- *Licensed in Washington and Idaho Payment shall be due within 30 days of billing unless prior arrangements have been made. This service shall bear interest at the rate of 1.5% per month on the unpaid balance, commencing 30 days from date of initial billing. A minimum charge of $1.00 per month shall be charged to all past -due accounts. Should the account be referred to an attorney or collection agency for collection, the undersigned shall pay reasonable attorneys fees and collection expenses. WPES reserves the right to lien your property for any unpaid balances until the time your balance is paid in full. Total $2,760.00 Payments/Credits $0.00 Balance Due $2,760.00 lop, Ado 4 _.,".•`°'-"� ,rcUALINSPECTORS PLANNERS SURVEVOR5 WESTERN PACIFIC. EN'J VEY WESTERN PACIFIC Pu" 1224SPIONEER ll AYSTEA October 5, 20 ,0213 MOSES LAKE, WASHINGTON 58837 Po' district #8 OFFICE (509),765-1023 Port of Warden Atte: Pat Mllard 605 i st Street Warden, WA 98857 SUBJECT: TASK ORDE " (2) #22150%23169 --- professional coraaplete � Critical Habit .ra�rr�a�r�ental Services t� at Species Assessment(s) in s development for all Port o� pp of the proposed. ned properties currently owned and located in portions o�' Section 1 G s�ntla �f 5�.170� County � Township 17 i�'�ortla� Range �� ]fast W.M. Grant Please be advised that I have reviewed the above-mentionedproject• a�. to perfOrm tlae fc►llowing iteins necessary.d have developed a rice the completion of this project.VAN p .i I Professional Seivices tO 11mcind e: C ST `` Is�an�c�enta�l 't�re,� Task : Presence/Absence ed` .bsen ° 2,aoo�ao ce snt�re�r � approximately .13.73 5 acres on Of the Lot , POW No. 5 Short Plat proposed. parcel 17 SSP To conduct a Slab Steppe " pp Assessment s Burrowing, ngowlaad Ground Squirrel presence/absence survey. f find�r�,�s Prepare a memorandum o �' . Prepare a araelaaoraradurn of ode r • Department c► w sta�ad�n� (m0q) for of FWildlife. Surveying Will ,provide to � r°,a h field of identified p p �" s�a� locations • �� the dentified find gs fora development. T Task 2 Critical Habitat abitat Species Survey on all Lot Warden No. 5 Short Plat Spe�r p SP ro ° �� Porn of es(Parcel 1- i ) 1;1 •ritieal hMPlianceabitat ' burrowing owl in th the it of Warden-isE� Ordinance (CAO), critical Area. ° Prepare assessment re Coordination with ISP on re Ort ��c��fnance with MOlin Task 1. Surveying will provide ra to � h survey field p � �' e� locations in the eld of identified findings for map development. � 'Task :Critical Habitat Species �-171 - Snr�e� �►� parcel Laos. 06-0658 -0005 417 and 1 -1062-001, including - a Critical habitat &b�.n�roin Irl � coin lla ice 4.. - GS Survey � p Ytla the Ca i • • r , City of Wardens Critical Area Ordinance (CAO). ■ Prepare assessment report. ® Coordination with WDFW on report ii a the C�U in �c�nfor�a�ce with, 1. ® S reyin"' Provide tOPO rah sure • in of identified p ear locations the tified findings for map development. PaLye 1 of 3 AQ T io:�.7su 'TICONS Tie's Task Order excludes the initig by the SUrVeN:. A separg1te zation� delineatioll and 11101lit0ring of impacts identifie, -elsic orde provided oil a separate T, 11101"toring cOntrIect Would need to be develo ed and call be 'r. P > -The survey NNpork" for Task 2 & 3 must be conducted •during evaluation tv pically in Spring periods 011'-- which• . of each year. Tasic I LY is Nvitil snow 01, the ground. scope of work cannot conunence orb conducted ;1' NVPES ensures %.;; that the products delivered Nvill feasibility , s requests; be consistent in the best interest a,11d ., of tile client however, if tile client chooses make deviations fi-0111 WPES recOinniendations, the responsibility falls back onto the client. ;0- Project to be billed at POillt Of completion if Client decides 'lot to proceed with outlined scope oftvork-. A11Y additional scope of work lot clIrrent, il y V%0061 i JL in this fornial agreenlent can be included in a Separate task order. Additional costs i iay occur. Ally and all associated fees and taxes Nvill be paid for by client. NVPES is able to p Y these Fees if it pleases the client; howev feel collected. ere the total fee aillOulitplus a 20 percent charge will be If there are any questiolis regarding this Proposal, Sign and return to our office at please feel free to contact •this office. Please ,vour earliest convenience. Sincerely, a. Kevin Richards,, President WESTERN PACIFIC ENGJN_EERJNoG & SLTRVEy� INC. This effort xvill be performed in accordance Nvith the PrOl'isi011s Of Western Pacific E " 0 Survey, 111c. ]BY 'Signing below ngineerilig & I have acknowledged and fully 11 ,d. Project costs for this Task Order are, not to exceed SM scribed Scope Of WO1%k to be delivere UUde -stand the de. specific written cluthorization. . A m.WA •without VVorkReq11e,,$t., 4pproval b, e al LaRLI.0.ivner: 7a Wh teiiNiTaiiie PA � le Ila Olae Signature -3 bite (Please forward a coPy of the cOMPleted form to Western Pacine Engineering & sniv%rey, I *The client a y net, Is responsible to do his/her own due diligence, for the feasibili unforeseen circumstances beyond WEs, control.ff overall project. The 'erall cost may increase unforeseen of this project is Ultima ov or all application, re%ietv jug etc. f teky determined by the client is responsible f The approval Ifil 20c e governing agenc.-y. The hv*'Fears of the date of the Original Proposal. This o es required for project completion. These prices are subject to change, after Her is made nith the assumption of completion, whereby, prices may vary if the Project is cancelled or if it becomes stagnant. Billings will be made MUM' $I for the portion of work done to date. Plyment shall be due within 30 days Of billing unless prior arrangements have been made. This service shall bear interest at the rate ®f 1.5% per month on the unpaid balance, commencing 30 davy-s fr®m date of initial billing. A minimum charge of 5I-00 per mouth shall be charged, to an Past -due accounts, Should the account be referred to an attornsv or collection agency •for collection reasonable attornkv,s fees and collection expenses. 11'pES reserves .9 the undersigned shall pay un. time -.rour balance, is paid in f the right to lien 3rour ProPert-V for aW unpaid balances until the Page 2 of 3