HomeMy WebLinkAboutAgreements/Contracts - New Hope DV/SAGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:New Hope
REQUEST SUBMITTED BY: SUZI FOCI@
CONTACT PERSON ATTENDING ROUNDTABLE: SuziFode
CONFIDENTIAL INFORMATION: ❑YES C] NO
DATE: 12.12.2023
PHONE:764.$402
WN 1=NUMM11 LIU-
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Requesting approval for Suzi Fode to docu-sign subaward agreement with Northwest Immigrants Rights Project to fulfill federal grant
obligations of the Central Washington Immigrant Survivors Project, with a project period of October 1, 2023 through September 30, 2026
by the Department of Justice, Office for Violence Against Women Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking
Program (Rural Program), Grant No. O-OVW-2023-171480, CFDA #16.589
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1.
D2:
D3:
DEFERRED OR CONTINUED TO:
K23-284
SUBAWARD AGREEMENT
Between
Northwest Immigrant Rights Project and
Grant County, dba New Hope
THIS SUBAWARD AGREEMENT (this "Agreement"). is entered into as of December 12.2'023, by
and between Northwest Immigrant Rights Project (NWIRP) a Washington State nonprofit
corporation with principal offices at 615 Second Avenue, Suite 400; Seattle, WA 98104 and Grant
County, dba New Hope ("Subrecipient"), with primary address at 311 W/ Third Ave.; Moses Lake,
WA 98837. This Agreement shall govern certain activities and responsibilities to be carried out by
Subrecipient on behalf of NWIRP, a grantee of the U.S. Department of Justice, Office for Violence
Against Women (OVW).
WHEREAS, NWIRP provides comprehensive immigration legal services to victims of domestic
violence and has been awarded a grant to expand services to Rural survivors of domestic violence,
sexual assault, stalking, and dating violence through the Central Washington Immigrant Survivors
Project, with a project period of October 1, 2023 through September 30, 2026 by the Department of
Justice, Office for Violence Against Women Rural Domestic Violence, Dating Violence, Sexual
Assault, and Stalking Program (Rural Program), Grant No. O-OVW-2023-171480, CFDA #16.589,
(the "Prime Award").
The Recipient and Subrecipient agree to comply with all relevant statutory and regulatory
requirements, as described in the notice of award attached hereto as Exhibit A (the "Notice of Prime
Award") :
WHEREAS, NWIRP desires to increase survivor access to comprehensive, survivor -centered
advocacy for rural low-income immigrant survivors;
WHEREAS, Subrecipient has a history of empowering immigrant survivors of gender-based
violence to gain safety, connection, and wellness, with a focus on providing free, confidential, bi-
lingual/bi-cultural services for victims of domestic violence, sexual assault, and victims of other
crimes.
WHEREAS, NWIRP desires to grant a "subaward" of the Prime Award (the "Subaward") to
Subrecipient to offer comprehensive case management services as well as education and outreach for
immigrant communities in accordance with the requirements of the Rural Program and the
regulations and guidelines promulgated thereunder and by Department of Justice Office for Violence
Against Women as well as other applicable law; and
WHEREAS, certain information required by the Uniform Guidance, 2 CFR 200 Part D § 200.332, to
be included in this Agreement with respect to the Subaward is set forth in the Subaward Data
attached hereto as Exhibit B and is incorporated herein by reference.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good
and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, NWIRP
and Subrecipient hereby agree as follows:
1. TERM. This Agreement shall govern the performance of the parties for the period October 1,
2023 (the "Effective Date") through September 30, 2026, unless earlier terminated by either
party in accordance with the terms of this Agreement (such period of performance, the
"Agreement Term"). The Agreement Term may be extended by mutual, written agreement of
the parties in case the Prime Award is extended.
2. SCOPE OF SERVICES AND BUDGET; PRIOR APPROVAL FOR CHANGES.
a. Scope of Services and Budget. Subrecipient shall, in a satisfactory manner as determined by
NWIRP, perform all activities described in the scope of services as approved by NWIRP and
attached hereto as Exhibit C, as may be amended from time to time (the "Approved
Services") in accordance with the program budget as approved by NWIRP and attached
hereto as Exhibit D, as may be amended from time to time (the "Approved Budget").
b. Prior Approval for Changes. Subrecipient may not transfer allocated funds among cost
categories within a budgeted program account without the prior written approval of NWIRP;
nor shall Subrecipient make any changes, directly or indirectly, in program design or in the
Approved Services or in the Approved Budget without the prior written approval of NWIRP.
3. COMPENSATION.
a. Payment of Funds. NWIRP agrees to reimburse Subrecipient for costs actually incurred and
paid by Subrecipient in accordance with the Approved Budget attached hereto as Exhibit D
and for the performance of the Approved Services under this Agreement in an amount not to
exceed $127,650 (the "Total Agreement Funds"). The amount of Total Agreement Funds,
however, is subject to adjustment by NWIRP if a substantial change is made in the Approved
Services that affects this Agreement or if this Agreement is terminated prior to the expiration
of the Agreement as provided in Section 1 above. Program funds shall not be expended prior
to the Effective Date or following the earlier of the expiration or termination of this
Agreement. Costs incurred shall only be as necessary and allowable to carry out the purposes
and activities of the Approved Services and may not exceed the maximum limits set in the
Approved Budget. Expenses charged against the Total Agreement Funds shall be incurred in
accordance with the Rural Program, the Uniform Guidance, the Prime Award and the
authorizations, restrictions and requirements contained in the Notice of Prime Award and any
amendments thereto and other applicable laws, regulations, grant terms and conditions or
policies.
b. Invoices. New Hope shall submit quarterly, signed invoices using the invoice template
provided by NWIRP on or before the fifteenth (15th) day of each month for the preceding
quarter in which services were performed. The itemized invoice (in the format provided by
NWIRP) should reflect actual expenditures in accordance with New Hope's project budget.
The following should accompany each invoice:
Timesheets (or time and effort reports) with names and positions of staff
being invoiced and supervisor approval.
General ledger excerpts, paystubs, or payroll journals that document payroll expenses.
These should correspond with the timesheets and invoices.
Non -payroll reimbursement requests should include a copy of the invoice/receipt and
description of the services (either on the invoice or separately).
A simple spreadsheet or notes on the back-up documents that ties the quarter's
expenditures to each relevant back up document entry.
Responses to a short questionnaire on progress made and any challenges that NWIRP
should be aware of.
The final invoice for annual project expenditure shall be submitted by New Hope to NWIRP no later
than 15 days after the close of the project.
4.
c. Contingency. The payment of funds to Subrecipient under the terms of this Agreement shall
be contingent on the receipt of such funds by NWIRP from applicable state and federal
funding sources and shall be subject to Subrecipient's continued eligibility to receive funds
under the applicable provisions of state and federal laws and the Notice of Prime Award. If
the amount of funds that NWIRP receives from state and federal funding sources is reduced,
NWIRP reserves the right to reduce the amount of funds awarded under, or to terminate, this
Agreement. NWIRP also reserves the right to deny payment for Subrecipient's expenditures
for Approved Services where invoices and/or other reports are not submitted by the deadlines
specified Sections 3(b) above and 4(d) below.
FINANCIAL ACCOUNTABILITY AND GRANT ADMINISTRATION.
a. Financial Management. Subrecipient shall maintain a financial management system and
financial records and shall administer funds received pursuant to this Agreement in
accordance with all applicable federal and state requirements, including without limitation
the Uniform Guidance, 2 CFR 200, the Notice of Prime Award, and the DOJ Grants
Financial Guide. Subrecipient shall adopt such additional financial management procedures
as may from time to time be prescribed by NWIRP if required by applicable laws,
regulations, or guidelines from its federal and state government funding sources. Subrecipient
shall maintain detailed, itemized documentation and records of all income received and
expenses incurred pursuant to this Agreement.
b. Limitations on Expenditures. Subrecipient shall not be reimbursed or otherwise compensated
for any expenditures incurred or services provided prior to the Effective Date or following
the earlier of the expiration or termination of this Agreement. NWIRP shall only reimburse
Subrecipient for documented expenditures incurred during the Agreement Term that are: (i)
reasonable and necessary to carry out the Central Washington Immigrant Survivors Project;
(ii) documented by contracts or other evidence of liability consistent with established NWIRP
and Subrecipient procedures; and (iii) incurred in accordance with all applicable
requirements for the expenditure of funds payable under this Agreement.
c. Indirect Cost Rate. The Subaward Data attached hereto as Exhibit B contains information on
NWIRP's indirect cost rate under the Notice of Prime Award. The subaward does not include
an indirect cost rate.
d. Progress Reports. New Hope shall submit progress reports for the Rural Grant Program twice
annually, via a template provided by NWIRP. Progress reports are due to NWIRP on or
before the 15' of the month for the services performed in the prior 3month period. NWIRP
will compile data from both New Hope and NWIRP to submit to the OVW Rural Program by
the 28' of the month.
REPORT PERIOD
Year 1
10/1/23-12/31/23
1/l/24-6/30/24
DEADLINE
1/15/24
7/15/24
Year 2
7/l/24-12/31/224 1/15/25
1/1/24-6/30/24 7/15/25
Year 3
7/1/25-12/31/25 1/15/26
1/1/26-6/30/26 7/15/26
7/1/26-9/30/26 10/15/26
e. Improper Payments. Any item of expenditure by Subrecipient under the terms of this
Agreement which is found by auditors, investigators, and/or other authorized representatives
of NWIRP, DOJ, the U.S. Government Accountability Office or the Comptroller General of
the United States to be improper, unallowable, in violation of federal or state law or the terms
of the Notice of Prime Award or this Agreement, or involving any fraudulent, deceptive, or
misleading representations or activities of Subrecipient, shall become Subrecipient's liability,
to be paid by Subrecipient from funds other than those provided by NWIRP under this
Agreement or any other agreements between NWIRP and Subrecipient. This provision shall
survive the expiration or termination of this Agreement.
f. Audited Financial Statements. In any fiscal year in which Subrecipient expends $750,000 or
more in federal awards during such fiscal year, including awards received as a subrecipient,
Subrecipient must comply with the federal audit requirements contained in the Uniform
Guidance, 2 CFR 200 Subpart F 200.501 including the preparation of an audit by an
independent Certified Public Accountant in accordance with the Single Audit Act
Amendments of 1996, 31 U.S.C. 7501-7507, and with Generally Accepted Accounting
Principles. If Subrecipient expends less than $750,000 in federal awards in any fiscal year, it
is exempt from federal audit requirements, but its records must be available for review by
NWIRP and appropriate officials of Office for Violence Against Women, the U.S.
Government Accountability Office and the Comptroller General of the United States, and it
must still have a financial audit performed for that year by an independent Certified Public
Accountant. Subrecipient shall provide NWIRP with a copy of Subrecipient's most recent
audited financial statements, federal Single Audit report, if applicable (including financial
statements, schedule of expenditures of federal awards, schedule of findings and questioned
costs, summary of prior audit findings, and corrective action plan, if applicable), and
management letter within thirty (30) days after execution of this Agreement and thereafter
within nine (9) months following the end of Subrecipient's most recently ended fiscal year.
g. Closeout. Final payment request(s) under this Agreement must be received by NWIRP no
later than thirty (30) days from the earlier of the expiration date or termination date of this
Agreement. No payment request will be accepted by NWIRP after this date without
6.
authorization from NWIRP. In consideration of the execution of this Agreement by NWIRP
Subrecipient agrees that acceptance of final payment from NWIRP will constitute an
agreement by Subrecipient to release and forever discharge NWIRP, its agents, employees,
representatives, affiliates, successors and assigns from any and all claims, demands, damages,
liabilities, actions, causes of action or suits of any nature whatsoever, which Subrecipient has
at the time of acceptance of final payment or may thereafter have, arising out of or in any
way relating to any and all injuries and damages of any kind as a result of or in any way
relating to this Agreement. Subrecipient's obligations to NWIRP under this Agreement shall
not terminate until all closeout requirements are completed to the satisfaction of NWIRP.
Such requirements shall include, without limitation, submitting final reports to NWIRP and
providing any closeout -related information requested by NWIRP by the deadlines specified
by NWIRP. This provision shall survive the expiration or termination of this Agreement.
5. COOPERATION IN MONITORING AND EVALUATION.
a. TIWIRP Responsibilities. NWIRP shall monitor, evaluate and provide guidance and direction
to Subrecipient in the conduct of Approved Services performed under this Agreement.
NWIRP has the responsibility to determine whether Subrecipient has spent funds in
accordance with applicable laws, regulations, including the federal audit requirements and
agreements and shall monitor the activities of Subrecipient to ensure that Subrecipient has
met such requirements. NWIRP may require Subrecipient to take corrective action if
deficiencies are found.
b. Subrecipient Responsibilities.
i. Subrecipient shall permit NWIRP to carry out monitoring and evaluation activities,
including any performance measurement system required by applicable law, regulation,
funding sources guidelines or by the terms and conditions of the applicable Notice of Prime
Award, and Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of
its agents, employees and board members in such monitoring and evaluation efforts. This
provision shall survive the expiration or termination of this Agreement.
ii. Subrecipient shall cooperate fully with any reviews or audits of the activities under this
Agreement by authorized representatives of NWIRP, DOJ Office for Violence Against
Women, the U.S. Government Accountability Office or the Comptroller General of the
United States and Subrecipient agrees to ensure to the extent possible the cooperation of its
agents, employees and board members in any such reviews and audits. This provision shall
survive the expiration or termination of this Agreement.
RECORD RETENTION AND ACCESS. Subrecipient shall maintain all records, books,
papers and other documents related to its performance of Approved Services under this
Agreement (including without limitation personnel, property, financial and medical records
for a period of at least three (3) years following the date that NWIRP makes the lastpaY ment
to Subrecipient under this Agreement, or such longer period as is necessary for the resolution
of any litigation, claim, negotiation, audit or other inquiry involving this Agreement.
Subrecipient shall make all records, books, papers and other documents that relate to this
Agreement available at all reasonable times for inspection, review and audit by the
authorized representatives of NWIRP, DOJ Office for Violence Against Women, the U.S.
Government Accountability Office and the Comptroller General of the United States.
7. INDEPENDENT CONTRACTOR RELATIONSHIP. The relationship of Subrecipient to
NWIRP is that of an independent contractor and not of an employee/employer. It is expressly
understood that any individual performing services under this Agreement on behalf of
Subrecipient shall not be deemed to be an employee or independent contractor of NWIRP,
and such individual shall not be entitled to tax withholding, workers' compensation,
unemployment compensation or any employee benefits, statutory or otherwise, from NWIRP.
Subrecipient agrees that it is solely responsible for the reporting and payment of income,
social security and other employment taxes due to the proper taxing authorities with respect
to such personnel. Subrecipient agrees to indemnify, defend and hold harmless NWIRP and
its directors, officers, employees and agents from and against any and all costs, losses,
damages, liabilities, expenses, demands and judgments, including court costs and attorney's
fees, relating to the reporting and payment of income, social security and other employment
taxes and the provision of employee benefits (including but not limited to workers'
compensation, unemployment insurance and health insurance coverage or. assessable
payments required under the Patient Protection and Affordable Care Act, P.L.111-148) with
respect to such individual performing services under this Agreement on behalf of
Subrecipient. This provision shall survive the expiration or termination of this Agreement.
8. COMPLIANCE WITH GRANT AGREEMENT AND APPLICABLE LAWS.
a. Compliance with Prime Award and Subaward. Subrecipient shall perform all activities
funded by this Agreement in accordance with: (i) the Notice of Prime Award attached hereto
as Exhibit A, including any amendments thereto; (ii) the Subaward Data attached hereto as
Exhibit B, including any amendments thereto; (iii) the Approved Services attached hereto as
Exhibit C, including any amendments thereto; and (iv) the Approved Budget attached hereto
as Exhibit D, including any amendments thereto and (v) the applicable contract provisions for
non-federal entity contracts under federal awards required under Appendix II to the Uniform
Guidance and attached hereto as Exhibit E (the "Required Contract Provisions") (each of (i) —
(v) above is hereby incorporated by reference into this Agreement). In addition, Subrecipient
shall cooperate fully with NWIRP in its efforts to comply with the requirements of the Notice
of Prime Award, including any amendments thereto.
b. Compliance with Applicable Laws. Subrecipient shall perform all activities funded by this
Agreement In accordance with all applicable federal, state and local laws, including without
limitation laws which regulate the use of funds allocated under the Rural Program. The term
"federal, state and local laws" as used in this Agreement shall mean all applicable statutes,
rules, regulations, executive orders, directives or other laws, including all laws as presently in
effect and as may be amended or otherwise altered during the Agreement Term, as well as all
such laws which may be enacted or otherwise become effective during the Agreement Term.
9. INDEMNIFICATION. Subrecipient shall defend and hold NWIRP, its employees, officers,
directors, agents and representatives harmless from any and all costs, losses, damages,
liabilities, expenses, demands, and judgments, including court costs and attorney's fees,
which they may suffer arising from any act or omission or neglect of Subrecipient, its
employees, officers, directors, agents or representatives, or anyone else for whose acts
Subrecipient may be responsible, in the performance of Subrecipient's obligations under this
Agreement. This provision shall survive the expiration or termination of this Agreement.
10. TERMINATION.
a. By NWIRP. NWIRP may, by giving written notice to Subrecipient, terminate this Agreement
in whole or in part for cause, which shall include, without limitation: (i) failure for any reason
of Subrecipient to fulfill timely and properly any of its obligations under this Agreement,
including failure to comply with any provision of Section 8 of this Agreement; (ii)
Subrecipient's default, breach or any intervening casualty which poses an immediate threat to
life, health or safety; (iii) Subrecipient's breach of its representations, warranties and
certifications contained in this Agreement; (iv) the suspension or debarment or determination
that Subrecipient or any of its principals are ineligible to participate in federal assistance
awards or contracts; (v) the submission by Subrecipient to OVW or NWW of reports that
are incorrect or incomplete in any material respect; (vi) ineffective or improper use by
Subrecipient of funds received under this Agreement; (vii) the necessity for termination
and/or amendment of this Agreement so as to make any terms of this Agreement consistent
with federal, state or local laws; (viii) fraudulent activities on the part of Subrecipient; and
(ix) the filing of bankruptcy, receivership or dissolution by or with respect to Subrecipient.
NWIRP may also terminate this Agreement in whole or in part without cause upon thirty (30)
days' written notice to Subrecipient.
b. By Subrecipient. If Subrecipient is unable or unwilling to comply with any additional
conditions or requirements which may arise as a result of changes in or additions to any
federal, state or local laws after the commencement of the Agreement Term, including
without limitation those applied by OVW in their grants and reimbursements to NWIRP, and
which thereby become applicable to Subrecipient during the Agreement Term, Subrecipient
shall terminate this Agreement by giving written notice to NWIRP. The effective date of such
notice of termination shall be no earlier than thirty (30) days from the date of the notice.
c. Transfer of Performance Upon Termination. Upon giving or receiving notice of termination,
NWIRP may require Subrecipient to ensure that adequate arrangements have been made for
the transfer of performance of the Approved Services to another entity or to NWIRP,
including the reasonable payments of any costs involved in such transfer out of compensation
otherwise due Subrecipient under this Agreement.
d. Disposition of Property. In the event of any termination of this Agreement, all property and
finished or unfinished documents, data, studies, and reports purchased or prepared by
Subrecipient under this Agreement shall be disposed of according to OVW directives, and
Subrecipient shall be entitled to compensation for any unreimbursed expenses reasonably and
necessarily incurred in satisfactory performance of this Agreement during the Agreement
Term.
e. Liability for Default. Whether or not this Agreement is terminated, Subrecipient shall be
liable to NWIRP for damages sustained by NWIRP by virtue of any breach of this
Agreement by Subrecipient and NWIRP shall be liable to Subrecipient for damages sustained
by Subrecipient by virtue of any breach of this Agreement by NWIRP. This shall include,
without limitation, liability of Subrecipient for the disallowance by OVW of the
reimbursement of charges submitted by NWIRP for services provided by Subrecipient under
this Agreement where the disallowance is in any way attributable to Subrecipient, including
the provision or maintenance by Subrecipient of inadequate or erroneous records or billing
documentation of services provided. If any such reimbursement of charges is disallowed as a
result of an audit by OVW of Subrecipient or NWIRP, the amount disallowed must be paid
by Subrecipient to NWIRP from funds other than those provided by NWIRP under this
Agreement.
11. GENERAL PROVISIONS.
a. Governiniz Law. This Agreement shall be governed by the laws of the State of Washington,
without giving effect to the conflicts of laws provisions thereof.
b. Integration. This Agreement supersedes all oral agreements, negotiations and representations
between the parties pertaining to the subject matter of this Agreement.
c. Severability. If any provision of this Agreement is found to be invalid, the remaining
provisions shall remain in full force and effect.
d. Waiver of Breach. The waiver by either party of any breach of any provision of this
Agreement shall not be deemed a waiver of any subsequent breach by the other party of the
same or of different provisions.
e. Binding Effect; Assignment. Except as otherwise provided in this Agreement, every
covenant, term, and provision of this Agreement shall be binding upon and inure to the
benefit of the parties and their respective and permitted successors, transferees and assigns.
Subrecipient shall not assign, subcontract or transfer any of its rights, responsibilities or
obligations under this Agreement without NWIRP's prior written consent, which NWIRP
may withhold in its sole discretion. Should Subrecipient assign, subcontract or transfer any of
its rights, responsibilities or obligations hereunder with such consent from NWIRP,
Subrecipient and the party to which it proposes to assign or subcontract its responsibilities or
services hereunder must enter into a written agreement that is consistent with this Agreement
and the various requirements specified hereunder (including but not limited to the Rural
program requirements) and that is approved by NWIRP prior to its execution.
f. Notices. Notices required by this Agreement shall be made in writing and delivered via U.S.
mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other
electronic means (provided that receipt is confirmed). Any notice delivered or sent as
described above shall be effective on the date received. All notices and other written
communications under this Agreement shall be addressed to the individuals in the capacities
indicated below, unless otherwise modified by subsequent written notice.
If to NWIRP:
Malou Chavez
Executive Director
Northwest Immigrant Rights Project
615 Second Avenue, Suite 400
Seattle, WA 98104
malougnwiU2. Mi -or
If to Subrecipient:
Suzi Fode, Executive Director
New Hope
311 W. Third Avenue
Moses Lake, WA 98837
509-764-8402
sfode@grantcountywa.gov
g. Amendment. Any amendment to this Agreement, including to the Approved Services and the
Approved Budget, shall be reduced to writing, signed by an authorized representative of each
party, and attached to this Agreement.
IN WITNESS WHEREOF, each of the parties has executed this Agreement by its duly authorized
officer as of the day and year first written above.
NORTHWEST IMMIGRANT RIGHTS
PROJECT:
By: _
Name:
Title:
Malou Cha"vez
Executive Director
Approved as to form:
k
(Printed Name)
(Signed)
Deputy Prosecuting Attorney
Date: .2 J/1 /'Z �
9
By:
Name: Suzi Fode
Title: Director
SUBAWARD AGREEMENT
List of Exhibits
Exhibit A
Notice of Prime Award
Exhibit B
Subaward Data
Exhibit C
Approved Services
Exhibit D
Approved Budget
Exhibit E
Required Contract Provisions
Exhibit F
Certification Regarding Lobbying
10
Exhibit A
Notice of Prime Award
Department of Justice (DOJ)
Office on Violence Against A Women _y g Wo e (OVW)
Washington, D.C. 20531
Name and Address of Recipient: NORTHWEST IMMIGRANT RIGHTS PROJECT
615 2ND AVE
STE 400
-ICity,State and Zip: SEATTLE WA 98104
a
Recipient UEL NJP5SFPC8DU9
Project Title: Washington Immigrant
Survivors Project .Award Number: 15JOVW-23-GG-02825-RURA
IS004-1
citation Title: OVW�Fiscal Year 2023 Rural Domestic Violence, Dating Violence, Sexual Assault, and StalkingM�
'Program - Solicitation
Federal Award Amount: $500,000.00 Federal Award Date: 9/25/23
Awarding Agency: Office on Violence Against Women
Funding Instrument Type: Grant
£Assistance Listing:
16.589 - Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program
Project Period Start Date: 10/1/23 Project Period End Date: 9/30/26
I udget Period Start Date: 10/1/23 Budget Period End Date: 9/30/26
aProject Description:
The Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Program Rural Program) is authorized b
g g ( g )
X34 U.S.C. § 12341. Rural Program funds are used to support programs that: 1) identify, assess, and appropriately y
respond to child, youth, and adult victims of domestic violence, sexual assault, dating violence, and stalking in rural
communities; 2) establish and expand victim services in rural communities to child, youth, and adult victims; 3)
,increase the safety and well-being of women and children in rural communities, by (a) dealing directly and immediately
with domestic violence, sexual assault, dating violence, and stalking; and (b) creating and implementing strategies to
increase awareness and prevent these crimes; and 4) develop, expand, implement, and improve the quality of sexual
assault forensic medical examination or sexual assault nurse examiner programs. Grantees must use at least one of
the following strategies in implementing their projects: 1) implement, expand, and establish cooperative efforts and
Iprojects among law enforcement officers, prosecutors, victim service providers, and other related parties to investigate
and prosecute incidents of domestic violence, dating violence, sexual assault, and stalking; 2) provide treatment,
icounseling, advocacy, legal assistance, and other long-term and short-term victim and population specific services to
adult and minor victims of domestic violence, dating violence, sexual assault, and stalking in rural communities; 3) work
in cooperation with the community to develop education and prevention strategies directed toward such issues; 4)
;develop, enlarge, or strengthen programs addressing sexual assault; and 5) develop programs and strategies that
[focus on the specific needs of victims of who reside in remote rural andgeographicallyisolated areas.
p
With this new Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking grant award, the Northwest
Immigrant Rights Project, in partnership with New Hope, will implement a victim services project for the Washington
State counties of Adams, Benton, Chelan, Douglas, Franklin, Grant, Okanogan, and Yakima.
Specific activities targeting immigrant survivors will include: 1) outreach to immigrant communities; 2) education,
training, and technical assistance to social service providers working with immigrant survivors; 3) cross -training and
consultation to build partner capacity; 4) assessments to identify the emotional, psychological, and physical needs of
immigrant survivors; 5) personalized action plans to restore safety, security, and well-being for survivors; 6) connection
of survivors to support and resources to stabilize their lives; 7) legal services to ensure access to immigration
protections; 8) referrals by New Hope for legal assistance; 9) assistance by New Hope with initial case preparation;
Page: 1 of 20
12
and 10) referral of survivors for other civil legal needs outside of immigration.
The timing for performance of this award is 36 months.
Page: 2 of 20
13
..........
]Award Letter
;September 25, 2023
;Dear JORGE BARON,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office on Violence Against
Women (OVW) has approved the application submitted by NORTHWEST IMMIGRANT RIGHTS PROJECT for an
award under the funding opportunity entitled 2023 OVW Fiscal Year 2023 Rural Domestic Violence, Dating Violence,
Sexual Assault, and Stalking Program - Solicitation. The approved award amount is $500,000.
Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before
accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information,
Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award
Offer also includes any Other Award Documents.
Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but
;also compliance with assurances and certifications that relate to conduct during the period of performance for the
,award. These requirements encompass financial, administrative, andro rammatic matters as well as other p g important
smatters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
,assurances and certifications, and the application as approved by OVW, so that they understand the award
;requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
=Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to
;ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative (s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if
you haven't already completed the enrollment process in ASAP. The Entity Administrator should have falready received
p an email from ASAP to initiate this process.
y
Congratulations, and we look forward to working with you.
Rosemarie Hidalgo
Director
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been
(delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of
Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and
Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that
'they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial
,assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion,
disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation andg ender
'identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these
'civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/
Explore/LegalOverview/CiviIRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals,
entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria.
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14
'hese reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department
ire providing services in a nondiscriminatory manner to their service population or have employment practices that
neet equal -opportunity standards.
i^ you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice
ind Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional
obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal
imployment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
iformation regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
S3quirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
"he OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ
rant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination
3sponsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at
skOCR@ojp.usdoj.gov.
lemorandurn Regarding NEPA
EPA Letter Type
)VW - Categorical Exclusion - No Renovations Allowed
I E PA Letter
renovations and construction are unallowable under this grant, and therefore none of the following activities?will be
onducted?under the OVW federal action (i.e., the OVW-funded grant project) or a related third -party action:??
. New construction.??
. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
roperty (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100 -year
ood plain, a wetland, or habitat for an endangered species.?
. A?renovation which?will change the basic prior use of a facility or significantly change its size.?
. Research and technology whose anticipated and future application?could be expected?to have an effect on the
nvironment.?
Implementation of a program involving the use of chemicals.??
addition, the OVW federal action is neither a phase nor a segment of a project that, when reviewed in its entirety,
ould not meet the criteria for a categorical exclusion.???
onsequently, the subject federal action meets the Office on Violence Against Women's criteria for a categorical
Kclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations
adopted by OVW at 28 CFR § 0.122(b)).??Also, no further analysis is required under the National Historic
reservation Act or other related statutes and regulations.
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15
NEPA Coordinator
�First Name Middle Name Last Name
bebra
Murphy
Award -----------
Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
:,,Recipient Information
Recipient Name
NORTHWEST IMMIGRANT RIGHTS PROJECT
UEI
NJP5SFPC8DU9
(Street 1
116152ND AVE
City
SEATTLE
Postal Code
98104
'County/Parish
.1
Award Details
!Federal Award Date
19/25/23
Award Number
15JOVW-23-GG-02825-RURA
Federal Award Amount
$500,000.00
Street 2
STE 400
State/U.S. Territory
Washington
Country
United States
Award Type
Initial
�Z-,upplement Number
$0
Funding Instrument Type
Grant
Page: 5 of 20
16
JProject Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information .Financial Information, and Award Conditions.
Solicitation Title
2023 OVW Fiscal Year 2023 Rural Domestic Violence,
Dating Violence, Sexual Assault, and Stalking Program -
Solicitation
Application Number
GRANT13851035
;Grant Manager Name
]RACHEL STRASINGER
:Phone Number
202-706-2147
E-mail Address
Rachel. Strasi nger@usdoj.gov
Project Title
Washington Immigrant Survivors Project
Date
_10/01/2023
'Budget Period Start Date
i
10/01 /2023
Awarding Agency
OVW
Performance Period End Date
09/30/2026
Budget Period End Date
09/30/2026
Project Description
The Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Program (Rural Program) is authorized by
34 U.S.C. § 12341. Rural Program funds are used to support programs that: 1) identify, assess, and appropriately
:respond to child, youth, and adult victims of domestic violence, sexual assault, dating violence, and stalking in rural
communities; 2) establish and expand victim services in rural communities to child, youth, and adult victims; 3)
increase the safety and well-being of women and children in rural communities, by (a) dealing directly and immediately
1with domestic violence, sexual assault, dating violence, and stalking; and (b) creating and implementing strategies to
increase awareness and prevent these crimes; and 4) develop, expand, implement, and improve the quality of sexual
assault forensic medical examination or sexual assault nurse examiner programs. Grantees must use at least one of
the following strategies in implementing their projects: 1) implement, expand, and establish cooperative efforts and
projects among law enforcement officers, prosecutors, victim service providers, and other related parties to investigate
and prosecute incidents of domestic violence, dating violence, sexual assault, and stalking; 2) provide treatment
,counseling, advocacy, legal assistance, and other long-term and short-term victim and population specific services to
!adult and minor victims of domestic violence, dating violence, sexual assault, and stalking in rural communities; 3) work
(in cooperation with the community to develop education and prevention strategies directed toward such issues; 4)
,develop, enlarge, or strengthen programs addressing sexual assault; and 5) develop programs and strategies that
Ifocus on the specific needs of victims of who reside in remote rural and geographically isolated areas.
'With this new Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking grant award, the Northwest
,Immigrant Rights Project, in partnership with New Hope, will implement a victim services project for the Washington
State counties of Adams,
Benton, Chelan, Douglas, Franklin, Grant, Okanogan, and Yakima.
Page: 6 of 20
17
Specific activities targeting immigrant survivors will include: 1) outreach to immigrant communities; 2) education,
training, and technical assistance to social service providers working with immigrant survivors; 3) cross -training and
consultation to build partner capacity; 4) assessments to identify the emotional, psychological, and physical needs of
immigrant survivors; 5) personalized action plans to restore safety, security, and well-being for survivors; 6) connection
of survivors to support and resources to stabilize their lives; 7) legal services to ensure access to immigration
protections; 8) referrals by New Hope for legal assistance; 9) assistance by New Hope with initial case preparation;
and 10) referral of survivors for other civil legal needs outside of immigration.
The timing for performance of this award is 36 months.
[X]
I have read and understand the information presented in this section of the Federal Award Instrument.
Tinancial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
[X1
I have read and understand the information presented in this section of the Federal Award Instrument.
A 0 ,
I have read and understand the information presented in this section of the Federal Award Instrument.
No other award documents have been added.
I
Award Conditions
;This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
1
Requirements of the award; remedies for non-compliance or for materially false statements
}
IThe conditions of this award are material requirements of the award. an Compliance with assurances or certifications
p Y
!submitted by or on behalf of the recipient that relate to conduct during the
eriod of performance also is a material
p
requirement of this award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
lassurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
€Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a
Page: 7 of 20
18
condition incorporated by reference below, or an assurance or certification related to conduct during the award period -
- may result in the Office on Violence Against Women (OVW) taking appropriate action with respect to the recipient and
the award. Among other things, OVW may withhold award funds, disallow costs, or suspend or terminate the award.
DOJ, including OVW, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
`instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
l awa rd .
F
!Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide
' i
The recipient agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit
!Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part
'12800 (together, the Part 200 Uniform Requirements"), and the current edition of the DOJ Grants Financial Guide as
!posted on the OVW website, including any updated version that may be posted during the period of performance. The
;recipient also agrees that all financial records pertinent to this award, including the general accounting ledger and all
(supporting documents, are subject to agency review throughout the life of the award, during the close-outrocess, and
p
;for three years after submission of the final Federal Financial Report (SF -425) or as long as the records are retained,
Whichever is longer, pursuant to 2 C.F.R. 200.334, 200.337.
1K
#Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
(funds during the period of performance for this award, the recipient promptly must determine whether funds from any of.
'those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical
[cost items for which funds are provided under this award. If so, the recipient must promptly notify OVW in writing of the
€Potential duplication, and, if so requested by OVW, must seek a budget -modification or change -of -project -scope Grant
p
l jAward Modification (GAM) to eliminate any inappropriate duplication of funding.
t
E
4
r
'Requirements related to System for Award Management and unique entity identifiers
f
f
The recipient must comply with applicable requirements s regarding the System for Award Management (SAM), currently,
!accessible at https://www.sam.gov. This includes applicable requirements regarding registration istration with SAM, as well as
;maintaining current information in SAM.
The recipient also must comply with applicable restrictions on subawards (subgrants) to first-tier subrecip ients
(subgrantees), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier assigned by SAM.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OVW website
at https://www.justice.gov/ovw/award-conditions (Award Condition: Requirements related to System for Award
Management (SAM) and unique entity identifiers), and are incorporated by reference here.
5
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the event of an
actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes,
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19
!stores, maintains, disseminates, discloses, or disposes of personally identifiable information (PII) (as defined in 2
C.F.R. 200.1) within the scope of an OVW grant-funded program or activity, or 2) uses or operates a Federal
information system (as defined in OMB Circular A-130). The recipient's breach procedures must include a requirement
to report actual or imminent breach of PI to an OVW Program Manager no later than 24 hours after an occurrence of
an actual breach, or the detection of an imminent breach.
3
6
1
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OVW authority to terminate award)
I.The recipient, and any subrecipient (subgrantee) at any tier, must
comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients (subgrantees), or individuals defined (for purposes of this condition) as "employees" of
the recipient or of any subrecipient.
F
IlThe details of the recipient's obligations related to prohibited conduct related to trafficking in persons arep osted on the
OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by recipients and
subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate
award)), and are incorporated by reference here.
s
7
E
E
(Determinations of suitability to interact with participating minors
f
7his condition applies to this award if it is indicated in thea application for the award as approved b DOJ or
pp ( pp y ) ( in the
application for any subaward at any tier), the DOJ funding announcement (solicitation), or an associated federal statute
that a purpose of some or all of the activities to be carried out under the award (whether by the recipient or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
t
f
`The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status. The details
[of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award condition:
;Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and
,are incorporated by reference here.
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainin s, and
other events training
s,
recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable)
governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the
provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears on the OVW
website at https://www.justice.gov/ovw/conference-planning.
9
OVW Training Guiding Principles
The recipient understands and agrees that any training or training materials developed or delivered .with funding
provided under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgrantees,
available at https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary.
10
Effect of failure to address audit issues
Page: 9 of 20
20
The recipient understands and agrees that OVW may withhold award funds, or may impose other related
requirements, if (as determined by OVW) the recipient does not satisfactorily and promptly address outstanding issues
from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues
that arise in connection with audits, investigations, or reviews of DOJ awards.
s.
X11
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by OVW during the period of
performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list.
3
12
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient (subgrantee) ee) at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal
employment opportunity program.
X13
3
lCompliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, pent, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R.
Part 38.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
!Part 38 also sets out rules and requirements that pertain to recipient and subrecipient (subgrantee) organizations that
,engage in or conduct explicitly religious activities.
i14
;Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of 28 C.F.R.
:Part 54, which relates to nondiscrimination on the basis of sex in certain '"education programs."
15
Restrictions on "lobbying" and policy development
!In general, as a matter of federal law, federal funds may not be used by the recipient, or any subrecipient (subgrantee)
at any tier, either directly or indirectly, in support of the enactment, repeal, modification or adoption of
p p any law,
.'regulation or policy, at any level of government, in order to avoid violation of 18 U.S.C. 1913. The recipient, or any
Isubrecipient (subgrantee) may, however, use federal funds to collaborate with and provide information to federal, state,
local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote
estate, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence
asexual assault, and stalking (as those terms are defined in 34 U.S.C. 12291(a)) when such collaboration and provision
!of information is consistent with the activities otherwise authorized under this grant program.
Another federal law generally prohibits federal funds awarded by OVW from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OVW for guidance, and may not proceed without
Page: 10 of 20
21
the express prior written approval of OVW
4
'16
!Compliance with general appropriations -law restrictions on the use of federal funds for this fiscalY ear
I
IThe recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at https://
lwww.justice-gov/ovw/award-conditions (Award Condition: General appropriations -law restrictions on use of federal
award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal
funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the
recipient is to contact OVW for guidance, and may not proceed without the express prior written approval of OVW.
117
I
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients (subgrantees) must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
Chas, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or 2
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
imssconduct.
;Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
'OIG by-- (1) online submission accessible via the OIG webpage at https://oig-justice-gov/hotline/contact-grants.htm
,(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
;Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; (3) by
(facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https:Hoig.justice.gov/hotline.
18
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient (subgrantee) under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards (subgrants), procurement contracts, or
both --
Page: 11 of 20
22
i. it represents that --
1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
whether through a subaward (subgrant), procurement contract, or subcontract under a procurement contract) either
equires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
raud, or abuse as described above; and
2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
►ll it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
ander this award is or has been requiring its employees or contractors to execute agreements or statements that
►rohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it
Al immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
ie federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
9
'.ompliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees
'he recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
).S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
�mployee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
ross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
,ublic health or safety, or a violation of law, rule, or regulation related to a federal grant.
'he recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
mployee rights and remedies under 41 U.S.C. 4712.
►hould a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
ontact OVW for guidance.
0
;ncouragement of policies to ban text messaging while driving
'ursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
1225 (October 1, 2009), DOJ encourages recipients and subrecipients (subgrantees) to adopt and enforce policies
anning employees from text messaging while driving any vehicle during the course of performing work funded by this
ward, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
rashes caused by distracted drivers.
Il
requirement to disclose whether recipient is designated high risk by a federal grant -making agency outside of DOJ
the recipient is designated high risk by a federal grant -making agency outside of DOJ, currently or at any time during
ie course of the period of performance under this award, the recipient must disclose that fact and certain related
formation to OVW by email to OVW.GFMD@usdoj.gov. For purposes of this disclosure, high risk includes any status
nder which a federal awarding agency provides additional oversight due to the recipient's past performance, or other
rogrammatic or financial concerns with the recipient. The recipient's disclosure must include the following: (1) the
:deral awarding agency that currently designates the recipient high risk; (2) the date the recipient was designated high
sk; (3) the high-risk point of contact at that federal awarding agency (name, phone number, and email address); and
[) the reasons for the high-risk status, as set out by the federal awarding agency.
2
vailability of general terms and conditions on OVW website
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23
The recipient agrees to follow the applicable set of general terms and conditions that are available at https://
www.justice.gov/ovw/award-conditions. These do not supersede any specific conditions in this award document.
23
Compliance with statutory and regulatory requirements
The recipient agrees to comply with all relevant statutory and regulatory requirements, which may include, among other
relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of 2000,
P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the
Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Violence Against Women Act Reauthorization
Act of 2022, P.L. 117-103, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and
OVW's implementing regulations at 28 C.F.R. Part 90.
24
Compliance with solicitation requirements
The recipient agrees that it must be in compliance with requirements outlined in the solicitation under which the
approved application was submitted, the applicable Solicitation Companion Guide and anprogram-specific
p y frequently
asked questions (FAQs) on the OVW website (https://www.justice.gov/ovw/resources-and-faqs-grantees). The
program solicitation, Companion Guide, and any program -specific FAQs are hereby incorporated by reference into this
,award.
25
VAWA 2013 nondiscrimination condition
The recipient acknowledges that 34 U.S.C. 12291(b)(13) prohibits recipients of OVW awards from excluding, denying
'benefits to, or discriminating against any person on the basis of actual or perceived race, color, religion, national origin,
g � g ,
sex, gender identity, sexual orientation, or disability in any program or activity funded in whole or in part by OVW.
Recipients may provide sex -segregated or sex-specific programming if doing so is necessary to the essential
operations of the program, so long as the recipient provides comparable services to those who cannot be provided with
the sex -segregated or sex-specific programming. The recipient agrees that it will comply with this provision. The
;recipient also agrees to ensure that any subrecipients (subgrantees) at any tier will comply with this provision.
j26
`;Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of penalties, including
(suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided
funder an award, and civil and/or criminal penalties.
127
Limitation on use of funds to approved activities
I
(The recipient agrees that grant funds will be used only for the purposes described in the recipient's application, unless
OVW determines that any of these activities are out of scope or unallowable. The recipient must not undertake any
work or activities that are not described in the recipient's application, award documents, or approved budget, and must
not use staff, equipment, or other goods or services paid for with grant funds for such work or activities, without prior
{written approval, via Grant Award Modification (GAM), from OVW.
28
Non -supplantation
(The recipient agrees that grant funds will be used to supplement, not supplant, non-federal funds that would otherwise
'be available for the activities under this grant.
Page: 13 of 20
24
129
Confidentiality and information sharing
'The recipient agrees to comply with the provisions of 34 U.S.C. 12291(b)(2), nondisclosure of confidential or private
information, which includes creating and maintaining documentation of compliance, such as policies andp rocedures
Ifor release of victim information. The recipient also agrees to comply with the regulations implementing this provision at
=28 CFR 90.4(b) and Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. 12291(b)
2 " on the OVW website at htt s://www. u
( )) p � stice.gov/ovw/resources-and-fags-grantees. The recipient also agrees to
ensure that all subrecipients (subgrantees) at any tier meet these requirements.
130
Activities that compromise victim safety and recovery or undermine offender accountability
IThe recipient agrees that grant funds will not support activities that compromise victim safety and recovery or
!undermine offender accountability, such as: procedures orolicies that exclude victims from receiving eceiving safe shelter,
;advocacy services, counseling, and other assistance based on their actual orerceived sex age, immigration status,
p g g
!race, religion, sexual orientation, gender identity, mental health condition, physical health condition criminal record
work in the sex industry, or the age and/or sex of their children; procedures or policies that compromise the
;confidentiality of information and privacy of persons receiving OVW-funded services, procedures
or policies that
!impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling,
,participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.);
;procedures or policies that fail to ensure service providers conduct safety planning with victims; project design and
budgets that fail to account for the access needs of participants with disabilities and participants who have limited
English proficiency or are Deaf or hard of hearing; or any other activities outlined in the solicitation or companion guide
under which the application was submitted.
31
Policy for response to workplace -related incidents of sexual misconduct, domestic violence, and dating violence
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of the award date
to address workplace -related incidents of sexual misconduct, domestic violence, and dating violence involving an
employee, volunteer, consultant, or contractor. The details of this requirement are posted on the OVW website at
https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to workplace -related sexual
misconduct, domestic violence, and dating violence), and are incorporated by reference here.
02
Termination or suspension
The Director of OVW, upon a finding that there (1) has been substantial failure by the recipient to comply with
applicable laws, regulations, and/or the terms and conditions of the award or relevant solicitation, (2) has been failure
by the recipient to make satisfactory progress toward the goals, objectives, or strategies set forth in the application, or
(3) have been project changes proposed or implemented by the recipient to the extent that, if originally submitted, the
application would not have been selected for funding, will terminate or suspend until the Director is satisfied that there
is no longer such failure or changes, all or part of the award, in accordance with the provisions of 28 C.F.R. Part 18, as
applicable mutatis mutandis. The federal regulation providing uniform rules for termination of grants and cooperative
agreements is 2 C.F.R. 200.340.
�c3C?
Semiannual and final performance progress report submission
The recipient agrees to submit semiannual performance progress reports that describe activities conducted during the
reporting period, including program effectiveness measures. Reports must be submitted throughout the project period,
even if no funds were spent and no activities were conducted in a given reporting period. Delinquent reports may affect
future discretionary award decisions and may lead to suspension and/or termination of the award.
The information that must be collected and reported to OVW can be found in the reporting form associated with the
Page: 14 of 20
25
grant program or initiative under which this award was made. Performance progress reports must be submitted within
130 days after the end of the reporting periods, which are January 1 - June 30 and July 1 - December 31. Recipients are
required to submit their reports through the Justice Grants System, unless and until OVW issues updated instructions
;for report submission. The final report is due 90 days after the end of the project period and should be marked "final" in
!the Report Type field.
}#j5
f
134
Quarterly financial status reports
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial Report) to OVW
!in the Justice Grants System, not later than 30 days after the end of each calendar quarter. The final report shall be
!submitted not later than 90 days following the end of the award period. Delinquent reports may affect future
Idiscretionary award decisions and may lead to suspension and/or termination of the award.
35
Program income
:Program income, as defined by 2 C.F.R. 200.1, means gross income earned by the non-federal entity that is directly
;generated by a supported activity or earned as a result of the federal award during the period of performance. Without
prior approval from OVW, program income must be deducted from total allowable costs to determine the net allowable
costs. In order to add program income to the OVW award, the recipient must seek approval from its program manager
via a budget modification Grant Award Modification (GAM) prior to generating any program income. Any program
income added to the federal award must be used to support activities that were approved in the budget and follow the
conditions of the OVW award. Any program income approved via budget modification GAM must be reported in the
recipient's quarterly Federal Financial Report SF -425 in accordance with the addition alternative. If the program income
amount changes (increases or decreases) during the project period, it must be approved via a budget modification
GAM by the end of the project period. If the budget modification is not submitted and approved, it could result in audit
findings for the recipient.
36
FFATA reporting subawards and executive compensation
The recipient agrees to comply with applicable requirements to report first-tier subawards (subgrants) of $30,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the Federal
Funding Accountability and Transparency Act of 2006 (FFATA) Subaward Reporting System (FSRS). The details of
recipient obligations, which derive from FFATA, are posted on the OVW website at https://www.justice.gov/ovw/award-
conditions (Award Condition: Reporting Subawards and Executive Compensation), and are incorporated by reference
here.
MA
Changes to MOU and/or IMOA
The recipient agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in
collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding and, if
applicable, the Internal Memorandum of Agreement.
38
Submission of all materials and publications
The recipient agrees to submit to OVW one copy of all materials and publications (written, web -based, audio-visual, or
any other format) that are funded under this award not less than twenty days prior to distribution or public release. If
the materials are found to be outside the scope of the program, or in some way to compromise victim safety, the
recipient will need to revise the materials to address these concerns or the recipient will not be allowed to use award
Funds to support the development or distribution of the materials.
Page: 15 of 20
26
139
!Publication disclaimer
;The recipient agrees that all materials and publications (written, en, wease, audio-visual, or any other format) resulting
'from award activities shall contain the following statement: "This project was supported by Grant No.
awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions,
;findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s)
land do not necessarily reflect the views of the U.S. Department of Justice. The recipient also agrees to ensure that
`any subrecipient at any tier will comply with this condition.
140
',Copyrighted works
;Pursuant to 2 C.F.R. 200.315(b), the recipient may copyright any work that is subject to copyright and was developed,
,or for which ownership was acquired, under this award. OVW reserves a royalty -free, nonexclusive, and irrevocable
'!right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation of derivative works ,
)
'for federal purposes, and to authorize others to do so.
OVW also reserves a royalty -free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole
or in part (including in the creation of derivative works), any work developed by a subrecipient (subgrantee) of this
award, for federal purposes, and to authorize others to do so.
In addition, the recipient (or subrecipient, contractor, or subcontractor of this award at any tier) must obtain advance
written approval from the OVW program manager assigned to this award, and must comply with all conditions specified
by the program manager in connection with that approval, before: 1) using award funds to purchase ownership of, or a
license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work
developed under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor, or subcontractor as applicable) to ensure
that this condition is included in any subaward, contract, or subcontract under this award.
Grantee orientation - mandatory attendance
First-time recipients, or continuation recipients if requested, must agree to have key staff members, as identified by
OVW, attend the OVW grantee orientation seminar, which may be offered in-person, online, or a combination of both.
Additionally, if there is a change in the project director/coordinator during the grant period, the recipient agrees, at the
earliest opportunity, to send the new project director/coordinator, regardless of prior experience with this or any other
federal award, to an in-person OVW grantee orientation seminar or require completion of the orientation online,
whichever is available.
Prior approval for non-OVW sponsored technical assistance
The recipient agrees that funds allocated for OVW-sponsored technical assistance may not be used for any other
purpose without prior approval by OVW. To request approval, the recipient must submit a copy of the event's brochure
a curriculum and/or agenda, a description of the hosts or trainers, and an estimated breakdown of costs. The request
must be submitted to OVW at least 20 days prior to registering for the event. Requests to attend non-OVW sponsored
events will be considered on a case-by-case basis. This prior approval process also applies to requests for the use of
OVW-designated technical assistance funds to pay a consultant or contractor not designated as an OVW technical
assistance provider to develop and/or provide training and/or technical assistance.
r•91
Participation in OVW-sponsored technical assistance
The recipient agrees to attend and participate in OVW-sponsored technical assistance. Technical assistance includes,
Page: 16 of 20
27
;but is not limited to, national and regional conferences, audio conferences, webinars, peer-to-peer consultations, and
workshops conducted by OVW-designated technical assistance providers.
X44
Consultant compensation rates
The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in excess of
81.25 per hour, not to exceed 650 per �$ p $ p day. To exceed this specified maximum rate, recipients must submit to OVW
�a detailed justification and have such justification approved by OVW, prior to obligation or expenditure of such funds.
Issuance of this award ora approval of the award and budget alone does not indicate approval of any consultant rate in
!excess of $81.25 per hour, not to exceed $650 per day. Although prior approval is not required for consultant rates
below this specified maximum rate, recipients are required to maintain documentation to support all daily or hourly
1consultant rates.
'45
,Rural geographic limitation
IThe recipient agrees that funds will only be used to carry out programs servingrural areas or rural communities as
defined b 4
y 3 U.S.C. 12291(a)(26), and as documented in the final application project narrative. By statute, rural area
land rural community mean (a) any area or community, respectively, no part of which is within an area designated as a
,standard metropolitan statistical area by the Office of Management and Budget; (b) any area or community,
respectively, that is (i) within an area designated as a metropolitan statistical area or considered as part of a
r
;metropolitan statistical area; and (ii) located in a rural census tract; or (c) any federally recognized Indian tribe.
146
f
Restrictions on services to children
;The recipient agrees that grant funds will be used to address services for children only in cases linked to services
;provided to a victim of domestic violence, sexual assault, stalking, or dating violence unless the child receiving services
,is a victim of sexual assault and the grant project has been specifically approved to address child sexual assault.
147
,'Limitation on use of funds for awareness and prevention activities
'The recipient agrees that no more than 30 percent of project activities and grant funds will be dedicated to awareness
,and prevention activities.
48
Requirements for recipients and subrecipients providing legal assistance
The recipient agrees that the legal assistance eligibility requirements, as set forth below, are a continuing obligation on
the part of the recipient. The legal assistance eligibility requirements are: (1) any person providing legal assistance
through a program funded under this grant program (A)(i) is a licensed attorney or is working under the direct
supervision of a licensed attorney, (ii) in immigration proceedings, is a Board of Immigration Appeals accredited
representative, (iii) in Veterans' Administration claims, is an accredited representative, or (iv) is any person who
functions as an attorney or lay advocate in tribal court; and (B)(i) has demonstrated expertise in providing legal
assistance to victims of domestic violence, dating violence, sexual assault, or stalking in the targeted population; or (ii)
(1) is partnered with an entity or person that has demonstrated expertise described in clause (i) and (II) has completed
or will complete training in connection with domestic violence, dating violence, stalking, or sexual assault and related
legal issues, including training on evidence -based risk factors for domestic and dating violence homicide; (2) any
training program conducted in satisfaction of the requirement of paragraph (1) has been or will be developed with input
from and in collaboration with a tribal, state, territorial, local, or culturally specific domestic violence, dating violence,
sexual assault, or stalking victim service provider or coalition, as well as appropriate tribal, state, territorial, and local
law enforcement officials; (3) any person or organization providing legal assistance through this grant program has
informed and will continue to inform state, local, territorial, or tribal domestic violence, dating violence, stalking, or
sexual assault programs and coalitions, as well as appropriate state and local law enforcement officials of their work;
Page: 17 of 20
28
land (4) the recipient's organizational policies do not require mediation or counseling involving offenders and victims
!physically together, in cases where sexual assault, dating violence, domestic violence, stalking, or child sexual abuse
'is an issue. The recipient also agrees to ensure that any subrecipient (subgrantee) at any tier will comply with this
;condition.
z
'49
Attorney's fees as program income
The recipient agrees that in the following circumstances attorney's fees may be accepted as program income under 2
1C:F.R. 200.307(e)(2) and added to the federal award: (1) fees that are issued by a judge in an OVW-supported case
without the request of the OVW-funded attorney; or (2) fees that are sought by the OVW-funded attorney for the
purpose of deterring repeated or abusive filings by the perpetrator of the domestic violence, dating violence, sexual
assault, or stalking. In any other circumstances, the recipient must seek approval from its program manager. Any
1program income added to the federal award must be used to support OVW activities that were approved in the budget
land follow the conditions of the OVW award. Any program income received through one of the circumstances listed
gabove or approved by the OVW program manager must be reported in the recipient'suarterl Federal Financial
a Y
Report SF-425 in accordance with the addition alternative. An program income added to the federal Y P g al award must also
be approved via budget modification Grant Award Modification (GAM) by the end of the project period. If a recipient
receives fees that do not fall within one of the circumstances listed above or does not receive prior approval from the
OVW program manager, then the resulting program income must be deducted from the OVW award pursuant to 2
C.F.R. 200.307(e)(1) and reported in the recipient's quarterly Federal Financial Report SF-425 in accordance with the
,'deduction alternative.
�50
Limitation on use of funds to address family violence
The recipient acknowledges that grant funds may not be used to directly address child abuse or other family violence,
such as violence between a parent and child or violence between siblings. Grant funds also may not be used for
caregiver abuse of elders and other vulnerable adults unless the caregiver is the victim's intimate partner. These
limitations do not apply to grant funds directed toward addressing sexual violence.
51
Prohibition on broad -scoped prevention campaigns and curricula
The recipient agrees that grant funds will not be used to implement broad -scoped prevention campaigns and curricula
for youth on topics including bullying or character -building educational programs. Grant funds may be used to develop
prevention campaigns and materials that address sexual assault, domestic violence, dating violence, and/or stalking.
52
Indirect costs
The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until either (1) the
recipient submits to OVW a current, federally -approved indirect cost rate agreement, or (2) the recipient determines
that it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2
C.F.R. 200.414(f), and advises OVW in writing of both its eligibility and its election.
a
Conditional clearance with release of technical assistance funds
The recipient acknowledges that the budget for this award is pending review and approval. Until OVW approves the
budget, any obligations or expenditures incurred by the recipient are made at the recipient's own risk. The recipient
may obligate, expend, or draw down up to $10,000 for participation in or travel -related expenses to attend OVW-
sponsored technical assistance events, but these obligations and expenditures remain at the recipient's own risk until
the budget is approved. Remaining funds will not be available for drawdown until OVW's Grants Financial Management
Division has approved the budget and budget narrative via a Grant Award Modification (GAM). If applicable, the
Indirect Cost Rate will be identified in the GAM when the budget is approved. If there is another condition on the award
Page: 18 of 20
29
1prohibiting any obligation, expenditure, and drawdown of any funds, that other condition will control.
IN
I have read and understand the information presented in this section of the Federal Award Instrument.
'Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
!By checking the declaration and certification box below, I --
'A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
Ideclaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
'belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted or there was conducted
!(including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award, including any assurances and
certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after,,:
or at the time of the application submission and any materials that accompany this acceptance and certification); and
1(2) 1 have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration
,and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent
,information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
;may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
;Agency Agency Approval
,Title of Approving Official Name of Approving Official Signed Date And Time
Pirector Rosemarie Hidalgo 9/20/23 9:32 PM
i
;Authorized Representative
i
Declaration and Certification
;Entity Acceptance
'Title of Authorized Entity Official
',Grants and Contracts Director
Name of Authorized Entity Official
Ann Richardson
'Signed Date And Time
10/3/2023 5:23 PM
Page: 19 of 20
30
Page: 20 of 20
Exhibit B
Subaward Data
(i)
Subrecipient Name
Grant County, dba New Hope
(ii)
Subrecipient Unique Entity Identifier:
ZL6WM26K8KR5
(iii)
Federal Award Identification Number (FAIN):
O-OVW-2023-171480
(iv)
Federal Award Date of Award to the Recipient by the
Sept. 25, 2023
Federal Agency:
(V)
Subaward Period of Performance Start Date:
10/1/2023
Subaward Period of Performance End Date:
9/30/2026
(vi)
Amount of Federal Funds Obligated by this Action by the
$127,650
Pass -Through Entity to the Subrecipient:
(vii)
Total Amount of Federal Funds Obligated to the
$127,650
Subrecipient by the Pass -Through Entity Including the
Current Obligation:
(viii)
Total Amount of the Federal Award Committed to the
$127,650
Subrecipient by the Pass -Through Entity:
(ix)
Federal Award Project Description:
Through the Central Washington Immigrant Survivors Project (CWISP), Northwest Immigrant Rights Project
(NWIRP) and New Hope will provide critical legal and advocacy services to rural survivors of domestic violence,
sexual assault, stalking and dating violence. NWIRP will serve as the lead agency and named applicant and New
Hope will be a partner and expert provider of DV and SA services in the application.
The overarching goal of CWISP is to enhance long-term safety for rural immigrant survivors of DV, SA, dating
violence, and stalking in eight central Washington counties with focus on two counties that represent New Hope's
service area and office locations: Adams and Grant Counties. NWIRP will provide legal services to all eight
counties. To achieve this goal, CWISP will work towards the following objectives and activities in targeted rural
areas:
Objective A; Increase access to information about protections and services available for low-
income immigrant survivors in rural areas
Task
Responsibility
Timeline
Conduct education, training, and technical
NWIRP will provide
1 training annually on
assistance to social service providers working
training for New Hope
immigration relief for DV
directly with immigrant community members.
staff and staff of other
survivors.
social service agencies
Through cross -training and consultation, build
Ongoing technical assistance
partner capacity to provide immigration legal
and consultation for New
services to more survivors.
Hope staff and staff of other
rural survivor -serving
organizations.
Provide outreach to immigrant
NWIRP and New
3 outreach events per year.
communities in rural areas
Hope
32
Objective B: Increase access to comprehensive, survivor -centered advocacy for low-income rural immigrant
survivors
'.onduct assessments to identify the emotional, New Hope Advocates Ongoing,a approximately 15-
pp y
sychological, and physical needs of immigrant 18 survivors annually
irvivors
evelop personalized action plans to restore safety, New Hope Advocates Ongoing
;curity, and well-being for survivors
onnect survivors with support and resources to New Hope Advocates Ongoing
abilize their lives after abuse
Objective C: Increase access to legal assistance for immigration matters for low-income rural immigrant
survivors
Provide legal services --including in-depth
NWIRP Attorney
Ongoing direct
assessments, consultations, and direct
representation for —28
representation --to ensure access to immigration
survivors per year; legal
protections
assessments and
consultations for — 46
survivors per year.
Refer survivors of DV/SA to NWIRP for legal New Hope Ongoing
assistance Advocates
Assist with initial case preparation, such as New Hope Advocates Ongoing
collection of documentation with training from
NWIRP
Refer survivors to legal services organizations for NWIRP attorneys, New Ongoing
civil legal needs outside of immigration (e.g., Hope advocates
custody, divorce, protection orders)
(x) Name of Federal Awarding Agency: DOJ Office for Violence
Against Women
Name of Pass -Through Entity:
Contact Information for Federal Awarding Official:
Contact Information for NWIRP Authorizing Official:
Contact Information for NWIRP Project Director:
Contact Information for Subrecipient Authorizing Official:
33
Northwest Immigrant Rights
Project (NWIRP)
Rachel Strasinger
Grant Manager
Office on Violence Against
Women
Rachel. Strasin er(a usdDov
202.706-2147
Malou Chavez
Executive Director
Malou(cr�,nwirp.org
206-957-8609
Ann Richardson
Grants and Contracts Director
Ann( nwirp . org
206-957-8638
Suzi Fode, Director
New Hope
34
509-764-8402
sfode@grantcountywa.gov
same as above
CFDA #16.589, Rural
Contact Information for Subrecipient Project Director
(xi)
CFDA Number and Name:
Domestic Violence, Dating
Violence, Sexual Assault, and
Stalking Program
Not R&D
10% de minimis rate
No indirect costs
Not applicable
(xii)
Identification of Whether Subaward is R&D:
(xiii)
Indirect Cost Rate for NWIRP Federal Award:
Subrecipient Indirect Costs:
(xiv)
Subawardee location. If the place of performance is
different than the location, please also provide that
information.
WA -04
(xv)
Subawardee Congressional District (for location and place
of performance)
No
(xvi)
Executive Compensation (for FFATA reporting)
Does more than 80% of the subawardee's gross revenues
come from the federal government and are those revenues
greater than $25 million.
If yes, please list the names and compensation for the five
most highly compensated executives.
34
Exhibit C
Approved Services
New Hope will:
Provide the services of two 0.15 FTE advocate positions (total 0.30 FTE) to serve immigrant survivors of domestic
violence, sexual assault, dating violence, and stalking, who will: a) assist survivors in collecting documentation
under the advisement and direction of NWIRP attorney and transcribing statements for a client's legal cases under
VAWA and U visa provisions; b) assist survivors in preparing safety plans, provide general civil and criminal legal
education for the client to identify potential options in coordination with NWIRP attorney; c) assist clients in
accessing community services (ex: emergency housing, food, counseling) and provide other community referrals
as needed; d) perform outreach to the immigrant community in the area to educate immigrant survivors about
potential protections available to them under immigration law.
a. Contribute the staff time of the designated advocates to participate in trainings conducted
by NWIRP on the protections available under immigration law to survivors of sexual
assault and domestic violence and on the process and documentation required to access
those protections. New Hope will ensure that all staff who work with immigrant survivors
participate in training;
b. Contribute the staff time of the designated advocates to assist 15-18 immigrant survivors
per year with advocacy services;
c. Provide the services of the Executive Director at .02 FTE, who will oversee New Hope's
participation in the project and compliance with grant terms, and who will serve as New
Hope's representative to the planning and development team.
d. Participate in partnership meetings held at least twice a year to evaluate project progress,
challenges and needs. New Hope participants will include advocates funded by the
project, the Executive Director, and any other staff identified by New Hope.
Northwest Immigrant Rights Project (NWIRP) will:
a. Coordinate and manage the proposed project, including activities, contract management,
finances and grant reporting and compliance, as outlined in the grant proposal narrative
and its timeline;
b. Provide the services of a 0.80 FTE immigration attorney in NWIRP's Wenatchee Office
to provide legal services under this project;
c. Accept referrals from New Hope of immigrant survivors of domestic, sexual assault,
dating violence, and stalking who need assistance in accessing protections under
immigration law;
d. Provide ongoing direct representation to approximately 28 survivors during each year of
the project and conduct in-depth assessments and consultations for 46 immigrant
survivors per year who are pursuing protections under immigration law that are critical to
their safety;
e. Provide trainings to advocates at New Hope on the protections available to survivors of
domestic and sexual violence under immigration law and on the process and
documentation required to access those protections. These trainings will be both in-
person and virtual;
f. Provide ongoing technical assistance to New Hope advocates;
35
g. Conduct culturally-appropriate outreach to immigrant communities in the region targeted
by this proposal to ensure that immigrant survivors are aware of the protections available
to them under immigration law;
h. Provide the services of Grant Reichert, Supervising Attorney, who will oversee the
delivery of legal services under this project in the Wenatchee Office.
i. Participate in partnership meetings held at least twice a year to evaluate projectro ress
p g
challenges and needs. NWIRP participants will include funded legal staff, the Directing
g
Attorney for NWIRP's Wenatchee Office, and NWIRP's Grants and Contracts Director.
j . Provide the services of Bruce Yasutake, Grants and Contracts Associate, who will
prepare grant reports and support compliance with grant terms;
k. Provide sub-awardee monitoring of New Hope for the duration of the project.
The planning and development team that will be responsible for developing and implementing
project activities will be led by Vanessa Gutierrez on behalf of NWIRP and by Suzi Fode on behalf
New Hope. These individuals will ensure the continued collaboration of program staff assigned to the
project.
36
Exhibit D
Approved Budget
New Hope
Office on Violence Against Women —Rural Grant Program Proposal
October 2023 to September 2026 (36 months)
Budget Detail Worksheet and Narrative
New Ho e Sub -recipient Budget
A. Personnel
ISalaries
Name/Position Computation
Suzi Fode, Executive Director $121590 x.02FTE x 3 years Cost
$ 7�295
.Debbie Gonzalez -Long, Advocate $67,415 x J 5FTE x 3 years $ 30�337
-Becky Garcia, Advocate $67,367 x 15FTE x 3years $ 30,315
Total Personnel $679947
Explanation: New Hope's Executive Directorwill provide overallsupervis n
io- totheprojectand
participate in partnership meetings. New. Ho '11 d
pe will edicate two 15 FTE 3 0 FTE total) Advocates to
the collaborative effort to serve survivors with advoc, 0 ined with acy. services comb. w immigration legal
services. They will work directly with survivors and also parti
cipate in trainings/consultations by:
NWIRPto build their skills to assist in the initial stages of legal cases thereby
increasing capacity to
provide more survivors with immigration legal services.
B. Fringe Benefits
Name/Position
Computation
Cost
Suzi Fode, Director $32,703 x -02FTE x 3 years $ 19962
Debbie Gonzalez -Long, Advocate $35,882 x.15FTE x 3 years $ 169147
Becky Garcia, Advocate $22,839 x . 15FTE x 3years $ 10,278
Total Fringe Benefits $289387
Explanation: The generous package of benefits include: medical, dental, vision EAP, taxes life
insurance, family leave, state industrial ins.
C. Travel
OVW Sponsored Training
For two staff $675 x 2 staff RT airfare, DC $ 1,350
14 nights x 2 staff x $260/night lodging $ 2,080
37
,
E. Supplies
- Supplies - Office and Program $352/yr x 3 yrs. $ 19056
Explanation': Cost for supplies is based on average cost per FTE per year. Office supp e nc
pens, notebooks, thumb drives copy paper, clips, and other items u ed d
s in ay to day work,:Program
supplies "include items that support Zdvocacy work 'with survivors.
incidentals
2 RT to airport shuttle $ 5 0 each way x 2 staff $ 200'
Subtotal OVW-LAV Sponsored Training $49262
Local Mileage
272 miles/yr x.655/mile x 3 years $534
Total Travel
$4,796
,
E. Supplies
- Supplies - Office and Program $352/yr x 3 yrs. $ 19056
Explanation': Cost for supplies is based on average cost per FTE per year. Office supp e nc
pens, notebooks, thumb drives copy paper, clips, and other items u ed d
s in ay to day work,:Program
supplies "include items that support Zdvocacy work 'with survivors.
H. Other Costs
Fuel $64/yr x 3 yrs $192
Human Resources (per FTE) $298/yr x 3, yrs $894
—Copy Machine Lease $69/yr x 3 yrs $ 207'
Office Lease/Rent & Utilities $2052/yr x 3 yrs $ 6J56 .
Janitorial $240/yr x 3 yrs $ 19026
Liability Insurance $645/yr x 3 yrs $ 19935 .
Emergency Financial Assistance for Sur Actual costs $ 14J90 .
Total Supplies $2594641
EVIanation: New Hope requests reiirnbursement for the above costs, all of which are calculated on a
per FTE basis. New Hope's Advocates working on the proposed project will be based in New Ho e's
Moses Lake office, and associated costs are reflected above. New Hope requests $14 190
for
emergency financial assistance for survivors. New Hope wil
I distribute these funds according to it's
written policies and procedures. Examples of costs covered include temporary hotel stays, food,
clothing, document fees, and transportation.
38
Phone/Cell Phone
$288/yr x 3 yrs
$864
EVIanation: New Hope requests reiirnbursement for the above costs, all of which are calculated on a
per FTE basis. New Hope's Advocates working on the proposed project will be based in New Ho e's
Moses Lake office, and associated costs are reflected above. New Hope requests $14 190
for
emergency financial assistance for survivors. New Hope wil
I distribute these funds according to it's
written policies and procedures. Examples of costs covered include temporary hotel stays, food,
clothing, document fees, and transportation.
38
APPENDIX E
Contract Provisions
Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount
determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations
Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or
legal remedies in instances where contractors violate or breach contract terms, and provide for such
sanctions and penalties as appropriate.
All contracts in excess of $10,000 must address termination for cause and for convenience by the
non -Federal entity including the manner by which it will be effected and the basis for settlement.
Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts
that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must
include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive
Order 11246, "Equal Employment Opportunity" (3 0 FR 12319, 1293 5, 3 CFR Part, 1964-1965
Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating
to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of
Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must
include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148)
as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance
with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not
less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. The non -Federal
entity must place a copy of the current prevailing wage determination issued by the Department of
Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon
the acceptance of the wage determination. The non -Federal entity must report all suspected or
reported violations to the Federal awarding agency. The contracts must also include a provision for
compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public
Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States").
The Act provides that each contractor or subrecipient must be prohibited from inducing, by any
means, any person employed in the construction, completion, or repair of public work, to give up any
part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report
all suspected or reported violations to the Federal awarding agency.
Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all
contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the
Act, each contractor must be required to compute the wages of every mechanic and laborer on the
basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic rate
39
of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C.
3704 are applicable to construction work and provide that no laborer or mechanic must be required to
work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition
of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter
into a contract with a small business firm or nonprofit organization regarding the substitution of
parties, assignment or performance of experimental, developmental, or research work under that
"funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR
Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing regulations
issued by the awarding agency.
(G) Clean Air Act (42 U.S.C. 7401-7671 q.) and the Federal Water Pollution Control Act (33 U.S.C.
1251-1387), as amended -Contracts and subgrants of amounts in excess of $150,000 must contain a
provision that requires the non -Federal award to agree to comply with all applicable standards, orders
or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water
Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
(H) Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR
180.220) must not be made to parties listed on the governmentwide exclusions in the System for
Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement
Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred,
suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory
or regulatory authority other than Executive Order 12549.
(I) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will
not and has not used Federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose
any lobbying with non -Federal funds that takes place in connection with obtaining any Federal
award. Such disclosures are forwarded from tier to tier up to the non -Federal award.
40
Exhibit F
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
The undersigned, on behalf of New Hope, certifies, to the best of his or her knowledge and belief,
'
I . No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federalg rant
the making of any Federal loan, the entering into of any cooperative agreement, and the extension
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or '
cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to
file the required certification shall be sub j ect to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
GRANT COUNTY, dba NEW HOPE
0
Suzi Fode, Director
New Hope
Date:
41