HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:BOCC
REQUEST SUBMITTED BY:B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE. B Vasquez
CONFIDENTIAL INFORMATION: EIYES 0 N
DATE: 12/1 /23
PHONE: 2928
, sii-w"jiq
A 0 WEN' fi,
110
1A ii
04
Commissioners 10/30/23 Minutes for approvW
-02
DATE OF ACTION:- 1'a -5...'a
,
APPROVE: DENIED ABSTAIN
D1: z9c,,
D2:
D3:
1
DEFERRED OR CONTINUED TO:
Wi-------------------------
---------
--- --------
ElAgreement Contract
DAP Vouchers
ElAppointment / Reappointment
FIARPA Related
F71 Bids / RFPs; / Quotes Award
E]Bid Opening Scheduled
F-1 Boards / Committees
F-1 Budget
ElComputer Related
E]County Code
ElEmergency Purchase
ElEmployee Rel.
El Facilities Related
F Financial
El Funds
El Hearing
F-1 Invoices / Purchase Orders
F Grants - Fed/State/County
FLeases
FMOA / MOU
RMinutes
ElOrdinances
F Out of State Travel
E Petty Cash
ElPolicies
El Proclamations
E]Request for Purchase
El Resolution
F1 Recommendation
F-lProfessional Serv/Consultant
E]Support Letter
E]Surplus Req.
F]Tax Levies
F]Thank You's
L]Tax Title Property
EIWSLCB
, sii-w"jiq
A 0 WEN' fi,
110
1A ii
04
Commissioners 10/30/23 Minutes for approvW
-02
DATE OF ACTION:- 1'a -5...'a
,
APPROVE: DENIED ABSTAIN
D1: z9c,,
D2:
D3:
1
DEFERRED OR CONTINUED TO:
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, OCTOBER 30, 2023
The Grant County Commissioners session began at 8:30 a.m. with Commissioners Jones and Carter in
attendance. Commissioner Stone was out and excused.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
• Update on the Ephrata Family Dentistry Building
• Update on the New Jail
• Superior Court /Clerk's Office —staffing/seating issues.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
• Fire this weekend.
• Update on the retaining wall issue
• Planned Growth Committee has been established amongst some cities and Jim Anderson -Cook
invites Commissioner Jones to attend those meetings.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• November calendar availability — it is full and the Board may have to open up a Wednesday.
10:30 a.m. —11:30 a.m. Budget and Finance Update AND Finance Committee Meeting
In attendance: Emili Wash, Darryl Pheasant, and Carrie Heston. Grant County budgets were
discussed.
11:30 a.m. —12:00 p.m. Law and Justice — New Jail 117 Fund Stakeholder Meeting
In attendance: Darryl Pheasant, Kim Allen, Emili Wash, Joe Kriete, Brett Hill, and Judge Gwinn.
• Childcare at Grant County (Darryl Pheasant) was discussed and the struggles that employees
face. Potentially work with Bureau and PUD.
• New Jail funding was discussed.
• Commissioner Carter moved to direct the County Treasurer to invest the interest funds on #117
to collect interest, and not go to current expense. Commissioner Jones seconded and the
motion was passed by the Stakeholders. The Clerk of the Board will draft the resolution.
Page 2 of 8
Grant County Commissioners Minutes
Week of October 30, 2023
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o PW Item 12: Commissioner Jones asked for cost, Dave Bren stated $58k.
o DC Item 5: Commissioner Jones asked if this was budgeted for. They said no.... Tom
Gaines stated copiers need to be vetted through Technology Services as they are on the
QUAD.
o BOCC Item 3: Commissioner Carter would like to hold this item to review more
applicants, if received.
o Facilities and Maintenance Item 7: Limble Contract — Barbara Duerbeck request this
item be removed for her to review the terms and condition due to vacation schedules
no one is available to do this. Tom Gaines went through the process for software
purchases and bid processes do not usually apply. He and Kevin Schmidt interviewed
potential vendors and reiterated there is no business process for software.
• Commissioner District Updates
o District 3 CC: mentioned weapon screening.
• Commissioner Carter stated she sent Commissioners Jones and Stone a revised Komaki email
regarding the exchange.
• Chief Deputy Beau Lamens discussed ILA's that will be sent by the City to the County re: Task
Force.
• Jim McKiernan discussed an email he sent to the BOCC relating to the proposed site for an
Animal Shelter. He hopes this will be far away from the Fair Campgrounds.
• Tom Gaines gave an update on the morgue meeting with Samaritan Hospital.
2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update
'Topic"
Category
Request,,-, .;:
Action
01. PAR—Janice Flynn
Compensation
Sign
Board Signed -Copy Provided toBoard
c. Service vs Supervision
No Action Taken —Informational
d. Addressing
Staff.
02. PAR —Janice Flynn
Only.
Compensation
Sign
Board Signed -Copy Provided to
e. Admin Srvcs Coordinator
f. Removing Programs
Board Staff.
03. PAR—Janice Flynn
Compensation
FYI Only
No PAR was necessary.
04. PAR—Jim McKiernan
Compensation
Board Deferred Item So All
FYI Only
Board Signed -Copy Provided toBoard
Direct
Commissioners Can Be Present.
Staff.
05: Supervision of BOCC Staff
a. Team Meeting
b. Report back to BOCC
c. Service vs Supervision
No Action Taken —Informational
d. Addressing
Organization
FYI Only
Only.
Issues/Staffing/Lean
e. Admin Srvcs Coordinator
f. Removing Programs
g. Return COTB to BOCC
Board Deferred Item So All
06. Recruitment — HR Director
Recruitment
Direct
Commissioners Can Be Present.
07. Recruitment —Grants Admin Spec I Recruitment I Direct Board Direction Given —Position
Will Be Posted.
Page 3 of 8
Grant County Commissioners Minutes
Week of October 30, 2023
08. Labor Relations Update:
a. Association (Nov 8 & 9)
b. Deputies (Nov 7)
Labor Relations
FYI Only
HR Deferred Item - Time Not
c. Corrections (Nov 21)
Available Due To Other Topics.
d. Renew Teamstrs Nov 21)
e. Sheriff Support (Nov 21)
09. BOCC Pending Decisions
Organization
FYI Only
HR Deferred Item - Time Not
Spreadsheet
Available Due To Other Topics.
10. Organizational Services
a. Announcement
b. Transition
Organization
FYI Only
y
HR Deferred Item - Time Not
c. Goals/Accomplishments
Available Due To Other Topics.
d. Prioritization
e. Measurement
Personnel Action Request (PAR) for the salary, wage and/or position changes for Jim McKiernan,
Fairgrounds; Janice Flynn, Commissioners Office (2).
TUESDAY, OCTOBER 31, 2023
The session was continued to 8:30 a.m. with Commissioners Jones and Carter in attendance.
Commissioner Stone was out and excused.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
Special events ordinance, what does the BOCC want to see?
Legal review of contracts: is there a dollar limit that needs legal review? Kevin McCrae stated
this is a BOCC decision. Software is a "service" which is part of a contract. Update policy? PAO
will review and come back to the BOCC. Renewals may not necessarily need review.
Barbara Vasquez discussed the new Consent Agenda form and the intent is to be as helpful as
possible.
10:00 a.m. —10:30 a.m. B Hill, Public Defense Update
The Board decided to bypass the Public Defense Update and do the Performance Review
scheduled for 10:30 a.m.
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
10:08 a.m. to go until 10:18 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter and Jones, and Brett Hill, Public Defense Director. Commissioner Jones
closed the session at 10:18 a.m.
10:30 a.m. —11:20 a.m. Department Head Review (Completed from 10:00 a.m. —10:30 a.m.)
Page 4of8
Grant County Commissioners Minutes
Week of October 30, 2023
11:30 a.m. —12:00 p.m. B Walters, North Central Washington Libraries Update
In attendance: Barbara Walters, Lisa Marcussen, and Kathleen.
Barbara Walters, Executive Director, gave an overview of the NCW Libraries stating Grant
County has the most libraries in the state with 10. She would like to see the Moses Lake Library
as the "hub" of the area.
In 2023 they set a levy rate to be able to hire more librarians.
Focus: Meeting community needs and online resources. They continue to find strategic
partnerships (schools, local businesses).
1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting
1:00 p.m. — 2:00 p.m. S Castro, Public Works Update
Request to purchase Public Works vehicle: This needs to be ordered ASAP to get in the que.
• Call for Bids 2023 Crushing and Stockpiling (Dave)
• Reimbursable work for Adams County, Bridge Supervisor to attend to answer questions (Dave
Bren and Tim Massey): Tim discussed Bridge 202 that is still closed. They are still in need of
girders.
• Their LTAC request is being reviewed by the Prosecuting Attorney's Office.
2:00 p.m. — 3:00 p.m.
• Call to order
Commissioner's Meeting
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) None
• Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner
Jones, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o CC reached out to Megan Diamond and the NAMI services. Meeting scheduled for
12/4/23 at 10:30 a.m.
• Commissioners Roundtable — Miscellaneous Discussion
o Tom Gaines asked the for the BOCC to discuss the procurement policy process with the
Prosecuting Attorney's Office. They are now reviewing contracts and the bidding
process that is included in some contracts. It is currently impacting Central
Services/Technology Services/Facilities and Maintenance. CC asked Jerome Wawers if
the PAO reviewed previous bidding processes? Jerome said no, only contracts. Hold
item 7 until 11/7/23 for Prosecuting Attorney review.
o Hold item 3 until 11/29/23 for other applicants to apply.
o Commissioner Carter: Shane Heston called stating the county liability insurance is going
to increase by 52.5%.
o CC: shared an email with DS and RJ regarding the Komaki student exchange information
Page 5 of 8
Grant County Commissioners Minutes
Week of October 30, 2023
o Tom Gaines shared an email received from Joe Kunkle with Samaritan Hospital relating
to the new county morgue.
o CC discussed a discussion with Renew about expanding their office in Moses Lake (up or
out).
Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Carter, seconded by Commissioner Jones, to approve items 1, 2, 4-7,
and 8 —18, holding items 3 and 7. The motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (in the amount of $1,,204,943.24)
COMMISSIONER'S OFFICE
2. Approval of Commissioners October 16, 2023 Minutes.
3. Appointment letter for Connor Stakelin to the Grant County Board of Equalization, representing
District 3, for a 3 -year term beginning November 1, 2023, October 31, 2026. (This item is being
held to received more applications, until 11/28/23)
4. Amendment A to Washington State Department of Commerce Federal Interagency Agreement
with Grant County Emergency Housing Fund (EHF) Grant No. 24-4619D-106 to update the
budget, which totals $1,154,338.00.
DISTRICT COURT
5. Request to purchase a Sharp BP -70M45 copier/printer from Kelley Connect in the amount of
$6,370.60 utilizing fund 001-102.
FACILITIES AND MAINTENANCE
6. Contract with Basin Refrigeration and Heating in the amount of $10,382.55 to replace the
Package Unit at the Moses Lake Office of the Grant County Health District (FM2308). This is an
approved capital budget expense.
7. Contract with Limble CMMS and request to purchase computerized maintenance software for
the amount of $15,349.44 per year (incl. tax). This is an approved budgeted item. (This item
was held until 11/7/23)
FAIRGROUNDS
8. Out-of-state travel request for Jim McKiernan to attend the Equestrian Center Manager
Certification Training in Fort Worth, TX., January 4-11, 2024. The total cost of travel is $3,516.40.
Page 6 of 8
Grant County Commissioners Minutes
Week of October 30, 2023
rAlwrsTo
9. Out of state travel request for Suzi Fode, Elisa Adolphsen, Trisha Glenn, Sara MacDonald and
Celina Garcia to attend the 2024 San Diego International Conference on Child and Family
Maltreatment from January 21, 2024 — January 26, 2024 in San Diego, CA.
PHRI IC" WORKS
10. Request to the County Road Department for reimbursable work with Adams County Public
Works for removal of an Adams County Bridge located immediately South of the intersection of
Rayburn Road and Cunningham Road. Retention of salvaged materials shall constitute payment
in full and to be completed by February 2024.
11. Authorization to Call for Bids on the 2023 Crushing and Stockpiling project. Bid opening will be
November 28, 2023 at 1:00 p.m. at Public Works.
12. Request to purchase a 3/ ton vehicle for Public Works to replace vehicle 0101 which is schedule
for replacement in 2024. (In the amount of $58,000)
RENEW
13. Out-of-state travel request for Dale Weaver to attend the American Society of Addiction
Medicine (ASAM) conference in Dallas, TX., April 4-7, 2024. Total cost of travel is $3.,055.00 and
will be funded from 108.150.
14. Amendment #21 to The Carelon (Beacon) Facility Agreement with Carelon Behavioral Health
Administrative Services Organization. The amendment is effective July 1, 2023, and amends
multiple sections of the agreement.
15. Request to purchase a reception counter for their Ephrata Office, from Kelley Connect in the
amount of $6,,482.32 using fund 108.150.
16. Request authorization for Dell Anderson, Executive Director, to sign a Subcontractor
Memorandum of Understanding with En Route Coaching and Training Services for Washington
State Health Care Authority (HCA) to support youth with intellectual disabilities/developmental
disabilities. Term is December 1, 2023 — June 30, 2024 for a maximum amount of $70,.000.00.
SHERIFF'S OFFICE
17. Request to surplus K9 Hawk to Corporal De La Rosa and K9 Edo to Deputy Voss due to current
age, years of service, and potential for medical issues. Upon approval, Release of Indemnity
Agreement In Exchange for Transfer of Police Service Dog will be signed.
TECHNOLOGY SERVICES
18. Purchase order No. 504 for GrayKey License —Essentials Annual Renewal for software in the
amount of $11,918.59.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Page 7 of 8
Grant County Commissioners Minutes
Week of October 30, 2023
• Adjournment
3:15 p.m. - 3:20 p.m. lOpen Record Public Hearing, Auditors Office Budget Extension Requests
Fund 312.001 and 123.001
The Commissioners held an Open Record Public Hearing to consider the Auditors Office Budget
Extension for the following funds:
Fund #312.001— ERP System: $1,443,,877.00 for a transfer out
Fund # 123.001— ERP System: $ 5,172,877.00 for professional services and ending cash balance
Emili Wash provided a brief overview of the request.
A motion was made by Commissioner Carter, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed with two Commissioners in
attendance. A motion was made by Commissioner Carter to approve the budget extension as
presented. Commissioner Jones seconded and the motion passed with two Commissioners in
attendance. The hearing adjourned. (Resolution No. 23 -128 -CC)
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
WEDNESDAY, NOVEMBER 1, 2023
D Stone, Out
10:30 a.m. —11:30 a.m. R Jones, EFSP Board Meeting
1:00 p.m. — 3:00 p.m. R Jones, Koa Hills Project - Introductory Meeting
3:00 p.m. — 5:00 p.m. T GAINES, OSRAM TRAINING
7:00 p.m. — 9:00 p.m. PLANNING COMMISSION
Page 8 of 8
Grant County Commissioners Minutes
Week of October 30, 2023
THURSDAY. NOVEMBER 2. 2023
D Stone, Out
7:00 a.m.-8:00 a.m. RJones, Moses Lake Chamber Response Team Meeting
8:00 a.m. — 5:00 p.m. T GAINES, OSRAM TRAINING
1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting
FRIDAY, NOVEMBER 3, 2023
D Stone, Out
No meetings held
Signed this
Atte-st:
Bar ara .Vasquez, C
CIA of/the Board
day of w,�,f, , 2023.
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
Rob jon�I, C
v
Cindy Carter, ce-Chair
Danny E. Si6ne., Member