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Home My WebLink AboutAgreements/Contracts - Fairgrounds\6 GRANT COUNTY COMM18SIONERS AGENbA MEETING REQUEST FORM (must be . submitted to the Clerk of the Board by 12:00p -m on Thursday) REQUESTING DEPARTMENT: Fairgrounds REQUEST SUBMITTED BY I :.Jim McKiernan _. CONTACT PERSON ATTENDING ROUNDTABLE . Ji*m CONFIDENTIAL I.N.FORMATION'.�. 11YES rQNO DATE 11113/2023 .PHONE:509-237-26712 RAgreement,/ Contrac OAP Vouchets FlAp ointment/ Reappointment nARPA Related Fol Bids 1 RFPs Quotes Award 0 Bid- openingS heduled OB oards Committees E!Budget WCotbputer Related E]Coun,ty Code nEmergency Purchase 0-E*mployee Rel. CI Facilities Related F1 Financial 0 Funds DHearing FlInvoices / Purchase Orders F�Gfants,— Fed/State/County nLeases 171MOA MOU LIMinutes, nOrdinances DOut of State Travel El Petty Cash Upol.icios nProclamations DRequest for Purchase 0 Resolution, FlRecom-mendatidn FlProfessional Serv/Consultant 0.5upport Letter 0Surplus Req. nTax Levies E]Thank You's 0Tax Title Property E1WSLCB Placer Al data co.fitract Payable . in 2024 out of 9702- Fairgrounds budget advertisin- g To provide :data on attendees of events, etc, one year -contract D I D2: D3: RECEWED 'OV 1 2023 3 1!, C f'l j �1141'rf P 0 P I tc; I", I Mill: 1_11 S Grant County Fair and, Fairg-rou-nd. Address: Contact Person: Email: Phone.: Billing Contact Einiall: 1. Services. .C.'Customer") s. Placer.ai PLACER LABS, INC. Placer Labs, Inc. 3953 may Dr NE Address: Mos'.es Lake, W.A 9 8.8 3 7 ("Placee') 440 N Barranca Ave., #1277 Covina, California 91723 Jim McKiernan Contact. Person -e Bruckenthal Mik jcmckie Ilan@rantcOtintywa.gov Billing Contact Person:S'S Meli a Anderson 509-764-6579 Billing Email* billinuQplacenai jcmek-'ieman@grantcoutitywa.gov Billing Phone*: 415-228-2444 *Not for use for official notices. The services provided underthis Order Corm (the _"SerV1ces" -include: Chain report Expanded -which displays chami-level demographic and psychographic data. • Access, via -Place-rVenue Analytics Platform ("Placer's Platform"), to all major venues within the United States e Access., via, Placer's Platfol'in, to reports., including Visits, Trade Areas Customer Journey, Customer h-isil ghts Dwell Times, and Visitation by Hour/Day 0 Customer acknowledges access is for fair use only in association the Rocky Mountain Association of Fairs and ,use of services is, limited to the Grant Cou4ty Fair and. ONLY �or the purposes of this Gr . purposes , .. ant CountyFair's, interest. User credentials'.. togins and PlacerDatamay not be shared with others outside of this specific group 0 Actionable insights. inc I lude: * Accurate foot traffic counts and dwell time * 'True Trade Areas disDIaY149Borne frequett-visitors-density by and work locations o Customers' demographics, interests, and time locat" spent at relevant �.p ions '0 ere customers are coming from and going to,' e andth routesthey take I • Ben-clunarking of Foot Traffic, Market Share Audiences and other key metrics • Competitive insights .0 void. Analysis Reports • Access to Xtra reports per ad hoc needs; Excel, KML, Tableau in and other formats: Quarterly Maximum of 15 credits; Annual Ma. =utn of 60 credits • Access to.STI Demographics Bundle + Mosaic Data Set, and AGS CrimeRisk. The applicable Advanced Demographics and Psychographics are generated using the Input Datasets from the data vendors as set forth below: Description Input Datasets Used STI Demogra phics Bundle 0 Stats Spending Patterns Work place Market Outlook Ex Brian Mosaic Mosaic Segmentation AGS Crime'Risk CrimeRisk 2. Permitted Uses The data, information and materials accessible via the Services are referred to as "Placer Data". Customer may use Placer Data solely for the following purposes ("Permitted Uses"}; (a) Customer may use Placer Data for Customer's internal business purposes; and (b) Customer may incorporate Placer Data into Research Data, as described and subject to the restrictions below. "Research Data" means datasets and other materials created. by Customer that result in any part from Customer's use of Placer Data. The Customer may share Research Data with current and potential customers, and in marketing materials; provided that the Customer shall cite Placer as a provider of such information (for such purpose only, Placer grants Customer the rights to use the Placer.ai name and logo, provided that any such use of the Placer.ai name and logo must clearly indicate that Placer is the provider of data only, and is not involved in any analysis, conclusion, recommendation). Customer shall not, directly or indirectly, resell, distribute, sublicense, display or otherwise provide Placer Data to any ro 1 third parties, except that Customer may display Placer Data as part of Research Data. 3. Term and Termination. IM"tial. Term: The initial term of this Order Form will begin as of the last signature date set forth below, and will continue for 12 consecutive months thereafter (the "Initial Term"). Each renewal or additional term, if any, is referred. to as "Additional Term," and the Initial Term and any Additional Terms are referred to collectively as the "Term." Additional Term: Following expiration of the Initial Tenn, this Order Form shall be automatically renewed for additional periods of the same duration as the Initial Term, unless either party provides written notice of non -renewal at least thirty (30) d4ys prior to the expiration of the then -current term. Termination: Either party may terminate this Order Form upon thirty (30) days' notice if the other party materially breaches any of the terms or conditions of this Order Form or the Agreement (as defined below), and the breach remains uncured during such thirty (30) days. In addition, Placer may immediately suspend Customer's access to the Services, or terminate the Order Form, M* the event of non-payment by the Customer or breach by Customer of any restrictions regarding usage of the Services, 4. Fees. $7,000/year invoiced: in fall upon signing this Order Form. Invoice sent electronically to Customer's billing contact email via NetSuite. Customer shall pay the fees set forth above in this Order Form, Unpaid amounts are subject to a finance charge of 1.5% per month on any outstanding balance, or the maximum permitted by law, whichever is lower, plus all expenses of collection. Customer is responsible for all applicable taxes arising directly from the Services other than U.S. taxes based on Placer's net income. If Customer believes that Placer has billed Customer incorrectly, Customer must contact Placer no later than sixty (60) days after the closing date on the first billing statement in which the error or problem appeared in order to receive an adjustment or credit. Inquiries should be directed to Placer's customer support department at support@placer.ai, CON -022958 2 Placer may increase the Fees any time following this Additional Tenn (but not more frequently than once in any twelve (12) month perio d).The amount of such annual increase will equal the greater of CPI or five percent (5%) per annum. In the event of any termination, Customer will pay in full for the Services. All billing will be sent via electronic invoice to the Customer contact indicated above. Customer shall pay all fees within sixty (60) days of the invoice date. 5. Support. Placer will use commercially reasonable efforts to provide customer service and technical support in connection with the Services on weekdays during the hours of 9:00 A.M. through 5-100 P.M. Pacific Time, with the exclusion of federal holidays. For any such support, please contact us at support@placer.ai. 6. Mutual NDA, Each party (the "Receiving Party") understands that the other party (the "Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the Disclosing Party). Proprietary Information of Placer includes, without limitation, non-public information regarding features, functionalities and performance of, and pricing for, the Services. The Receiving Party agrees: (i) to take reasonable precautions to protect such Proprietary Information, and (ii) not to use (except in. performance of the Services or as otherwise permitted by the Agreement) or disclose to any third party any Proprietary Information. The foregoing shall not apply with respect to any info nation that the Receiving Party can document (a) is or becomes generally available to the public, (b) was in the possession of or known to the Receiving Party, prior to disclosure thereof by the Disclosing Party, without any restrictions or confidentiality obligations, (c) was rightfully disclosed to it, without any restrictions or confidentiality obligations, by a third party, (d) was independently developed without use of any Proprietary Information of the Disclosing Party, ore is required to be disclosed by law, provided that the ReceivingParty provides the Disclosing Party with prompt written notice of such requirement and reasonably cooperates with the Disclosing Party to limit or challenge such requirement. These provisions regarding Proprietary Information shall apply in perpetuity and shall survive any termination of the Order Form or the Agreement. 7. Miscellaneous. All notices under the Order Form and the Agreement will be in writing and will be deemed to have been duly given (a) upon delivery by a recognized delivery service (e.g., FedEx) with delivery confirmation, (b) upon receipt, if sent ID 'by U. S, certified or registered mail, return receipt requested, or (c) when sent via email, if sent during normal business hours of the recipient, and on the next business day if sent after normal business hours of the recipient. cipiient. Notices shall be sent to the addresses set forth in the Order Form, Which addresses may be subsequently modified by written notice given in accordance with these provisions. Customer grants Placer the right to use Customer's company name and company logo, for Placer's promotional purposes. CON -022958 This Order Form is entered mito by and between Customer and Placer effective as of the date of the last signature below,, This Order Form and use of the SerVic . es are governed by, and Customer and Placer agree to, the License Age ement locatedat, https-,HNv-�vw.placer.ajJpl-cicer-license-a.c,rreeiiient/ (the "Agreeme n-C); provided, however, that in the event-iflict of any col between this Order Form and the Agreement, this Order Form shall control. Unless otherwise defuied in this k-d P Order Form, capitalized terms h , herein have the saine meaniag as in the Agreement. italizerm 'CCustome?� Grant County Fair and Fa' ounds BY: Name: Title: Date: CONI -022958 4 1. Tiacer" Placer Labs, Inc.. Nanie: Title-. Date: FINANCIAL REQUEST Requestor Jim McKiernan Requester's Department Fairgrounds Date 11/3/2023 Fund # & Dept of Request 9702 Advertising, 2024 Capital Asset Approval Budget Extension Establish/Close Fund Cash Transfer Description/Notes: Purchase of software to track event demographics and attendees for all fairgrounds events. To come out of 2024 advertising expense, 9702.. Nate the order has a 60 -day pay window. This is not a budget extension request as I will cover it out of my 2024 budget CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense _ Total Purchase Expense Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Additional Approval Required - Capital Facility Related Grant funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Fund Dame Expense code/s Account Description Amount Fairgrounds Advertising 9702 Fairgrounds Advertising 7,000 7,£100 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund dame (To) Cade Account Description Amount (To) COMPLETED BY ACCOUNTING (for Budget Extension Request &.Cash Tranfer) FUND CASH SUMMARY Notes: Beginning Cash - Expense Bdgt (w/amendments) - Expense Ext. Requested - Budget Hearing: Revenue Bdgt (w/amendments) - Resolution Required: Revenue Ext, Requested (excl 308) - Estimated Ending cash Reviewed Byt BOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION AUTHORIZING A SOLE SOURCE PURCHASE FROM PLACER LABS, INC., TO PURCHASE SOFTWARE FOR THE PURPOSE OF TRACKING ALL FAIRGROUND EVENT DEMOGRAPHICS RESOLUTION No. 23- -CC WHEREAS, R.C.W. 39.04.280 provides for the exemption from the competitive bidding requirements; and, WHEREAS, competitive bidding requirements may be waived by the governing body of the municipality for purchases that are clearly and legitimately limited to a single source supply and purchases involving special facilities and market conditions; and, WHEREAS, it has come to the attention of the Board that a request for sole source purchase of software from Placer Labs Inc., for the purpose of tracking all Grant County Fairground event demographics; and, WHEREAS, Placer Inc., possesses the unique and singularly available capability to meet the requirements of the Grant County Fairground. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Grant County Commissioners that the bidding requirements be, and hereby are, waived pursuant to R.C.W. 39.04.280 and that Placer Inc., be, and hereby is, authorized as the sole source vendor for this sole source purchase of demographic tracking software. Done this ATTEST: Barbara J. Vasquez Clerk of the Board day of , 2023. BOARD OF COUNTY COMMISSIONERS Yea Nay Abstain GRANT COUNTY, WASHINGTON Rob Jones, Chair Cindy Carter, Vice -Chair Danny E. Stone, Member N:\Staff\BLutz\Resolutions\Grant County Fairgrounds Sole Source Purchase Placer Inc., 112023.docx F1 R F1 Rob Jones, Chair Cindy Carter, Vice -Chair Danny E. Stone, Member N:\Staff\BLutz\Resolutions\Grant County Fairgrounds Sole Source Purchase Placer Inc., 112023.docx