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Home My WebLink AboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS ,,WeD DRAFT MEETING AGENDA Week of October 23 — October 29, 202 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBEX Conference Call/Video option available. (info below) MONDAY, OCTOBER 23, 2023 Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m4b7f9c5O48bbb5e10abb8baad82eaO48 attendees: Event number: 2480 939 2419 Event password: BOCC-OCT23 Video Address: 24809392419@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220628) Show all global call-in numbers Access code: 2480 939 2419 8:30 a.m. — 8:45 a.m. Central Services Weekly Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:30 a.m. Elected Official Compensation Study Meeting 9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • RCW 84.52.025 for cash balances — follow up. • BOCC Voting Process • New Consent Agenda Form 10:30 a.m. —11:00 a.m. Habitat For Humanity Meeting 11:00 a.m. -11:50 a.m. Department Head Review Discussion 1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion • Department Head Luncheon Topic • Commissioner District Updates NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY TTEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of October 23, 2023 • Review of Consent Agenda Items 2:00 p.m. — 3:30 p.m. Kirk Eslinger, Human Resource Update 3:30 p.m. — 4:00 p.m. Commissioners Work Session (Anticipated Executive Session) TUESDAY, OCTOBER 24, 2023 Event address for https:Hgrantcowa.webex.com/grantcowa/i.php?MTID=mlf5699a84dc6efd76e7203c67Of514af attendees: Event number: 2496 122 9233 Event password: BOCC-OCT24 Video Address: 24961229233@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220628) Show all global call-in numbers Access code: 2496 122 9233 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update (Anticipated Executive Session re: Litigation) 9:00 a.m. —10:00 a.m. D Anderson, Renew Update • HB 1134 • Opioid Abatement Council Meeting • Update on regional detox discussion • SIM Mapping Meeting November 151 in Grant County & November 2nd in Wenatchee 10:30 a.m. —11:00 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:30 a.m. T Gaines, Central Services Update 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Annual Construction Program Plan — Second in Series • Award Letter for Landfill —Sutton Salvage, C1 • CRP 23-13 Comprehensive Road Safety Plan Improvements, C2 • City of Mattawa Reimbursable, C3 Page 3 of 6 Grant County Commissioners Agenda Week of October 23, 2023 2:00 p.m. — 3:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable— Miscellaneous Discussion • Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. 2. VOTEWA Data Sharing Agreement with the Washington Office of the Secretary of State, Elections Division, and Grant County, to modernize, streamline, and improve the elections process through the development and implementation of a statewide modern Elections Management Project (EMP). COMMISSIONER'S OFFICE 3. Approval of October 2, 2023, and October 09, 2023, Commissioners Minutes. 4. Washington State Department of Commerce Federal Interagency Agreement with Grant County through Homelessness Assistance Unit Emergency Housing Fund (EHF) Grant No. 24-4619D-106 Subrecipient Agreement with the City of Moses Lake. The term of agreement is July 1, 2023, through June 30, 2024, in the amount of $663,000.00. 5. Budget extension in the amount of $2,957,800.00, Economic Enhancement SIP Fund No. 113.155 for Strategic Infrastructure Project (SIP) grants awarded to various entities. 6. Reimbursement request from Community Services of Moses Lake, Moses lake Foodbank, in the amount of $200,000.00 as part of their American Rescue Plan (ARPA) award for their remodel. 7. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency Solutions Grant (ESG) No. 20-4613C-100, in the amount of $4,088.26 for September 2023 expenses. 8. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2023-01, Grant County Hospital No. 4, McKay Healthcare, Phase 1 Architecture and Engineering Site Plan, in the amount of $455.28. 9. Reimbursement request from New Hope on the Department of Commerce Consolidated Homeless Grant (CHG) No. 24-46108-10, in the amount of $3,969.86 for September 2023 expenses. 10. Reimbursement request from New Hope on the Department of Commerce, Federal Interagency Agreement, Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $1,604.22 for September 2023 expenses. 11. Reimbursement request from New Hope in the amount of $58,611.21 as part of their American Rescue Plan Act (ARPA) award for July -September 2023 expenses. Page 4 of 6 Grant County Commissioners Agenda Week of October 23, 2023 12. Tentative: Reimbursement request from the City of Moses Lake on the Department of Commerce Federal Interagency Agreement, Emergency Housing Fund (EHF) Grant No. 24- 4619D-106 for September 2023 expenses. PUBLIC WORKS 13. Award letter for the 2023 Scrap Metal Crushing project to Sutton Salvage in the amount of $140.00 per ton, for a total price of $210,000.00, to crush and remove scrap metal from Grant County Landfill. 14. Request to the County Road Department for Reimbursable Work with the City of Mattawa for 85 tons of crushed surfacing top course. Work will be completed no later than October 20, 2023, with a maximum reimbursable amount of $700.00. 15. Resolution initiating county road project designated as CRP No. 23-13 and provides for the preparation of 2024 Comprehensive Road Safety Plan by a contractor and 2025-2029 systemic signage and pavement markings improvements to be conducted by County forces. 16. Quincy -Columbia Basin Project Irrigation District Columbia Basin Project, Washington, license for removal of road building materials to remove up to 50,000 tons of crushed surface gravel from the Q-6 (Sand Hollow) materials site. 17. Request for Director, Sam Castro to sign Agreement No. SWMLSWFA-2023-GrCoPw-00130 Solid Waste Management Local Solid Waste Financial Assistance Agreement with the State of Washington Department of Ecology in the amount of $343,605.00 to properly manage 65 tons of household hazardous waste, divert 100 tons of organics from the landfill, and finish updating the solid waste management plan. The term of the agreement is July 1, 2023, through June 30, 2025. RENEW 18. Request to approve PAXIS Institute invoice in the amount of $5,950.00, for instructor training for Moses Lake School District staff who will be teaching PAX Tools to the community. This will be funded from 334.04.6400, Dedicated Cannabis Account. 19. Request to approve the 2024 Landscape Maintenance Proposal from Tatum Lawn Care for landscape maintenance of our Moses Lake office. The total proposed costs annually is $10,375.00, and will be funded from 564.00.4100, Professional Services. SHERIFF'S OFFICE 20. Request for Chief Deputy Phil Coats to digitally sign an amendment to the 2023 STOP Grant due to a scrivener error in the total project budget numbers. The amendment does not change our grant total or terms. TECHNOLOGY SERVICES 21. Purchase order No. 502 from MSDS Online (DBAVE) in the amount of $6,028.13 for the annual renewal of "MSDS Online". Page 5 of 6 Grant County Commissioners Agenda Week of October 23, 2023 TREASURERS OFFICE 22. Held from the 10/17/23 Consent Agenda:Application from Eloisa Butler for Resale of Tax Title property for Parcel No. 06-1065-000 and Parcel No. 06-1122-000 with the starting bid of $1,500.00 each. The Treasurer recommends approval of the offer of a minimum of $1,500.00 plus costs of deed, affidavit fees, and recording fees for each parcel. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. —4:00 p.m. Representative Maycumber Meeting 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting WEDNESDAY, OCTOBER 25, 2023 D Stone, Out 8:30 a.m. — 9:20 a.m. CENTRAL SAFETY COMMITTEE MEETING 9:00 a.m. — 9:30 a.m. C Carter, WCRG Board of Directors Meeting 10:00 a.m. —11:00 a.m. R Jones, Morgue Project Meeting (Samaritan Healthcare) 12:00 p.m. —1:00 p.m. Grant County CHI Monthly Meeting 1:00 p.m. — 4:20 p.m. Lodging Tax Advisory Committee (LTAC) Presentation Meeting Event address for https•//grantcowa webex com/grantcowa/i php?MTID=mda331lc4ec61043bd8851ab89adO501d attendees: Event number: 2492 3911051 Event password: BOCC-OCT25 Video Address: 2492 391 1051@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 58220628) Show all global call-in numbers Access code: 2492 3911051 Page 6 of 6 Grant County Commissioners Agenda Week of October 23, 2023 THURSDAY, OCTOBER 26,202 D Stone, Out 1:00 p.m. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting 7:00 p.m. —8:00 p.m. R Jones, Moses Lake School Board Meeting FRIDAY, OCTOBER 27, 2023 D Stone, Out