Loading...
HomeMy WebLinkAboutAgreements/Contracts - Facilities & MaintenanceGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT.. Fac Sc Malnt REQUEST SUBMITTED BY: Kevin Schmidt . Kevin Schmidt CONTACT PERSON ATTENDING ROUNDTABLE. CONFIDENTIAL INFORMATION: FWES ONO DATE: 1 0/26/23 PHONE- 3272 I'muz i ® JI 1:4 9 0 1419 am 1 0 RAgreement / Contract EIAP Vouchers ElAppointment / Reappointment 7ARPA Related E]Bids / RFPs / Quotes Award [:]Bid Opening Scheduled 7 Boards / Committees 7 Budget ElComputer Related OCounty Code ElEmergency Purchase ElEmployee Rel. F-1 Facilities Related F Financial El Funds E Hearing F Invoices / Purchase Orders El Grants — Fed/State/County Ell -eases EIMOA / MOU ElMinutes E]Ordinances F Out of State Travel L1 Petty Cash El Policies 0 Proclamations El Request for Purchase F1 Resolution 0 Recommendation FlProfessional Serv/Consultant ElSupport Letter ElSurplus Req. F]Tax Levies F]Thank You's E]Tax Title Property E1WSLCB W,. /,.. Wfil Contract wi. ith Basin Refrigeration and Heating for the r Package Unit Rep. project FM2308 at Moses Lake Health District for the amount of $10,382.55 This is a approved capital project. K23-255 CONTRACT 'THIS CONTRACT ("Contract"), entered into by and between GRANT COUNTY, duly organized and operating under and by virtue of the Constitution and the laws of the State of Washingtoty, ("County"), and The Basin Refrigeration and Heating, a corporation duly formed and doing business in the State of Washington ("Contractor"). In consideration of the mutual promises and covenants contained ned herein, the parties hereto agree as follows: Work of Contract/Scope of Work. The purpose of Grant County project FM2308, Package Unit Replacement MLHD, is to replace the identified roof top package unit, Grant County Asset ID 143452, with a new energy efficient unit with -back up auxiliary heat. Scope: Grant Coimty Project FM2308 is the complete service to remove the existing package unit and & supply, install and upgrade any electrical to accommodate the new unit. Contractor will supply equipment that is compliant with current energy codes, be responsible for any permits required, any project related materials, duct work modifications, -electrical materials and labor and controls a -ad any equipment needed to complete the project. The outcome of the project is that the contractor will have supplied a turnkey solution for the new package unit. The term "work" shall mean all work individually and/or collectively performed by the Contractor during the project. The contractor shall obtain all necessary permits prior to the commencement of any work. The contractor shall provide all material,, labor, equipment, tools, supervision, and whatsoever else is necessary to accomplish the following: *Re 'move P existing ackage unit, Grant County Asset ID 143452. ." * Install a new roof top package unit with back tip auxiliary electric heat. * Wire controls and electrical to all equipment in the scope of this project, including a new thermostat. Procure and install a new properly sized breaker, conduit and wiring to new package unit, Provide refrigerant and supplies to fill new units to OEM specifications. Provide any equipment needed to lift the existing and replacement tmits from and back onto the roof. Provide any sheet metal materials and labor to fit and install the new roof top package unit. Transport, dispose, and bear the cost of all project related materials, equipment, and -project generated waste. Provide and place barricades, tape or other methods to effectively notify employees and customers of hazards and/or prevent access to areas the protect work is being executed. Clean up of all areas affected by work related to job. Coordinate with project manager regarding when and the time needed to complete demolition and construction to allow safe access for customers and employees. MLHD FM2308 Package Unit Replacement MLHD Contract losses or suits, including attorney fees, arising out of or in connection with the performance of the contract, except for injuries and damages caused by the sole negligence of the County. Itis further specifically and expressly understood that the indemnification provided herein 9 constitutes the Contractor's waiver of immunity under Industrial Insurance, title S 1 RCW, solely for the purposes of indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration of termination of this contract. 5. Insurance. The Contractor shall procure and maintain for the duration of this contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of -the work heretmder by the Contractor, its agents, representatives.., employees or subcontractors. The Contractor shall provide a Certification of Insurance tothe County evidencing: vi Automobile Liability insurance with limits no less than $ 1,000,000 combined single limit per accident for bodily injury and propertydamage; and Commercial General Liab111ty insurance written on an occurrence basis with limits no less than $ 1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage - Coverage shall include but not be limited to blanket contractual; products/competed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability. Worker's Compensation insurance at the limits established by the State of Washington. Any payment of deductible or self-insured retention shall be the sole responsibility ofthe Contractor. The County shall be -named as an additional 'insured on the insurance policy, as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the county as additional insured shall be attached to the Certificate of Insurance. The Contractor's insurance shall be primary insurance with respect the County and the County shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. 6. Payments Withheld. The County may withhold or, due to subsequently discovered evidence, nullify the whole or part of any payment to such extent as may be necessary to protect County ty frOM XWOo Jr damage for reasons including .not limited to: * Work not in accordance with the Contract; * Reasonable evidence that the work required by the Contract cannot be completed for the unpaid balance of the contract sum; # Work by the County to correct defective work or complete thework; MLHD FM2308 Package Unit Replacement MLHD Contract work ordered by County causes an increase or decrease in the Contract Sum or the time of performance, an equitable adjustment shall be made, and such adjustments(s) shall be incorporated into said Change Order. No changes to the contract suin shall ocetir unless recorded in such a change order. If the County desires to order a change in the work, it may request a written Change Order Proposal from Contractor. Contractor shall submit a Change Order proposal with -in 14 days of the request from the County, or within such other period as mutually agreed. Contractor's Change Order Proposal shall include full compensation for implementing the proposed change in the work, including any adjustment in the contract sum or time of performance, and including compensation for all delays in connection with such change m the work and for any expense or inconvenience, disruption of schedule, or loss of efficiency or productivity occasioned by the change in the work. Upon receipt of the Change Order proposal, or a request for equitable adjustment in the contract sum or time of performance, or both, the County may accept or reject the proposal, request further documentation,, or negotiate acceptable terms with Contractor. Pending agrcement on the terms of the Change Order, the County may direct Contractor to proceed immediately with the Change Order work. Contractor shall not proceed with any change in the work until it has obtained the Colmty's approval. All work done pursuant to any County -directed change in the work shall be executed in. accordance with the Contract, 11. No Agency Relationship. Neither the Contract, nor any agreement implied therefrom, constitutes the Contractor as an agent or legal representative of the County for any purpose whats o ever, and the relationship of the Contractor to the County by reason of the Contract shall be that of an independent contractor. The Contractor is not granted any express or implied right or authority to assume or create any obligation or responsibility on behalf of or in the name ofthe County or to bind the County in any manner or thing whatsoever. 12. Clef . Contractor shall at all times, keep the project site, including hauling routes, infrastnictures, utilities, and storage areas, free from accumulations of waste materials. Before completing the work, Contractor shall remove from the premises its rubbish, tools, scaffolding, egniPpment, and materials. Upon completing the Work, Contractor shall leave the project site in a clean, -neat, and orderly condition satisfactory to the County. If Contractor fails to clean up as provided herein, and after reasonable notice from the Cotmty, I the County may do so and the cost thereof shall be charged to Contractor. 13. Survival, In the event any clause or provision of this* Contract shall be held to be invalid, .L1_ the I W Wen tH1-C-1-1-id-ming clartses xnd provisio-Dis sl-lafll nevertheless 'De and re-1-1-lia-1-1-1 14-1 fall force d -Ind e1.1 ect. %w. 14. Entire Agreement. The Contract embodies the entire agreement between the parties, all other agreements, oral or written, are hereby merged into and superseded by the Contract. There are no other agreements which modify or affect the terms hereof. No amendment hereto shall be binding imless the terms thereof are in writing signed by both parties. Time is of the essence. No verbal or other agreements modify or affect the Contract. MLHD FM2308 Package Unit Replacement MLED Contract Dated the of OcJob—o 2023. CONTRACTOR: Basin Reffigg ,%* and IAR -- 0 Liceng'e No. BASINEHO55NG U131 No. 600-514-947 BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON (-� 6V oi5 Danny Stone, Member & ,#*� Dated the Of CCS. I 2023. A E S T: //- 7P Bafbard J. Vasquez r f the Bwoar dl. 1�1- 11C Approved as to form: Barbara G. Diierbeck Prosecutinp, Attorney Date: 3 ICIL A* r MLHD FM2308 Package Unit Replacement MLHD Contract FINANCIAL REQUEST Requestor Kevin Schmidt Requestor's Department Facilities and Maintenance Date 10/24/2023 Fund/Dept of Request Reet 1, 126 Capital Asset Approval Yes Budget Extension No Establish/Close Fund No Cash Transfer No Description/Notes: CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description HVAC Package Unit Additional Expense - Total Purchase Expense 10,383 Additional Revenue Less: Existing Approval 17,500 Additional Cash Requirement Additional Funding Source - Additional Approval Required (7,117) Capital Facility Related Yes Grant Funded No Documentation Quote/s attached BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Fund Name Expense code/s Account Description Amount CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) COMPLETED BY ACCOUNTING FUND CASH SUMMARY Notes: Beginning Cash _ Expense Bdgt (w/amendments) - Expense Ext. Requested - Budget Hearing: Revenue Bdgt (w/amendments) - Resolution Required: Revenue Ext. Requested (excl 308) - Estimated Ending Cash - Reviewed By: