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Home My WebLink AboutAgenda - BOCCDRAFT MEETING AGENDA Week of October 2—October 8, 2023 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a WEBER Conference Call/Video option available. (info below) MONDAY, OCTOBER 2, 2023 Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m622285b3698ded4c74298b38ld490879 attendees: Event number: 2499 6413792 Event password: BOCC-OCT02 Video Address: 24996413792@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220628) Show all global call-in numbers Access code: 2499 6413792 8:30 a.m.-8:45 a.m. 8:45 a.m.-9:00 a.m. 9:00 a.m.-9:30 a.m. 9:30 a.m. —10:30 a.m. Central Services Weekly Update Development Services Weekly Update Accounting Weekly Update B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • Employee BBQ (10/4) • BOCC Meeting Schedule — Week of Christmas • BOCC Office: Leave Slips 10:30 a.m. —11:00 a.m. Suze Fode, New Hope Update • Shelter Update • County ARPA Request - Visit NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2of6 Grant County Commissioners Agenda Week of October 2, 2023 • New Grant with Northwest Justice Project • Interdepartmental Billing for Services • Other 11:00 a.m. —11:25 a.m. Sun Lakes Resort Lodging Tax Advisory Committee Presentation 11:30 a.m. —11:45 a.m. MACC: Emerg Comm 135.186; MACC Const Bond 307.000 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion • Review Consent Agenda Items • Liquor License concern in Quincy area (JG) • Commissioner District Updates 2:00 p.m. -3:30 p.m. K Eslinger, Human Resources Update 3:30 p.m. — 4:00 p.m. District Court Update TUESDAY, OCTOBER 3, 2023 Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=ma925eefe6f335fd252ac567d38e70955 attendees: Event number: 2482 657 7625 Event password: BOCC-OCT03 Video Address: 24826577625@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220628) Show all global call-in numbers Access code: 2482 657 7625 8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update 9:00 a.m. — 9:50 a.m. Department Head Annual Review Discussion 10:00 a.m. —10:30 a.m. C Carter with B Helvey, Animal Rescue in Grant County 10:30 a.m. —11:00 a.m. Columbia Basin Conservation District Update Page 3 of 6 Grant County Commissioners Agenda Week of October 2, 2023 11:00 a.m. —12:00 p.m. C Young, Development Services Update • D.S. Update — Permitting and Revenue Statistics • Water and Growth Statistics • LAM I RD Discussion 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Executive Session 20 Min. (Sam) • Cultural Survey Agreement for H — SE Reconstruction • ROW Acquisition Services Agreement for the Maple and Grape Drive Reconstruction Project 2:00 p.m. — 3:00 p.m. Commissioners Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) • Approval of Agenda • Correspondence (ie. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 17) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing and made available to the Board. COMMISSIONER'S OFFICE 2. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2021 -01 -GC Hospital #4, McKay Healthcare, Phase 1 Capital Improvement Plan in the amount of $149,867.63 grant monies. 3. Reimbursement request for Strategic Infrastructure Program (SIP) Project No. 2022 -02 -GC Hospital #4, McKay Healthcare, Phase 1 Capital Improvement Plan — Emergency Generator Expansion, in the amount of $89,262.67 grant monies. 4. Reimbursement request from Big Bend Community College in the amount of $10,950.33 for Building 1700 remodeling expenses as part of their approved American Rescue Plan Act (ARPA) funding. 5. Out-of-state travel request for the 2024 year for WSU Extension office to travel to Oregon State University Hermiston Agricultural Research & Extension Center, and Moscow, ID to conduct their jobs as needed. 6. Reimbursement request from New Hope on the Department of Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $13,758.83 for August 2023 expenses. Page 4 of 6 Grant County Commissioners Agenda Week of October 2, 2023 CENTRAL SERVICES 7. Washington Department of Archaeology and Historic Preservation Grant (Contract No. FY24- 90006-002) to provide support for the rehabilitation of the historic Grant County Courthouse in the amount of $239,888.00 with a term beginning June 1, 2023, through June 30, 2025. 8. Request to plat parcel No.'s 160853000, 160866003, and 160866002 as well as complete a shrub - steppe survey to continue to the process for the New Grant County Jail. Work will be completed by Western Pacific Engineering in the amount of $11.,180.00. 9. Participation Agreement to utilize Sourcewell Contract No. 080119 -ATT (FirstNet), with AT&T FirstNet Public Safety Cellular network to support the Sheriff's Office mobile service needs particularly in the area of the Gorge Amphitheater. DISTRICT COURT 10. Request for District Court Administrator, Desiree Ochocinksi, to docu-sign Interagency Agreement No. IAA24406 with the Washington State Administrative Office of the Courts for the purpose of distributing funds for court interpreter and language access services expenses of the courts. The term of the agreement is July 1, 2023, through June 30, 2024, with a maximum reimbursement amount of $5,235.00. PUBLIC DEFENSE 11. (2) Professional Services Agreement for legal representation of Indigent Individuals in Grant County District Court (Adult Felony Only) Part -Time Contractor with Derek Reid, and Brooke Hagara, for a term of September 26, 2023, through December 31, 2024. PUBLIC WnRKS 12. Local Agency Real Estate Professional Services Negotiated Hourly Rate Consultant Agreement No. CRP 18-05, with Universal Field Services for the purpose of Right -of -Way acquisition services to acquire up to 17 parcels for the Grant County Maple and Grape Drive reconstruction project in the amount of $123,975.00. 13. Agreement for Services with Eastern Washington University for cultural resources survey for the Road H -SE project. The term of the agreement is September 23, 2023, through January 31, 2024" not to exceed $9,387.94. RENEW 14. Interlocal agreement between Renew and the Quincy School District regarding counseling services. The term of the agreement is August 30, 2023, through June 13, 2024, at a rate of $92.00 per on-site hour and in -office preparation and record keeping, not to exceed 80 hours per month. 15. Contract with Stan's Construction and Son, LLC, to secure access to the clinical offices, reception area as well as waiting area at the Ephrata office location, in the amount of $21.,387.32. Page 5of6 Grant County Commissioners Agenda Week of October 2, 2023 SHERIFF'S OFFICE 16. Request to purchase a 2023 Dodge Ram 1500 for the Interagency Narcotics Enforcement Team (INET) from lowest bidder, Barry Automotive in the amount of $53,336.26 from fund GSCO INET Seizure Account 190.151. 17. Request for Sheriff Kriete and Phil Coats to docu-sign the Certification of De Minimis Indirect Cost Rate document, FFY 2023 STOP Formula Grant Application, as well as the Memorandum of Understanding. 3:00 p.m. — 4:00 p.m. 4:00 p.m. — 4:30 p.m. WEDNESDAY, OCTOBER 4, 2023 Budget and Finance Update and Finance Committee Meeting Law and Justice - New Jail 117 Fund Stakeholder Meeting Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m2flelb9bO34cl3OfcO4bcefl6fecf004 attendees: Event number: 2481400 6524 Event password: BOCC-OCT04 Video Address: 24814006524@grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220628) Show all global call-in numbers Access code: 2481400 6524 9:30 a.m. — 2:50 p.m. D Stone, WSRRI Long -Term Strategy Advisory Group Meeting 11:00 a.m. —1:30 p.m. EMPLOYEE APPRECIATION BBQ 2:30 p.m. — 3:00 p.m. District Court Negotiations Authority Meeting 3:00 p.m. — 4:00 p.m. Courthouse Negotiations Authority Meeting 4:00 p.m. —4:50 p.m. American Rescue Plan Act (ARPA) Discussion Meeting 7:00 p.m. — 9:00 p.m. PLANNING COMMISSION Page 6 of 6 Grant County Commissioners Agenda Week of October 2, 2023 THURSDAY, OCTOBER 5, 2023 Event address for https://grantcowa.webex.com/grantcowa/i.php?MTID=m2b8bf22fa878d378588ff8f5dcf841d2b attendees: Event number: 2486 054 5846 Event password: BOCC-OCT05 Video Address: 24860545846 @grantcowa.webex.com You can also dial 173.243.2.68 and enter your meeting number. Audio conference: To receive a callback, provide your phone number when you join the event, or call the number below and enter the access code. United States Toll +1-408-418-9388 (password 26220628) Show all global call-in numbers Access code: 2486 054 5846 7:00 a.m.-8:00 a.m. RJones, Moses Lake Chamber Response Team Meeting 9:00 a.m. — 9:30 a.m. D Stone, Discussion HR Structure 9:30 a.m. —10:00 a.m. Renew Admin Negotiations Authority Meeting 10:00 a.m. —11:30 a.m. Excess Funds Discussion 11:30 a.m. —12:00 p.m. C Carter, Discussion HR Structure 1:00 p.m. -2:00 p.m. RJones, Grant County Jail OAC Meeting 2:00 p.m. — 3:00 p.m. Public Works/Solid Waste Negotiations Authority Meeting 3:00 p.m. — 4:00 p.m. Public Works Budget Review Update 4:00 p.m. — 4:30 p.m. R Jones, Discussion HR Structure FRIDAY, OCTOBER 6, 2023 1:30 p.m. — 2:30 p.m. BOCC at Groundbreaking Ceremony for Samaritan Healthcare (Moses La ke )