HomeMy WebLinkAboutMinutes - BOCC0
Public meetings were held in person with a WEBEX Conference Call/Video option available.
MONDAY, OCTOBER 9, 2023
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:00 a.m. — 8:30 a.m. R Jones w/ City of Ephrata -Landfill Discussion
8:30 a.m.-9:00 a.m. Superior Court Update
• Drug Court vehicle will be transferred to District Court. Title to be placed under "Grant County".
• Part time Court Commissioner request. They are going to delay in that hiring. District Court will
"pro -tem" until Judge Knodell retires (1 year).
9:00 a.m.-9:15 a.m. Central Services Weekly Update
• State Auditor is auditing procurement for 2022.
• Clean Air Energy Act will be forthcoming.
9:30 a.m. —10:30 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• RCW 84.52.025 for cash balances: Commissioner Stone to contact the Department of Revenue
for clarification
• Laserfiche Training Opportunity —April 2024: Clerk to place this on the 10/17/23 Consent
Agenda
• All future accounting meetings cancelled per Katie Smith.
• Request from BOCC for Clerk's to perform a 2 -week time study.
10:30 a.m. —11:00 a.m. R Jones w/ A Cooley -Cannabis Meeting
11:00 a.m. —11:30 a.m. D Hooper, Grant PUD Update
Pursuant to RCW 42.30.110(1)(c) Commissioner Jones called an Executive Session to order at
11:01 a.m. to go until 11:15 a.m. regarding Real Estate Sale. In attendance were Commissioners
Carter, Stone and Jones, Jim Anderson -Cook, Development Services, Damien Hooper and Sam
Dart, Grant PUD. Commissioner Jones closed the session at 11:15 a.m.
11:30 a.m. —12:00 a.m. M McKnight, Assessor's Office Update
• RCW 84.52.025 for cash balances was discussed
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Grant County Commissioners Minutes
Week of OCTOBER 9, 2023
1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion
• Review of Consent Agenda Items
o BOCC Item 7: Janice has the amounts now.
o Fairgrounds Item 10: Was approved in the 2023 Capital Budget, no budget extension
ended and will use other non -used funding from another capital project. Accounting
has confirmed there is funding available. Commissioner Carter asked about renting
facilities and food vendors paying the 20% commission.
o District Court Item 9: Prosecuting Attorney reviewed and approved.
o Central Services Item 8: Liability Insurance and other concerns brought forth by the
Prosecuting Attorney's Office. Insurance industry standard is being recommended.
• Commissioner District Updates
o DS: ARPA meeting was held last week, to be continued to next week; outstanding water
resource meeting; attended the Samaritan Hospital groundbreaking w/ Commissioner
Jones, there was no mention of Grant County ARPA funding that was given.
o RJ: Met with Kevin Fuhrofthe City of Moses Lake to discuss funding an animal building.
o CC:
• E-mail Retention Policy (CC): Currently emails go back to 2003, there is not currently a records
retention policy for emails. Kevin McCrae discussed the Secretary of State's Retention Policy.
• Sam Castro, Public Works Director, stated they were selected for another bridge rehabilitation
project #426 (23-12) $845,000 funding.
• CC: North Central Regional Council of Governments- implementation?
• Vicky Melcher email relating to destruction of property. Development Services stated the
County has been out there 9 times since July relating to the building of the home, but not
relating to dirt removal on another portion of the property. RJ will reach out to the
complainant.
• DS: Mentioned that they received an email from the Assessor relating to the assessed value of
the 3 Trinidad parcels being surplus'd next week.
2:00 p.m. — 3:30 p.m. K Eslinger, Human Resources Update (No agenda)
In attendance: Decorah Anderson -Cook
Implementation of potential Salary Commission was discussed.
Policy 1607 — Capital Facilities and Transportation Plan Process: Not ready for signature.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
2:21 p.m. to go until 2:45 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Decorah Anderson -Cook, Human Resources. The
session was continued to 3:00 p.m. and then again until 3:15 p.m. Commissioner Jones closed
the session at 3:15 p.m.
3:30 p.m. — 5:00 p.m. Justice Committee — Planning Session
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Grant County Commissioners Minutes
Week of OCTOBER 9, 2023
In attendance were: Darryl Pheasant, Michele Jaderlund, Tom Gaines, Katie Smith, Kevin McCrae, Joe
Kriete, Judge Tyson Hill, Craig Morrison, Kim Allen, and Desiree Ochocinski.
• The 2024 budget was discussed and the capital outlay requests discussed.
• Tom talked about contractors getting quotes.
• Radioactive pipes found at racetrack. State is involved.
• Discussion about corrections wages in the future
o Long term usage?
• Working with the City of Ephrata
o , What size land for their development?
• Sheriff discussion regarding drivers training
• K-9 area in new jail
• Discussion regarding the new morgue
o The new jail site is the fastest remedy.
o Discussion regarding the need for pathologists
• Other options
TUESDAY, OCTOBER 10, 2023
The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioner Jones
attended via Webex when able, until he arrived at 12:00 p.m.
8:30 a.m. — 9:00 a.m. K McCrae, Prosecuting Attorney's Office Update
• Working on an email retention policy
• Discovery vs. public records requests: Tom Gaines and Emmalie Eckhart weighed in. Barracuda
is not the best email retrieval program.
o All Commissioners voted to have all email discovery requests processed through the
county Public Records Officers.
9:00 a.m. — 9:50 a.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
9:05 a.m. to go until 9:45 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones (Commissioner Jones via Webex), and Jim McKiernan,
Fairgrounds Director. Commissioner Carter closed the session at 9:45 a.m.
10:00 a.m. —10:30 a.m. R Jones, Out
10:00 a.m. - 11:00 a.m. J Short, WA State Department of Ecology — Water Banking Discussion
Commissioner Jones did not attend
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Grant County Commissioners Minutes
Week of OCTOBER 9, 2023
Jaime Short, Section Manager of the Eastern Regional Office of the Washington State
Department of Ecology gave a presentation and discussed water banking.
10:30 a.m. —11:30 a.m. R Jones w/ City of Moses Lake —Future Planning Discussion
11:00 a.m. —12:00 p.m. T Gaines, Central Services Update Commissioner Jones attended via
Webex at 11:32 a.m.
G CTS • AT&T
• Barracuda — Enterprise version and employee
training will be available in 2024.
• Discovery requests —Technology Services will assist
with saving searches when they can
• ARPA Request by District Court — Avidex request —
November installation on track
Facilities . Landscaper resignation /need new position
• Lights around the Courthouse —to be completed in
November
• Furniture —Have facilities move furniture!
• Winterization
Fairgrounds • Ongoing projects
• Personnel issue (Executive Session)
Central Services • Jail update —Water/sewer easements will be
signed.
• Courthouse restoration
• Coroner's office update —prefers the location to be
in Moses Lake (close to hospital) and will need
another employee. Danny is in favor of moving
forward with looking at property in Moses Lake.
Misc.
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Grant County Commissioners Minutes
Week of OCTOBER 9, 2023
12:30 p.m. — 2:00 p.m. S Castro, Public Works Update
• 2024 Public Works Budget Discussion with Accounting (Emili Wash).
• Deck Repair, West Canal at George, $845,,000., Bridge #426 CRP 23-12
• CRP 23-11 Cascade Valley Misc BST, Notification or Mistake
• CRP 23-03 Patton Blvd Signal Contract
• Request to purchase Sheriff's Vehicle
• Public Hearing on 10/17/23 to surplus Trinidad Parcels with the intent to sell at the Treasurer's
Office annual sale.
• Drumheller (CRP 23-01) connector update (REET Funding).
• RJ met today regarding Future Road Planning with the City of Moses Lake for outlying roads.
They would like to discuss 20 -year planning.
2:00 p.m. — 3:00 p.m. Commissioners Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers discussed Road 1.4 that was brought up at the Public Works Update.
Drumheller Road connector road hopes that the Engineer checks with CRAB constitutes
the requirement to use county forces or not.
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (ie. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o DS: discussed Renew item 16- requested clarification from the Director about the
closing of their office. Dell Anderson stated a precedence has been set for this annual
training. Commissioner Carter stated as long as their phones are answered, she is in
favor. Commissioner Stone and Jones are also in favor of this, as long as their phones
are answered.
o DS: Central Services Item 8 — Tom Gaines has requested this item be held for legal /
insurance review. Janice Flynn stated the industry standard is 1 million per occurrence,
2 million aggregate. He recommends approving it, pending PAO approval.
o Brittany Lutz discussed a call she received from a company wanting to talk about
zoning/cannabis. She was informing the Board to the potential of a serial meeting.
• ConsentAgenda— (Items 1through 17) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone to approve items 1-7 and 9-17, holding item 8. Commissioner
Carter seconded and the motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing, and made available to the Board. (in the amount of $1,,542,,093.77)
Page 6 of 9
Grant County Commissioners Minutes
Week of OCTOBER 9, 2023
COMMISSIONER'S OFFICE
2. Approval of September 18, 2023, and September 25, 2023, Commissioners Minutes
3. Appointment letter for Melva Calloway to the North Central Regional Library Board of Trustee's
for a 7 -year term beginning January 1, 2024, through December 31, 2030.
4. Five County Joint Resolution No. 23 -110 -CC regarding the appointment of Trustee representing
Grant County to the North Central Regional Library Board of Trustees. Resolution appoints Melva
Calloway for a seven-year term to begin January 1, 2023.
5. Reappointment letter for Nikolas Bergman to the Housing Authority of Grant County for another
five-year term beginning October 10, 2023, through October 9, 2028.
6. Washington State Department of Commerce Federal Interagency Agreement with Grant County
through the Homeless Assistance Unit Emergency Housing Fund (EHF) Grant No. 24-4619D-106
Sub Recipient Agreement with HopeSource. Term of the agreement is July 1, 2023, through June
30, 2024, in the amount of $320.,571.00.
7. Reimbursement request from the City of Moses Lake on the Department of Commerce Emergency
Solutions Grant (ESG) No. 20-4613C-100, in the amount of $127,280.61 for July and August 2023
expenses.
CENTRAL SERVICES
8. Request for Director Tom Gaines to sign an order form that will allow the transition from "Safety
Center" to "In Case of Crisis.", with an increased yearly cost of $2,800.00, for a total of $13,,800.00.
(Item held until October 16, 2023 Consent Agenda)
DISTRICT COURT
9. Held from the October 3, 2023, Consent Agenda: Request for District Court Administrator, Desiree
Ochocinksi, to DocuSign Interagency Agreement No. IAA24406 with the Washington State
Administrative Office of the Courts for the purpose of distributing funds for court interpreter and
language access services expenses of the courts. The term of the agreement is July 1, 2023,
through June 30, 2024, with a maximum reimbursement amount of $5,235.00.
FAIRGROUNDS
10. Request to increase the previously approved $15.,000.00 amount for sheep pens by $8,301.86 for
a new total of $23,301.86 to be paid to the Livestock Association.
11. Request to implement a 2024 rate schedule and updated changes for the Grant County Fair and
the Grant County Fairgrounds.
PLIRLIC WORKS
12. Resolution No. 23 -111 -CC initiating County Road Project designated as CRP -23-12 for Bridge #426
deck repair at the S Frontage Road NW — George Canal Crossing in the amount of $845,,000.00.
13. Request to purchase a Ford F-150 Pursuit Rated Responder Vehicle for the Sheriffs Office. This is a
replacement vehicle for #7098 that will be retired in 2024.
Page 7 of 9
Grant County Commissioners Minutes
Week of OCTOBER 9, 2023
14. Execution of contracts with Colvico, Inc. for the Patton Boulevard & Loring Drive Signal Project
2023, in the amount of $54,200.00.
15. Resolution No. 23 -112 -CC initiating County Road Projects and assigning CRP numbers as follows:
1
2
3
4
5
6
7
8
9
Annual
al
ROAD
TYPE OF WORK
COST ESTIMATE (THOUSANDS)
Const.
CRP
NAME /
ROAD
(See
=
Item No.
No.
BRIDGE
LOG
Code)
o
o ENGINEERING
CONSTRUCTION
NUMBER
NO.
"
M.P. TO M.P.
ROW
GRANT
LOCAL
CASCADE VALLEY MISC BST
41390
0.23
0.37
D
X
190
23-11
CALVERT RD NE
DAVIS RD NE
41582
0.00
0.19
D
X
KONISHI RD NE
41500
0.41
0.78
D
X
PETTIGREW RD NE
41380
0.25
0.36
D
X
REDMOND RD NE
41540
0.00
0.41
D
X
R F N F V1/
16. Request to close all Renew Offices Friday, October 13, 2023, from 10 a.m. — 2 p.m. for an all -staff
meeting as well as training. Crisis teams will remain available during these times.
TECHNOLOGY SERVICES
17. Purchase Order No. 501 from TeamViewer (TMVWR) in the amount of $14.,049.91 for the
Teamviewer renewal subscription.
o Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Pursuant to RCW 42.30.110(1)(i), Commissioner Jones called an Executive Session to order at
2:28 p.m. to go until 2:32 p.m. regarding Litigation. In attendance were Commissioners Carter,
Stone and Jones, Barbara J. Vasquez, Clerk of the Board, Kevin McCrae and Rebekah Kaylor,
Prosecuting Attorney's Office. The session was continued to 2:37 p.m. Commissioner Jones
closed the session at 2:37 p.m.
• Adjournment
3:00 p.m. — 3:50 p.m. Department Head Review Discussion
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
3:01 p.m. to go until 3:20 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Kirk Eslinger, Human Resources Director.
Commissioner Jones closed the session at 3:20 p.m.
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
7:00 a.m. — 8:00 p.m. R Jones, Moses Lake City Council Meeting
Page 8 of 9
Grant County Commissioners Minutes
Week of OCTOBER 9., 2023
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their October
6,, 2023 payroll.
WEDNESDAY, OCTOBER 11, 2023
D Stone, remote
10:00 a.m. —10:30 a.m. D Stone,, LEOFF —1 Disability Board (Did not attend)
11:00 a.m. —11:30 a.m. D Stone., PCC Rail Authority Executive Session
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
1:00 p.m. — 2:00 p.m. D Stone., PCC Rail Authority Meeting (Did not attend)
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD MEETING
6:00 p.m. -8:00 p.m. R Jones and D Stene, Grant County Fair Volunteer Appreciation Dinner
6:00 p.m. — 7:30 p.m. C Carter, Grant County Health Board Meeting
THURSDAY, OCTOBER 12, 2023
9:00 a.m. —12:00 p.m. BOARD OF EQUALIZATION (BOE) HEARINGS
9:00 a.m. —10:00 a.m. R Jones., Multi -Agency Communications Center (MACC) Meeting
11:00 a.m. — 2:00 p.m. R Jones and D Stone at Open House at Columbia Basin Job Corps CCC
(Moses Lake)
1:00 p.m. — 2:00 p.m. R Jones, Grant County Jail OAC Meeting
12:45 p.m. — 3:30 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office)
6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING