HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of September 25- October 1, 2023
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available
MONDAY. SEPTEMBER 25, 2023
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m.-8:40 a.m. Crime Victims: 120.16-7-120.162
8:45 a.m. — 9:15 a.m. New Hope: 129.169 128.170
9:20 a.m. — 9:30 a.m. Lodging Tax Advisory Committee (LTAC) 134.185
9:30 a.m. —10:00 a.m. 15 -minute break &Overview
9:45 a.m. —10:00 a.m. Coroner CE Budget: 001.120
10:00 a.m. —10:20 a.m. J Kriete, Sher Seizure 10:7.146 -107.149 --IF Jail Conc 112.154; Sher Surplus
140.114; Ves Reg 142.001
10:30 a.m. —10:45 a.m. J Kriete, INET' 109.51-5- 109.151; 118.195
10:50 a.m. —10:55 a.m. B Hill, Law Library 110.152
11:00 a.m.-11:20 a.m. D Pheasant, Treasurer O&M 111.153; Turnkey 122.164; REET Admin
139.191; Hillcrest 161.001
11:30 a.m. —12:00 p.m. K Eslinger & K Smith, Interfund Benefits 505.185; Unemply 506.186;
Other PR 508.188; LEOFF 509.191; HC Reserve 525.000; PAYROLL REMIT
504.000
1:00 p.m. — 2:00 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
2:00 p.m. -3:50 p.m. K Eslinger, Human Resources Update
Topic
Category
Request
Action
01. PMA — Licensing Deputy
Position
Management
Approve
Board Approved Presented Item.
02. PAR — Hallatt, Maria
Budget & Finance
Sign
Board Signed - Copy Provided to
Board Staff.
Page 2 of 7
Grant County Commissioners Minutes
Week of September 25, 2023
03. PAR — Dieng, Tara
Budget &Finance
Sign
Board Signed -Copy Provided toBoard
Staff.
04. PAR —Garcia, Becky
Budget &Finance
Sign
Board Signed -Copy Provided toBoard
Staff.
05. PAR — Gonzalez -Long, Debra
Budget & Finance
Sign
Board Signed - Copy Provided to
Board Staff.
06. PAR —Lopez, Aleanah
Budget &Finance
Sign
Item Withdrawn From the Agenda.Does
not require Board approval.
q
07. PAR —Booth, Andrew
Budget &Finance
Sign
Board Signed -Copy Provided toBoard
Staff.
08. PAR — Massey, Timothy
Budget & Finance
Sign
Board Signed - Copy Provided to
Board Staff.
09. PAR —Dillon, Carter
Leave request
Sign
Board Signed - Copy Provided to
Board Staff.
10. PAR —Martin., Harrell
Budget & Finance
Sign
Board D
Deferred Item to Future
Meeting.
11. PAR —Carter, Joseph
Budget &Finance
Sign
12. PAR —Schmidt, Kevin
Budget & Finance
Sign
Board Declined to Sign Presented
13. Policy —PAR Effective Dates
Policy
Sign
Item —Requested HR Send DraftPolicy
Out to Leadership Group for
Feedback.
14. Intern Wage MOU
Labor Relations
Sign
Board Signed - Copy Provided to
Board Staff.
15. Youth Service Contract
Labor Relations
Sign
Board Signed - Copy Provided to
Board Staff.
16. Association Request
Labor Relations
Direct
Board Declined Presented Item.
17. 2024 Budget
a. COLA
b. Healthcare Premium
Budget & Finance
FYI Only
i No Action Taken — Informs
tonal
c. Plan Changes
Only.
d. LEOFF Expense
18. Resolution for EO Comp
Compensation
Direct
Board Direction Given — Provided
Board Update on Progress.
19. BOCC Positions
Position
Management
Direct
Board Direction Given
20. Standard Comparable County
HR Deferred Item -Time Not
Available Due To Other Topics.
21. Compensation Consultant
Compensation
Direct
HR Deferred Item -Time Not
Available Due To Other Topics.
22. HR Staffing Structure
I Organization
Guide
Board Guidance Given.
Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at
3:08 p.m. to go until 3:40 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources Director, and Tom
Gaines, Central Services Director. Commissioner Jones closed the session at 3:40 p.m.
Page 3 of 7
Grant County Commissioners Minutes
Week of September 25, 2023
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
3:42 p.m. to go until 3:55 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Human Resources Director. Commissioner
Jones closed the session at 3:55 p.m.
The Commissioners approved and signed a Working Agreement by and between Grant County
and Grant County Public Employees Association, Youth Services Unit. Term is January 1, 2022 to
December 31, 2023.
The Commissioners approved and signed a Memorandum of Understanding — Intern Wage, with
the Teamsters Local No. 760 representing the recognized employees of the Renew Clinical Units.
This MOU will fix an error in the wage table for the Therapist Intern position for the 2022-2023
Labor Agreement.
Personnel Action Request (PAR) for the salary, wage and/or position change for Debra Long,
Becky Gonzalez -Garcia, Maria Hallatt, and Tara Dieng, New Hope/Kids Hope; Andy Booth, Carter
Dillon, and Tim Massey, Public Works.
TUESDAY, SEPTEMBER 26, 2023
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
Commissioner Carter attended via Webex.
8:30 a.m. — 8:50 p.m. Commissioners Work Session (Anticipated Executive Session)
Pursuant to RCW 42.30.110(1)(8) Commissioner Jones called an Executive Session to order at
8:31 a.m. to go until 8:46 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone, and Jones. The session was continued to 8:55 a.m. Commissioner
Jones closed the session at 8:55 a.m.
9:00 a.m. — 9:10 a.m. K Smith, Dispute Resolution 136.187; 129.171; 130.172; 131.001;
141.001
9:15 a.m. — 9:25 a.m. M Jaderlund, HAVA 106.146- 106.148; Aud O&M 124.166
9:30 a.m. —10:30 a.m. BOCC Office, 113.155; 114.156; 133.184; 137.001; 150.001; 190.001;
192.000; 193.000; 194.000; 503.182
*Brant Mayo in attendance
10:30 a.m. —10:45 a.m. 15 -minute break
10:45 a.m. —11:15 a.m. T Gaines, Museum Bond 304.001; Jail Construction Bond 313.001
Page 4 of 7
Grant County Commissioners Minutes
Week of September 25, 2023
11:20 a.m. —11:50 a.m. Justice Committee, Prop 1 Tax 311.001 (117.000)
1:00 p.m. — 2:00 p.m. Public Works, 101; 103; 401; 510; 560
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable — Miscellaneous Discussion
• Consent Agenda — (Items 1 through 20) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Carter, to approve the agenda
items 1-9, 11-14, 16, 17, and 19 as presented. Items 10, 15, and 18 were withdrawn. The
motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as
recorded on a listing, and made available to the Board. (In the amounts of $114,330.37 and
$1,221,501.48)
2. Request to create a new special revenue fund, 123.001— ERP System (Resolution No. 23 -109 -CC,
as well as a budget extension in the amount of $5,.172,,877.00 for professional services and ending
cash balance. (The public hearing was set for October 31, 2023 at 3:15 p.m.)
3. Budget extension request in the amount of $1,.443,877.00 for fund 312.001 for a transfer out. (The
public hearing was set for October 31, 2023 at 3:15 p.m.)
ASSFSSnR
4. Request to purchase Microsoft SOL Server Standard Edition Licenses and Software (for PACS
Server) from CDW-G in the amount of $9,,045.64.
COMMISSIONER'S OFFICE
5. Approval of September 04, 2023, and September 11, 2023, Commissioners Minutes.
6. Reimbursement request from Renew in the amount of $19,635.50, for uninsured services
provided as part of their American Rescue Plan Act (ARPA) funds that were previously approved.
7. Reimbursement request from Renew in the amount of $99,.926.56,. for suicide prevention services
provided as part of their American Rescue Plan Act (ARPA) funding that was previously approved.
8. Thank You Letter for Marpon Resort for being a "Top 3" Tourism Rate Payer for 2022.
9. Reimbursement request from New Hope in the amount of $106,327.77 for April —June 2023
expenses, as part of their American Rescue Plan (ARPA) funding that was previously approved.
Page 5 of 7
Grant County Commissioners Minutes
Week of September 25, 2023
PUBLIC WORKS
10. Held from the September 12, 2423, Consent Agenda: Local Agency Standard Consultation
Agreement - Architectural/Engineering Agreement with Varela & Associates, Inc. d/b/a Varela
Engineering & Management for the 2023 Grant County Gravel Roads Upgrades Prioritization. Term
is upon signature, with a completion date of December 311 20231 in the amount of $46,,888.00.
(Withdrawn)
11. Resolution No. 23 -107 -CC to Rescind Resolution No. 23 -100 -CC, previously signed on September
05, 2023, in the matter of declaring certain county -owned property surplus and ordering the sale
thereof and setting addressed value as minimum for the sale of Parcel No.'s 050628000,
050629000, and 050853000 off SR 28 North of Cresent Bar. A new hearing date has been set for
October 17, 2023, at 3:15 p.m.
12. Request to the County Road Department for Reimbursable Work for Adams County for the asphalt
plant inspection for the Hatton Road Safety Project, CRP -196, with a maximum payable amount of
$8,000.00.
13. Award letter for Central Washington Asphalt, Pamp Maiers, for the Silica Road Overlay Project
STBGR-H131(001), in the amount of $897,.000.00.
14. Washington State Department of Transportation Right of Way procedures: Adopting of
Procedures to acquire Real Property with Grant County Public Works Department being
responsible for real property acquisition and relocation activities on projects administered by the
Agency (Grant County Board of County Commissioners).
RENEW
15. Interlocal agreement between Renew and the Quincy School District regarding counseling
services. The term of the agreement is August 30, 2023, through June 13, 2024, at a rate of $92.00
per on-site hour and in -office preparation and record keeping, not to exceed 80 hours per month.
(Withdrawn)
SHERIFF'S OFFICE
16. Amendment No. 8 to State of Washington Department of Corrections Contract No. K9412, which
amends the contract end date from December 31, 2022, to June 30, 2025, as well as increases the
per diem rate.
17. Request to purchase a 40mm launcher, as well as ammunition for the launcher in the amount of
$3,852.68 from Curtis Blue Line.
TECHNOLOGY SERVICES
18. Held from the September 18, 2023, Consent Agenda: Participation Agreement to utilize Sourcewell
Contract No. 080119 -ATT (FirstNet), with AT&T FirstNet Public Safety Cellular network to support
the Sheriff's Office mobile service needs particularly in the area of the Gorge Amphitheater.
(Withdrawn)
19. Purchase Order No. 497 from Cities Digital (VPCI), in the amount of $8,,021.60 for the purchase of
Gold —Advanced Service Package (40 hours) —Prepaid Service Hours.
Page 6 of 7
Grant County Commissioners Minutes
Week of September 25, 2023
20. Purchase Order No. 498 from CDWG, in the amount of $14.,216.55 for the purchase of computer
equipment for the Sheriff's Office, this is a budgeted QUAD expense.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:00 p.m. — 3:25 p.m. Mardon Resorts LTAC Presentation
4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting
WEDNESDAY, SEPTEMBER 27, 2023
The Grant County Commissioners session began at 8:00 a.m. with all Commissioners in attendance.
Commissioner Carter attended via Webex.
8:00 a.m. — 8:40 a.m. Capital Outlay: Law & Justice, 121.163
8:45 a.m. — 9:00 a.m. BOCC Review 121.163
9:05 a.m. — 9:20 a.m. Capital Outlay: Trial Court Improvement 127.163
9:25 a.m. — 9:35 a.m. BOCC Review 127.167
10:00 a.m. —11:00 a.m. Capital Outlay: REET 126.168 & 132.178
11:00 a.m. —11:30 a.m. BOCC Review BEET
11:30 a.m. —12:30 p.m. Position Management Review CE/Other
1:00 p.m. — 2:00 p.m. Sheriff's Office Negotiations Authority Meeting
Pursuant to RCW 42.30.140(4)(a) Commissioner Jones called an Executive Session to order at
1:03 p.m. to go until 1:30 p.m. regarding Negotiations. In attendance were Commissioners
Carter (Webex)., Stone and Jones, Kirk Eslinger, Gina Saldana and Decorah Anderson -Cook,
Human Resources, Joe Kriete, John McMillan, Sheriff's Office, and Rachel Jorgenson, Accounting.
The session was continued to 2:00 p.m. Commissioner Jones closed the session at 2:00 p.m.
2:00 p.m. — 3:00 p.m. Current Expense Review