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HomeMy WebLinkAboutMinutes - BOCCPublic meetings were held in person with a WEBEX Conference Call/Video option available. MONDAY, SEPTEMBER 18, 2023 The Grant County Commissioners session began at 8:15 a.m. with all Commissioners in attendance. 8:15 a.m. — 8:30 a.m. Adoption of 2024 Preliminary Budget Katie Smith, Chief Accountant, discussed the preliminary 2024 budget numbers the Board will be adopting today: • Current Expense $60,300,284.00 • County Revenue $229,128.,908.00 • County Expenditures $238,512,908.00 A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the preliminary budget numbers for 2024 as presented. The motion passed unanimously. 8:30 a.m. — 9:00 a.m. BOCC CE Budget:001.101; 001.113; 001.125; 001.126; 001.135 9:10 a.m. — 9:30 a.m. District Court CE Budget: 001.102 9:40 a.m.-9:55 p.m. Superior Court CE Budget: 001.103 10:25 a.m. —10:40 a.m. Clerk CE Budget: 001.105 10:45 a.m. —11:00 a.m. Assessor CE Budget: 001.107 11:10 a.m. —11:40 a.m. Treasurer CE Budget: 001.106; CE Revenue 11:45 a.m. —12:00 p.m. PAO CE Budget: 001.109 12:00 p.m. —1:00 p.m. WSAC Virtual Assembly 1:00 p.m. — 2:00 p.m. Commissioners Roundtable — Misc. Discussion • Wenatchee Valley Humane Society Scope of Work (CC): They are requesting a scope of work in order to provide a quote for the assessment.. Commissioner Jones wants a location decided before the assessment is completed. How much in ARPA funds should be spend? • Commissioner District Updates Page 2 of 8 Grant County Commissioners Minutes Week of September 18, 2023 • Review of Consent Agenda Items o Public Work Item 9: DS asked for clarification. o Veteran Services Item 13: Veteran Services Officer Anthony Garcia gave a relocation update to the BOCC. He stated after reviewing all options, he feels the Sheriff building at the Fairgrounds would be the best fit. Potentially move the VVA to the Ivy Street Building and move County VSO to the Wheeler Building. • Question on abatement in Mattawa: Estimate received from Tommer Construction. Invoice to be paid from the county abatement fund. • Pano/AI discussion: DS believes they were wanting Grant County to purchase cameras. • 8/29/23 Code Enforcement meeting: DS continues to get phone calls about a business being run out of a home in an area zoned not appropriate. Development will eventually be the office to spearhead code enforcement on illegal businesses. • Economic Development Budget Discussion: 9/26/23 budget meeting. • Employee Appreciation BBQ date is 10/4/23. • Public Works LTAC request will not be on Consent but presented to the Lodging Tax Committee. • Gorge Amphitheater stakeholder meeting: Sam Castro recommends having only one commissioner attend, not the full board, as there is sensitive information being discussed. Potential to hold these meetings in executive session? • Rebekah Kaylor mentioned that item 8 will be held for another week; Technology Services FirstNet AT&T agreement has not been reviewed yet. • Contracts over $5k at the Fairgrounds —meeting to be held in October to discuss. 2:00 p.m. -3:00 p.m. K Eslinger, Human Resources Update Topic Category Request Action 01. HR Staffing Structure a. Executive HR Consultant Organization Direct Board Direction Given. b. HR Consultant 02. PAR —Joe Kriete Budget & Finance Sign Board Signed - Copy Provided to Board Staff. 03. PAR —Kevin Harmon Budget &Finance Sign Item removed from the agenda. It does not require Board signature. 04. PAR — Kory Peters Budget &Finance Sign Item removed from the agenda. It does not require Board signature. q g 05. PMA — Project Licensing Position Board Placed This Decision on Hold — Deputy Management Approve Asked that Requesting Department Attend a Future Update to Discuss. 06. PAR — Carter Dillon Leave request Sign HR Deferred Item - Time Not Available Due To Other Topics. 07. PAR — Timothy Massey Budget & Finance Sign HR Deferred Item - Time Not Available Due To Other Topics. 08. PAR —Andrew Booth Budget & Finance Sign HR Deferred Item - Time Not Available Due To Other Topics. 09. PAR — Aleanah Lopez Budget & Finance Sign HR Deferred Item - Time Not Available Due To Other Topics. 10. PAR — Maria Hallett Budget & Finance Sign HR Deferred Item - Time Not Available Due To Other Topics. Page 3 of 8 Grant County Commissioners Minutes Week of September 18, 2023 11. PAR —Tara Dieng Budget &Finance Sign HR Deferred Item -Time NotAvailable Due To Other Topics. 12. PAR —Becky Garcia Budget &Finance Sign HR Deferred Item -Time NotAvailable Due To Other Topics. 13. PAR —Debra Long Budget &Finance Sign HR Deferred Item -Time NotAvailable Due To Other Topics. 14. PAR —Kevin Schmidt Budget &Finance Sign HR Deferred Item -Time NotAvailable Due To Other Topics. 15. PAR —Joseph Carter Budget &Finance Sign HR Deferred Item -Time NotAvailable Due To Other Topics. 16. PAR —Harrell John Martin Budget & Finance Sign HR Deferred Item - Time Not Available Due To Other Topics. 17. PMA— Compliance Spec 1 p p Position App rove Board Approved Position Management Management Action. 18. Policy —PAR Effective Dates Policy Sign HR Deferred Item -Time NotAvailable Due To Other Topics. 19. Support for Financial LeadershipSupport pp No Action Taken — Item Discussed. Consulting 20. Resolution for EO Comp Compensation FYI Only No Action Taken — InformationalOnl Y . 21. BOCC Positions Position Direct HR Deferred Item - Time Not Management Available Due To Other Topics. No Action Taken — Informational 22. Director — Central Services Leadership FYI Only Only. Personnel Action Request (PAR) for the salary, wage and/or position change for Kory Peters, Facilities and Maintenance; and Joe Kriete, Sheriff. Pursuant to RCW 42.30.110(1)(g) Commissioner Jones called an Executive Session to order at 2:06 p.m. to go until 2:21 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones, Kirk Eslinger, Gina Saldana and Decorah Anderson - Cook, Human Resources. The session was continued to 2:36 p.m. and then again until 3:00 p.m. Commissioner Jones closed the session at 3:00 p.m. 3:00 p.m. —4:00 p.m. Department Head Review (Cancelled) TUESDAY, SEPTEMBER 19, 2023 The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioner Jones attended via Webex until 9:15 a.m. 8:30 a.m. — 8:45 a.m. Planning CE Budget: 001.111 8:55 a.m. — 9:25 a.m. Central Services CE Budget: 001.112; 001.123 Page 4 of 8 Grant County Commissioners Minutes Week of September 18, 2023 9:30 a.m. —10:10 a.m. Sheriff/Jail CE Budget: 001.114; 001.115 10:15 a.m. —10:30 a.m. Juvenile CE Budget: 001.117 10:30 a.m. —10:40 a.m. Auditor CE Budget: 001.104; 001.108 11:10 a.m. —11:20 a.m. WSU CE Budget: 001.122 11:30 a.m. —11:45 a.m. Human Resources CE Budget: 001.124 11:50 a.m. —12:05 p.m. Public Defense CE Budget: 001.133 1:00 p.m. — 2:00 p.m. S Castro, Public Works Update • Introduction —Andy Booth, Assistant Director, and Tim Massey, Bridge Supervisor (Sam) • Primitive Road Maintenance (Sam) • Stake Holders Meeting Talking Points, att. 1(Sam) • Chip Seal Sweeping Update (Sam) • REET Funding Request for Silica Road Improvements (Sam) • Motor Vehicle Fuel Tax 2017 — 2023, att. 2 (Sam) • Mattawa Drop Box (Sam): Zirkle Fruit is interested in taking this over. • Employee Training Rodeo (Sam) • Resolution Initiating County Road Project CRP 23-04 Baseline, att. 3 (Sam) • Office Engineer Job Description (Sam) • Request to Declare Certain County -owned Property Surplus, att. 4 (Sam) • Request to purchase Sheriff Vehicles for 2024 2:00 p.m. — 3:00 p.m. Commissioner's Meeting Commissioner Jones attended at 2:10 p.m. • Call to order • Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) o Jerome Wawers: District 2 primitive roads being oiled, should not be done by a supervisor; and the Public Works request to preapprove vehicle purchases ahead of time, he is in favor of this. _ • Approval of Agenda A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None • Commissioners Roundtable — Miscellaneous Discussion o DS: there are 2 items to be held for 1 week: item 8 and 12 o CC: Asked about the Vet Navigator that the State will be providing to the county. This person will be working 8-5 for one year. Anthony Garcia stated he needs a facility with 3 offices as a Counselor will also be on staff once a week. Tom Gaines suggested a mobile office. DS is in favor of the move to the Sheriff's Building at the Fairgrounds. RJ is also in favor. o DS: Attended the Ribbon County for the Almira/Coulee/Hartline School; he attended the Bill Fode Celebration of Life; Ellensburg Meeting for WSAC tomorrow. Page 5 of 8 Grant County Commissioners Minutes Week of September 18, 2023 o CC: discussed the food order. needed for the Employee Appreciation BBQ. Consent Agenda — (Items 1 through 13) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item September be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone to approve items 1-7, 9-11, and 13 on the consent agenda as presented, holding items 8 and 10 for one week to the 9/26/23 Consent Agenda. Commissioner Carter seconded but voted nay on item 13. The motion passed unanimously, except for item 13. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $2,,875,,338.17) COMMISSIONER'S OFFICE 2. Approval of August 28, 2023, Commissioners Minutes 3. Washington State Department of Commerce climate planning grant application letter of commitment for House Bill (HB) 1181. 4. Reimbursement request from Grant County Fire District No. 15, in the amount of $90,000.00 of American Rescue Plan Act (ARPA) funds for the purchase of a 2003 Kenworth Type 1 Fire Engine. 5. New liquor license application for Promociones Jalisco in Quincy, WA, from the Washington State Liquor and Cannabis Board. (Denied, letter signed and sent to the Liquor and Cannabis Board) 6. Approval of the Catholic Charities Housing Services (CCHS) Grant County Preservation Project Relocation Plan for Catholic Charities Housing Services to relocate tenants from housing in Quincy, Warden and Mattawa due to renovations. PIJRLIC WORKS 7. Resolution Initiating County Road Project Designated as CRP No. 23-04 for the Baseline W. Road (Silica Road to 0.13 Miles West of V -SW) widening and overlay project in the amount of $705.,900.00. (It was determined that this item was a duplicate and originally signed on 8/29/23 via Resolution 23 -094 -CC) 8. Held from the September 12, 2023, Consent Agenda: Local Agency Standard Consultation Agreement -Architectural/Engineering Agreement with Varela &Associates, Inc. d/b/a Varela Engineering &Management for the 2023 Grant County Gravel Roads Upgrades Prioritization. Term is upon signature, with a completion date of December 31, 2023, in the amount of $46'.888.00. A motion was made by Commissioner Carter, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. 9. Request to purchase eight Ford Explorers and three Ford Super Duty cab/chassis for the Grant County Sheriff's Office that are on the 2024 budget, when they become available fourth quarter of 2023 due to delays and lack of availability. Page 6 of 8 Grant County Commissioners Minutes Week of September 18, 2023 10. Request for public hearing to declare the following county -owned property surplus through public auction and order the sale thereof via www.GovDeals.com, and www.publicsurplus.com. (The public hearing was set for October 17, 2023 at 3:15 p.m.) • Six (6) Ford Pickup Trucks • One (1) Dodge Ram Truck • One (1) Dodge Charger • One (1) Chevrolet Truck • One (1) Terex TA -40 • One (1) Superior Power Boom • Two (2) Sets BFGoodrich Tires RENEW 11. Memorandum of Understanding with North Central Accountable Community of Health (NCACH) dba Thriving Together NCW to support continued efforts optimizing telehealth services. Term of the agreement is upon signature through September 30, 2023, with a maximum payable amount of $5,,000.00. TECHNOLOGY SERVICES 12. Participation Agreement to utilize Sourcewell Contract No. 080119 -ATT (FirstNet),. with AT&T FirstNet Public Safety Cellular network to support the Sheriffs Office mobile service needs particularly in the area of the Gorge Amphitheater. (Item held until the 9/15/23 Consent Agenda) VETERAN SERVICES 13. Held from the September 12, 2023, Consent Agenda: Request to relocate the Veteran Services Department from the current location to the Grant County Fairgrounds Sheriff Office to support the rapid growth of the program as well as an additional employee. (Approved by Commissioners Jones and Stone. Commissioner Carter voted nay). Board Discussion/Decisions Items (Items to discuss and items that were removed from the Consent Agenda. These items will be acted upon together) A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve the walk-on as presented. The motion passed unanimously. o Walk-on: Central Services —Third Addendum to the purchase and sale agreement with Karl Northrup for the Ephrata Family Dentistry Building located in Ephrata, WA. This addendum changes the closing date to October 23, 2023. Commissioner Stone moved to rescind his previous motion for the consent agenda on item 5 and moved to deny the liquor Application and approve the letter to the cannabis board requesting denial of the application. Commissioner Jones seconded and the motion passed unanimously. 0 Adjournment Page 7 of 8 Grant County Commissioners Minutes Week of September 18, 2023 3:00 p.m. — 3:50 p.m. Environmental Protection Agency (EPA) Update In attendance: Monica Tonel, Bonnie Arthur, and Robert Tan of the Environmental Protection Agency (EPA)., Chuck Gruenenfelder and Brooke Beeler from the Washington Department of Ecology (DOE). They provided an update on the ecological state of the Upper Columbia River. 4:00 p.m. — 5:00 p.m. R Jones, Position Management Review Team Meeting 5:30 p.m. — 6:30 p.m. D Stone, Soap Lake Hearing on Draft Rule for Proposed Outstanding Resource Water Designation (Did not attend) WEDNESDAY, SEPTEMBER 20, 2023 The session was continued to 8:30 a.m. with all Commissioners in attendance. 7:00a.m.-8:00 a.m. RJones, Grant County EDC Board Meeting (ATEC Building BBCC) 8:30 a.m.-8:45 a.m. Museum: 001.119 8:50 a.m.-9:OOa.m. Operational Transfer: 001.142 9:00 a.m. —12:00 p.m. D Stone, Columbia River Counties Caucus Meeting (Ellensburg) (Did not attend) 9:00 a.m. — 9:40 a.m. Fairgrounds CE Budget: 116.159 10:00 a.m. —11:00 a.m. R Jones, CBSWC Steering Committee Meeting (Did not attend) 10:00 a.m. —10:15 a.m. Building CE Budget: 138.116 10:20 a.m. —10:50 a.m. Tech Services CE Budget: 501.179 11:00 a.m. —11:15 a.m. Vet's Assist: 104.146 11:20 a.m. —12:20 p.m. Renew: 108.150; 125.167; 115.001 12:30 p.m. —12:35 p.m. K Smith, ERP 312.001 1:00 p.m. — 2:00 p.m. Qnrr/nQPn Qeow Vpon r,; r,,S ;on Central Services Budget Follow-up Meeting Discussion was held on the decision to "centralize services". Commissioner Stone stated he sees this as "consumables to the different departments as its operational".