HomeMy WebLinkAboutGrant Related - Sheriff & JailSherif" Joe Kriete
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Beau Lamers
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Josh s016,s yy y
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Philip Coats
Chief Deplut
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Administrative Assistant,
Ofrice 509-764-2011
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09/29/23
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Rob Jones, C-nai r
Cind y C mer, Vioe Chair
Board of County Com Mmssiotiers
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Respectfully,
Phillip G. Coats
Chief Deputy.Corrections
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CONSENT
Memorandum of Understanding
Grant recipients will be responsible for the oversight of any subgrantees included in their
application. This includes but is not limited to providing subgrantees with a copy of this
application and a copy of the fully executed grant documents, ensuring award conditions are
met, monitoring spending and scope of activities, providing subgrantees with accurate and
current information pertaining to the award, and Submitting annual report data on their behalf.
Subgrantees will be responsible for managing their budget and scope of activities, accurate and
timely submission of reimbursement requests and reports to the primary award recipient, and
participation in coordinated community response activities.
Grantees and subgrantees are bound by statutes, federal and state regulations, the provisions
of this application, the DOJ Grants Financial Guide, and any conditions of the grantee's award.
The authorized official from each agency included in the application must sign the certification
below. You must submit one memorandum of understanding per subgrantee included in the
application.
As the duly authorized representative of the applicant and the duly authorized representative
of the proposed subgrantee, we hereby certify that the applicant and proposed subgrantee will
comply with the above requirements.
Signature of Authorized Official Date
Signature of Authorized Official Date
MEMORANDUM OF UNDERSTANDING
OCVA
VAWA PROGRAM
Funding Period: January 1, 2024 - December 31, 2024
Proposals Due: October 17, 2023
All awards will be subject to the availability of appropriated funds and any modifications or additional
requirements that may be imposed by the Office on Violence Against Women (OVw}, U.S. Department of Justice
(DOJ).
This project will be supported by awards #1 5JOVW-21-GG-00548-MUMU, #1 5JOVW-22-GG-00458-STOP, #1 5JOVW-23-GG-00608-STOP
and/or from the Office of Violence Against Women, U.S. Department of Justice. The opinions, findings, conclusions, and recommendations
expressed in this publication are those of the authors and do not necessarily reflect the views of the Department of Justice, Office on
Violence Against Women.
FFY 2023 STOP Formula Grant Program Application
I ry, rel MA rem WON =MI
Americans with Disabilities Act (ADA) ......... 3
Whocan apply.? ...-.........,...............~.......-..~...-~,^,~`,.~~,,.~~,.,,~~~~~,,,'~~~,^.~.~,._~~,,',.,,,,_,~,~,~~,4
What can these funds be used for? ................................... 4
What are the funding requirements?
------------------------
2
___2
FFY 2023 STOP Formula Grant Program Application
Questions?
If you have questions about the program or otherwise need assistance, please feel free to
contact the Program Coordinator for your county:
Ashley Storey
Clark, Cowlitz, Lewis, Pacific, Skamania, Wahkiakum
Cheryl Rasch
Island, King, San Juan, Skagit, Snohomish, Whatcom
Jorey Stine
Asotin, Columbia, Ferry, Garfield, Lincoln, Pend Oreille, Spokane, Stevens,
Walla Walla, Whatcom
Lisa Lipsey
Clallam, Grays Harbor, Jefferson, Kitsap, Mason, Pierce, Thurston
Mia Davidson
Adams, Benton, Chelan, Douglas, Franklin, Grant, Kittitas, Klickitat, Okanogan, Yakima
Americans with Disabilities Act (ADA)
OCVA complies with the Americans with Disabilities Act (ADA). Contact your Program
Coordinator to request your desired accommodation.
What is the STOP Formula Grant Program?
The STOP Formula grant program enhances the capacity of local communities to develop and
strengthen effective law enforcement and prosecution strategies to combat violent crimes
against women, and to develop and strengthen victim services in cases involving violent crimes
against women.
Washington State has the overarching STOP grant goals of:
0 Increasing the safety of youth and adults by supporting communities in developing
comprehensive and collaborative strategies to address domestic violence, sexual assault,
dating violence, and/or stalking; and
Prioritizing the needs and safety of victims while holding offenders accountable for
their crimes.
When can the funds be used?
Complete applications received by October 17, 2023 will be issued a grant with a start date of
January 1, 2024 and an end date of December 31, 2024, pending availability of funds.
3
FFY 2023 STOP Formula Grant Program Application
How much funding is available?
The amount of FFY 2023 STOP Formula Grant funding available for each function area (law
enforcement, prosecution, and victim services) in each county is determined by a formula.
Applicants may request up to the amount listed for their county at the end of this document.
However, based on prior spending, some applicants may not be given the entire allocation.
OCVA has the discretion to negotiate any changes to an applicant's scope of work and budget.
Who can apply?
0 City attorney and county prosecutor offices,
0 Community based organizations with a demonstrated history of providing services,
• Community based organizations must be nonprofit, nongovernmental or tribal entities
that:
Service a specific geographic community and focus primarily on the victims of
domestic violence, dating violence, sexual assault, and stalking of victims ages 11 or
older; or
Have a primary focus on underserved populations and victims of domestic
violence, dating violence, sexual assault, and stalking of victims ages 11 or older.
�O Governmental entities that are not part of the criminal justice system and offer a
comparable level of confidentiality as a community based organization that provides similar
victim services,
0 Law enforcement agencies,
0 Indian tribes located in Washington,
0 Tribal nonprofit organizations.
Applicants must have attended and participated in the community planning meeting for the
county where they are seeking funding to provide services or conduct grant -funded activities.
What can these funds be used for?
The STOP Formula Grant can be used for a range of activities, but must be used to address
domestic violence, sexual assault, dating violence, and/or stalking of youth and adult victims,
ages 11 and older. Grants and subgrants supported through the STOP Formula Grant Program
must meet one or more of the statutory purpose areas below:
4
FFY 2023 STOP Formula Grant Program Application
1 Training law enforcement officers, judges, other court personnel, and prosecutors to more
effectively identify and respond to violent crimes against women, (including the crimes of
domestic violence, dating violence, sexual assault, and stalking, including the appropriate
use of nonimmigrant status under subparagraphs (T) and (U) of section 101 (a)(15) of the
Immigration and Nationality Act (8 U.S.C. § 1101(a)(15)).
2) Developing and implementing .more effective police, court, and prosecution policies,
protocols, orders, and services specifically devoted to preventing, identifying, and
responding to violent crimes against women, including the crimes of domestic violence,
dating violence, sexual assault, and stalking, as well as the appropriate treatment of victims
including implementation of the grant conditions in section 40002(b) of the Violence
Against Women Act of 1994 (34 U.S.C. 12291(b)).
3) Developing, installing, or expanding data collection and communication systems, including
computerized systems, linking police, prosecutors, and courts or for the purpose of
identifying, classifying, and tracking arrests, protection orders, violations of protection
orders, prosecutions, and convictions for violent crimes against women, including the
crimes of domestic violence, dating violence, sexual assault, and stalking.
4) Developing, enlarging, or strengthening victim services programs, including domestic
violence, dating violence, sexual assault, and stalking programs, developing or improving
delivery of victim services to underserved populations, providing specialized domestic
violence court advocates in courts where a significant number of protection orders are
granted, and increasing reporting and reducing attrition rates for cases involving violent
crimes against women, including crimes of domestic violence, dating violence, sexual
assault, and stalking.
5) Developing, enlarging, or strengthening programs addressing the needs and circumstances
of Indian tribes in dealing with violent crimes against women, including the crimes of
domestic violence, dating violence, sexual assault, and stalking.
6) Providing assistance to victims of domestic violence and sexual assault in immigration
matters.
7) Developing, implementing, or enhancing Sexual Assault Response Teams, or other similar
coordinated community responses to sexual assault.
8) Developing, enhancing, or strengthening programs and projects to improve evidence
collection methods for victims of domestic violence, dating violence, sexual assault, or
stalking, including through funding for technology that better detects bruising and injuries
across skin tones and related training.
9) Developing, enlarging, or strengthening culturally specific victim services programs to
provide culturally specific victim services and responses to female genital mutilation or
cutting.
5
FFY 2023 STOP Formula Grant Program Application
10) Paying any fees charged by any governmental authority for furnishing a victim or the child, of
a victim with any of the following documents: (A) A birth certificate or passport of the
individual as required by law. (B) An identification card issued to the individual by a State or
Tribe that shows that the individual is a resident of the State or a member of the Tribe.
Applicants are encouraged to use FFY 2023 STOP Formula Grant funds on projects that address
specific populations that may be underserved due to their age, race, gender, sexual orientation,
disability status, immigration status, and/or other factors. Applicants will need to indicate which
purpose area their project addresses in the application. STOP Formula Grant funds may not be
used for prevention or educational programming. The Office of Crime Victims Advocacy
reserves the right to reduce, modify, or deny applications.
What can these funds not be used for?
Funds cannot be used for activities that jeopardize victim safety, deter or prevent physical or
emotional healing for victims, or allow offenders to escape responsibility for their actions.
Examples of unallowable activities include:
1) Procedures or policies that exclude victims from receiving services based on their actual or
perceived sex, age, immigration status, race, religion, sexual orientation, gender identity,
mental health condition, physical health condition, criminal record, work in the sex industry,
income or lack of income, or the age and/or sex of their children.
2) Procedures or policies that compromise the confidentiality of information and/or privacy of
victims.
3) Procedures or policies that require victims to take certain actions (e.g. seek an order of
protection; receive counseling; participate in counseling, mediation, or restorative
justice/circle processes; report to law enforcement or other authorities; seek civil or criminal
remedies) or penalize them for failing to do so.
4) Procedures or policies that fail to include conducting safety planning with victims.
5) Project designs, products, services, and/or budgets that fail to account for the unique needs
of individuals with disabilities) limited English proficiency, or who are Deaf or hard of
hearing, including accessibility for such individuals.
6) Using technology without addressing implications for victim confidentiality, safety planning,
and the need for informed consent.
7) Partnering with individuals or organizations that support/promote practices that
compromise victim safety and recovery or under undermine offender accountability.
Other unallowable expenses include:
:0 Lobbyinj
6
FFY 2023 STOP Formula Grant Program Application
0 Fundraising,
O Purchase of real property,
:0 Construction,
'0 Physical modifications to buildings, including minor renovations such as painting or
carpeting,
'0 Establishment or maintenance of computer networks, unless such network blocks the
viewing, downloading, or exchanging of pornography,
0 Services to individuals under the age of 11,
0 Research,
0 Immigration fees,
0 Food and beverages outside the context of victim services and enhancing victim safety,
0 Alcohol, tobacco, or related products, and
0 Prevention (both primary and secondary), education, or awareness activities.
This list is non -exhaustive. If you have questions about any of the above, or the allowability of
a particular activity or cost, contact your Program Coordinator.
What are the funding requirements?
The STOP Formula Grant program has several important requirements applicants should be
aware of in the event of an award. Applicants are required to certify compliance with many of
them during the application process and again with their award documents.
Award Conditions
Applicants, and grant recipients at any level if an award is made, are bound by statutes, federal
and state regulations; the provisions of the application; the Violence Against Women Act
(VAWA) and subsequent legislation; the U.S. Department of Justice DOJ Grant Financial Guide,
and any conditions of the grant award.
AN
MAIM
Grant recipients, and any subgrantees, must complete required background checks for all
employees, volunteers and other persons who may interact with minors in the course of
activities under the award. No one funded with the STOP Formula Grant may have unsupervised
contact with minors until a satisfactory background check (that meets all funding requirements)
is completed and the documentation is on file. Required checks include a fingerprint search.
See this site for more detaiIs:..https://www.justice.gov/media/11661 21 /dl?inline. Previous grant
7
FFY 2023 STOP Formula Grant Program Application
recipients will need to complete new forms for FFY 2023 that indicate the date staff were
determined to be suitable to interact with minors.
In order for a prosecutor's office to be eligible to receive funds under the STOP Formula Grant
program, the head of the office will certify that the office will, during the 3 -year period beginning
on the grant start date, engage in planning, developing, and implementing training developed by
experts regarding victim -centered approaches in domestic violence, sexual assault, dating
violence, and stalking cases; policies that support a victim -centered approach, informed by such
training, and a protocol outlining alternative practices and procedures for material witness
petitions and bench warrants, consistent with best practices, that will be exhausted before
employing material witness petitions and bench warrants to obtain victim -witness testimony in
the investigation, prosecution, and trial of a crime of domestic violence, sexual assault, dating
violence, and stalking of the victim in order to prevent further victimization and trauma to the
victim. VAWA Program staff are working with the Washington Association of Prosecuting
Attorneys on training and model policies and protocols that will be available to all prosecutor's
offices in order to comply with this grant condition.
Grant recipients must be able to certify compliance with federal civil rights requirements.
Recipients are not allowed to exclude, deny, or discriminate against any person on the basis of
actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or
disability in any program or activity funded in whole or in part by STOP Formula Grant funding.
There are also rules related to specific forms of discrimination on the basis of religion, a
religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a
religious practice. There are requirements related to the nondiscrimination on the basis of sex in
certain "education programs" as well. VAWA Program staff may monitor for compliance with
civil rights obligations.
A community planning meeting is required in the development of the services and activities the
FFY 2023 STOP Formula Grant Program will support to allow input from interested parties.
Current FFY 2022 STOP Formula Grant recipients are expected to schedule and coordinate the
meeting. The meeting must be advertised in public areas and efforts must be made to reach
representatives of law enforcement, prosecution, victim services, tribal communities located in
the region, and from organizations serving underserved and marginalized communities. The
community planning meeting can be done during a Coordinated Community Response meeting
as long as it is advertised and accessible to the general public. VAWA Program staff will need to
receive a Community Planning Meeting Documentation Form and related materials for the
community planning meeting prior to approving any application for funds. Applications will not
be accepted from entities that did not attend and participate in the community meeting.
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FFY 2023 STOP Formula Grant Program Application
Confidentiality and Privacy Provisions of VAWA
Entities must have the capacity to adhere to the confidentiality requirements of these funds and
state law. Grant recipients, and any subgrantees, are required to comply with the provisions of
34 U.S.C. 12291 (b)(2), nondisclosure of confidential or private information. These provisions
include creating and maintaining documentation of compliance, such as policies and
procedures for the release of victim information. Applicants unable to certify compliance with
the confidentiality and privacy provisions are ineligible for STOP Formula Grant funds.
Criminal justice applicants are required to consult and collaborate with their community victim
services program on their proposed projects. This requirement is to ensure that the proposed
activities are designed to promote the safety, confidentiality, and economic independence of
victims and survivors of domestic violence, dating violence, sexual assault, and/or stalking ages
11 and older. Certification/documentation of this consultation and collaboration must be
included with the application.
Grant recipients, and any subgrantees, are required to attend and meaningfully participate in the
county's coordinated community response (CCR) team. County CCR teams must meet at least
quarterly during the grant period. Teams will be required to report on their activities that reduce,
or reduce the risk of, domestic violence related homicides. CCR teams should focus on
enhancing their collaboration on, and collective responses to domestic violence, sexual assault,
dating violence, and stalking, improving offender accountability, and prioritizing the needs and
safety of victims.
Grant recipients must submit an annual report that includes data on their STOP Formula Grant
funded activities. Program Coordinators will work with you on what data is required for your
project. All grantees must also complete narratives on significant areas of remaining need and
the success of their project. Unless a grantee is using InfoNet, reports must be submitted
electronically using the form provided by OCVA.
Irani
Funding for the STOP Formula Grant program is subject to the Equal Employment Opportunity
Program (EEOP) requirements. More information about the EEOP requirements can be found at:
http,s://www.oip.,gov/program/civ,il-rights/eeor)/faas. Your grant document will include the
Certification Form for Compliance with EEOP Requirements.
Match for Criminal Justice Agencies
STOP Formula Grant funds may not cover more than 75% of the total project costs. Criminal
justice agencies are required to provide a 25% match with non-federal dollars on grant funds
awarded under this program.
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FFY 2023 STOP Formula Grant Program Application
Funding must be used to supplement existing state, local, or other funds for program activities.
They cannot replace (supplant) non-federal funds that have been appropriated for the purpose
of enhancing the response to victims of domestic violence, dating violence, sexual assault,
and/or stalking. Violation of the non -supplanting requirement can result in a range of penalties,
including suspension of funds, recoupment of monies provided under this grant, and civil and/or
criminal penalties.
Criminal justice applicants and potential criminal justice subgrantees must certify their
jurisdiction is in compliance with the statutory eligibility requirements of the STOP Formula
Grant program. Among other things, these requirements prohibit asking or requiring victims of
alleged sex offenses from submitting to polygraph examinations, and prohibit victims from
bearing the costs associated with the filing of criminal charges, or the costs associated with the
filing, issuance, registration, modification, enforcement, dismissal, withdrawal, or service of a
warrant, protection order, petition for a protection order, or witness subpoena.
Applicants and any proposed subgrantees will need to complete a Memorandum of
Understanding as part of their application. Grant recipients will be responsible for the oversight
of any subgrantees included in their application. This includes but is not limited to providing
subgrantees with a copy of this application and a copy of the fully executed grant document,
ensuring award conditions are met, monitoring spending and scope of activities, providing
subgrantees with accurate and current information pertaining to the award, and submitting
annual report data on their behalf.
.'• Actual • Imminent Breaches of Personally Identifiable
•
Grant recipients, and any subgrantees, must have written procedures in place to respond in the
event of an actual or imminent breach if it creates, collects, uses, processes, stores, maintains,
disseminates, discloses, or disposes of personally identifiable information (PII) within the scope
of a grant -funded program or activity, or uses or operates a Federal information system. The
breach procedures must include a requirement to report an actual or imminent breach of PH to
OCVA no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
Uniform Guidance
All requested expenses must be necessary and reasonable as defined in 2 CFR 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards'.
1 http:Zlwww.ecfr.aov/cgi-bin/text-idx?tpl=/`ecfrbrowse/```Title02/`2cfr2OO-main -02.tpl
FFY 2023 STOP Formula Grant Program Application
Applicants will not receive an award unless they have provided their Unique Entity Identifier to
OCVA. Applicants are not required to obtain an active registration, but must have a UEL If you
have not provided your UEI before, VAWA Program staff will work with you directly to receive
that information or obtain a UEL
Workplace -related Incidents of Sexual Misconduct, DomestiAt
Violence and Dating Violence
Grant recipients, and any subgrantees, must have a policy, or issue a policy within 270 days of
the grant start date, to address workplace -related incidents of sexual misconduct, domestic
violence, and dating violence involving an employee, volunteer, consultant, or contractor. Details
of this requirement can be found here: https.-1/www.iustic aovZmediall 07851 Zdl?inline.
a I -
Submissions of Proposals and Due Date
Application Due: October 17, 2023
Applications will need to be submitted -electronically to the Program Coordinator for your
county. Incomplete applications may cause a delay in receiving a grant.
FFY 2023 STOP Formula Grant Program Application
What do I need to include in my application?
D Application Information Form
0 Attachment A - STOP Formula Grant Statutory Purpose Areas
0 Attachment B - U.S. Department of Justice Certified Standard Assurances
® Attachment C - Acknowledgement of Notice of Statutory Requirement to Comply with the
Confidentiality and Privacy Provisions of the Violence Against Women Act, as Amended
0 Office of Civil Rights Online Training for Grantees Certification of Completion
0 Coordinated Community Response Goal Form
• One submitted per county
0 2023 STOP Formula Grant Budget Worksheets
0 Subgrantee Information Form
0 Memorandum of Understanding
• One per subgrantee
El Attachment D - Certification of Compliance with the Statutory Eligibility Requirements of
the Violence Against Women Act as Amended, STOP Formula Grant Program
® Certification of Consultation with Victim Services
® Staff Certification Form
• One per staff person being charged to the grant
0 Required Backup Documentation
• Federally -negotiated indirect cost rate agreement or certification, or
• Indirect Cost Rate Proposal, or
• Certification of De Minimis Indirect Rate
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FFY 2023 STOP Formula Grant Program Application
Applicant Information
As the duly authorized representative of the applicant, I hereby acknowledge the applicant hat
received notice that if awarded funding the recipient, and any subrecipients, will comply with
the requirements as applicable, in this application. Applicants unable to comply will be
prohibited from receiving these funds.
1) 1 have the authority to make the following representations on behalf of myself and the
Applicant. I understand that these representations will be relied upon as material in any
Department decision to make an award to the Applicant based on its applications.
2) 1 certify that the Applicant has the' legal authority to apply for the federal assistance sought
by the application, and that it has the institutional, managerial, and financial capability
(including funds sufficient to pay any required non-federal share of the project costs) to
properly plan, manage, and complete the project described in this application.
Phillip C . Coa LS, Digitally signed by Phillip C. Coats:
d9�21 /23
Date: 2023.09.21 11:22:12 -07'001
Signature of Authorized Official Date
13
FFY 2023 STOP Formula Grant Program Application
Subgrantee Information
Provide contact information for any subgrantees that will receive STOP Formula Grant funds i
your application. Use additional pages as needed. The direct award recipient will be
responsible for monitoring subgrants in accordance with all federal and state statutes and
regulations. The applicant and any proposed subgrantees will need to complete the
Memorandum of Understanding attachment. I
Phone:
..... -----
14
Subgrantee Agency Name:
Authorizing Official:
Email: Phone:
Program Contact:
Email: Phone:
Fiscal Contact:
Email: Phone:
Fiscal Contact:
Email: Phone:
Subgrantee Agency Name:
Authorizing Official:
Email: Phone:.
Program Contact:
Email: Phone:
Fiscal Contact:
Email: Phone:
FFY 2023 STOP Formula Grant Program Application
Attachment A
STOP Formula Grant Program Statutory Purpose Areas
The STOP Formula Grant can be used for a range of activities, but must be used to address
domestic violence, sexual assault, dating violence, and/or stalking of youth and adult victims,
ages 11 and older. Applicants are encouraged to use FFY 2023 STOP Formula Grant funds on
projects that address specific populations that may be underserved due to their age, race,
gender, sexual orientation, disability status, immigration status, and/or other factors. STOP
Formula Grant funds may not be used for prevention or educational programming.
Please indicate below which statutory purpose area/s will be supported with the activities in
your grant application.
® Training law enforcement officers, judges, other court personnel, and prosecutors to more
effectively identify and respond to violent crimes against women, (including the crimes of
domestic violence, dating violence, sexual assault, and stalking, including the appropriate
use of nonimmigrant status under subparagraphs (T) and (U) of section 101 (a)(15) of the
Immigration and Nationality Act (8 U.S.C. § 1101(a)(15)).
0 Developing and implementing more effective police, court, and prosecution policies,
protocols, orders, and services specifically devoted to preventing, identifying, and
responding to violent crimes against women, including the crimes of domestic violence,
dating violence, sexual assault, and stalking, as well as the appropriate treatment of victims
including implementation of the grant conditions in section 40002(b) of the Violence
Against Women Act of 1994 (34 U.S.C. 12291(b)).
0 Developing, installing, or expanding data collection and communication systems, including
computerized systems, linking police', prosecutors, and courts or for the purpose of
identifying, classifying, and tracking arrests, protection orders, violations of protection
orders, prosecutions, and convictions for violent crimes against women, including the
crimes of domestic violence, dating violence, sexual assault, and stalking.
0 Developing, enlarging, or strengthening victim services programs, including domestic
violence, dating violence, sexual assault, and stalking programs, developing or improving
delivery of victim services to underserved populations, providing specialized domestic
violence court advocates in courts where a significant number of protection orders are
granted, and increasing reporting and reducing attrition rates for cases involving violent
crimes against women, including crimes of domestic violence, dating violence, sexual
assault, and stalking.
0 Developing, enlarging, or strengthening programs addressing the needs and circumstances
of Indian tribes in dealing with violent crimes against women, including the crimes of
domestic violence, dating violence, sexual assault, and stalking.
0 Providing assistance to victims of domestic violence and sexual assault in immigration
matters.
---- - ------ 6w�----
17
FFY 2023 STOP Formula Grant Program Application
Attachment A
0 Developing, implementing, or enhancing Sexual Assault Response Teams, or other similar
coordinated community responses to sexual assault.
0 Developing, enhancing, or strengthening programs and projects to improve evidence
collection methods for victims of domestic violence, dating violence, sexual assault, or
stalking, including through funding for technology that better detects bruising and injuries
across skin tones and related training.
0 Developing, enlarging, or strengthening culturally specific victim services programs to
provide culturally specific victim services and responses to female genital mutilation or
cutting.
0 Paying any fees charged by any governmental authority for furnishing a victim or the child of
a victim with any of the following documents: (A) A birth certificate or passport of the
individual as required by law. (B) An identification card issued to the individual by a State or
Tribe that shows that the individual is a resident of the State or a member of the Tribe.
18
FFY 2023 STOP Formula Grant Program Application
Attachment B
U.S. Department of Justice Certified Standard Assurances
On behalf of the Applicant, and in support of this application for a grant or cooperative
agreement, I certify under penalty of perjury to the U.S. Department of Justice ("Department"
that all of the following are true and correct: I
1) I have the authority to make the following representations on behalf of myself and the
Applicant. I understand that these representations will be relied upon as material in any
Department decision to make an award to the Applicant based on its application.
2) 1 certify that the Applicant has the legal authority to apply for the federal assistance sought
by the application, and that it has the institutional, managerial, and financial capability
(including funds sufficient to pay any required non-federal share of project costs) to plan,
manage, and complete the project described in the application properly.
3) 1 assure that, throughout the period of performance for the award (if any) made by the
Department based on the application --
a) the Applicant will comply with all award requirements and all federal statutes and
regulations applicable to the award;
b) the Applicant will require all subrecipients to comply with all applicable award
requirements and all applicable federal statutes and regulations; and
c) the Applicant will maintain safeguards to address and prevent any organizational
conflict of interest, and also to prohibit employees from using their positions in any
manner that poses, or appears to pose, a personal or financial conflict of interest.
4) The Applicant understands that the federal statutes and regulations applicable to the award
(if any) made by the Department based on the application specifically include statutes and
regulations pertaining to civil rights and nondiscrimination, and, in addition --
a) the Applicant understands that the applicable statutes pertaining to civil rights will
include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of
the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education
Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act
of 1975 (42 U.S.C. § 6102);
b) the Applicant understands that the applicable statutes pertaining to nondiscrimination
may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act
of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34
U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention
Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section
40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will
apply to all awards made by the Office on Violence Against Women, also may apply to an
award made otherwise;
19
FFY 2023 STOP Formula Grant Program Application
Attachment B
c) the Applicant understands that it must require any subrecipient to comply with all such
applicable statutes (and associated regulations); and
d) on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42105
and 42.204.
5) The Applicant also understands that (in addition to any applicable program -specific
regulations and to applicable federal regulations that pertain to civil rights and
nondiscrimination) the federal regulations applicable to the award (if any) made by the
Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800
(the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research
and statistical information), 23 (criminal intelligence systems), 38 (regarding faith -based or
religious organizations participating in federal financial assistance programs), and 46
(human subjects protection).
6) 1 assure that the Applicant will assist the Department as necessary (and will require
subrecipients and contractors to assist as necessary) with the Department's compliance
with section 106 of the National Historic Preservation Act of 1966 (54 U.S.C. § 306108), the
Archeological and Historical Preservation Act of 1974 (54 U.S.C. §§ 312501-312508), and
the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-4335), and 28 C.F.R. Parts
61 (NEPA) and 63 (floodplains and wetlands).
7) 1 assure that the Applicant will give the Department and the Government Accountability
Office, through any authorized representative, access to, and opportunity to examine, all
paper or electronic records related to the award (if any) made by the Department based on
the application.
8) If this application is for an award from the National Institute of Justice or the Bureau of
Justice Statistics pursuant to which award funds may be made available (whether by the
award directly or by any subaward at any tier) to an institution of higher education (as
defined at 34 U.S.C. § 10251(a)(17)),1 assure that, if any award funds actually are made
available to such an institution, the Applicant will require that, throughout the period of
performance --
a) each such institution comply with any requirements that are imposed on it by the First
Amendment to the Constitution of the United States; and
b) subject to paragraph a, each such institution comply with its own representations, if any,
concerning academic freedom, freedom of inquiry and debate, research independence,
and research integrity, at the institution, that are included in promotional materials, in
official statements, in formal policies, in applications for grants (including this award
application), for accreditation, or for licensing, or in submissions relating to such grants,
accreditation, or licensing, or that otherwise are made or disseminated to students) to
faculty, or to the general public.
9) 1 assure that, if the Applicant is a governmental entity, with respect to the award (if any)
made by the Department based on the application --
20
FFY 2023 STOP Formula Grant Program Application
Attachment B
a) it will comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655), which govern the treatment
of persons displaced as a result of federal and federally -assisted programs; and
b) it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit
certain political activities of State or local government employees whose principal,
employment is in connection with an activity financed in whole or in part by federal
assistance.
10) If the Applicant applies for and receives an award from the Office of Community Oriented
Policing Services (COPS Office), I assure that as required by 34 U.S.C. § 10382(c)(1 1), it will,
to the extent practicable and consistent with applicable law --including, but not limited to, the
Indian Self -Determination and Education Assistance Act --seek, recruit, and hire qualified
members of racial and ethnic minority groups and qualified women in order to further
effective law enforcement by increasing their ranks within the sworn positions, as provided
under 34 U.S.C. § 10382(c)(1 1).
11) If the Applicant applies for and receives a DOJ award under the STOP School Violence Act
program, I assure as required by 34 U.S.C. § 10552(a)(3), that it will maintain and report
such data, records, and information (programmatic and financial) as DOJ may reasonably
require.
I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or
omission of a material fact) in this certification, or in the application that it supports, may be
the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34
U.S.C. §§ 10271-10273), and also may subject me and the Applicant to civil penalties and
administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-
3730 and 3801-3812). 1 also acknowledge that the Department's awards, including
certifications provided in connection with such awards, are subject to review by the
Department, including by its Office of the Inspector General.
.Grant County Sheriff's Office
Applicant Agency Name
-Joe Kriete, Sheriff
Name and Title of Authorized Official
Digitally signed by Joe Kriete
'Joe KrIe♦Q �09/21/23
Date: 2023.09.21 11:52:54 -07001
Signature of Authorized Official Date
21
FFY 2023 STOP Formula Grant Program Application Attachment C
Acknowledgement of Notice of the Statutory Requirement
to Comply with the Confidentiality and Privacy Provisions of
the Violence Against Women Act, as Amended
Under section 40002(b)(2) of the Violence Against Women Act, as amended (42 U.S.C.
13925(b)(2)), grantees and subgrantees with funding from the Office on Violence Against
Women (OVW) are required to meet the following terms with regard to nondisclosure of
confidential or private information and to docume nt their compliance. By signature on this
form, applicants for STOP Formula Grant Program funding are acknowledging that that they
have notice that, if awarded funds, they will be required to comply with this provision, and will
mandate that subgrantees, if any, comply with this provision, and will create and maintain
documentation of compliance, such as policies and procedures for release of victim
information, and will mandate that subgrantees, if any, will do so as well.
1) In general
In order to ensure the safety of adult, youth, and child victims of domestic violence, dating
violence, sexual assault, or stalking, and their families, grantees and subgrantees under this
subchapter shall protect the confidentiality and privacy of persons receiving services.
2) Nondisclosure
Subject to subparagraphs (3) and (4},grantees and subgrantees shall not—
a) disclose, reveal, or release any personally identifying information or individual
information collected in connection with services requested, utilized, or denied through
grantees' and subgrantees' programs, regardless of whether the information has been
encoded, encrypted, hashed, or otherwise protected; or
b) disclose, reveal, or release individual client information without the informed, written,
reasonably time-limited consent of the person (or in the case of an unemancipated
minor, the minor and the parent or guardian or in the case of legal incapacity, a court-
appointed guardian) about whom information is sought, whether for this program or any
other Federal, State, tribal, or territorial grant program, except that consent for release
may not be given by the abuser of the minor, incapacitated person, or the abuser of the
other parent of the minor.
If a minor or a person with a legally appointed guardian is permitted by law to receive
services without the parent's or guardian's consent, the minor or person with a guardian may
release information without additional consent.
22
FFY 2023 STOP Formula Grant Program Application
3) Release
Attachment C
If release of information described in subparagraph (2) is compelled by statutory or court
mandate—
a) grantees and subgrantees shall make reasonable attempts to provide notice to victims
affected by the disclosure of information; and
b) grantees and subgrantees shall take steps necessary to protect the privacy and safety of
the persons affected by the release of the information.
a) Grantees and subgrantees may share—
i) nonpersonally identifying data in the aggregate regarding services to their clients and
nonpersonally identifying demographic information in order to comply with Federal,
State, tribal, or territorial reporting, evaluation, or data collection requirements;
ii) court -generated information and law enforcement -generated information contained in
secure, governmental registries for protection order enforcement purposes; and
iii) law enforcement -generated and prosecution -generated information necessary for law
. enforcement and prosecution purposes.
b) In no circumstances may—
i) an adult, youth, or child victim of domestic violence, dating violence, sexual assault, or
stalking be required to provide a consent to release his or her personally identifying
information as a condition of eligibility for the services provided by the grantee or
subgrantee;
ii) any personally identifying information be shared in order to comply with Federal,
tribal, or State reporting, evaluation, or data collection requirements, whether for this
program or any other Federal, tribal, or State grant program.
Nothing in this section prohibits a grantee or subgrantee from reporting suspected abuse or
neglect, as those terms are defined and specifically mandated by the State or tribe involved.
DEE=1
Nothing in this paragraph shall prevent the Attorney General from disclosing grant activities
authorized in this Act to the chairman and ranking members of the Committee on the
Judiciary of the House of Representatives and the Committee on the Judiciary of the Senate
exercising Congressional oversight authority. All disclosures shall protect confidentiality and
omit personally identifying information, including location information about individuals.
23
FFY 2023 STOP Formula Grant Program Application Attachment C
7) Confidentiality assessment and assurances
Grantees and subgrantees must document their compliance with the confidentiality and
privacy provisions required under this section.
As the duly authorized representative of the applicant, I hereby certify that the applicant has
received notice that if awarded funding they will comply with the above statutory
requirements. This acknowledgement shall be treated as a material representation of fact
upon which the Department will rely if it determines to award the covered grant.
.-Grant County Sheriff's Office
Applicant Agency Name
Joe Kriete, Sheriff
Name and Title of Authorized Official
Digitally signed by Joe Kriete
�Date: 2023.09.21 11:53:16 -07'00'21/23
Joe fir
Signature of Authorized Official Date
24
FFY 2023 STOP Formula Grant Program Application
Certification of Compliance with the Statutory Eligibility
Requirements of Violence Against Women Act as
Amended, STOP Formula Grant Program
Applicants should refer to the laws cited below for further information regarding the
certifications to which they are required to attest. Signature on this form certifies that the
applicant is quaed to receive the STOP Formula Grant Program funds and is in compliance
with relevant requirements under 34 U.S.0 §§ 10441,10446 through 10451,10454 and 28
C.F.R. Part 90. These certifications will be treated as a material representation of fact upon
which the Office of Crime Victims Advocacy will rely if it determines to award the covered
Any federal funds received under the STOP Formula Grant Program will be used to supplement,
not supplant, nonfederal funds that would otherwise be available for activities funded under this
Program.
In addition, to be eligible for funding under the STOP Formula Grant Program, applicants must
also certify compliance with the requirements in 34 U.S.C. §§ 10449,10450jl 0451, and 10454
(including the implementing provisions of 28 C.F.R. Part 90), and the applicable grant condition
at 34 U.S.C. § 12291 (b), as follows:
112111pri 11111 1
11111t4lk
a) A state, Indian tribal government, or unit of local government will not be entitled to funds
under the STOP Formula Grant Program unless the state, Indian tribal government, unit
of local government, or another governmental entity—
i) incurs the full out-of-pocket cost of forensic medical exams for victims of sexual
assault; and
ii) coordinates with health care providers in the region to notify victims of sexual
assault of the availability of rape exams at no cost to the victims.
b) A state, Indian tribal government, or unit of local government will be deemed to incur the
full out-of-pocket cost of forensic medical exams for victims of sexual assault if any
government entity—
i) provides such exams to victims free of charge to the victim;
ii) or arranges for victims to obtain such exams free of charge to the victims.
c) A state or Indian tribal government may use STOP Formula Grant Program funds to pay
for forensic medical exams performed by trained examiners for victims of sexual
assault, except that such funds may not be used to pay for forensic medical exams by
any state) Indian tribal government, or territorial government that requires victims of
sexual assault to seek reimbursement for such exams from their insurance carriers.
25
FFY 2023 STOP Formula Grant Program Application
Attachment D
d) To be in compliance with this forensic medical examination payment certification, a
state, Indian tribal government, or unit of local government must comply with subsection
(b) above without regard to whether the victim participates in the criminal justice system
or cooperates with law enforcement.
A state, Indian tribal government, or unit of local government will not be entitled to funds
under the STOP Formula Grant Program unless it certifies that its laws, policies, and
practices do not require, in connection with the prosecution of any misdemeanor or felony
sexual assault, domestic violence, dating violence, or stalking offense, or in connection with
the filing, issuance, registration, modification, enforcement, dismissal, withdrawal or service
of a protection order, or a petition for a protection order, to protect a victim of domestic
violence, dating violence, sexual assault, or stalking, that the victim bear the costs
associated with the filing of criminal charges against the offender, or the costs associated
with the filing, issuance, registration, modification, enforcement, dismissal, withdrawal or
service of a warrant, protection order, petition for a protection order, or witness subpoena,
whether issued inside or outside the State, tribal, or local jurisdiction.
3) Judicial Notification
A state or unit of local government will not be entitled to funds under the STOP Formula
Grant Program unless the state or unit of local government certifies that its judicial
administrative policies and practices include notification to domestic violence offenders of
the requirements delineated in section 922(g)(8) and (g)(9) of title 18, United States Code,
and any applicable related federal, state, or local laws.
a) In order to be eligible for grants under the STOP Formula Grant Program, a state, Indian
tribal government, territorial government, or unit of local government will certify that their
laws, policies, or practices ensure that no law enforcement officer, prosecuting officer or
other government official will ask or require an adult, youth, or child victim of an alleged
sex offense as defined under federal, tribal, state, territorial, or local law to submit to a
polygraph examination or other truth telling device as a condition for proceeding with the
investigation of such an offense.
b) The refusal of a victim to submit to a polygraph or other truth telling examination will not
prevent the investigation, charging, or prosecution of an alleged sex offense by a state,
Indian tribal government, territorial government, or unit of local government.
In order for a prosecutor's office to be eligible to receive subgrant funds under the STOP
Formula Grant Program, the head of the office will certify, to the state, Indian tribal
government, or territorial government receiving the STOP funding, that the office will, during
2 . 6
FFY 2023 STOP Formula Grant Program Application
Attachment D
the 3 -year period beginning on the date on which the subgrant is awarded, engage in
planning, developing and implementing—
a) training developed by experts in the field regarding victim -centered approaches in
domestic violence, sexual assault, dating violence, and stalking cases;
b) policies that support 8 victim -centered approach, informed by such training; and
c) a protocol outlining alternative practices and procedures for material witness petitions
and bench warrants, consistent with best practices, that will be exhausted before
employing material witness petitions and bench warrants to obtain victim -witness
testimony in the investigation, prosecution, and trial of a crime related to domestic
violence, sexual assault, dating violence, and stalking of the victim in order to prevent
further victimization and trauma to the victim.
A state or territory will not be eligible for grant funds under the STOP Formula Grant
Program unless it certifies compliance with the grant conditions under 34 U.S.C. § 12291(b),
as applicable.
As the duly authorized representative of the applicant, I hereby certify that the applicant will
comply with the above certifications.
,Grant County Sheriff's Office
Applicant Agency Name
Joe Kriete, Sheriff
Name and Title of Authorized Official
Digitally signed by Joe Kriete
'Joe
Kr*lete 'Date: 2023.09.21 11:55:00 -071001
Signature of Authorized Official Date
-----------------
27
FFY 2023 STOP Formula Grant Program Application
Office of Civil Rights Online Training for Grantees
Certification .of Completion
The Office for Civil Rights, Off ice of Justice Programs, U.S. Department of Justice offers an
online training to recipients of Office on Violence Against Women funding to assist them in
meeting their federal civil rights obligations. The online training, which consists of six
segments and self -tests, provides an overview of applicable nondiscrimination laws and the
general civil rights obligations that are tied to grants awarded by the Justice Department.
Applicants and any subgrantees for STOP Formula Grant funding must complete the training
every other year. The training must be completed by an employee at your agency responsible for
ensuring compliance with the civil rights obligations for STOP Formula Grant funded services
and activities. Record the name of the employee who has completed the training and the date/s
the training was completed below. If any employee has completed the training in the last two
years, it does not need to be retaken. The training can be found here:
https://www.oir).ciov/r)roaram/civil-rights/video-training-grantees/overview.
Overview: What is the Office for Civil Rights and What Laws Does it Enforce? 1 2022
What Obligations Do Recipients of Justice Department Funding Have to
Provide Services to Limited English Proficient (LEP) Persons? 1 2022
What are the Civil Rights Obligations of State Administering Agencies? 1 2022
What Civil Rights Protections do American Indians Have in Programs Funded
by the Justice Department?
2022
What are the Obligations of Funded Indian Tribes? I
Understanding and Abiding by the Title VI of the Civil Rights Act of 1964 1 2022
What are the Standard Assurances and How Does the Office of Civil Rights
Enforce Civil Rights Laws? 1 2022
IFFY 2023 STOP Formula Grant Program Application
Coordinated Community Response Goal
Only one completed form needs to be submitted for your coordinated community response
X
team. Decide which agency will respond on behalf of all applicants in your county. This agency
must submit this form with their application. Copies should also be provided to the other
county applicants for their files.
Agency Submitting Form:
A condition of receiving FFY 2023 STOP Formula Grant program funds is meaningful
participation and involvement in the county coordinated community reponse team. The team
must meet at least quarterly during the grant period. Meetings should be attended by individuals
with decision-making authority.
The coordinated community response team should focus their efforts on reducing, or reducing
the risk of, domestic violence homicides, and addressing services for victims and survivors of
domestic violence, sexual assault, dating violence, and stalking ages 11 and older. Please
remember that prevention, education, and awareness activities are not allowable uses of grant
funds.
Grant recipients will be required to report on their coordinated community response team's the
progress towards meeting their stated goals. Goals should be specific, measurable, attainable,
relevant, and time -based.
----------- ------
29
FFY 2023 STOP Formula Grant Program Application
unction Area Allocation by Count�
0
Adams
$15,572
As,otin
$15,202
0
Benton
$201132
0
Chelan
$18,334
0
Clallarn
$16)901
'0
Clark
$19,646
0
Columbia
$15,048
Cowlitz
$161804
0
Douglas
$16,134
0
Ferry
$15,225
0
Franklin
$16,759
0
Garfield
$15)023
0
Grant
$181877
0
Grays Harbor
$17,051
0
Island
$15,257
0
Jefferson
$15,844
0
King
$84, 565
0
Kitsap
$16,566
0
Kittitas
$16)522
Klickitat
$15,609
0
Lewis
$17,829
�O
Lincoln
$15,360
0
Mason
$15)900
0
Okanogan
$18)173.
0
Pacif is
$151 31 1
Pend Oreille
$15)269
0
Pierce
$37)127
0
San Juan
$15,045
0
Skagit
$18)201
0
Skamania
$15,278
0
Snohomish
$401135
Spokane
$28)700
0
Stevens
$16)643
0
Thurston
$18)068
0
Wahkiakurn
$15)017
0
Walla Walla
$161122
0
Whatcom
$21)958
0
Whitman
$16,455
0
Yakima
$301714
Certification of De Minimis Indirect Cost Rate
An award recipient that proposes to use FFY 2023 STOP Formula Grant Program funds to pay
for indirect costs may elect to charge a de minimis rate of up to 10% of its modified total direct
costs (MTDC) which may be used indefinitely (2 CFR 200.414). In order to charge a de minimis
rate of up to 10% of its MTDC, award recipients must submit this certification form with their
FFY 2023 STOP Formula Grant Program application.
,Grant County Sheriff's Office
I certify that
meets the following eligibility criteria to use the %% de minimis indirect cost rate:
1) The award recipient does not have a current Federally -approved indirect cost rate
agreement.
2) The award recipient has received less than $35 million in direct federal funding for the fiscal
year requested.
3) The de minimis rate approved will be applied to the MTDC. This base includes all direct
salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and
up to the first $25,000 of each subaward.
4) MTDC excludes equipment, capital expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships, participant support costs, and the portion of
each subaward in excess of $25,000. Other items may only be excluded when necessary to
avoid a serious inequity in the distribution of indirect costs.
5) The project costs will be consistently charged as either indirect or direct and will not be
double charged or inconsistently charged as both.
6) The proper use and application of the de minimis rate is the responsibility of the award
recipient. OCVA may perform a financial monitoring review to ensure compliance with 2 CFR
Part 200.
,.Grant County Sheriff's Office
Applicant Agency Name
Phillip C. Coats, Chief Deputy
CERTIFICATION OF DE MINIMIS INDIRECT COST RATE