HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: Public Works
REQUEST SUBMITTED BY: Shilo Nellis
CONTACT PERSON ATTENDING MEETING. Sam Castro
CONFIDENTIAL INFORMATION: ❑YES 0✓ NO
DATE: 10/03/2023
PHONE: x3501
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Contract for Services w/ Eastern Washington University, From 09/25/2023 to 01/31/2024, Cultural Resources Survey for the Road H -SE Project
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❑CONTINUED TO DATE:
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Date:
DATE OF ACTION:
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EA
CONTRACT FOR SERVICES WITH
EASTERN WASHINGTON UNIVERSITY
THIS AGREEMENT, made this 25th da. of September 2023, by and between Eastern
Washington University, Cheney, Washington 99004, an Agency of the State of Washington
(hereinafter "EWU") and
Grant County Department of Public Works
(Name)
124 Enterprise Street SE, Ephrata, WA 98823
(Mailing Address)
(hereinafter Grant Count, Department of Public Works or "Sponsor")
Recitals:
The Grant County Department of Public Works requires a cultural resources survey for the
Road H -SE project in Grant County, Washington.
Archaeological and Historical Services (AHS) on behalf of EWU is qualified and willing to
provide professional services as outlined in this agreement.
In consideration of the foregoing and mutual premises hereinafter contained, the parties agree
that this agreement will be performed in accordance with the following conditions:
GENERAL CONDITIONS
1. Scope of Work
Work to be performed by EWU: See Attachment A.
2. Performance Period
The performance period of the agreement will extend from the effective date of September 25,
2023 through January 31, 2024 unless amended by written mutual agreement. No expenses will
be reimbursed which are incurred prior to the effective date or subsequent to the termination date
unless otherwise agreed in writing by the parties hereto.
Rev: 06/17
Firm -Fixed
3. Source of Funds
The original source of funds for this agreement was provided by: Grant County Department of
Pl ibl i c., W(rlcc _
This agreement [IS] for applied research.
4. Fixed Cost and Expenditure Limitation
The sponsor will reimburse EWU for the firm, fixed price of $9,387.94 negotiated under this
agreement unless amended by written mutual agreement.
5. Allowable Cost and Pa. moment_
A. The sponsor will reimburse EWU for the firm, fixed price negotiated for the performance
of this agreement.
B. EWU will submit one invoice upon completion of the project to the Grant County
Department of Public Works to obtain payment.`
6. Identification of Program Directors
Bob Bersanti, Engineer I Christopher Casserino, Director
Grant County Department of Public Archaeological and Historical Services
Works Eastern Washington University
124 Enterprise Street SE 201 Isle Hall
Ephrata, WA 98823 Cheney, WA 99004
Phone: (509) 754-6082 I Phone: (509) 359-2239
Email: bbersanti@grantcountywa.gov Email: ccasserino@ewu.edu
7. Contract Management
The Contract Manager for each of the parties shall be the contact person for all communications
and billings regarding the performance of this Agreement. All notices or other communications
required or desired to be sent to either party shall be given or made at the respective addresses of
the parties set forth below unless notification of a change of address is given in writing. Any
notice shall be sent by registered or certified mail and shall be deemed to have been given at the
time it was mailed.
Matters concerning the technical performance of this agreement should be addressed to the
Program Director.
2 Rev: 06/17
Firm -Fixed
8. Reporting
As appropriate, reporting by Archaeological and Historical Services shall be made in writing.
9. Deliverables
Any deliverables required by this contract are specified in Attachment A. Unless otherwise
indicated in Attachment A, the sponsor will review the draft deliverables and any associated
materials within 15 working days of the receipt of the draft. EWU will be required to submit the
final deliverables, with modifications to address sponsor's comments, on or before the effective
end date of the contract unless amended by written mutual agreement.
10. Liability
Each party of this Agreement shall be responsible for its acts or omissions and the acts or
omissions of its employees, officers, and agents, to the extent permitted by law. Neither party
assumes any responsibility to the other party for the consequences of any act or omission of any
person, firm, or corporation not a party to this Agreement.
11. Nondiscrimination
Sponsor and EWU agree to comply at all times with all applicable state and federal laws, rules,
regulations, and executive orders governing equal employment, opportunity, immigration, and
nondiscrimination, including the Americans with Disabilities Act. Neither party shall
discriminate against any employee, applicant for employment, or against any EWU student on
the basis of race, creed, color, national origin, marital status, sex, sexual orientation, gender
identity, age, status as a disabled veteran, recently separated veteran, active duty wartime or
campaign badge veteran, or Armed Forces service medal veteran (collectively referred to as
"protected veterans") or the presence of any sensory, mental, or physical disability. In the event
of Sponsor's noncompliance or refusal to comply with any nondiscrimination law, regulation, or
policy, this Agreement may be rescinded, canceled or terminated in whole or in part, and the
Sponsor may be declared ineligible for further contracts with EWU.
12. Records
EWU will maintain adequate financial records, in accord with generally accepted accounting
practices, to clearly and easily identify expenses of the agreement, to describe the nature of each
expense and to establish relatedness to this agreement. All records related to the agreement shall
be reasonably available for inspection by the sponsor. The financial records of this agreement
will be retained in accord with Washington State Law and the Uniform Guidance, as applicable.
13. Governing Law and Venue
This agreement shall be governed by and construed in accordance with, the laws of the state of
Washington. The venue of any action brought hereunder shall be in The Superior Court of
Spokane County, Washington.
14. Debarment/Exclusion
3 Rev: 06/17
Firm -Fixed
EWU represents and warrants that it is not excluded or debarred by any federal agency from
participating in any federal grant or contract, and it is not, to the best of EWU's knowledge,
under investigation for any such exclusion or debarment. EWU will notify Sponsor immediately
if there are any changes in status under this paragraph.
15. Independent Capacit.
Nothing contained in this agreement is intended to create, nor should it be construed to create,
any relationship between the parties other than that of independent parties contracting with each
other solely for the purpose of effectuating the provisions of this agreement. This agreement is
not intended to create a relationship of agency, representation, joint venture, or employment
between the parties. The parties intend that an independent contractor relationship will be
created by this agreement. Sponsor and its employees or agents performing under this agreement
are not employees or agents of EWU. Sponsor will not hold himself/herself out as or claim to be
an officer or employee of EWU or the State of Washington, nor will Sponsor make any claim of
right, privilege, or benefit that would accrue to an employee of EWU. Conduct and control of
the work will be solely with EWU.
16. Conformance and Severability
If any provision of this agreement violates any applicable federal or state statute, regulation, or
rule of law, it is considered modified to conform to that statute, regulation, or rule of law. If any
provision of this agreement violates any applicable state or federal statute, regulation, or rule of
law, such invalid provisions shall be declared severed and the remainder of this agreement shall
remain binding.
17. Waiver
Waiver of any default or breach shall not be deemed a waiver of any subsequent default or
breach. Any waiver shall not be construed to be a modification of the terms of this agreement
unless stated to be such in writing and signed by an authorized representative of EWU.
18. Entire Agreement
This agreement, including Attachment A, constitutes the sole agreement between the parties with
respect to its subject matter. No other statements or representations, written or oral, shall be
deemed a part of this agreement.
19. Approval & Modification
This agreement is subject to the written approval of EWU's authorized representative and shall
not be binding until so approved. The agreement may be altered, amended, or waived only by a
written amendment executed by an authorized representative of each party.
4 Rev: 06/17
Firm -Fixed
20. Attorneys' Fees
In the event of litigation or other action brought to enforce the terms of this agreement, each
party agrees to bear its own attorney fees and costs.
This agreement is executed by the persons signing below who warrant that they have the
authority to execute this agreement:
Approved and agreed:
Eastern Washington University
(Signature)
Toni Habegger
(Name)
Associate Vice President for Business
and Finance
(Title)
TIN: 91-6000624
5
Grant County Department of Public Works
Rob Jones, Chair
(Name)
Grant County Commissioners �-
(Title)
TIN: 91-6001319
Rev: 06/17
Firm -Fixed
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start something b-19
September 25, 2023
Bob Bersanti,
Design/Construction Engineer
Grant County Dept. of Public Works
124 Enterprise St. SE
Ephrata, WA 98823
Re: Cultural Resources Survey of County Road H -SE (from SR262 to Road 12 -SE)
Dear Mr. Bersanti,
This letter and attached cost estimate in the amount of $9,387.94 comprise AHS' proposal for conducting a cultural
resources survey of County Road H -SE, located in Grant County, Washington. This scope of work is based on an
area of potential effect (APE) approximately 80 feet wide (40 -feet either side of the center line) along the
approximately four -mile section of Grant County Road H -SE from SR 262 to Road 12 -SE. For this project, AHS
will conduct the following four tasks:
(1) Conduct a comprehensive literature and records review through Washington State Department of Archaeology
and Historic Preservation (DAHP) and the General Land Office (GLO), to identify previously recorded
cultural/historic resources and the potential for encountering more.
(2) Conduct a 100 percent walking survey of the approximately 4 -mile project APE and record all historic and pre -
contact cultural resources. This includes evaluation and recording of historic buildings within 100 feet of the APE.
Additionally, we may hand excavate up to 25 shovel probes within the APE. Shovel probes will be used to determine
the presence/absence of archaeological deposits in higher probability areas where the width of the APE exceeds the
current road prism. Shovel probes will measure approximately 40 -cm in diameter and will be excavated to a depth
of up to one meter, depending on field conditions. Excavated sediments will be screened through 1/4 -inch -mesh
hardware cloth. Shovel probes will be backfilled immediately upon completion and any artifacts will be recorded,
but not collected.
(4) Prepare, as necessary, State of Washington Archaeological Site (ASI) and/or Isolate Inventory forms or Historic
Property Inventory (HPI) forms. As County Road H -SE is over 50 years of age and thus constitutes a cultural
resource, the roadway will be recorded on an HPI form.
(5) Submit a professional report of findings to Grant County Public Works Department. Submit final report to
DAHP, satisfying Section 106 of the National Historic Preservation Act.
Please do not hesitate to contact me if you have any questions. Thank you for this opportunity to assist Grant County
with cultural resources compliance needs.
Sincerely,
Christopher Casserino, PhD
AHS Director
Enclosure
Archaeological and Historical Services • Research, Service and Education Since 1980
201 Isle Hall • Cheney, WA 99004-2420.509.359.2239 • fax 509.359.6051 - ahs@ewu.edu • http://access.ewu.edu/AHS.xml
Eastern Washington University is committed to equal opportunity and affirmative action in employment.
September 25, 2023
BUD GET
Archaeological and Historical Services (AHS), Eastern Washington University
Grant County Rd. H -SE
TASK 01 TACK 09 TACK M
Position Research/FieldTOTAL
All Inclusive Hourly PFieldwork Reporting HOURS/
Name Rate p DOLLARS
Director PI 4 4 8
Casserino $94.41 377.64 - 377.64 $ 755.28
..iii _
-Program Manager 2 4 6
Noll $77.69 155.38 - 310.76 $ 466.14
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-
Field Director 3 30 24 57
Ives $65.96 195.69 1,956.90 1,565.52 $ 3,759.72
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Field Archaeologist 0
Archaeologist $65.23 - - - $
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Field Archaeologist 0
Archaeologist $65.23 - - - $
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Editor 4 4 "
Walker $57.31 - - 229.24 $ 229.24
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Historian 10 20 30
Entze $61.78 - 617.80 1,235.60 $ 1853.40
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Cartographer 2 6 8
Graphics Design $65.97 131.94 - 395.82 $ 527.76
Fiscal Specialist 12 12
Siedenbur $68.70 - - 824.40 $ 824.40
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Subtotal Hours: 8 40 74 125
Subtotal Labor Costs: 665 2,575 4,939 $8,415.94
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per day 4
4
Motor Pool Rental $71.00 - 284.00 -
$ 284.00
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per mile 470
470
Milea e $0.400 - 188.00 -
$ 188.00
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per day 4
4
Meals $59.00 - 236.00 -
$ 236.00
%/-r ��,.. / ��./S/,�% y/i/r /. yy., ./�" �%:. .✓i. �y//, o-/// `i�r%---i��� /� � / ,6.. �-i✓%// '�-tom!// -%i- ,.,rr -� „r//�/-,
per m ht 2
2
LodgjEg $107.00 - 214.00 -
$ 214.00
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Goods and Services (6%
of salaries max.) 50.00
$ 50.00
Subtotal Units: 0 480 1 0
480
Subtotal Direct Costs: $ - $ 922.00 1 $ 50.00
$ 972.00
TOTAL COSTS $ 664.96 $ 31496,70 $ 4,988,98 $ 95387.94
AHS Project Estimate
Contractor: Grant County Public Works
Project: Road H -SE Survey (Rd. 12 -SE to SR262)
Date: 25 -Sep -23
Part I - Salaries, Benefits and Indirect Costs $8,415.94
Part II - Goods and Services $50.00
Copies, phone, postage, etc.
Part III - Travel
per diem (1 person 3 days @ $59/day)
$177.00
per diem (1 person 1 day @ $59/day)
$59.00
lodging (1 person 2 nights @ $107/night)
$214.00
motor pool (4 days @ $71/day)
$284.00
mileage (470 miles @ $0.40/mile)
$112.00
Subtotal $922.00
Part IV -Contractual Services
$0.00
Total
$9,387.94